184 Administrative Positions jobs in Chaska

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.

Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions.

Inter-Con is Everywhere Security Matters.

Job Summary

Under the direction of the Account Manager, this full-time position will be responsible for supporting the operation through a variety of administrative tasks, with a major focus on researching and requesting contractually allowed billable items, managing employee incentives and various projects or assignments as needed for client support. The selected individual must be available to work from the Memphis office and will be responsible for ensuring that all tasks are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Review new “cold start” jobs and submit billable items request for client approval and maintain a tracker for all approved items.
• Track all “dark post” activity and submit weekly / monthly reports to the VP of operations.
• Assist in developing weekly and monthly operational reports for the client
• Understand the nature of shift operations and scheduling for a 24x7 operation.
• Assist with scheduling duties when the demand exceeds the current scheduling team’s capacity.
• Provide Administrative support in resolving problems as directed by the Regional Manager
• Provide payroll and billing support as needed.
• Become familiar with Salesforce and utilize to submit cases as needed.
• Reconcile expense reports for company credit card(s).
• Prepare correspondence, reports, special projects, and spreadsheets as required.
• Must respond quickly to phone calls and emails.
• Must be able to perform data input on a large scale and in a timely manner.
• Availability must be flexible; irregular schedules may be required from time to time.

Qualifications

• Be able to hold a high level of professionalism and respond in a calm and polite manner always.
• Must be able to meet strict deadlines.
• Must be able to maintain a high level of confidentiality.
• High level of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent organizational skills; detail oriented.
• Strong interpersonal and communication skills, and a positive team player.
• Salesforce experience preferred; however, training will be provided.

Education and Experience:

• High School Diploma or GED.
• Minimum of (2) years prior administrative support or related experience required.
• Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers.

Duties, responsibilities, and activities may change at any time with or without notice.

Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.

Respect | Resilience | Integrity

Kingsway Retirement Living in Belle Plaine, MN is seeking an LPN to provide direct nursing care to our residents as well as admininistrative support to the day-to-day operations of the assisted living community. We are looking for a caring, compassionate, experienced professional who loves taking care of people and prioritizes communication and engagement. This position requires providing care and monitoring fellow team members. We are looking for an individual who truly cares about making our community the best home possible for our residents.

Schedule:

• Full-Time flexible day hours

Responsibilities and duties:

• Provide direct nursing care to the residents
• Monitor nursing activities performed by home health aides
• Ensure that the highest degree of quality care is maintained at all times

Qualifications and skills:

• Possess a current, unencumbered, license and registration to practice as a LPN in the State of Minnesota
• Demonstrate leadership abilities to develop and motivate people
• Good critical thinking and problem solving skills;
• Exhibit ability to prioritize responsibilities
• Flexibility and ability to work under stressful situations
• Good verbal and written communication skills
• Self-directed and work autonomously
• Management skills to plan for and oversee the utilization of resources and the design of work processes.

In an effort to comply with requirements regarding government record keeping, reporting, and other legal obligations which may apply, we invite you to complete an applicant data survey. Providing this information is STRICTLY VOLUNTARY. Click this link (or open a new tab of your internet browser and paste the URL in the search bar if the link isn't active) to be directed to the voluntary survey. Thank you!

EOE/AA/Min/F/Vet/Disability

Job Types: Full-Tme

Pay: 23.48 - 27.98 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Ability to commute/relocate:

• Belle Plaine, MN 56011: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• CRP Certification (Preferred)
• LPN (Preferred)

Work Location: In person

• Oversee and manage all daily administrative operations.
• Lead, train, and mentor a team of administrative support staff.
• Develop and implement efficient administrative policies and procedures.
• Manage office supply inventory, procurement, and budget.
• Coordinate facility maintenance, repairs, and office moves.
• Oversee vendor relationships and contract negotiations.
• Ensure compliance with health, safety, and security regulations.
• Support departmental needs and facilitate cross-departmental collaboration.
• Manage administrative budgets and track expenditures.
• Identify opportunities for process improvement and efficiency gains.

• Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 5 years of experience in office management or administrative leadership.
• Proven experience in managing and leading administrative teams.
• Strong understanding of office operations, facilities management, and procurement.
• Excellent organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite and other relevant office software.
• Strong written and verbal communication skills.
• Budget management and financial oversight experience.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive approach to identifying and resolving operational issues.