376 Administrative Positions jobs in Daly City

Description
We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.
Responsibilities:
- Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.
- Process incoming and outgoing mail, including postage and sorting duties.
- Coordinate and prepare conflict checks, ensuring timely distribution and reporting.
- Provide support for library updates, book distribution, and related library projects.
- Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.
- Assist with travel arrangements and hotel bookings for staff.
- Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.
- Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.
- Set up and clean up for firm events, such as lunches and celebrations.
- Serve as a backup for the administrative assistant and operations coordinator when necessary.
Requirements - At least one year of experience in a receptionist or administrative role.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong verbal and written communication skills.
- Attention to detail and ability to handle multiple tasks simultaneously.
- Ability to work collaboratively with a diverse team of professionals.
- Dependable, prompt, and flexible with occasional overtime requirements.
- Enthusiasm for learning new skills and adapting to evolving responsibilities.
- Physical capability to lift and handle objects weighing up to 25 pounds.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** The Westin St. Francis San Francisco on Union Square, 335 Powell St, San Francisco, California, United States, 94102VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**Pay Range:** $36.00-$37.25 per hour
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing globalteam, and **become** the best version of you.

**Overview**
**Pay:** $30/HR+ DOE
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management ( Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.
**Essential Duties**
+ Assist the Account Manager and/or Assistant Account Managers with any admin duties
+ Conduct and answer phone calls/emails & door access intercom system
+ Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
+ Verify and create schedules and hourly reports for staff in EPAY
+ Track daily missed punches and communicate with staff members to get them corrected
+ Assist with client access to the School Dude work order system.
+ Maintain files and documents organized for easy management access
+ Mail checks for hourly employees
+ Complete and send off Employee change forms
+ Oversee that all tags have been submitted and approved by each manager
+ Assist managers with ordering supplies
+ Keep record of all Safety trainings
+ Maintain small tools and equipment inventory files
+ Conduct MVR checks
+ Assist with Tag Pricer, & Corrigo Work Orders
**HR related functions**
+ Review all incoming applications, and conduct phone screens
+ Schedule interviews and assist managers in conducting them as needed
+ Conducts and follow up on all background checks and badging
+ Onboard new hires through the Sterling system, and assist them through the entire hiring process
+ Provide manager and employees with employee number once hired.
+ Schedule and assist in training/orientations for new employees as needed
+ Create new employee personnel folders, and maintain all employee files
+ Disposition applicants as needed
+ Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.
+ Complete employment verification requests
+ Assist managers/HR staff with unemployment claims
+ Forward Garnishments
+ Create a monthly discrepancy for Anniversary pay and submit to payroll
+ Assist hourly employees with any questions or concerns
**Minimum Requirements**
+ High School Diploma or GED required. Associate or bachelor's degree in applicable field of study preferred.
+ Two (2) or more years of Office Administrative experience.
+ One (1) or more years of budgeting, expense control, and scheduling experience.
+ Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.
+ Employee must be internet/computer savvy.
+ Human Resources coordinator experience preferred.
+ Valid Driver's License.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Administrative Secretary at Bay Area Air Quality Management District summary:

Provides comprehensive administrative and secretarial support to the division director and supervisory staff at the Strategic Incentives Division, facilitating communication, scheduling, and documentation. Manages office operations including correspondence, meeting coordination, record keeping, and budget assistance, with occasional supervision of office support staff. Plays a key role in ensuring efficient workflow and adherence to organizational policies within an environmental regulatory agency focused on air quality management.

Salary : $77,159.78 - $3,788.20 Annually
Location : San Francisco, CA
Job Type: Full Time
Job Number: MN- ADMIN-SID-9/11
Department: Strategic Incentives Division
Division: Operations
Opening Date: 09/11/2025
Closing Date: 10/3/2025 5:00 PM Pacific
Description
ABOUT STRATEGIC INCENTIVES DIVISION
The Strategic Incentives Division (SID) of the Bay Area Air Quality Management District administers funding programs that reduce air pollution and greenhouse gas emissions across the Bay Area. SID manages over 90 million annually to support clean transportation, zero-emission infrastructure, and equipment upgrades. The division prioritizes equity by directing resources to communities most impacted by air pollution, aligning with California's AB 617 goals. Through programs like the Carl Moyer Program and Community Health Protection Grants, SID accelerates the adoption of cleaner technologies and partners with local stakeholders to build a healthier, more climate-resilient region.
DEFINITION
Under general supervision, provides varied secretarial and office administrative assistance to a director and related supervisory and professional staff; may supervise a small office support staff; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This class is distinguished from other District office support classes in that incumbents provide secretarial and office administrative services for a designated division director and related supervisory or professional staff. General guidelines for action are normally established by the division director; however, day-to-day activities may require the use of initiative and independent judgment, particularly when prioritizing work from several staff members or when dealing with a variety of District staff and representatives of the public. This class may supervise a small office support staff, but the primary purpose of this class is to provide secretarial and administrative assistance, not to supervise a clerical function. This class is distinguished from Executive Secretary in that the latter provides secretarial and office administrative support to the Air Pollution Control Officer or the Deputy Air Pollution Control Officer.
Examples of Duties for this Position
EXAMPLES OF DUTIES (Illustrative Only)
Receives and screens visitors and telephone calls, providing factual information which requires the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent back-up materials; processes outgoing mail as required.
Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or prior materials; may use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures and appropriate English usage.
Organizes and maintains various office files, including personnel and tickler or follow-up files; purges files as required.
Assists with the development and administration of the annual budget; may prepare or maintain statistical, fiscal, budget, or payroll information.
Follows up on projects, transmits information, and keeps informed of division activities.
Schedules and arranges for meetings, including preparing agendas; organized own work, sets priorities and meets critical deadlines.
May plan, schedule and assign office support work or provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency; may participate in the hiring of assigned staff and recommend selection for management approval.
Minimum Qualifications
Education and Experience:
A typical way to obtain the knowledge and skills is:
Equivalent to two years of secretarial experience providing responsible office and administrative support or five years of general clerical or office support experience. Completion of some college or business school coursework in office administration is desirable.
How to Apply & Selection Criteria
How to Apply:
Interested individuals must submit a completed BAAQMD application, chronological resume, and responses to the supplemental questionnaire. Applications are accepted online. Please visit our website at to apply or to download an application. Resumes must be included, and not in lieu of the required application materials. Postmarks, faxes, and e-mailed applications will not be accepted.
Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered or returned. Applicants submitting paper applications must also complete an official BAAQMD application.
Supplemental Questionnaire Instructions:
Individuals who apply for this position must respond to each of the supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in the vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria in the vacancy announcement.
Do not combine your responses, or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. Please be advised that the information you provide will be evaluated "as is" and may be used to determine applicants with the most directly related experience, education, and training who will continue in the selection process; incomplete or illegible applications will likely receive lower ratings.
Selection Criteria
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.
The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.
Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at .
The District is an Equal Opportunity Employer.
The Air District offers the following benefits for full-time, represented and management positions:

• Cost-Sharing Medical, Dental & Vision Options
• Life Insurance (up to 5 times annual salary)
• CalPERS Retirement Plan
• Money Purchase Pension Plan
• 457 Deferred Compensation Plan
• Transit Subsidy
• Education Reimbursement
• Vacation Leave
• Sick Leave
• Paid Holidays
• Floating Holiday Leave
• 9-80 Compressed Work Week
• Flexible schedule and Remote Work option
• Employees Assistance Program
• and the Opportunity to Help Provide a Healthy Breathing Environment for Every Bay Area Resident.

For a list of the full benefits, please click
01
Do you have 3-5 years of work experience in an administrative assistant role?
02
Do you have 3-5 years of work experience independently using Microsoft Suite including Word, Excel, and PowerPoint?
03
If your supervisor asked you to complete a task using a function in Excel that you had never done before, and they were not available to show you, how would you figure out how to complete the task?
Required Question

Keywords:

administrative support, secretarial duties, office management, scheduling, correspondence, budget assistance, meeting coordination, air quality management, environmental programs, document preparation

Job Title: Medical Staff CoordinatorJob Description
We are seeking a dedicated Medical Staff Coordinator to join our team. This position is 100% onsite, with working hours from 08:00 to 17:00, Monday through Friday. The role involves supporting the medical staff office at a community hospital, where you will play a critical role in operational and physician support tasks.
Responsibilities
+ Manage committee meeting logistics, including scheduling, preparing agendas, and recording minutes.
+ Coordinate ED call schedules and manage day-to-day physician support activities, including handling walk-ins and phone inquiries.
+ Maintain and update data entry in ECHO, addressing any backlog as needed.
+ Provide operational support for medical staff office activities, including committee coordination and physician interactions.
+ Ensure smooth hospital-based governance and committee processes, focusing on operational support rather than credentialing.
Essential Skills
+ Experience in a community hospital's medical staff office.
+ Hands-on experience with ECHO.
+ Proven ability in managing committee logistics and ED call scheduling.
+ Strong multitasking skills and experience in a small team setting.
+ Direct interaction experience with physicians.
Additional Skills & Qualifications
+ Experience with data entry and backlog management in credentialing systems.
Work Environment
This position requires 100% onsite presence at a community hospital setting, working a standard day shift from 08:00 to 17:00. The role involves direct interaction with medical staff and requires effective multitasking in a dynamic and collaborative environment.
Job Type & Location
This is a Contract position based out of San Francisco, California.
Pay and Benefits
The pay range for this position is $30.00 - $42.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in San Francisco,CA.
Application Deadline
This position is anticipated to close on Oct 13, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
Robert Half is working with a catering company located in San Mateo who is looking for a friendly and highly organized individual. This role involves a lot of customer interaction. You will be the first point of contact for booking appointments, walk through,and follow-up questions. You will be responsible for managing all aspects of catering and on-site events. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and has a passion for hospitality.
Please see the details below and if interested, apply now! Do not wait. Interview are taking place next week. Apply now!
Key Responsibilities:
+ Serve as the main point of contact for catering and event clients, answering questions and providing guidance.
+ Manage catering orders from inquiry to delivery, including menu selection, order tracking, and logistics.
+ Coordinate all event details, including staffing, setup, timelines, and special requests.
+ Collaborate with kitchen and service teams to ensure accuracy and quality of all catering and event orders.
+ Maintain accurate records of client communications, orders, and payments.
+ Promote additional services, such as party packages or add-ons, to enhance client experience.
+ Handle day-of-event coordination, ensuring smooth execution and customer satisfaction.
+ Address and resolve any issues or concerns in a professional and timely manner.
Requirements
Qualifications:
+ Previous experience in event planning, catering, hospitality, or restaurant management preferred.
+ Strong organizational and multitasking skills with keen attention to detail.
+ Excellent communication and customer service skills.
+ Ability to work evenings, weekends, and holidays as needed for events.
+ Proficiency with scheduling and order management software is a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Job Title: Senior Portfolio Manager
Overview
The Senior Portfolio Manager oversees the daily operations, compliance, staff, and maintenance of Oakland Housing Authority's rental housing and facilities. This role ensures properties are well-managed, financially sound, and meet all regulatory requirements.
Key Responsibilities
+ Manage day-to-day operations of assigned properties.
+ Ensure compliance with HUD, Section 42 Tax Credit, and local/state housing regulations.
+ Oversee leasing, rent collection, and timely unit turnovers.
+ Prepare budgets, monitor expenses, and review financial reports.
+ Supervise, train, and evaluate property management staff and vendors.
+ Ensure maintenance schedules, inspections, and work orders are completed.
+ Provide leadership in safety, risk management, and customer service.
+ Prepare reports, meet deadlines, and represent the Authority at community meetings.
Requirements
Qualifications:
+ High school diploma or equivalent (required)
+ 4+ years of administrative/office experience
+ Strong organizational and communication skills
+ Proficiency with Microsoft Office (Word, Excel, Outlook) and other office software
+ Ability to manage multiple tasks, meet deadlines, and work with discretion
Bilingual skills a plus!
Qualifications
+ 3+ years managing multiple rental properties (affordable housing experience preferred).
+ Knowledge of HUD, Section 42 Tax Credit, and local housing programs.
+ Strong skills in compliance, budgeting, and staff management.
+ Excellent organizational, communication, and computer skills.
+ Valid California driver's license with insurable driving record.
Abilities
+ Lead and motivate staff.
+ Manage budgets and analyze financial data.
+ Build strong relationships with residents, staff, and community stakeholders.
+ Handle confidential information with professionalism.
+ Communicate clearly, verbally and in writing
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Join Our Team as a Work-From-Home Data Entry Research Panelist! This exciting opportunity is perfect for anyone with a variety of skills and backgrounds - whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!

Flexibility at Its Best: Work part-time or full-time, from anywhere, and on a schedule that fits your life.

No Experience? Comprehensive training is provided to set you up for success.

Choose from a range of career fields and find the perfect fit for your talents.

Enjoy the freedom of remote work while building your career.

Don't wait - take the first step toward a rewarding work-from-home career today!

Apply now and start building the flexible, fulfilling future you deserve.

Requirements Computer with internet access

Quiet work space away from distractions

Must be able and comfortable to working in an environment without immediate supervision

Data entry or administrative assistant experience is not needed but can be a bonus

We are recruiting those who have a background in health care, warehouse worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn

Data entry skills. Earn cash working part time or full time.

No degree required

Excellent job for Stay at home moms, retired folks, disabled people and anyone looking to learn how to make income online.

The Department of Cardiothoracic Surgery has a long tradition of major contributions in medical research and education, as well as a strong commitment to quality clinical care delivery. The Department is dedicated to expanding its clinical and translational research efforts across various fields including cardiology, cardiac surgery, critical care, and oncology. With an impressive number of sponsored research studies being conducted, this position offers an exciting opportunity for an enthusiastic, motivated, and professional team member.

The Department of Cardiothoracic Surgery is seeking a highly skilled and proactive Administrative Associate 4 to provide comprehensive administrative and operational support directly to the Chairman. This pivotal role requires exceptional organizational skills, a strong ability to prioritize, and a keen eye for detail, with a significant emphasis on managing and executing a wide array of high-profile events.

Responsibilities include:

• Executive Support & Strategic Problem Solving: Routinely act as the primary point of contact for high-level administrative issues within the Chairman's office, independently evaluating urgency and impact of problems (e.g., conflicting donor visit schedules, unexpected media inquiries) and implementing solutions without direct oversight. This ensures minimal disruption to the Chairman's critical engagements, requiring the ability to establish priorities and resolve administrative challenges autonomously.
• Complex Calendar & International Travel Management: Proactively manage the Chairman's exceptionally demanding and intricate calendar, often balancing multiple international time zones, sensitive internal meetings, clinical duties, and external commitments. This involves anticipating conflicts, independently negotiating schedules with high-level university officials, and arranging complex international travel with multiple legs and specific requirements without prior consultation. This also includes the specialized arrangement of travel itineraries for
  visiting professors, ensuring compliance with unit, university, and sponsor policies.
• Lead Complex Event Planning & Execution: This position is central to the planning and execution of a wide range of complex departmental events, conferences, and seminars. Key responsibilities include
  leading the full lifecycle of the Chairman's monthly visiting professor series, from invitation and complex international travel arrangements to managing day-of logistics for lectures and multi-stakeholder dinners. You will oversee and perform duties associated with organizing and operating complex events, including arranging vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. This also involves coordinating complex AV requirements for virtual and in-person presentations, and planning and executing various department events, logistics, venues, and dinners, including the department holiday party.
• Advanced Communication & Content Management: Compose, draft, and edit documents and correspondence for presentations, grants, and reports, while also creating, maintaining, modifying, and ensuring accuracy of content in various unit documents, displays, social media, and websites.
• Complex Financial & Reporting Acumen: Manages and reconciles the Chairman's complex discretionary and research accounts, involving processing a high volume of diverse transactions and identifying and rectifying intricate discrepancies across multiple funding sources. Independently handles the full cycle of speaker honorarium and reimbursement processing for visiting professors, including complex international currency conversions and tax considerations. Utilizes specialized software and systems (e.g., Smartsheet) to design and implement advanced project management and data tracking dashboards for various departmental initiatives (e.g., visiting professorships, dept. events, inventory), and makes recommendations based on these reports.
• General Administrative & Operational Leadership: Serves as the administrative support for the Chairman's office, setting internal administrative priorities, managing workflow, and ensuring the smooth operation of daily functions, often acting as a bridge between the Chairman and various departmental and university units Performs a full spectrum of administrative duties, including maintaining files, processing travel reimbursements, handling subscriptions and dues, ensuring timely submission of licensing and medical staff privileges forms, and ordering supplies.
• Supervisory/Leadership (as needed): May oversee or supervise the day-to-day work of other administrative or support staff, students and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

*Other duties may also be assigned.

DESIRED QUALIFICATIONS:

4-year college degree desired.

EDUCATION & EXPERIENCE (REQUIRED):

• High school diploma and six years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• 
  WORKING CONDITIONS:

Travel on campus to schools/units and off campus locations.

Additional WORKING CONDITIONS:

May work extended hours during deadlines, events or special projects.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The expected pay range for this position is $45.23 to $51.03 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.