5 Administrative Positions jobs in Dahlonega
Administrative Assistant
30501 Gainesville, Georgia
Impact Fire
Posted today
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager in our Gainesville, GA office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Dispatching technicians to perform service at customer sites.
+ Answering phone calls and email messages
+ Provide customer support as needed.
+ Scheduling service for customers as needed.
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
**Required Skills:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Required Capabilities:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager in our Gainesville, GA office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Dispatching technicians to perform service at customer sites.
+ Answering phone calls and email messages
+ Provide customer support as needed.
+ Scheduling service for customers as needed.
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
**Required Skills:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Required Capabilities:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
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0
Administrative Assistant
30143 Gainesville, Georgia
Highland Rivers Health
Posted 4 days ago
Job Viewed
Job Description
There is a place for you at Highland Rivers Behavioral Health! Highland Rivers provides treatment and recovery services to individuals impacted by mental illness; substance use disorders and intellectual developmental disabilities.Job Summary: The Administrative Assistant is responsible for assisting individuals and staff in the daily operations of substance use treatment programs which includes point of entry, scheduling of appointments, maintenance of clinical/medical staff schedules, desk top audits and verifications of payers/CMO expirations, message board maintenance, and collaboration/review with management of write off reports to increase efficiency/revenue and decrease error/lost revenue.Are you ready to make a Difference? Job Duties and Responsibilities:
Benefits:
- Promptly answers, screens, and processes telephone inquiries with strict adherence to confidentiality, policies and procedures.
- Reschedule and cancel appointments, as needed.
- Return all call center or email messages in a timely manner; per policy and procedure.
- Provide information on Highland Rivers Behavioral Health programs and connects with FindHelp.com for additional resources,
- Collects and enters patient information such as demographic information, verifies insurance/payer information, applicable consents for service, HIPAA confidentiality and individual rights, fee scales, required from Dept. of Labor, Social Security Admin, Dept. of Motor Vehicles referral sources (P oint O f E ntry) into the Care Logic (CL) system in a concise, thorough and accurate manner to ensure coordination of care.
- When applicable, ensures individuals are referred to the clinical team for triage and crisis intervention/management.
- Maintain current and up to date data concerning schedules, accepted/verified insurance coverage, proof of income, referral sources, releases of information, non-admit log and all other pertinent information to satisfy agency/facility credentialing/licensing boards.
- Meet the expectations of our internal and external stakeholders in providing excellent customer service; other supportive duties as delineated in policy and procedure.
- Other duties as assigned.
Benefits:
- Health Insurance through the State Health Benefit Plan of GA
- Flexible Benefits such as dental, vision, life, critical illness, etc.
- Retirement Plan with employer matching
- 4 weeks of Paid Time Off with increase of accruals based on years of service
- 10 paid holidays
- 1 personal day
- Qualifying employer for Public Student Loan Forgiveness
Apply Now
1
Administrative Assistant /Receptionist
30501 Gainesville, Georgia
Magellan Group
Posted 11 days ago
Job Viewed
Job Description
We are seeking a full-time and part time administrative assistant to support our office in day-to-day tasks. Ideal applicant will possess the
following qualities:
Requirements:
•Excellent attendance and punctuality
•Positive team attitude
•Working knowledge of general office procedures and office machines MS Word/Excel proficient Excel knowledge in formulas, graph building and design is a necessity
•Payroll knowledge is a must
•Ability to create, compose and edit written material
•Excellent data entry skills
•Must be able to keybord 35-45 wpm accurately
RESPONSIBILITIES:
•Answer mufti-line phone, take detailed messages and address calls appropriately
•Greet and assist clients
•Provide administrative and clerical support to staff
•Process income, payroll and sales tax returns for delivery to clients
•Prepare Excel spreadsheets
•Track work processes and deadlines
•Manage company calendar
•Create and maintain documents, records and files in a paperless environment
following qualities:
Requirements:
•Excellent attendance and punctuality
•Positive team attitude
•Working knowledge of general office procedures and office machines MS Word/Excel proficient Excel knowledge in formulas, graph building and design is a necessity
•Payroll knowledge is a must
•Ability to create, compose and edit written material
•Excellent data entry skills
•Must be able to keybord 35-45 wpm accurately
RESPONSIBILITIES:
•Answer mufti-line phone, take detailed messages and address calls appropriately
•Greet and assist clients
•Provide administrative and clerical support to staff
•Process income, payroll and sales tax returns for delivery to clients
•Prepare Excel spreadsheets
•Track work processes and deadlines
•Manage company calendar
•Create and maintain documents, records and files in a paperless environment
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2
Administrative Coordinator with AIS Infrastructure
30514 Blairsville, Georgia
ASRC Industrial Services
Posted today
Job Viewed
Job Description
_Blairsville, GA, USA_ | _Blairsville (Administrative)_ | _Hourly_ | _per hour_ | _Full Time_
_| BENEFITS We are dedicated to our employees' wellbeing and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes: Medical, Dental, Vision 401k with a Discretionary Company Match & 100% Immediate Vesting Company Paid Life and AD&D policy. (Voluntary Buy-up options) Short & Long-Term Disability Paid Time Off (PTO) Paid Holidays AND MORE!_
_ASRC Industrial and its affiliated companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to_ _represent_ _ASRC Industrial using non-official email addresses (e.g., not_ _from @_ _asrcindustrial.com_ _or @_ _ais-infrastructure.com), please report the message and do not engage. Official job postings can always be found on our website: ais-infrastructurellc.com/careers or asrcindustrial.com/careers/_
**ABOUT**
The AIS Infrastructure Group consists of four civil/vertical construction companies. Our services include infrastructure improvement, heavy civil construction, vertical construction, site development for government and state agencies and private enterprise across the United States.
**GENERAL POSITION SUMMARY**
The Administrative Coordinator is responsible for providing administrative support and coordination for AIS Infrastructure projects. This position plays a crucial role in ensuring the smooth execution of construction and industrial services projects. The Administrative Coordinator must possess a strong knowledge of administrative tasks and procedures and adhere to AIS Infrastructure's safety standards and protocols.
**MAJOR DUTIES & RESPONSIBILITIES**
+ Coordinate and schedule meetings, appointments, and project-related activities.
+ Assist with the preparation, editing, and distribution of project documentation and reports.
+ Maintain and organize project files, records, and documentation in both physical and electronic formats.
+ Prepare and process project-related invoices, purchase orders, and expense reports.
+ Assist with project logistics, including equipment and material procurement and coordination.
**EDUCATION, KNOWLEDGE, SKILLS & ABILITIES**
+ Successful Applicant must be eligible to work on a military base and be able to pass the required background check.
+ High school diploma or equivalent (Associate's degree preferred).
+ Proficiency in office administration and procedures.
+ **Must be bilingual (Spanish)**
+ 2+ years of experience in an administrative support role (construction or industrial services industry experience is a plus).
+ Familiarity with relevant tools, equipment, or software used in the construction and industrial services industry.
+ Excellent organizational and time management skills.
+ Strong attention to detail and accuracy.
+ Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
+ Effective written and verbal communication skills.
+ Ability to prioritize and multitask in a fast-paced environment.
**BENEFITS**
We are dedicated to our employees' wellbeing and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes:
+ Medical, Dental, Vision
+ 401k with a Discretionary Company Match & 100% Immediate Vesting
+ Company Paid Life and AD&D policy. (Voluntary Buy-up options)
+ Short & Long-Term Disability
+ Paid Time Off (PTO)
+ Paid Holidays
+ AND MORE!
**HISTORY**
AIS Infrastructure is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC, AIS Infrastructure is a Minority Business Enterprise. Their AIS BCSS group is also a certified 8(a) business, offering further contracting advantages to government agencies. These designations help clients meet their diversity spending objectives, while also providing sustainable returns for 13,600 Iñupiat shareholders.
_EEO Statement:_
_AIS Infrastructure affords equal o_ _pportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law._ _AIS Infrastructure_ _is an Equal Opportunity Employer._
_| BENEFITS We are dedicated to our employees' wellbeing and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes: Medical, Dental, Vision 401k with a Discretionary Company Match & 100% Immediate Vesting Company Paid Life and AD&D policy. (Voluntary Buy-up options) Short & Long-Term Disability Paid Time Off (PTO) Paid Holidays AND MORE!_
_ASRC Industrial and its affiliated companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to_ _represent_ _ASRC Industrial using non-official email addresses (e.g., not_ _from @_ _asrcindustrial.com_ _or @_ _ais-infrastructure.com), please report the message and do not engage. Official job postings can always be found on our website: ais-infrastructurellc.com/careers or asrcindustrial.com/careers/_
**ABOUT**
The AIS Infrastructure Group consists of four civil/vertical construction companies. Our services include infrastructure improvement, heavy civil construction, vertical construction, site development for government and state agencies and private enterprise across the United States.
**GENERAL POSITION SUMMARY**
The Administrative Coordinator is responsible for providing administrative support and coordination for AIS Infrastructure projects. This position plays a crucial role in ensuring the smooth execution of construction and industrial services projects. The Administrative Coordinator must possess a strong knowledge of administrative tasks and procedures and adhere to AIS Infrastructure's safety standards and protocols.
**MAJOR DUTIES & RESPONSIBILITIES**
+ Coordinate and schedule meetings, appointments, and project-related activities.
+ Assist with the preparation, editing, and distribution of project documentation and reports.
+ Maintain and organize project files, records, and documentation in both physical and electronic formats.
+ Prepare and process project-related invoices, purchase orders, and expense reports.
+ Assist with project logistics, including equipment and material procurement and coordination.
**EDUCATION, KNOWLEDGE, SKILLS & ABILITIES**
+ Successful Applicant must be eligible to work on a military base and be able to pass the required background check.
+ High school diploma or equivalent (Associate's degree preferred).
+ Proficiency in office administration and procedures.
+ **Must be bilingual (Spanish)**
+ 2+ years of experience in an administrative support role (construction or industrial services industry experience is a plus).
+ Familiarity with relevant tools, equipment, or software used in the construction and industrial services industry.
+ Excellent organizational and time management skills.
+ Strong attention to detail and accuracy.
+ Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
+ Effective written and verbal communication skills.
+ Ability to prioritize and multitask in a fast-paced environment.
**BENEFITS**
We are dedicated to our employees' wellbeing and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes:
+ Medical, Dental, Vision
+ 401k with a Discretionary Company Match & 100% Immediate Vesting
+ Company Paid Life and AD&D policy. (Voluntary Buy-up options)
+ Short & Long-Term Disability
+ Paid Time Off (PTO)
+ Paid Holidays
+ AND MORE!
**HISTORY**
AIS Infrastructure is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC, AIS Infrastructure is a Minority Business Enterprise. Their AIS BCSS group is also a certified 8(a) business, offering further contracting advantages to government agencies. These designations help clients meet their diversity spending objectives, while also providing sustainable returns for 13,600 Iñupiat shareholders.
_EEO Statement:_
_AIS Infrastructure affords equal o_ _pportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law._ _AIS Infrastructure_ _is an Equal Opportunity Employer._
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3
Remote Data Entry Assistant
30501 Gainesville, Georgia
Jobsultant Solutions
Posted 12 days ago
Job Viewed
Job Description
About the job Remote Data Entry Assistant
Descripción completa del empleo
The Department of Radiation Oncology is seeking an OPS part-time data entry assistant to populate a breast cancer database. Under the supervision of the Principal Investigator, and with direction from the Director of Analytic Services, this individual will leverage their clinical knowledge to collect information about breast cancer patient medical histories from both paper and electronic medical records as well as check the accuracy and completeness of data. Speed and attention to detail are required of the ideal candidate. This individual will work closely with the Principal Investigator to ensure timely and accurate collection of data. Calling patients to update vital status information would be expected for those who are lost to follow up on file. Remote work will be accommodated for this role.
Expected Salary:
$15.00 per hour
Minimum Requirements:
Bachelor's Degree in an appropriate area and at least three years of relevant experience; or an equivalent combination of education and experience.
Preferred Qualifications:
Proficiency with Microsoft Access and Epic
Prior clinical research experience.
Detail oriented and excellent time management skills.
Work independently in a fast-paced environment
Problem-solve computer-related issues
Excellent interpersonal skills and the ability to effectively communicate verbally and in writing.
Special Instructions to Applicants:
In order to be considered for this job, you must upload your cover letter and resume.
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
This is a time limited position.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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