17 Administrative Positions jobs in Carpinteria

For over a century, Cottage Health is committed to serving the Central Coast of California with excellence, integrity, and compassion. Our Administrative Fellowship Program is an extension of that legacy-designed to develop the next generation of healthcare leaders through immersive learning, mentorship, and project-based experience.

Located in beautiful Santa Barbara, our program offers recent Master of Healthcare Administration graduate students the opportunity to gain hands-on exposure across a high-performing, community-focused health system. Fellows participate in a variety of rotational assignments, strategic initiatives, and executive-level mentorship that reflect Cottage Health's mission to provide superior healthcare through a commitment to our patients, employees, and the broader community.

We value diverse perspectives and are dedicated to supporting talented individuals in achieving their leadership goals. Each fellow's experience is personalized and guided by the American College of Healthcare Executives (ACHE) competencies, ensuring a comprehensive foundation in healthcare operations, strategy, and organizational leadership.

This well-established program empowers fellows to explore their strengths, contribute meaningfully to Cottage's mission, and prepare for impactful careers in healthcare administration.

Cottage Health does not offer Visa sponsorship for Administrative Fellow positions.

Application due 9/5/2025

Required Documents
Current resume/CV - include cumulative GPA
Personal Statement
Two letters of recommendation
Unofficial graduate school transcript
Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, Ca, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.

Cottage Health is an Equal Opportunity Employer. Cottage Health applicants are considered solely based on their qualifications, without regard to race, color, ethnicity, religion, age, gender, transgender, gender expression and identity, national origin, ancestry, disability, sexual orientation, marital status, military status or any other classification protected by law. This policy applies to all aspects of the relationship between Cottage Health and an applicant or employee. Cottage Health is committed to upholding discrimination-free hiring practices. We strive to cultivate an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work.

Any Cottage Health applicants who require assistance or reasonable accommodations during the application process may request the need for accommodation with the Recruiter.

If you're already a Cottage Health employee, please apply on this link only.

Administration, 1.0 FTE, Full-time, Days, Cottage Health

Job Description

Benefits:

• 401(k) matching
• Competitive salary
• Paid time off

Pay $53646.84 - $65207.74 / year

Employment type Full-Time

Req#: 3741498

This opportunity is only available to current City of Santa Barbara employees who are interested in a lateral transfer to a department or division different from where they currently work.

To qualify to be on the Administrative Specialist transfer list, you must currently be employed by the City of Santa Barbara as an Administrative Specialist. Additionally:

• You must currently be employed in a full-time capacity as an Administrative Specialist or have previously successfully passed probation in that job classification with the City.
• You must meet the Minimum Qualifications of the new job.
• You must "apply" to this posting.


Different transfer types are defined as:

• Interdepartmental transfer - a transfer in the same class from one department to another.
• Intradepartmental transfer - a transfer in the same class in the same department but into a different division.

Employees who are transferred remain at the same rate of pay.

POSITION SUMMARY:

DEFINITION To perform complex clerical and/or accounting duties; to assist and inform the public on office policies and procedures; and to maintain complex files, data and records in support of assigned office.

DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Office Specialist series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including composing correspondence, maintenance of complex records and files, and compilation of data and reports. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. Assignments may be oriented to clerical or accounting/ clerical, with different duties at a comparable level of responsibility.

SUPERVISION RECEIVED AND EXERCISED Receives general supervision from higher level staff. May exercise functional and technical supervision over lower level clerical staff.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Two years of increasingly responsible general clerical experience including some accounting or bookkeeping experience.
Training: Equivalent to the completion of the twelfth grade supplemented by specialized clerical or accounting training.
License or Special Requirements: Possession of a California Driver's license may be required at time of appointment. Basic proficiency may be required in Word and/or Excel, depending upon assignment. Typing Certification at 45 net wpm may be required at time of application depending upon assignment, within the last 6 months.

Examples of Essential Functions:
• Provide exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding, responsive, fair, courteous and respectful, and to actively participate in maintaining a positive customer service environment.
• Operate a personal computer, switchboard, copiers, facsimile and microfilm machines; input and retrieve data and text; organize and maintain disk storage and filing.
• Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate data.
• Generate, update, and retrieve information from various sources including accounting, statistical and related documents; verify data for accuracy and completeness; assist in the compilation of reports.
• Prepare and proofread a variety of documents and forms including correspondence, reports, forms, memoranda, resolutions, specifications, transcripts, reports, and minutes of meetings; compose difficult correspondence as required.
• Maintain administrative records and files pertaining to department functions, accounts payable, budgeting and accounts receivable; maintain complex filing systems; perform various clerical duties in support of assigned functions.
• Participate in a variety of record keeping duties; participate in accounts receivable and payable activities; maintain payroll; prepare bank deposits; audit invoices, time records, statements and requisitions; investigate discrepancies; prepare financial reports.
• Calculate percentages, generate and maintain quarterly billings and records; compute and collect fees for various applications, registrations and licenses; issue receipts for fees collected; receive and reconcile receipts.
• Coordinate and schedule facility reservations; coordinate and schedule meetings and appointments; schedule travel arrangements, and process claim receipts.
• May oversee office operations and assist in training lower level staff.
• Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• Answer the telephone and assist the general public; provide information on departmental and City policies and procedures as required.
• Perform related duties and responsibilities as required.
PROCESS:
Once you have applied, your application will be sent for consideration for any future vacancies in that classification. Your application will remain active on the list for a period of one year.
Knowledge of:
English usage, grammar, punctuation, and spelling.
Standard formats for business letters and reports.
Modern office procedures, operations, services, and activities.
Methods and principles of data collection, retention and statistical report preparation.
General math and accounting principles/ practices.
Principles of record keeping, creation and/or maintenance of filing systems.
Telephone etiquette.
Windows 95/98 and the Microsoft Office Suite of applications.

Ability to:
Work independently to perform complex clerical or accounting duties with only occasional instruction or assistance.
Select, interpret, explain, and apply City policies and procedures to the public and employees in a courteous manner.
Apply established priorities and procedures to accept and process applications, claims, and bills; collect and calculate fees, penalties, bills, permits and licenses.
Operate a personal computer at a minimum speed of 45 net words per minute; ten key or numeric keypad by touch; cash register, calculator, microfilm readers/printers; copy and fax machines; shorthand or speed writing may be required.
Coordinate and monitor work flow; review and check documents for accuracy and completeness; meet schedules and time lines.
Draft clear formal documents and minutes from notes and/or taped recordings.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
-- Sitting for extended periods of time
-- Operating assigned equipment
Maintain effective audio-visual discrimination and perception needed for:
-- Making observations
-- Communicating with others
-- Reading and writing
-- Operating assigned equipment

The official city government website offers information on jobs, services, recreation, and local attractions. Also features city council news and current events.

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at or 407-000-000.

Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: . NYC applicants may request an alternative process or accommodation at or 407-000-000.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Job Description

Anticipated wage $21.32 - $24.78/hr.

SCHEDULE

7:00am - 4:30pm, Monday - Friday; Over Time as needed

SUMMARY

The Data Entry/Forklift Operator is responsible for receiving, reconciling product shipped to 3PL, shipping, picking and staging material for production, cycle counts, covering production area, maintaining warehouse inventory by transacting all movements and maintaining proper organization and cleanliness of the warehouse and contents within as well as outside areas. This position is responsible for maintaining the safety and quality of all food ingredients and/or packaging material received into and shipped out of the plant as well as maximizing both quality and safe efficient handling of finished goods from the plant to the truck, under the direction of the Warehouse Manager.

ESSENTIAL FUNCTIONS:

This is a representative sample -- not to imply a complete listing of all responsibilities and tasks.

• Ensure warehouse, equipment, and storage areas are clean, well maintained and operates efficiently. Reports defective materials to Supervisor and is aware of care and preservation of items received, stored, and shipped; methods and use of equipment in handling, storing, maintaining, and shipping processed product.
• Uses Factory Track scanner to perform all transactions in real time.
• Transacts all transfers, PO receiving, and intercompany transfers within the Oxnard plant and Lineage Logistics.
• Receives supplies and ingredients coming into the plant. Ensures product received is from an approved supplier and meets Tree Top specifications for integrity, quality and food safety. Ensures that all food ingredients are received in properly, labeled with receipt date and stored on the ingredient rack.
• Conducts daily, weekly, monthly and annual cycle counts under the direction of the Inventory Specialist or Warehouse Manager.
• Moves product out of thaw room as necessary to staging areas for current production under direction of the Warehouse Lead or Warehouse Manager.
• Locates, stages and ships product out to our customers and/or other plants based on information provided by Inventory Specialist, Warehouse Lead or Warehouse Manager. Takes FedEx and/or UPS packages up to front office for shipment.
• Reconciles production quantities shipped to Lineage based on production drivers' shipping manifest. Reports any discrepancies to direct supervisor and/or shift supervisor.
• Ensures that all items in the warehouse are stored on pallets and not directly on the floor. Communicates with other forklift drivers of correct locations for packaging and equipment storage within the warehouse.
• Stages ingredients and packaging for the week's production on a timely basis based on production schedule made available by Inventory Specialist or Warehouse Manager. Also ensures that all ingredients and packaging are allocated using FIFO.
• Properly returns ingredients after verifying information from production of what is being returned. Packaging also is properly returned after counting any leftover and relabeling then placing into the appropriate location.
• Cross train in the production area to cover breaks and lunch; including shift coverage when main Industrial line driver is off
• Maintain the production area supplied with ingredients and packaging. Keep this area in motion by prioritizing and organizing best method of execution to keep a steady flow.
• Maintains all work areas clean and organized at all times. This includes thaw room, cooler, warehouse, Chiquita warehouse and outside areas.
• Must be aware of pedestrians and other forklift drivers at all times.
• Must follow OSHA required regulations when driving a forklift (fastened seat belt, looking over one's shoulder when backing up, etc.).
• Each employee is required to follow GMPs and regulatory requirements and to report any food safety, quality or food defense concerns.
• Other duties as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Fluent in English, in order to interpret documents such as specifications, safety rules, operating and maintenance instructions, reports, business correspondence, regulatory and procedure manuals.
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to record numbers on required paperwork.
• Communicate clearly and effectively with co-workers and supervisors. Work independently with little or no supervision and be a team player.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Meet behaviors established in Tree Top's performance management and development process.
• Effectively organize, set priorities, schedule assigned work; oversee multiple and rapidly changing priorities.
• Pay attention to detail.
• Effectively execute tasks.
• Ability to use a computer and Microsoft Office programs.
• Maintain confidential and sensitive information.
• Must be able to work flexible hours.
• Communicate effectively.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED); and six months to one-year position-related experience and/or training; or equivalent combination of education and experience.
• Previous certifications on Forklifts

Full Benefit details for this position can be found on our website:

The above job profile does not include all essential and nonessential duties of this job. A full job description is available at the time of interview.

Persons with disabilities may be able to perform the essential duties of this job with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the department/division to accommodate the limitation. Tree Top does not employ individuals under the age of 18.

Tree Top is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, disability, veteran status, or any other protected status in accordance with applicable law. If you require an accommodation to participate in our application process, please contact Human Resources at: or .

About the job Data Entry Operator | Junior (Remote)

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.

A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.