17 Administrative Positions jobs in Allentown

**Job Description**
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**About Legacy Planning**
Legacy Planning Partners, a HUB International company, is an independent financial planning services company with 3 locations in Southeastern, PA looking to hire an Administrative Assistant to its Allentown, PA location. Our mission is to make a significant impact in the lives of our clients, their families, and their communities through comprehensive and strategic financial planning.
**About the Position**
As the Administrative Assistant at the Allentown office, you will be responsible for the first impression that our clients experience when either coming into or calling into our office. You will be directly responsible for general office care and maintenance as well as greeting clients and fielding phone calls with a welcoming disposition. Additionally, you will be assisting team members in the departments of client service, marketing, meetings & events, and technology.
The ideal candidate for this position is expected to add value to the office through an aptitude for organization, proactiveness, team collaboration, communication and an eagerness to develop and grow. The Administrative Assistant is expected to receive delegated tasks from the Division Manager daily. In addition, being able to self-start projects while working with team members is essential. This position comes with growth and promotion potential.
This position is highly trainable and best suited for someone who either has previous administrative experience or a recent college graduate who is looking to start a career in administration.
Additional job duties for this position include but are not limited to:
+ Welcoming clients into the office and ensuring their needs are met
+ Fielding phone calls to the appropriate team member
+ Managing the office environment by ordering necessary office supplies, daily visual maintenance & technology checks, conference room schedules and proactively understanding what could be done to enhance the client experience
+ Receive & blotter incoming checks, distributing mail and packages, preparing outgoing correspondence all while adhering to compliance procedures
+ Assisting the marketing team with office events & luncheons, client events & gifts, digital marketing campaigns & miscellaneous client initiatives
+ Prepare client account reports and deliver to advisors in advance of client meetings
+ Supporting the technology team when on-site execution is needed
+ Back up other team members in client scheduling and service which will enhance candidate's growth and promotion
**Desired Skills**
+ Bachelor's degree required
+ Exceptional organizational skills, attention to detail and excellent follow-up
+ Eagerness to add value, learn and grow with our company
+ Possess excellent interpersonal skills and ability to handle sensitive and confidential situations
+ Must be able to work in a fast-paced environment with ability to multi-task effectively and efficiently
+ Display leadership qualities and ability to make sound decisions proactively
+ Dependable, accountable and positive mindset
+ Collaborative within the team structure
+ Driven to succeed
**Qualifications and Compensation**
This position is a full-time salaried position with company provided benefits and paid time off. Experience and education will be considered when offering compensation.
Department Account Management & Service
Required Experience: 1-2 years of relevant experience
Required Travel: Negligible
Required Education: Bachelor's degree (4-year degree)
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Description
We are seeking an organized and detail-oriented Administrative Assistant with strong communication skills to join a growing team. In this role, you will handle administrative tasks, coordinate schedules, and assist with office management. Ideal candidates are quick learners, proactive, and proficient in tools like Microsoft Office Suite. If you thrive in a professional environment and enjoy contributing to team success, this could be the ideal role for you!
Responsibilities:
+ Organize and maintain files, records, and documentation.
+ Manage calendars, schedule appointments, and assist with reporting.
+ Provide support in drafting correspondence, presentations, and detailed reports.
+ Serve as the primary point of contact for internal team members and external stakeholders.
+ Assist with expense reporting and invoice processing.
+ Perform general office management tasks, such as ordering office supplies and maintaining common spaces.
Requirements
Qualifications:
+ 1+ years of administrative or office support experience preferred.
+ Proficiency in Microsoft Office (Word, Excel, Outlook).
+ Exceptional written and verbal communication.
+ Strong organizational skills and attention to detail.
If you thrive in a professional environment and enjoy contributing to team success, this could be the ideal role for you! Apply today and for immediate consideration, call Robert Half directly at !
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Are you looking for an opportunity to apply your administrative skills in a fast-paced and professional environment? Do you thrive in a role where organization, attention to detail, and confidentiality are key? Our client, a reputable law firm, is seeking a skilled Administrative Assistant to join their team!
Position Overview: As an Administrative Assistant, you will play a critical role in supporting day-to-day operations in the firm. This position requires someone who is detail-oriented, organized, and experienced in administrative tasks specific to legal work.
Key Responsibilities
+ Dictation & Document Formatting: Transcribe dictated notes and assist with formatting letters and legal documents, such as court filings, ensuring accuracy and adherence to industry standards.
+ Client Intake: Manage client intake processes, including collecting necessary documentation and storing information securely.
+ File Management: Maintain organized filing systems, perform regular purging of old files, and ensure the safe storage of sensitive legal documentation.
+ E-Filing: Handle electronic filing (e-filing) of court documents with familiarity in common platforms and legal filing procedures.
+ General Office Support: Provide administrative assistance as needed, including scheduling, correspondence, and adherence to deadlines.
Requirements
Qualifications
+ Previous experience in a legal administrative role or office environment is highly preferred.
+ Proficiency in e-filing platforms and professional formatting tools like legal documents.
+ Ability to prioritize multiple tasks and maintain confidentiality.
+ Strong verbal and written communication skills.
+ Keen eye for detail in managing legal documents and tasks.
If you are detail oriented eager to advance your career, we want to hear from you! Submit your application today to join a team that values your skills and is committed to your success. For immediate consideration, contact Robert Half directly at !
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Administrative Assistant
We are looking for an Administrative Assistant to join our Hatfield , PA location. You will perform standard and advanced administrative duties. May work for one or more individuals in support of a department, project, or contract. You will assist management and executive team with administrative responsibilities. Position requires excellent administrative and organizational skills, a thorough knowledge of practices and procedures of the function, company policy and procedures. You will support multiple departments or multiple managers.
We Take Care of Our People:
Paid Time Off I 401K with Employer Match and Profit Sharing I Health and Wellness Benefits I Learning and Development Opportunities I Referral Program I Competitive Pay I Recognition I Employee Stock Purchase Plan ( I Inclusive & Supportive Culture ( Challenge:
+ Perform administrative tasks as assigned including the support of multiple departments, management, and executive staff.
+ Operation of main switchboard. Direction of calls to appropriate personal/department and activities associated with phone system updates.
+ Greet and direct lobby customers, company representatives and visitors. Complete Visual Compliance for all visitors.
+ Plan and coordinate staff events including onsite and offsite meetings.
+ Ensure office efficiency by maintaining common areas, organizing procedures, managing correspondence, managing file systems, and overseeing supplies and equipment.
+ Maintain a professional attitude while interacting with customers, vendors, and internal staff.
+ Ensure compliance with company policies and procedures.
+ Handle sensitive information with confidentiality and discretion.
+ Work independently and collaboratively in a team environment.
+ Perform other duties as requested by Management.
What you Bring:
+ Strong written and verbal communication skills as well as proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
+ 3+ years in a similar role (B2B office experience preferred)
+ Ability to effectively communicate at different levels within the company
+ HS diploma required, Associate Degree preferred in Business Administration or similar field
+ Event planning experience (on-site and off site) preferred and strong team collaboration skills
+ Ability to communicate effectively and professionally via telephone
_No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our_ **_Talent Acquisition Team ( )_** _and have signed terms in place prior to any submittal. Resumes submitted directly to any Curtiss-Wright employee or affiliate will not qualify for fee payment, and therefore become the property of Curtiss-Wright._
**Compliance Statement**
This position may require exposure to export-controlled information and subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.
Curtiss-Wright is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, sexual orientation, gender identity, physical or mental disability, age, ancestry, legally protected medical condition, family care status, marital status, religion, veteran status, national origin, or any other legally protected status. If you require accommodation during the recruitment process, please contact Talent Acquisition. ( )
**For US Applicants: EEO is The Law - click here for more information. ( you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition ( ) and we will make all reasonable efforts to accommodate your request.
**Join the WRIGHT Team!**
Over 95 years of growth, Curtiss-Wright is an integrated, market-facing global diversified industrial company and remains a technology leader through this legacy of innovation. Through three well-balanced segments - Aerospace & Industrial, Defense Electronics and Naval & Power, we remain focused on advanced technologies for high performance platforms and critical applications. Diversity, commitment to excellence and dedication to the spirit of pioneering innovation continue to drive the employees of Curtiss-Wright.
**Our Values**
What makes a world-class organization? It all begins with core values that provide a strong foundation for success. Simple in theory, the values of Curtiss-Wright are reflected in every aspect of our operations. To our employees, these are more than words on a wall - we all take these values to heart in our relationships with our customers and each other.
**Leadership**
We lead based on vision and strategic direction, empowering employees to reach goals through thoughtful and decisive action.
**Customer Focus**
We are committed to achieving total quality by meeting our customers' expectations and delivering products and services in a timely fashion.
**Teamwork & Trust**
Working in a spirit of trust and collaboration, we actively encourage employees to contribute their ideas and innovations to keep our company moving forward.
**Respect for People**
We believe that people are our most valuable asset and will always do the right thing in our dealings and interactions with all employees.
**Integrity**
We will act with the highest integrity in all of our business relationships and strategic partnerships.
**What We Offer Our Employees:**
**Opportunity:** As part of the Curtiss-Wright team, you have the opportunity each day to transform the way customers do business, as well as transform your career. Our entrepreneurial environment provides you with excellent experiences that enable you to develop your skills through stretch assignments and the opportunity to work with the best talent in the industry. You will have the opportunity to contribute from day one!
**Challenging Work:** The work we do here is not only challenging, but it is meaningful to our customers, our employees and the communities in which they live and work. You are given the chance to work on some of the most advanced technology projects in the world. Now that something to be proud of!
**Collaborative Environment:** The teamwork among our exceptionally talented people enables us to deliver some of the most advanced solutions to our customers.

**Adecco is assisting a local client recruiting for an Aministrative Assistant opportunity in Breinigsville, PA.** This is an excellent opportunity to join a winning culture and get your foot in the door with a company that values inclusion, employee engagement, and professional development. If **Aministrative Assistant** sounds like something you would be interested in, and you meet the qualifications listed below, apply now?
**Responsibilities for an Aministrative Assistant include but are not limited to:**
+ Serve as a point of contact for employees, answering administrative questions related to policies, benefits, FMLA, ADA, and leave procedures.
+ Routinely engage with frontline employees, escalating or investigating concerns in partnership with the HR Manager and site leaders.
+ Organize and support local employee engagement activities, including inclusion and belonging events, recognition programs, and employee milestones.
+ Maintain accurate employee documentation, including I-9 verification and personnel files (both physical and electronic).
+ Support local HR systems such as SuccessFactors, time and attendance, payroll escalations, and special HR projects.
+ Facilitate New Hire Orientation on a rotating basis and coordinate onboarding processes with Talent Acquisition and HR leadership.
**Candidates for Aministrative Assistant must meet the following requirements to be considered:**
+ 1-3 years of experience in an HR Coordinator or HR Assistant role; knowledge of HR policies, procedures, and employee relations required.
+ Experience with HRIS systems (preferably SuccessFactors), timekeeping systems, and Microsoft Office Suite.
+ Excellent interpersonal and communication skills; ability to interact effectively with frontline employees and leadership.
+ Strong organizational and follow-up skills with a high level of attention to detail and confidentiality.
**What's in this Aministrative Assistant position for you?**
+ Pay: Competitive, based on experience
+ Shift: Monday-Friday 8am - 4pm
+ Weekly paycheck
+ Dedicated Onboarding Specialist & Recruiter
+ Access to Adecco's Aspire Academy with thousands of free upskilling courses
This HR Coordinator position is being recruited for by one of our Centralized Delivery Team and not your local Branch. For **instant consideration** for this Administrative Assistant position and other opportunities with Adecco in Breinigsville, PA, **apply today!**
**Pay Details:** $30.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
+ Preparing and typing routine correspondence, form letters and reports
+ Answering telephone & routing calls to the appropriate person,
+ Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Recording the minutes of meetings and providing the resulting documents as necessary.
+ Making copies of correspondence and other printed matter as required by manager.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Distributing incoming mail.
+ Maintaining calendar and daily schedules.
+ Scheduling appointments & arranging meetings.
+ Maintaining inventory of the necessary office forms and supplies.
+ Assisting with various basic personnel administrative functions as needed.
+ Acting as backup to other clerical personnel in office as needed.
+ Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
+ Assists with month-end reporting requirements
+ Assists in auditing records for ongoing compliance with medical records standards.
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
EDUCATION:
+ High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasant telephone manner.
**EOE, disability/veterans**

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person,
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments & arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards.

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.
• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels.  May be exposed to infectious and contagious diseases/materials

EDUCATION:

• High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:   

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EOE, disability/veterans