52 Administrative jobs in Hopatcong

About Us:

At XBody Health & Wellness, we are dedicated to helping our patients achieve optimal health and confidence through an integrative approach. Our practice combines functional medicine and medical spa treatments to address health concerns at the root cause while providing advanced aesthetic services in a welcoming, client-focused environment.

Overview:

We are seeking a highly organized, proactive, and personable Office Manager to oversee daily operations, ensure exceptional patient experiences, and lead our administrative team. The ideal candidate will have experience in a medical office, strong leadership skills, and a passion for wellness.

Responsibilities :

• Oversee day-to-day office operations, ensuring smooth workflow and a positive patient experience
• Lead, train, and supervise front desk and administrative staff
• Manage patient scheduling, communication, and service flow
• Maintain inventory and oversee ordering for both medical and spa supplies
• Coordinate with practitioners to optimize appointment flow and service quality
• Handle patient concerns and resolve issues promptly and professionally
• Oversee billing, payments, and coordination with insurance where applicable
• Implement and maintain efficient office systems and processes
• Track and report key operational metrics to ownership

Qualifications:

• Required:  Minimum 3 years of office management experience in a healthcare or medical spa setting
• Strong leadership and team-building skills
• Excellent communication, organizational, and multitasking abilities
• Proficiency with EMR systems, scheduling software, and Microsoft Office/Google Workspace
• Strong customer service orientation and conflict resolution skills

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Compensation :

• Hourly rate based on experience
• 10% commission on all new sales

Compensation is determined based on experience and is provided as a good faith estimate. Actual pay may vary and will be influenced by a range of factors, including but not limited to a candidate’s qualifications, skills, competencies, experience, and position location.

To Apply:

Please submit your resume to

OR

Go to: xbodyus.com/office-manager

JRN-2189

A growing pharmaceutical company in Summit, NJ is seeking an experienced Office Manager to oversee the day-to-day operations of their office and serve as the central point of contact for employees, vendors, and leadership. The ideal candidate will be proactive, organized, and able to create a positive and productive work environment while keeping all aspects of the office running smoothly.

The purpose of this role is to create an environment of hospitality for the employees to have an enjoyable work day with the support they require to do their jobs effectively.

Responsibilities:

• Oversee daily office operations and logistics to ensure a well-functioning workplace.
• Manage office supply ordering, inventory, and vendor relationships.
• Serve as the point person for employees, addressing office-related needs and inquiries.
• Build and maintain company culture through thoughtful initiatives and engagement.
• Assist with onboarding new hires and ensuring a seamless integration process.
• Plan and manage office events, team activities, and celebrations.
• Coordinate and oversee office renovation projects, liaising with contractors and vendors.
• Partner with leadership to streamline office processes and support company goals.
• Keep the office tidy and organized throughout the day.
• Partner with the in office chef to ensure they have the support they need.

Qualifications:

• 5+ years of office management or operations experience, ideally in a corporate or pharmaceutical setting.
• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal and communication skills.
• Experience managing vendors, facilities, and budgets.
• Ability to balance day-to-day operations with strategic culture-building initiatives.
• Service mentality with a heart of hospitality.

Location: Summit, NJ

Schedule: In-office Monday–Thursday, Remote Friday | 9:00 AM – 5:00 PM

Salary: $75,000 + benefits

A leading CPG manufacturer, is seeking a Compliance Administrative Coordinator. The Compliance Administrative Coordinator provides day-to-day administrative support across multiple departments, including R&D Innovation Consumables, Product Registrations, and Accounting. This role is responsible for handling regulatory documentation, processing payments and reports, supporting departmental projects, and serving as backup to the front desk as needed.

Responsibilities:

• Register and renew feed licenses with required states.
• Register and renew edible products with required states for dog and cat business units.
• Process tonnage reports quarterly and/or annually.
• Review labels to ensure compliance with AAFCO regulations.
• Submit payment requests for registrations and route to the Accounts Payable department.
• Create PO requisitions and Comp forms for various invoices; submit to Purchasing and Accounting.
• Maintain and update expense tracking spreadsheets for pending and new invoices.
• Scan and file QA documentation in appropriate folders.
• Assist the R&D Innovation Consumables Department with edits, formatting, and creation of presentations, spreadsheets, and documents (PowerPoint, Excel, Word).
• Front desk backup support

• Previous administrative experience in a regulated or corporate environment preferred.
• Strong organizational and multitasking skills with the ability to prioritize competing deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort learning new software systems.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to review documents for compliance and accuracy.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Customer service mindset with a professional and welcoming demeanor.
• Ability to work independently as well as collaboratively with cross-functional teams.
• Flexibility to adapt to changing priorities and support multiple departments simultaneously.

The Doctorate Prepared Clinical Psychologist will serve in avariety of settings as an expert in the mental health field by integratingtheory and practice to diagnose and treat a wide array of mental healthdisorders with the intention to promote change in the client. The Clinical Psychologist will work with ateam of professionals to assess, formulate diagnoses, and perform psychologicaltreatment; as well as develop management and treatment plans to include therapiesfor individuals.

Minimum Requirements:

• Hold a Doctoral degree in Psychology from an accrediteduniversity
• Active licensure in the state of practice
• Certification through the ABPP is preferred
• 2 years of work experience as a psychologist in the clinicalsetting preferred
• Complies with all relevant professional standards ofpractice
• Current CPR if applicable
• TB questionnaire, PPD or chest x-ray if applicable
• Current Health certificate (per contract or stateregulation)
• Must meet all federal, state and local requirements
• Must be at least 18 years of age

Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today's most important industries. Our growth is driven by delivering real results for our clients. It's also enabled by our culture, which encourages individual development, embraces an inclusive environment, rewards innovative excellence and supports our communities. With qualities like those, it's no wonder we're consistently ranked among the best companies to work for by Fortune Magazine, Consulting Magazine, Seramount, Fair360 and others. If you're as passionate about your future as we are, join our team.

KPMG is currently seeking a Temporary Systems Engineer, Systems & Infrastructure Administrator for a nine-month assignment to join our Digital Nexus technology organization.

• Provide administration, maintenance, configuration, and ongoing support of server infrastructure hosting Enterprise Applications running Windows and Linux operating systems
• Resolve complex enterprise system hardware and software problems; collaborate with peer teams and vendors to coordinate solutions
• Develop and maintain installation and configuration procedures; interface with business clients and technology
• staff to implement solutions that meet business needs and addresses impact of new or revised applications on existing infrastructure; including the installation and testing of new enterprise system software and hardware releases
• Work directly with users to prioritize requests and frequently update users to make certain that they are informed of progress and estimated delivery timeframe
• Successfully coordinate support escalation communication; participate in the development and maintenance of appropriate project technical documentation including design, configuration, installation
• Effectively coordinate end-to-end application testing, defect management, change and release management and escalation processes with the ability to work in a production support environment providing on-call support, including off hours and weekend support
• Provide patching operations support to Latin America member firms

• Minimum one year of recent experience operating in a large enterprise environment and understanding of implementation of systems at scale; technical skills in Windows Server and Linux operating systems and working knowledge of SANs
• Bachelor's degree from an accredited college or university is preferred; Full fluency in both English and Spanish are required.
• Proficiency in Microsoft technologies including IIS, Microsoft Cluster Service, Certificates and PowerShell; experience in the various editions of VMware VSphere and Cisco UCS platform administration is a plus; strong troubleshooting skills using built in Windows OS tools, such as Event Logs, Perfmon, NetSH, PowerShell
• Ability to automate normal tasks such as PowerShell, Python, and experience with deploying software across the server estate
• Experience with Datadog, SCOM, Qualys, and Service Now is a plus
• Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. KPMG LLP will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

By Light Professional IT Services LLC readies warfighters and federal agencies with technology and systems engineered to connect, protect, and prepare individuals and teams for whatever comes next. Headquartered in McLean, VA, By Light supports defense, civilian, and commercial IT customers worldwide.

Full Spectrum Operations LLC (FSO) is a SDVOSB JV between American Communication Solutions LLC, an SBA VetCert verified SDVOSB, and By Light Professional IT Services LLC (By Light). FSO is looking for personnel to support the Network Enterprise Center Picatinny Arsenal New Jersey (NEC PANJ) with classified and unclassified communication systems support. Personnel will provide Site Management, Infrastructure Operation and Maintenance (O&M) - Unified Communications, Inside Plant (ISP), Customer Service Telephone, and Outside Plant (Cable) (OSP); Information Technology (IT) Systems Support - Network Maintenance, Help Desk Assistance, Voice over Internet Protocol/Voice over Secure Internet Protocol (VoIP/VoSIP), Network Engineering, and Cybersecurity; Telecommunication Support; Radio Systems Operation; Tower and Antenna Support; and Configuration Management.

Work is on site and core duty hours are 0700 - 1700, Monday through Friday, excluding Federal holidays. All personnel will work an 8-hour workday.

Supports system administration and operating system support for local common user application servers and server farms/banks.
• Apply technical standards and security policy, DISA STIGs or security controls for all IT systems to include identifying and remediating security vulnerabilities.
• Monitor and maintain Cybersecurity controls and ensure Operational Security requirements are in accordance with the performance standards established in the AITP for all assigned servers.
• Distribute software packages and create task sequence to update and patch enterprise and user systems.
• Serve as member of the enterprise teams to build packages.
• Create batch files, and scripts to update and patch user systems.
• Patch desktops, servers, and network devices IAW AITP most current version and 7th Signal Command IAVA mitigation standards.
• Ensure optimal functioning of the Windows based enterprise and standard edition operating systems, develop utility software to ensure compatibility between operating systems, domains, file access methods, installed programs, and retrieval of data.
• Recognize problems within, between active directory forests/domains and resolve operational, equipment and/or software issues; establish, and maintain Active Directory user accounts to include setting required parameters per established guidelines.
• Provide Directory Service to the Defense Research & Engineering Network IAW TECHON 9.
• Perform system backups for each file, print, and common user applications server.
• Monitor system logs, security logs, and application logs for each file, print, and common user applications server.
• Provide system administration and operating system support for local common user application servers and server farms/banks.
• Install, test, and verify operating system service packs, application updates, and patches on all common user servers.
• Perform system backups for each local common user application server.
• Monitor system logs, security logs, and application logs for each file, print, and common user applications server.
• Perform release management to include commercial software, standard software, and site license management, for new system releases for NEC managed local common user application servers.
• Provide classified and unclassified server administration local touch labor.
• Draft and maintain SOP documents for the functional category.
• Operate and maintain classified and unclassified Installation Organizational Unit (OU).
• Support after duty hour emergency maintenance requirements that include the restoral and/or other actions that cannot wait until normal duty hours.
• Perform other duties as required.

• Education: A bachelor's degree in information technology, Cybersecurity, Data Science, Information Systems, or Computer Science, from an ABET accredited or CAE designated institution.
• Experience with Thorough knowledge of MECM and SCOM product suite, Microsoft SQL Server, and Windows Server 2019 or later Enterprise and Standard Editions.
• A solid understanding of server administration (e.g., MS Windows Server 2019 and later, Windows, SUP/DNS/DHCP servers, Print servers, Web Servers, etc.) and Network Management protocols/services (e.g., TCP/IP, DHCP, UDP, NAT, etc.).
• Excellent customer service skills.
• Knowledge and experience communicating Enterprise Systems concepts to technical and non-technical
• personnel: ability to develop technical documents and produce system design documentation.
• Foundational Personnel Certification: Possess an Intermediate certification identified for the DoD Cyber Workforce Framework (DCWF) workforce role Work Role ID: 451. CompTIA Security.
• Foundational Qualification (Experience) - Possess an Intermediate Proficiency level with 70% of the Knowledge, Skills, and Abilities (KSAs) associated with the DoD Cyber Workforce Framework (DCWF) workforce role ID: 451.
• Residential Qualification (Certifications) - MS Azure or Windows Server.
• Residential Qualification (On-the-Job) - N/A.

• Supported the U.S. Army or other DoD Agency.
• Has the communication skills to effectively interface with senior military officials, managers, and subordinates.

• Security Clearance: Secret.