46 Administrative Positions jobs in Alvarado

Our client, a reputable organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in **Fort Worth, Texas, US**. This role is integral to the smooth functioning of the executive office, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. The ideal candidate will be a self-starter, proficient in office management, calendar coordination, and communication.
Responsibilities:

• Manage complex and dynamic calendars for multiple executives, ensuring optimal time management and conflict resolution.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, directing inquiries appropriately.
• Organize and manage meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage expense reports and process invoices, ensuring timely submission and accuracy.
• Maintain confidential files and records with utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist with special projects and event planning as needed.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain office supplies and manage vendor relationships for administrative needs.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support, with at least 3 years supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proactive problem-solving abilities and resourcefulness.
• Experience with travel booking and expense reporting systems.
• Ability to work independently and as part of a team in a fast-paced environment.
• A positive attitude and a commitment to providing excellent support.

This is an excellent opportunity to join a dynamic team in **Fort Worth, Texas, US**, and contribute to the efficiency of executive operations.

Details

* Department: Kids in Cars
* Schedule: Monday-Friday; 8:00am-4:30pm
* Hospital: Dell Children's Medical Center
* Location: Austin, TX

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.

Responsibilities

Provide administrative support for assigned area(s) or program.

* Prepare and distribute correspondence, forms, reports, presentation materials and other written communications as required.
* Schedule and support preparation for meetings, conferences, programs and/or special events.
* May compile and enter information from a variety of sources into computer database(s), verify data, identify issues and research or correct as appropriate.
* Receive and screen visitors and telephone calls, and handles general inquiries.
* Establish and maintain filing systems. Order and stock supplies.

Requirements

Education:

* High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
* Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.



Additional Preferences

* Must be bilingual (Spanish/English)


* Experience with computers - Demonstrated experience with MS Excel/Google Sheets/Google Calendar


* Demonstrated experience with customer service skills - answering phone/email, providing assistance


* Ability to complete the National Child Passenger Safety Technician Certification


* Primarily responsible for operating the appointment scheduling system to support the CSS inspection clinics/events, and is a liaison between clients and the KIC program. This position is a Certified Child Passenger Safety Technician. Duties include answering phone and emails, returning phone calls and emails, scheduling client appointments, confirming appointment details with clients, facilitating appointment reminders for clients, and documenting correspondence with clients. Preparing mailings and distribution of printed materials. Receiving shipments and loading and unloading van with equipment and supplies. Assists DCMC IP Manager and Project Coordinators with tracking program metrics, ordering, invoicing, billing, and reporting. Provides direct CPST services when necessary.



Why Join Our Team

Ascension Seton, based in Austin, Texas, has provided thousands of associates and caregivers a rewarding career in healthcare since 1902. Ascension Seton operates more than 100 clinical locations in Central Texas and four teaching hospitals, including Dell Seton Medical Center at The University of Texas and Dell Children's Medical Center. Join us and create a career path you will love.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

This Ministry does not participate in E-Verify and therefore cannot employ STEM OPT candidates.

**Details**

+ **Department: Kids in Cars**

+ **Schedule: Monday-Friday; 8:00am-4:30pm**

+ **Hospital: Dell Children's Medical Center**

+ **Location: Austin, TX**

**Benefits**

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._

**Responsibilities**

Provide administrative support for assigned area(s) or program.

+ Prepare and distribute correspondence, forms, reports, presentation materials and other written communications as required.

+ Schedule and support preparation for meetings, conferences, programs and/or special events.

+ May compile and enter information from a variety of sources into computer database(s), verify data, identify issues and research or correct as appropriate.

+ Receive and screen visitors and telephone calls, and handles general inquiries.

+ Establish and maintain filing systems. Order and stock supplies.

**Requirements**

Education:

+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

**Additional Preferences**

+ Must be bilingual (Spanish/English)

+ Experience with computers - Demonstrated experience with MS Excel/Google Sheets/Google Calendar

+ Demonstrated experience with customer service skills - answering phone/email, providing assistance

+ Ability to complete the National Child Passenger Safety Technician Certification

+ Primarily responsible for operating the appointment scheduling system to support the CSS inspection clinics/events, and is a liaison between clients and the KIC program. This position is a Certified Child Passenger Safety Technician. Duties include answering phone and emails, returning phone calls and emails, scheduling client appointments, confirming appointment details with clients, facilitating appointment reminders for clients, and documenting correspondence with clients. Preparing mailings and distribution of printed materials. Receiving shipments and loading and unloading van with equipment and supplies. Assists DCMC IP Manager and Project Coordinators with tracking program metrics, ordering, invoicing, billing, and reporting. Provides direct CPST services when necessary.

**Why Join Our Team**

Ascension Seton, based in Austin, Texas, has provided thousands of associates and caregivers a rewarding career in healthcare since 1902. Ascension Seton operates more than 100 clinical locations in Central Texas and four teaching hospitals, including Dell Seton Medical Center at The University of Texas and Dell Children's Medical Center. Join us and create a career path you will love.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

**Equal Employment Opportunity Employer**

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

**This Ministry does not participate in E-Verify and therefore cannot employ STEM OPT candidates.**

Job Description
Candidate will be receiving mail, opening, scanning and put into appropriate secure folders,
Assist with office supply orders, storage, etc., Working with IT by Packing equipment for employees and shipping.
Monitoring email box and fulfilling requests like creating labels with fedex and UPS
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
Strong organizational skills
Proficient with Excel, outlook and teams
Able to lift 50 pounds
Knowledge of equipment (laptops, cords, docking stations, etc.)
Knowledge of shipping processes (labels, securely packing and taping)
Navigate websites and know how to research
Customer Service experience null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

**Description**
**Medical City Fort Worth**
**Executive Administrative Assistant**
**Full Time - Exempt**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Executive Administrative AssistantMedical City Fort Worth
**Benefits**
Medical City Fort Worth, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
We are seeking a(an) Executive Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you, a person with medical knowledge, who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
**ESSENTIAL JOB FUNCTIONS:**
1. Supports C-suite Executives and adheres to the HCA Code of Conduct. Demonstrates behaviors consistent with organization mission and goals.
2. Demonstrates and promotes Medical City Fort Worth's Mission and Values philosophies
· Accountability
· Leadership
· Willing
· Attitude
· You First
· Safety
3. Maintains confidentiality in working with all stakeholders.
4. Scheduling & planning for administrative meetings.
5. Maintains department director minutes.
6. Complete assigned projects in a timely manner. Projects may pertain to, but are not limited to, regulatory compliance, and accreditation preparation.
**POSITION REQUIREMENTS:** **_Education and Training Experience Required_**
· High school graduate. Some college or additional administrative courses preferred.
· Three-five years working experience performing administrative duties.
**CERTIFICATION/LICENSURE:** **_Special Knowledge, Skills and Abilities_**
· Ability to type 60-70 wpm with few errors.
· Ability to use personal computer.
· Possess good interpersonal communication skills.
· Ability to organize, coordinate and schedule appointments and meetings.
· Ability to notarize documents for patients and physicians a plus
Medical City Fort Worth is a 350+ bed full-service Magnet Designated hospital. It is located in the heart of the medical district. Medical City Fort Worth serves as a tertiary referral center for Tarrant County and many counties within a 90 mile radius. We offer comprehensive diagnostic and treatment services. Our specialties include cardiac care, neurosciences and oncology. We have surgical services, orthopedics, kidney transplants and emergency care. We offer three ER locations, including two off campus ER located in Burleson and White Settlement. Medical City Fort Worth is a designated comprehensive stroke center. We are a Joint Commission chest pain center. We are a part of the Medical City network of hospitals. Patients are ensured access to medical experts and advanced healthcare innovations across the network.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Description:** We are seeking an experienced and highly skilled Administrative Assistant Senior to provide administrative support to three F-35 Combat Systems Directors. The successful candidate will serve as the primary administrator, responsible for ensuring the efficient and effective operation of the directors' offices.
Provide high-level administrative support to three Combat Systems Directors, including managing calendars, scheduling appointments, and making travel arrangements
Coordinate and prepare meeting materials, agendas, and minutes for senior-level meetings and conferences
Develop and maintain complex spreadsheets, databases, and other administrative tools to track and analyze data
Prepare and edit correspondence, reports, and presentations for the directors, ensuring accuracy, clarity, and professionalism
Manage and maintain confidential and sensitive information, including personnel records and other sensitive documents
Coordinate and implement administrative processes and procedures, ensuring compliance with company policies and procedures
Develop and maintain relationships with internal and external stakeholders, including senior leadership, customers, and vendors
Provide guidance and support to other administrative staff members, as needed
**Basic Qualifications:**
Experience in Microsoft Office including, Outlook, Word, Excel, Power Point.
Experience in managing emails, calendars and schedules for leaders.
**Desired Skills:**
5+ years of experience as an administrative assistant, preferably in a senior leadership support role.
Experience with budgeting, forecasting, and financial reporting.
Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Excellent communication, organizational, and time management skills.
Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines
Strong attention to detail, discretion, and confidentiality in handling sensitive information.
Ability to work independently and as part of a team.
**Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration.
**Clearance Level:** Secret
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Experienced Professional
**Business Unit:** AERONAUTICS COMPANY
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This role is pivotal in ensuring the smooth operation of executive functions, requiring exceptional attention to detail and a polished professional demeanor. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Key duties include gatekeeping for executives, managing correspondence, preparing meeting agendas and minutes, and assisting with special projects as assigned. The ideal candidate will have a strong understanding of office management principles and software, excellent communication skills, and the ability to anticipate needs and solve problems independently. This position offers a collaborative work environment in a dynamic industry and the opportunity to make a significant impact. The role is based in **Fort Worth, Texas, US**, with a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility. We are looking for someone who is a master of multitasking, possesses outstanding interpersonal skills, and can thrive in a fast-paced setting. A minimum of 5 years of progressive administrative experience, preferably supporting C-suite executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Experience with expense reporting systems and virtual meeting platforms is also highly valued. If you are a motivated self-starter with a passion for providing top-tier administrative support and are looking for a challenging yet rewarding opportunity, we encourage you to apply.

Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive team at their corporate office in Fort Worth, Texas, US . This role demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in ensuring the smooth and efficient operation of the executive office.

Key Responsibilities:

• Manage complex calendars and schedule meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Screen and prioritize incoming communications, including emails and phone calls.
• Manage and organize filing systems, both physical and digital.
• Assist with the preparation of meeting agendas, materials, and minutes.
• Handle expense reporting and budget tracking for executive activities.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and coordinate corporate events, meetings, and conferences.
• Maintain confidentiality of sensitive information.
• Order and maintain office supplies and manage vendor relationships.
• Provide general administrative support to the executive team as needed.
• Anticipate the needs of executives and proactively address them.

The ideal candidate will have an Associate's or Bachelor's degree, with at least 5 years of experience providing high-level administrative support, preferably to senior executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with calendar management, travel arrangements, and expense reporting is required. Excellent organizational, time management, and multitasking skills are crucial. Strong written and verbal communication skills, along with a professional demeanor, are a must. The ability to work independently and as part of a team is important. Familiarity with project management tools and virtual meeting platforms is a plus. This is an excellent opportunity to become an integral part of a successful organization and support key leadership.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth operation of executive functions, managing calendars, coordinating meetings, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and superior communication abilities. Responsibilities include managing complex travel arrangements, preparing reports and presentations, screening correspondence, and acting as a primary point of contact for internal and external stakeholders. You will be expected to anticipate needs, solve problems efficiently, and maintain a high level of professionalism at all times. This position requires proficiency in office productivity software, including advanced knowledge of scheduling, document creation, and presentation tools. The ability to multitask, prioritize effectively, and work under pressure is essential. You will be responsible for maintaining an organized filing system, managing office supplies, and assisting with event planning and coordination. Building and maintaining positive working relationships with colleagues and external contacts is a key aspect of this role. Join a dynamic team where your support directly contributes to the efficiency and success of our executive leadership. This is a fantastic opportunity for a dedicated and experienced administrative professional to make a significant impact. The role requires a commitment to providing top-tier support in a professional office environment located in **Fort Worth, Texas, US**.

Key Responsibilities:

• Manage executive calendars and schedule appointments.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, take minutes, and track action items.
• Draft and proofread correspondence, reports, and presentations.
• Screen phone calls, emails, and visitors, acting as a liaison.
• Manage confidential information with utmost discretion.
• Organize and maintain filing systems and databases.
• Assist with event planning and coordination as needed.
• Conduct research and prepare background materials for meetings.

Required Qualifications:

• High School Diploma or equivalent; Bachelor's degree preferred.
• Minimum of 3-5 years of experience supporting C-level executives or senior management.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Discretion and professionalism in handling confidential information.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Proactive problem-solving skills and a high level of initiative.