39 Administrative Positions jobs in Hilton

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
435 Alumni Rd, Room 303, Rochester, New York, United States of America, 14627
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
The Institute of Optics
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
The CeFO program manager manages the NSF IUCRC center activities and tasks for the Center for Freeform Optics (CeFO). The CeFO program manager provides operational support needed by grantees to conduct scientific research in freeform optics.
The CeFO program manager manages the NSF IUCRC center activities and tasks for the Center for Freeform Optics (CeFO). The CeFO program manager provides operational support needed by grantees to conduct scientific research in freeform optics. The program manager will work together with the Director to manage annual activities and plan support and facilitate the operational compliance and health of the center. The RSL program requires assistance with tasks associated with efficient management and effective reporting on program activities. The CeFO program manager works closely with the scientific research community at the University of Rochester and other institutions, with the NSF and other federal agencies. The CeFO program relies on multiple business systems to track and plan activities and operations. The successful candidate will be required to travel occasionally to meetings and may travel to member sites. This position is most appropriate for candidates with a background in technology who are interested in science administration and have skills such as written and oral communication, graphic design, meeting planning, and data analysis, and who enjoy collaborating and working in a team. These responsibilities include monitoring projects, coordinating and supporting logistics, conducting data collection and analysis, preparing and implementing online tools and strategies for program evaluation activities, and contributing to program reporting. This position requires creative critical thinking and prior experience in administrative roles related to research support and services. This role is also responsible for examining data to make recommendations for actionable insights to the Center Industrial Affiliate Board, senior leaders, and institutional stakeholders. The role will be pivotal to aiding in the center's transition into Phase III and potentially a self-sustaining Center. This position requires a focus on details and a commitment to accuracy. Experience in interacting and working with researchers from a wide range of disciplines, leading, building, or facilitating the formation of teams to address complex research problems may also be required.
Responsibilities:
- In collaboration with the Directors, plans and executes the Centers' multi-site semi-annual Industrial Affiliate Board meeting. Communicates instructions and trains faculty, members, and students on how to access important center information (e.g., BOX, WebEx, Center website). Prepares CeFO semi-annual IAB Directors report by using key performance indicators and ensuring NSF evaluator compliance standards.
- Disseminates the quarterly newsletter, maintains and updates the center website, uploads and maintains BOX documents,monitors requirements (e.g., quad charts, WebEx monthly meetings, publication approval, recruiting approval), and coconducts the majority of member and student communication.
- Responsible for the review and analysis of complex data supporting operational performance measurements and ensuring NSF IUCRC standards for the execution of NSF reports. With diligent organization drafts, facilitates faculty participation in the preparation, and finalizes all NSF reporting for Director review.
- Communicates and meets with project participants (e.g., Center director, deputy director and site directors, faculties, staff, administrative personnel, corporate members, government lab members, students etc.) on a daily, weekly or monthly basis, as needed to develop, formulate, improve, or update projects and systems, databases, and online systems.
- Develops and maintains tools to enhance reporting obtained from university systems, including substantial research performance analysis. Provides support for research dissemination, particularly journal article publications, from a data management and reporting compliance perspective, creates and maintains a project website.
- Facilitates the completion of and stewards the process of Center membership (i.e. record of Membership Agreements, Bylaws, MOU, NDA, IP). Conducts business process analysis and provides oversight and planning goals to improve operations and manages the organizational structure of all center information. Authors and maintains onboarding training manuals, work instructions, and templates. Conducts onboarding meetings.
- Leads weekly Directors meeting to review the state of the center, status of membership, and Center comparatives in order to recommend appropriate action and recruitment strategy.
- Interpret legal documents, including complex RFPs, in support of federal contracts. With highly developed attention to detail, assumes responsibility for performing administrative activities on all contracts and grants supported by a wide range of public or private sponsors, assists the director with the complete range of funding proposals to public and private sponsors, including complex RFPs in support of federal contracts. Ensures that all proposals conform to University and sponsor policies.
Other duties and training as assigned
Qualifications:
- College graduation or an equivalent combination of experience and training required
- B.S / B.A. in administration communication, with a minor related to new technologies preferred
- 1 year of experience in communication with a team, and organizing events
- Excel software, Word and PowerPoint software, WebEx and Zoom platforms, and the attention to detail to stay compliant with agencies and university regulations. Efficient at multitasking. Excellent people skills and sensitivity to diversity and inclusivity required.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Job Description:

Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant , you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes.

The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists.

You Will:

• Schedule biopsies and MRIs
• Check Mammography and ultrasound schedules and requisitions for accuracy
• Respond to requests and questions efficiently, effectively, and in a positive fashion
• Remain aware of appointment delays and changes to schedules
• Communicate with patients, referring physicians, etc. professionally over the phone
• Obtain and follow up on Pathology reports
• Call stat reports
• Obtain prior imaging and ensure the images are moved into our system
• Obtain patient information and conduct interviews needed to schedule biopsies
• Administrative duties; charts, files, etc.
• Other tasks to support the Radiologists when they are reading images

You Are:

• Experienced in a healthcare setting
• Knowledgeable of computers and Microsoft Office software
• Able to provide clear written and verbal communication

To Ensure Success In This Role, You Must Have:

• Intermediate computer skills
• Effective organizational skills and attention to detail
• A high-level of integrity, confidentiality, and business ethics

• Medical terminology knowledge
• Recent work experience in a medical/radiology office (preferred)

We Offer:

• Comprehensive Medical, Dental and Vision coverages.
• Health Savings Accounts with employer funding.
• Wellness dollars
• 401(k) Employer Match
• Free services at any of our imaging centers for you and your immediate family.

Pay Range:
USD $15.50 - USD $19.00 /per hour

Shift:
Mornings

Shift Variations:
Monday-Friday, 8:30am-5:00pm

Description
Our client, a small law firm, is looking for a Legal Administrative Assistant to join their firm in Rochester, New York. Your contributions will play a vital role in ensuring the smooth operation of legal processes and client services within business law, estate planning, Medicaid planning, and real estate practice areas.
Location: Rochester, NY
Role: Legal Administrative Assistant
Salary: $53,000 - $65,000 (depending on experience)
Schedule: Hybrid (4 days in office, Fridays remote)
Hours: Flexible (Can be 9-5, 7-3, 8-4, etc.)
Responsibilities:
+ Draft, proofread, and format legal documents (wills, trusts, powers of attorney, business formation docs, real estate contracts, deeds, etc.)
+ Communicate professionally with clients.
+ Maintain organized client files (physical and digital) and ensure compliance with firm protocols
+ Assist with client intake, case tracking, and follow-up communications
+ Assist with real estate closings, prepare closing documentation, and liaise with title companies
+ Assist with Medicaid application preparation and documentation gathering
+ Maintain accurate timekeeping records for attorney billable hours
+ Generate and send client invoices; assist with billing cycle and accounts receivable follow-up
+ Perform basic bookkeeping functions, including recording expenses, reconciling accounts, and tracking trust account activity
+ Support calendar management, including appointments, deadlines, and court dates
+ Assist with legal research and case file organization as needed
Requirements
Requirements:
+ Minimum of 7 years of experience as a legal admin assistant, legal assistant or paralegal
+ Strong administrative and organizational skills with attention to detail
+ Proficiency with Microsoft Office (Word, Excel, Outlook); experience with billing and practice management software (e.g., Clio, Timeslips, QuickBooks, etc.) strongly preferred
+ Ability to track attorney time, prepare invoices, and manage billing cycles independently
+ Working knowledge of trust accounting, client funds, and legal billing best practices
+ Excellent written and verbal communication skills
+ Professionalism, discretion, and client-service mindset
+ Ability to work independently and manage multiple tasks efficiently
+ Proficiency in QuickBooks & Microsoft Office highly preferred
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
PM&R Central Admin
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL PURPOSE
Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.
**ESSENTIAL FUNCTIONS**
+ Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements.
+ With general guidance as to priorities, manages the time and calendar of a leader, choosing or recommending among competing demands on time, referring matters to be handled by others, controlling access as needed.
+ Under general direction as to policies and regulations, manages the clerical records and other support services.
+ Represents assigned leader in contact with internal and external partners as needed, frequently anticipating the leaders' instructions, preferences and concerns, and obtaining reports or recommendations.
+ Anticipates the needs from and obtains background material for decisions.
+ Conducts research and compiles data for reports and presentations.
+ Edits and checks accuracy of material for reports, correspondence, publications, and speeches.
+ Prepares and signs routine correspondence.
+ Composes correspondence on policy or other substantive matters.
+ Represents the college or department in requisitioning and arranging for administrative and other service, including support staff, space, equipment, and supplies.
+ Serves on committees concerned with administrative reports.
+ Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings.
+ Coordinates the clerical and other support services of the office.
+ May supervise up to two other administrative staff.
+ Handles confidential and sensitive information with discretion.
+ Assists in planning, coordinating, and executing departmental projects and events.
Other duties as assigned.
**MINIMUM EDUCATION & EXPERIENCE**
+ Associate's degree and 2 years of relevant administrative experience required
+ Bachelor's degree preferred
+ Or equivalent combination of education and experience
**KNOWLEDGE, SKILLS AND ABILITIES**
+ Ability to maintain confidentiality required
+ Exceptional organizational, time management and administrative skills required
+ Strong communication skills, both verbal and written required
+ Strong technical skills, including a high level of proficiency in Microsoft Office required
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
265 Crittenden Blvd, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
Surgery-Cancer Control
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL PURPOSE
Serves as the administrative assistant to at least 2 faculty members in the Division of Supportive Care in Cancer in the Department of Surgery. The Administrative Assistant will encounter a variety of issues and work on a daily basis. They are required to function with minimal direction and considerable latitude for independent judgement. Responsible for managing one's time and following up on items/tasks as appropriate. Is responsible for considerable faculty administrative support and duties requiring extensive experience with policies, procedures and practices of the University. The ideal candidate will have a significant background in administrative support related to scientific research, and will have the ability to balance multiple tasks and adjust to changing priorities and challenges in a large, busy research environment. Receives general supervision from the Division Business Administrator II.
**ESSENTIAL FUNCTIONS**
+ Proactively and effectively manage the time and calendar for the at least 2 faculty members, choosing or recommending among competing demands on time, referring matters to be handled by others and controlling access to them.
+ Represents the faculty in contacts with University leaders, other faculty, government officials, relaying (and often anticipating) instructions, preferences and concerns, and obtaining reports or recommendations. Assures that University officials and others concerned are informed of decisions.
+ Anticipates the needs from and obtains background material for decisions and conferences. Compiles, edits, checks for accuracy material for reports, grants, correspondence, publications and presentations.
+ Prepares, maintains and updates essential faculty based documents, including CVs, NIH biosketches, Other Support, mentoring tables, grants and funding tables, ongoing projects tables, etc. Preparing and submitting publications to MyNCBI as needed to maintain compliance with NIH Public Access Policy.
+ Assists assigned faculty with grant preparation and submission documents, preparing PowerPoint slides, scientific papers, presentations, and other documents.
Manages the tracking and renewal of memberships to professional organizations.
+ Coordinate all travel arrangements and manages reimbursement process. Interfaces with organizations to facilitate invited lectures and speaking engagements for the Faculty
+ Provides administrative support to ensure the smooth operation of the faculty member's lab, including but not limited to organizing student programs, supporting lab members with various administrative tasks, coordinating meetings, managing lab communications, handling event logistics, assisting with project logistics, and liaising with faculty, institutional partners, and external collaborators for program oversight. Responsibilities may evolve based on lab needs and institutional priorities.
+ Plans and makes all administrative arrangements for meetings and special events, including meeting facilities and equipment, travel, catering and meals; assists in the preparation of program literature; coordinates with service departments of the University.
+ Serves as delegate for timekeeping of faculties direct reports
+ Serves as back up to Administrative Coordinator III as needed
Other duties as assigned
**QUALIFICATIONS**
+ Associate's degree and 2 years of relevant administrative experience required.
+ Bachelors degree preferred.
+ Or equivalent combination of education and experience required.
+ At least 2 year of relevant administrative office experience required.
+ Excellent communication skills, including written communication, and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies required.
+ Ability to maintain confidentiality required.
+ Exceptional organizational, time management and administrative skills required.
+ Strong communication skills, both verbal and written required.
+ Ability to exercise independent judgment; attention to detail. Ability to handle several projects simultaneously, prioritize and shift priorities quickly preferred.
+ Advanced administrative skills preferred.
+ Knowledge of University accounting system, institutional and sponsored policies and practices, particularly related to allowable and unallowable costs preferred.
+ Strong technical skills, including a high level of proficiency in Microsoft Office required.
+ Excellent attention to detail, organizational and interpersonal skills required, with the ability to work in a team environment preferred.
+ Experience with Workday, UKG, academic CV's, NIH biosketches, NIH grant components and submissions preferred.
+ CLASP certified preferred.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
244 Hutchison Rd, Rochester, New York, United States of America, 14627
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
Minority Student Affairs
Work Shift:
UR - Day (United States of America)
Range:
UR URG 106 H
Compensation Range:
$21.36 - $29.90
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
Serves as principal assistant to the Assistant Dean and Director of the Office of Minority Student Affairs (OMSA) and Higher Education Opportunity Program (HEOP), providing office supervision and coordinating support service; manages the general office and related administrative services for the department, as well as specialized student support functions.
Personal Assistant to the director
- With general guidance as to priorities, manages the time and calendar of assistant dean/director, choosing or recommending among competing demands on his time, referring matters to be handled by others, controlling access to department head.
- Represents the director in contacts with University staff, faculty, leaders of student groups, alumni, New York State government officials, relaying (and frequently anticipating) the director''s instructions, preferences and concerns, and obtaining reports or recommendations. Assures that University officials and departmental staff are informed of decisions.
- Anticipates the needs from and obtains background material for decisions and conferences. Compiles, edits, checks for accuracy material for fiscal reports, correspondence, and publications. Prepares and signs routine correspondence on policy and other substantive matters.
- Works closely with the director and associate director on a variety of specialized support functions across departmental lines.
Office Manager of OMSA
- Under general direction as to policies and regulations, manages the clerical records and other support services in the Office of Minority Student Affairs.
- Represents the department in requisitioning and arranging for administrative services, including hiring of support staff, space inventory, ordering and monitoring of equipment and supplies.
- Serves as departmental Time-Keeper within the HRMS payroll and invoice system.
- Serves on committees concerned with administrative reporting and functioning. Edits departmental regulations, announcements and minutes of department meetings.
- Provides students and staff with information in respect to University, AS&E and department rules and services, making referrals as indicated and rendering decisions or approvals with established policy. Assists in on-boarding new staff and faculty.
- Monitors monthly budget expenditures related to ledgers for all departmental accounts; attends on-going trainings on institutional budgetary systems (CLASP, Workday, My Path, HRMS).
- Works with the director to provides administrative and fiscal compliance for the HEOP/OMSA tutorial component; monitor student academic usage and progress via coordination with CETL, WSAP, Kearns Center,OMSA associate director, and HEOP assistant director.
- Assist the Assistant Director of Student Engagement and Success with supervising the OMSA Ambassadors, i.e.student assistants.
Specialized Administrative Aid Managing One Or Several Administrative, Service, Or Other Activities Within the Department
- Under general direction as to policies and priorities, manages a particular administrative function for OMSA.
- Provides administrative support to the OMSA advisor of the affiliated multicultural groups and organizations under the direction of the director. The administrative support would require consistent coordination, communication and planning with primary advisors and the following departments: Residential Life, Wilson Commons Student Activities, Dean of Students Office and University Facilities departments.
- Assisting the director in preparation of New York State Education Department interim and final reports for the Arthur O. Eve Higher Education Opportunity Program and Foster Youth Program Initiative. Responsibilities include: internal preparation of departmental financial and workload statements and accounts; estimates and controls expenditures for supplies and auxiliary services; records (with consultation and approval of director) changes to department or sponsored project accounts; coordinates with University and College Accounting and Budget Offices and the Office of Research Accounting & Costing Standards (ORACS).
- Under supervision of the associate director/coordinator of summer program, responsible for hiring of faculty, staff and students in the Early Connection Opportunity and HEOP programs, utilizing FORT, Student Employment and HRMS hiring systems.
- Schedules use of department's facilities, sees to maintenance and equipment, preservation of order, and compliance with safety and other University and department regulations.
- Compiles data, prepares administrative and statistical reports' requisitions and coordinates University services (e.g. data processing, purchasing).
- Plans and makes most administrative arrangements for meetings and special events, including meeting facilities and equipment, travel, and meals for staff and student groups; assists in the preparation of program literature; coordinates with support service departments of the University.
- Typically supervises 1 specially trained assistant or may use clerical services of a central administrative unit.
Other duties as assigned
QUALIFICATIONS:
- Bachelor's degree required.
- A Bachelor's degree in office management, business management, business administration, aacounting, business law, marketing, communication, admisrative assistance, administration, or college student personnel administration is preferred.
- 2 years of relevant administrative experience with demonstrated ability to work with limited direction and to direct the work of support staff required.
- 3-5 years of relevant administrative experience with demonstrated ability to work with limited direction and to direct the work of support staff or equivalent combination of education and experience preferred.
- Strong interpersonal, organizational, written and oral communication skills are essential, as is the ability to work in a student-centered environment where sensitivity to issues of equity, diversity and inclusion are expected of all staff required.
- Demonstrated ability to collect, manage and analyze confidential internal data, external benchmarking and published research to design, implement and evaluate programming and outreach initiatives that proactively advance evidence-based, high-quality learning programming practice required.
- Strong project management skills, including ability to prioritize and manage multiple complex projects, coordinate with partners and initiate and execute appropriate timelines required.
- Ability to problem solve, think critically and make sound judgments required.
- Ability to adjust to rapidly changing priorities and environment required.
- Demonstrated ability to think strategically and lead change required.
- Spanish fluency preferred.
- Practical knowledge and utilization of computer software applications is an asset, particularly FileMaker Pro, Microsoft Office, and Box required.
- Dedication to professional development of self and others required.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
Biochemistry and Biophysics
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$18.65 - $26.11
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL SUMMARY
Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work direction to lower level support employees.
**ESSENTIAL FUNCTIONS**
+ Manages calendars, schedules meetings, and coordinates travel arrangements.
+ Prepares and edits documents, presentations, and reports. Handles correspondence, including email, mail, and phone communications.
+ Maintains filing systems and ensures document organization and confidentiality.
+ Modifies and records data and runs pre-built reports. Works closely with the department team.
+ Organizes relevant data for given department.
+ Serves as department point of contact for certain tasks.
+ Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices.
+ Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.
+ Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in in the department.
+ Assists in planning and executing departmental projects and events.
Other duties as assigned.
**MINIMUM EDUCATION & EXPERIENCE**
+ High School diploma or equivalent and 2 years of relevant experience required
+ Or equivalent combination of education and experience
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
Psychiatry M&D Family Institut
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$18.65 - $26.11
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL SUMMARY
With minimum direction and considerable latitude for independent judgment, works with faculty and administrative staff in an academic setting to support activities and events related to the graduate and post-graduate level programs of the Marriage and Family Therapy Training Program. Works closely with program leadership and faculty, and reports directly to the Institute for the Family Administrator. This position necessitates good judgment, being a team player, strong customer relations' skills, and excellent organization skills. The Administrative Assistant must be able to deal with considerable complexity, a large volume of work, and be able to adjust to changing priorities and challenges.
**ESSENTIAL FUNCTIONS**
**Family Therapy Programs' Recruitment:**
+ Review applications in Slate for program suitability and review applicant files with the Director.
+ Send weekly or more frequent updates to the Director during the recruitment period.
+ Extend invitations to appropriate applicants for Interview Days and handle all logistics for their visit. For those unable to attend, arrange for virtual interviews.
+ Prepare a concise grid of the applicants' brief bios (name, home state, GPA, GREs, short summary of personal statement); prepare interview schedule; arrange lunch with invitations to current students who would like to answer questions posed by applicants.
**Masters in Marriage and Family Therapy Student Education:**
+ Oversee student registration within UR Student system
+ Manage working reports and class schedules
+ Support faculty in updating/reviewing courses
+ Coordinate logistics for MS/MFT Orientation session
+ Schedule rooms per faculty teaching schedule in preparation for Fall, Spring, and Summer semesters
+ Distribute and collect course evaluations
+ Manage Post Degree registration process in UR Student
+ Process requests for training program in UR Procurement (invoices, requisitions)
+ Order supplies for clinical area (faculty and students)
+ Maintain student files and coordinate with GEPA for any ongoing requirements or changes to those requirements at the time of student exits, ensure that all of students' required documents are in their file.
+ Prepare Programs of Study, obtain signatures, and deliver to GEPA.
+ Handle all forms and correspondence related to licensing, ensuring all forms are filled out correctly with notarized signature of supervisor.
+ FedEx to proper state agency with copy to licensee.
+ Maintain Excel lists of alumni, applicants, etc.
**Family Therapy Programs' Clinical Training**
+ Distribute and collect site agreements, supervision feedback forms, and clinical practicum evaluations, as well as track collection process, for timely entry of relevant data.
+ Run monthly and quarterly reports of students' clinical hours needed for graduation through Time2Track system.
**Program Evaluation and COAMFTE Accreditation**
+ Manage annual calendar for program activities, including data collection and reporting.
+ Prepare Annual Report, due January 31 of each year.
+ Manage correspondence related to annual reports.
+ Take the lead on the preparation of the Self-Study required by the COAMFTE every six years.
**Annual Retreat "State-of-the-Program" Preparation:**
+ Complete aggregated data collection according to the annual calendar:
+ Current student and alumni, faculty, employer surveys
+ Course evaluations
+ Practicum evaluations
+ Supervisor feedback
+ Student Achievement
+ Clinical hours logs
+ Caseload diversity tracking
+ Portfolio rubrics
+ Exit interview comments
+ List of MP titles
+ Semester learning goals: developmental themes by cohort Alternative hour's experiences
+ Resource needs: physical, instructional, clinical, and technological
**Family Therapy Events:**
Plans FT events by handling all related logistics: coordinate purchase (if applicable) of invitations, as well as sending them out (via snail mail or email); coordinate caterer, logistics of entertainment and gifts, etc. Regular events for FT are:
+ Training Program's Annual Retreat
+ Annual MS/MFT Graduation Dinner
+ Annual MFTI (Medical Family Therapy Intensive)
+ Bi-annual Assessment Days
+ Student Semester Meetings o Informational Open Houses o Orientation and Program Exits
+ When required, uses Survey Monkey to collect evaluation information and presents reports to interested parties
**Other duties as assigned**
**MINIMUM EDUCATION & EXPERIENCE**
+ College graduation or an equivalent combination of experience and training **Required**
+ 1 year of relevant administrative experience **Required**
**KNOWLEDGE, SKILLS AND ABILITIES**
+ Proficient in MS Word, MS PowerPoint, MS Outlook, MS Excel, and Windows 7 **Preferred**
+ Proficient in navigating through internet and, in general, a technophile that can easily learn to use new technological platforms as the program needs dictate. **Preferred**
+ Knowledge of MS SharePoint **Preferred**
+ Knowledge and proficiency of Kentico (U of R website **Preferred** program) is **Preferred**
+ Knowledge of UR Student **Preferred**
+ Knowledge of Procure to Pay **Preferred**
+ Responsible, self-directed, and customer service-oriented, with strong organizational skills and capability to triage operations-related situations. **Preferred**
+ Capable of drafting communications that are grammatically correct, properly proofread, and effective, as well as professional and welcoming in tone. **Preferred**
+ High degree of interpersonal communication skills; capable of maintaining a professional, welcoming approach, geared to building positive, productive work relationships. **Preferred**
+ Able to interact with administrative assistants, managers, high-level officers, and University senior administrators respectfully and productively. **Preferred**
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
601 Elmwood Ave, Rochester, New York, United States of America, 14642
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
Graduate Edu/Postdoc Affairs
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$18.65 - $26.11
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL SUMMARY
Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work direction to lower level support employees.
**ESSENTIAL FUNCTIONS**
+ Manages calendars, schedules meetings, and coordinates travel arrangements.
+ Prepares and edits documents, presentations, and reports.
+ Handles correspondence, including email, mail, and phone communications.
+ Maintains filing systems and ensures document organization and confidentiality.
+ Modifies and records, data and runs pre-built reports.
+ Works closely with the department team.
+ Organizes relevant data for given department.
+ Serves as department point of contact for certain tasks.
+ Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices.
+ Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.
+ Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in in the department.
+ Assists in planning and executing departmental projects and events.
Other duties as assigned.
**MINIMUM EDUCATION & EXPERIENCE**
+ High School diploma or equivalent and 2 years of relevant experience required
+ Or equivalent combination of education and experience
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.