File Room Administrative Support Specialist

43201 Columbus, Ohio Ricoh Americas Corporation

Posted 14 days ago

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Job Description

**On-Site Services Specialist** **Position Profile**
The On-Site Services Specialist provides operational support in one or more of the following areas:
+ Operating duplicating and scanning equipment
+ Handling mail processing and postage application
+ Shipping and receiving products and supplies
+ Performing copier maintenance and first-call response
+ Supporting additional services such as bindery, quality control, housekeeping, file services, and call center tasks
**Reports to:** Site Manager, Site Supervisor, or Assistant Site Manager (depending on site configuration)
**Key Responsibilities**
+ Operate Microsoft Office and email systems
+ Perform basic scanning and copying tasks
+ Conduct daily inspections of convenience copiers and clear paper jams
+ Maintain records for management reports and supply inventories
+ Distribute office supplies, mail, and fax transmissions
+ Set up furniture and conference rooms
+ Perform fulfillment functions and calculate job charges
+ Respond to and coordinate service calls
+ Deliver completed jobs to designated locations
+ Maintain daily meter and service logs
+ Travel between customer buildings as needed
+ Answer customer inquiries regarding job status or feasibility
+ Keep copier areas neat and stocked
+ Handle shipping/receiving in a mailroom environment
+ Operate bindery and finishing equipment (e.g., shrink-wrap, paper cutter, stapler)
+ Perform document filing, purging, and archiving
+ Understand and utilize Ricoh Services Portfolio & Technology
+ Perform other duties as assigned
**Qualifications**
+ High school diploma, GED, or equivalent work experience
+ Preferred: Some experience in copy/print services
+ May require a valid driver's license and auto insurance (per Ricoh policy)
+ Proficiency in Microsoft Office Suite
**Knowledge, Skills, and Abilities**
+ Technical aptitude with printers, copiers, and office equipment
+ Strong customer service and communication skills
+ Good organizational abilities
**Working Conditions & Physical Demands**
+ Office environment with standard lighting, ventilation, and noise levels
+ Requires physical activity: standing, walking, bending, lifting (up to 50 lbs)
+ Moderate dexterity and use of tools and office equipment
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
+ Choose from a broad selection of medical, dental, life, and disability insurance options.
+ Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
+ Augment your education with team member tuition assistance programs.
+ Enjoy paid vacation time and paid holidays annually
+ Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
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Executive Administrative Assistant - CEO Support

43215 Columbus, Ohio $65000 Annually WhatJobs

Posted 6 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their Chief Executive Officer (CEO). This hybrid role offers a dynamic work environment where you'll manage complex calendars, coordinate executive travel, prepare for high-level meetings, and handle confidential information with discretion. You will act as a gatekeeper and liaison, effectively communicating with internal teams, external stakeholders, and clients on behalf of the CEO. Your responsibilities will include managing correspondence (email, phone, mail), scheduling appointments and meetings, making travel arrangements (flights, accommodations, itineraries), processing expense reports, and maintaining organized digital and physical filing systems. You will also be responsible for preparing presentations, reports, and other documents, often with tight deadlines. The ideal candidate possesses exceptional attention to detail, excellent time management and prioritization skills, and the ability to anticipate needs and act independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools and virtual meeting platforms. Strong interpersonal and communication skills are crucial for interacting professionally with individuals at all levels. A Bachelor's degree or equivalent experience is preferred. Previous experience supporting C-level executives is highly advantageous. You must be adaptable, resourceful, and capable of maintaining confidentiality. This is a critical role that requires a high level of professionalism and a commitment to ensuring the CEO's efficiency and effectiveness. We are looking for someone who can seamlessly manage the administrative complexities of a busy executive office, allowing the CEO to focus on strategic initiatives. Your contribution will be vital to the smooth operation of the executive leadership team.
Responsibilities:
  • Manage and maintain the CEO's complex calendar, scheduling meetings and appointments.
  • Coordinate all aspects of executive travel, including flights, accommodations, and detailed itineraries.
  • Prepare meeting materials, agendas, and presentations; take minutes when required.
  • Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of the CEO as appropriate.
  • Handle confidential information with the utmost discretion and professionalism.
  • Process expense reports and manage budget-related administrative tasks.
  • Organize and maintain digital and physical filing systems for easy retrieval of information.
  • Act as a primary point of contact for internal and external stakeholders.
  • Conduct research and gather information as needed for various projects.
  • Provide general administrative support, including document preparation and office management.
Qualifications:
  • Associate's or Bachelor's degree preferred, or equivalent work experience.
  • Minimum 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Expertise in calendar management and virtual meeting software (e.g., Zoom, Teams).
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • High level of professionalism, discretion, and confidentiality.
  • Ability to multitask, prioritize, and adapt to changing demands.
  • Proactive approach to problem-solving and anticipating needs.
  • Experience with travel booking and expense reporting systems.
This role is based in **Columbus, Ohio, US**, with a hybrid work arrangement.
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Administrative Assistant

43086 Westerville, Ohio Robert Half

Posted today

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Description We are looking for a detail-oriented Administrative Assistant to join our team in Columbus, Ohio. This is a long-term contract position, offering an excellent opportunity to contribute to daily operations while enhancing organizational efficiency. The ideal candidate will play a key role in supporting administrative tasks and maintaining effective communication within the team. Responsibilities: - Handle inbound and outbound calls with professionalism and efficiency. - Provide exceptional customer service to ensure client satisfaction. - Perform accurate data entry and maintain organized records. - Manage email correspondence and respond to inquiries promptly. - Schedule appointments and ensure all arrangements are well-coordinated. - Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks. - Assist in preparing reports and presentations using Microsoft PowerPoint. - Maintain a structured and organized workflow to meet deadlines. - Collaborate with team members to support daily operations. Requirements - Proven experience in answering inbound calls and managing outbound communication. - Strong customer service skills with a focus on professionalism. - Proficiency in data entry and maintaining accurate records. - Familiarity with email management and correspondence. - Ability to schedule appointments and manage calendars effectively. - Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. - Excellent organizational and multitasking skills. - Strong attention to detail and ability to work independently. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant

43201 Columbus, Ohio National Youth Advocate Program

Posted 6 days ago

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Job Description

**Administrative Assistant**
Compensation: 19.00/hourly
Location: 1801 Watermark Drive
**Position Summary**
The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be well organized and able to interact effectively with agency staff and the general public.
Hours: Monday through Friday, 8am-4pm or 9am-5pm
**Responsibilities**
The Administrative Assistant will perform administrative duties including, but not limited to:
+ Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.
+ Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
+ Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
+ Provide quarterly and annual reports on all children served by the agency.
+ Coordinate newspaper advertisements for the program, advocates, and agency employees.
+ Provide training and supervision to area office specialists and other administrative staff as required.
+ Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.
+ Attend meetings and record and distribute meeting minutes as assigned by the Director.
+ Provide any statistical data as required.
+ Maintain adequate office supplies.
+ Coordinate office equipment purchases, maintenance, and maintenance contracts.
+ Provide notary public services for the agency.
+ Provide general administrative support services for the assigned office.
+ Provide testing and evaluations in the recruitment and selection process for vacant office specialist positions.
**Minimum Qualifications**
+ High School Diploma or GED equivalent.
+ Previous experience and proficiency in the use of various office machines, including computers.
+ Basic bookkeeping skills and experience.
+ Proficiency with Microsoft Office, including Excel and Word.
+ Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
**Other Skills**
+ Excellent customer service and communication skills.
+ Sensitivity to cultural diversity.
+ Enthusiastic self-starter.
+ Excellent oral and written communication skills.
+ Strong organizational and administrative skills.
+ Effective problem-solving and decision-making skills.
+ Works well independently and as a team member.
**Driving and Vehicle Requirements**
+ Valid driver's license
+ Reliable personal transportation
+ Good driving record
+ Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability
If this describes YOU, please apply today!
We Are**
National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.
We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth, and families.
**Working At NYAP**
+ Competitive salaries and benefits including a 401(k)
+ Medical, Dental, and Vision insurance
+ 22 days off each year
+ 11 paid holidays per year
+ Student loan repayment assistance
+ Tuition assistance
+ Friday Summer hours
+ Work anniversary trips
+ Mileage reimbursement
+ Peace Leave
Benefits listed are for eligible employees as outlined by our benefit policy.
**Qualifications**
**The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.**
**_An Equal Opportunity Employer, including disability/veterans_**
An Equal Opportunity Employer, including disability/veterans.
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Administrative Assistant

43201 Columbus, Ohio JPMorgan Chase

Posted 6 days ago

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Job Description

Join our dynamic team as a Senior Administrative Assistant in Specialty Sales, where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our Specialty Sales organization.
As a Senior Administrative Assistant, you are expected to be a partner to the executives and teams you will support. You should be flexible, proactive, efficient, and a highly resourceful team player. You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.
**Job responsibilities:**
+ Efficiently manage and coordinate active calendars for executives and team members, ensuring optimal scheduling and prioritization of meetings and appointments
+ Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
+ Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.
+ Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies
+ Process invoices and expense claims, ensuring compliance to the firm's guidelines.
+ Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
+ Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
+ Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment
**Required qualifications, skills and capabilities:**
+ Minimum of 3 years in a client facing role, if not an administrative or executive assistant role
+ Strong proficiency in Microsoft Office Suite, exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity
+ Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, enthusiastic, self-motivated, calm and effective under pressure
+ Excellent written and verbal communication skills, with a keen attention to detail
+ Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs
**Preferred qualifications, skills and capabilities:**
+ Highly comfortable with learning and adapting to new technologies and productivity tools;
+ Willingness to work flexible hours as dictated by the needs of the business
+ Experience in client-facing roles within a multinational firm
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans
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Administrative Assistant

43086 Westerville, Ohio Robert Half

Posted 7 days ago

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Job Description

Description
We are looking for a detail-oriented Administrative Assistant to join our team in Columbus, Ohio. This is a long-term contract position, offering an excellent opportunity to contribute to daily operations while enhancing organizational efficiency. The ideal candidate will play a key role in supporting administrative tasks and maintaining effective communication within the team.
Responsibilities:
- Handle inbound and outbound calls with professionalism and efficiency.
- Provide exceptional customer service to ensure client satisfaction.
- Perform accurate data entry and maintain organized records.
- Manage email correspondence and respond to inquiries promptly.
- Schedule appointments and ensure all arrangements are well-coordinated.
- Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.
- Assist in preparing reports and presentations using Microsoft PowerPoint.
- Maintain a structured and organized workflow to meet deadlines.
- Collaborate with team members to support daily operations.
Requirements - Proven experience in answering inbound calls and managing outbound communication.
- Strong customer service skills with a focus on professionalism.
- Proficiency in data entry and maintaining accurate records.
- Familiarity with email management and correspondence.
- Ability to schedule appointments and manage calendars effectively.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent organizational and multitasking skills.
- Strong attention to detail and ability to work independently. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Administrative Assistant

43081 Westerville, Ohio JPMorgan Chase Bank, N.A.

Posted 7 days ago

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Job Description

Permanent
Join our dynamic team as a Senior Administrative Assistant in Specialty Sales, where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our Specialty Sales organization.

As a Senior Administrative Assistant, you are expected to be a partner to the executives and teams you will support. You should be flexible, proactive, efficient, and a highly resourceful team player. You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities:

  • Efficiently manage and coordinate active calendars for executives and team members, ensuring optimal scheduling and prioritization of meetings and appointments
  • Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
  • Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.
  • Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies
  • Process invoices and expense claims, ensuring compliance to the firm's guidelines.
  • Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
  • Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
  • Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment

Required qualifications, skills and capabilities:
  • Minimum of 3 years in a client facing role, if not an administrative or executive assistant role
  • Strong proficiency in Microsoft Office Suite, exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity
  • Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, enthusiastic, self-motivated, calm and effective under pressure
  • Excellent written and verbal communication skills, with a keen attention to detail
  • Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs

Preferred qualifications, skills and capabilities:
  • Highly comfortable with learning and adapting to new technologies and productivity tools;
  • Willingness to work flexible hours as dictated by the needs of the business
  • Experience in client-facing roles within a multinational firm

Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans

Apply Now
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About the latest Administrative positions Jobs in Columbus !

Executive Administrative Assistant - C-Suite Support

43215 Columbus, Ohio $55000 Annually WhatJobs

Posted 6 days ago

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full-time
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their C-suite executives in **Columbus, Ohio, US**. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings and travel, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate is a seasoned professional with a proven ability to handle multiple priorities with efficiency and grace.

Key Responsibilities:
  • Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls, ensuring no conflicts.
  • Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents using office software.
  • Screen and prioritize incoming communications, including emails and phone calls, redirecting as appropriate.
  • Serve as a liaison between executives and internal/external contacts, building and maintaining professional relationships.
  • Coordinate meeting logistics, including room bookings, catering, and preparing meeting materials.
  • Process expense reports and manage departmental budgets, ensuring accuracy and compliance.
  • Handle confidential information with the utmost discretion and professionalism.
  • Organize and maintain electronic and physical filing systems.
  • Provide general administrative support, such as managing office supplies and coordinating equipment maintenance.
  • Anticipate executive needs and proactively address potential issues.
Qualifications:
  • Associate's degree or higher in Business Administration, Office Management, or a related field.
  • Minimum of 5 years of experience providing administrative support to senior executives or C-level management.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with scheduling and calendar management tools.
  • Exceptional organizational and time management skills with the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • High level of discretion and professionalism in handling sensitive information.
  • Strong problem-solving abilities and a proactive, can-do attitude.
  • Ability to work independently and as part of a team.
  • Experience with travel booking systems and expense reporting software.
This is an essential role that provides critical support to the leadership team, contributing directly to the smooth operation of the organization in **Columbus, Ohio, US**. If you are a meticulous and dedicated administrative professional, we encourage you to apply.
Apply Now

Executive Administrative Assistant - C-Suite Support

43016 Columbus, Ohio $75000 Annually WhatJobs

Posted 6 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to C-suite executives in Columbus, Ohio, US . This role demands exceptional discretion, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules with efficiency. You will be a key player in ensuring the smooth operation of executive activities, acting as a gatekeeper and liaison for internal and external stakeholders. The ideal candidate possesses superior communication skills and a professional demeanor, adept at handling sensitive information with utmost confidentiality.

Responsibilities:
  • Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements (domestic and international).
  • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
  • Screen and prioritize incoming communications, including emails, calls, and mail, responding independently when appropriate.
  • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
  • Arrange and manage complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation.
  • Process expense reports and manage departmental budgets, ensuring accuracy and timely submission.
  • Maintain confidential files and records, ensuring information is organized and accessible.
  • Act as a primary point of contact for internal and external stakeholders, managing relationships with professionalism and tact.
  • Anticipate the needs of the executives and proactively address potential issues or conflicts.
  • Coordinate with other administrative staff to ensure seamless executive support across the organization.
  • Conduct research and gather information as requested for special projects and assignments.
  • Manage office supplies and vendor relationships for the executive suite.
  • Handle ad-hoc administrative tasks and projects as assigned, demonstrating flexibility and a strong work ethic.
  • Ensure executives are prepared for meetings and events, providing necessary materials and briefs.
  • Uphold a high level of professionalism and confidentiality in all interactions.
Qualifications:
  • Bachelor's degree in Business Administration, Communications, or a related field, or equivalent extensive experience.
  • Minimum of 5 years of experience providing executive-level administrative support, preferably supporting C-suite executives.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Impeccable attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
  • High degree of discretion and confidentiality.
  • Proactive problem-solving abilities and resourcefulness.
  • Experience with travel booking and expense management systems.
  • Ability to work independently and as part of a team in a hybrid work environment.
This hybrid position offers the flexibility to balance remote work with essential in-office collaboration, ensuring optimal support for our executives.
Apply Now

Executive Administrative Assistant

43041 Marysville, Ohio Kelly Services

Posted today

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At Kelly®, we're passionate about helping you find a job that works for you. How about this one? We're seeking an **Executive Administrative Assistant** to work at a premier auto manufacturer in **Marysville, OH** . With us, it's all about finding the job that's just right. **Pay:** $22-24/hr based on experience This position is **ONSITE** in **Marysville, OH** Must be able to commute to Marysville, OH **Hours:** Monday-Friday 8am-5pm **Why you should apply to be an Executive Administrative Assistant:** - Work with a premier client in the automotive industry. - Enjoy a competitive pay rate. - Opportunity to work with a team of experienced professionals. - Opportunity to learn and grow in a fast-paced environment. **What's a typical day as an Executive Administrative Assistant? You'll be:** - Managing daily and long-term calendars for multiple Business Unit Leads (BULs), identifying potential conflicts, and resolving scheduling issues with discretion and professionalism. - Coordinating and prioritizing activities, action items, and deadlines; bringing critical matters to the leaders' attention and executing necessary follow-ups. - Organizing and supporting major meetings, events, and weekly administrative support meetings within the Purchasing and Supply Chain Center (PSCC). **This job might be an outstanding fit if you:** - Have an Associate's Degree or equivalent business experience. - Bring 3-5 years of executive support or similar business experience. - Possess outstanding written and verbal communication skills, along with strong organizational skills and attention to detail. **What happens next** Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an Executive Administrative Assistant today! **#CB #1** As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly ® . You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
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