117 Administrative Positions jobs in Alvarado

Our client is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a premier, fully remote opportunity, allowing you to contribute to a fast-paced corporate environment from the comfort of your home office. You will be instrumental in ensuring the smooth day-to-day operations of executive leadership, managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and drafting correspondence. The role demands impeccable discretion, confidentiality, and a keen eye for detail.

Key responsibilities include managing and prioritizing executive schedules, arranging and preparing for high-level meetings (including board meetings), taking minutes, and following up on action items. You will serve as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately. Proactive anticipation of executive needs and seamless logistical management are essential. The ideal candidate will possess outstanding communication and interpersonal skills, advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and experience with virtual collaboration tools. A proven ability to manage multiple priorities, work independently, and maintain a high level of professionalism in a remote setting is critical. We are looking for a polished, resourceful, and adaptable individual passionate about providing unparalleled administrative support at the highest levels of the organization.

**Description:** The F-35 Development Program office is seeking an administrative assistant to join the team. This position will support three program management directors: Maintenance Systems, Technical Integration and Advanced Capability Development.
The Administrative Assistant will manage, with high degree of autonomy, administrative duties for directors and senior managers. This position will ensure management is prepared for external and internal meetings.
External meetings: information passed to appropriate agencies/parties for security, access; meeting location & point of contact provided, provide any materials needed for the meeting, transportation arrangements, and necessary information to be communicated to staff.
Internal meetings: external guest's information provided to security and verified, guest or permanent badges coordinated and verified, guests met at the lobby or badge office as necessary, ensure materials for meeting are developed and provided, and run presentations, as necessary.
This position will be responsible for managing detailed travel arrangements, expense reports, and credit card reconciliation. Will communicate with management regarding scheduling of meetings, important emails, meeting notices, phone messages, etc.
The individual will proactively anticipate issues/solve programs (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Must be able to effectively interact with senior level customers, suppliers and company personnel.
The individual will need to be flexible and available to take on additional duties/responsibilities to ensure exceptional organizational performance.
Collect flow-down information and prepare for presentation during team meetings. Track director-assigned action items and follow up with assigned individuals to ensure timely closure.
Must be eligible for a secret SAP/SAR security clearance.
**Basic Qualifications:**
- Proficiency in Microsoft Office including Outlook, Microsoft Word, Excel, Power Point.
- Experience in managing emails, calendars & schedules.
**Desired Skills:**
- Experience in travel planning & expense reporting.
- Ability to maintain a high degree of confidentiality.
- Efficient and effective communications skills (verbal and written).
- Act with diplomacy and discretion with customers, colleagues, and superiors.
- Effective interpersonal organizational skills. Exceptional organizational skills (e.g. filing systems).
- Ability to be a self-starter in low periods of business cycle activity, take initiative to find useful endeavors that serve the office well.
- Ability to maintain complicated calendars, work and re-work meeting requests and scheduling.
- Ability to prioritize tasks and manage time with limited supervision.
- Ability to interface with all levels of government, customers, and corporate executives.
- Ability to work well independently, but function within a team environment.
- Demonstrated familiarity with corporate tasks and systems, such as travel, budget tracking/resolution and purchased supplies resolution.
- Possession of solid knowledge of company policies, procedures, and systems (security requirements, visit request process, travel, charging).
**Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration.
**Clearance Level:** Secret with Investigation or CV date within 5 years
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** AERONAUTICS COMPANY
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in **Fort Worth, Texas, US**. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess a polished demeanor, excellent problem-solving abilities, and a strong understanding of office management principles. Key responsibilities include screening and prioritizing incoming communications, managing correspondence, organizing meetings and events, and processing expense reports. You will also serve as a liaison between executives and internal/external stakeholders. A Bachelor's degree in Business Administration or a related field, or equivalent experience, is preferred. A minimum of 5 years of experience providing high-level administrative support to C-suite executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with calendar management tools, travel booking platforms, and office management software is essential. Strong written and verbal communication skills, impeccable organizational abilities, and a proactive approach to anticipating needs are crucial. This is an excellent opportunity for a seasoned administrative professional to play a key role in supporting the operational efficiency of top-level management.

Our client, a distinguished organization within the administrative sector, is actively seeking a highly organized and proactive Senior Administrative Assistant to join their entirely remote workforce. This crucial role provides comprehensive support to senior leadership, ensuring the smooth and efficient operation of day-to-day administrative functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and serving as a primary point of contact for internal and external stakeholders. You will be expected to anticipate needs, proactively solve problems, and maintain a high level of confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. We are looking for a dedicated individual who thrives in a remote setting, demonstrates excellent communication skills, and is committed to providing top-tier administrative support. This is an excellent opportunity for a seasoned administrative professional to contribute significantly to the efficiency and success of our client's leadership team. The ability to work autonomously, manage time effectively, and adapt to changing demands is critical. If you are a meticulous and resourceful individual with a passion for supporting executive functions remotely, we encourage you to apply. Your proactive approach and commitment to excellence will be highly valued in this role.

Responsibilities:

• Manage and maintain complex executive calendars and schedules.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications and requests.
• Organize and coordinate meetings, conferences, and events.
• Maintain confidential files and records.
• Act as a liaison between executives and other departments or external parties.
• Provide general administrative support to senior leadership.

Qualifications:

• Associate's or Bachelor's degree preferred.
• 5+ years of experience as an administrative assistant, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Experience with virtual meeting and collaboration tools.
• Ability to work independently and proactively in a remote environment.

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote environment. This role is essential for ensuring the smooth operation of executive functions, managing complex schedules, coordinating high-level meetings, and handling confidential information with the utmost professionalism. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to problem-solving. You will be the primary point of contact for various internal and external stakeholders, requiring excellent communication and interpersonal abilities. Responsibilities include managing executive calendars, scheduling appointments and travel arrangements, preparing correspondence and reports, and assisting with special projects. As a remote-first professional, you must be adept at using digital collaboration tools, maintaining virtual communication channels, and ensuring efficient workflow management without direct physical supervision. You will be responsible for anticipating the needs of the executives you support and taking initiative to address them proactively. This includes managing complex travel logistics, processing expense reports, and organizing virtual team events. The ability to handle multiple tasks simultaneously, prioritize effectively, and maintain composure under pressure is crucial. Maintaining confidentiality and discretion in all matters is paramount. You will also assist with onboarding new team members and managing office supplies virtually. This is a unique opportunity to contribute significantly to executive operations from a remote setting, providing critical support that enables senior leaders to focus on strategic initiatives. Your role will be integral to the efficiency and effectiveness of the executive team.

Key Responsibilities:

• Manage complex calendars and schedules for senior executives, including appointments, meetings, and travel arrangements.
• Coordinate and schedule virtual meetings, prepare agendas, and distribute meeting materials.
• Handle all aspects of executive travel, including booking flights, hotels, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Manage incoming and outgoing communications, including emails and phone calls, with professionalism and discretion.
• Organize and maintain electronic and physical filing systems for confidential documents.
• Assist with the preparation of expense reports and other financial documentation.
• Support special projects and initiatives as assigned by executives.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain a high level of confidentiality and discretion at all times.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proven ability to manage complex calendars and prioritize tasks effectively in a remote setting.
• Exceptional organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and proactively anticipate needs.
• Experience with expense reporting systems and travel booking platforms.
• Demonstrated ability to maintain confidentiality of sensitive information.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role operates in a fully remote capacity, requiring exceptional communication and organizational skills to manage a demanding schedule and diverse range of responsibilities. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Responsibilities include acting as a primary point of contact for internal and external stakeholders, screening calls and emails, and anticipating the needs of the executives. You will be responsible for organizing meetings, managing logistics, and taking detailed minutes. This position requires strong proficiency in office productivity software, including calendar management tools, word processing, spreadsheets, and presentation software. The ability to multitask, prioritize effectively, and maintain composure under pressure is essential. A proactive approach to problem-solving and a keen eye for detail are critical. The Executive Administrative Assistant will also assist with special projects and event planning as needed. Excellent written and verbal communication skills are paramount, as is a professional and adaptable demeanor. Our client values initiative and expects this individual to take ownership of their responsibilities, demonstrating a high level of autonomy. This fully remote role offers a competitive salary, excellent benefits, and the opportunity to work closely with influential leaders in a dynamic industry. The successful candidate will be a trusted partner, enabling the executives to maximize their efficiency and focus on strategic priorities. This position is perfect for an experienced administrative professional seeking a challenging and rewarding remote opportunity.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role, based in **Fort Worth, Texas**, offers a blend of remote work flexibility and in-office collaboration. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. The ideal candidate is a master of multitasking, possesses excellent communication skills, and demonstrates a keen eye for detail. You will serve as a gatekeeper and liaison, facilitating smooth operations between executives, internal departments, and external stakeholders. Responsibilities include:

• Managing and coordinating executive calendars, including scheduling meetings and appointments.
• Arranging domestic and international travel, including flights, accommodations, and itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Acting as a primary point of contact for internal and external inquiries.
• Managing expense reports and corporate credit card reconciliations.
• Organizing and maintaining physical and digital filing systems.
• Coordinating and executing on-site and off-site events.
• Conducting research and compiling data as needed.
• Handling confidential and sensitive information with the utmost discretion.
• Proactively identifying and addressing administrative needs.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong problem-solving skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with calendar management and travel coordination.
• Professional demeanor and ability to interact effectively with all levels of staff and external contacts.

This role requires an individual who is adaptable, resourceful, and capable of working both independently and collaboratively in a hybrid environment. Our client values professionalism, efficiency, and a commitment to providing top-tier support. We offer a competitive salary and benefits package.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements (both domestic and international), preparing reports and presentations, and handling confidential information with discretion. Your duties will include gatekeeping executive communications, screening calls and emails, and acting as a primary point of contact for internal and external stakeholders.

Responsibilities:

• Manage and maintain executive calendars, scheduling meetings and appointments, and resolving conflicts.
• Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
• Prepare agendas, meeting materials, and take minutes for executive meetings.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Handle sensitive and confidential information with the utmost discretion.
• Serve as a liaison between executives and employees, clients, and other external parties.
• Manage office supplies, equipment, and vendor relationships.
• Assist with special projects as assigned by senior leadership.
• Process expense reports and manage budgets for the executive office.
• Ensure smooth day-to-day operations within the executive suite.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role, supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and ethical conduct.
• Ability to work independently and as part of a team.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• A Bachelor's degree or equivalent work experience is preferred.

This is a Hybrid role located in Fort Worth, Texas, US , requiring a balance of in-office and remote work, offering flexibility while maintaining essential in-person collaboration.

Our client, a dynamic and rapidly growing enterprise in the professional services sector, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team, based in Fort Worth, Texas, US . This is a demanding yet rewarding role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a trusted partner, adept at anticipating needs and ensuring the smooth day-to-day operations of the executive office.

Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for senior executives.
• Coordinate domestic and international travel, including flights, accommodation, ground transportation, and itinerary preparation.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails, calls, and mail, redirecting inquiries as appropriate.
• Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
• Prepare agendas for meetings, take minutes, and track action items.
• Assist with event planning and coordination for executive off-sites, team meetings, and special projects.
• Process expense reports and manage invoices for the executive office.
• Conduct research and gather information as requested by senior leadership.
• Act as a liaison between executives and internal/external stakeholders.
• Provide a high level of professionalism and discretion in handling sensitive information.
• Anticipate and proactively address the needs of the executive team to ensure efficiency.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably in a fast-paced corporate environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion, integrity, and judgment when handling confidential information.
• Proactive approach with strong problem-solving abilities.
• Experience in calendar management and complex travel coordination.
• Ability to work independently with minimal supervision.
• A polished and professional demeanor.

This position offers a competitive salary, a comprehensive benefits package, and the opportunity to work closely with influential leaders in a stimulating and professional setting.