76 Administrative Positions jobs in Indianapolis

Job Description

Job Title: Administrative Assistant

Location: Indianapolis, IN

Industry: Professional Services

Pay: $23 - $25 / hour

Benefits: Dental, Vision, Medical, 401(k)

Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Indianapolis office. This is a contract-to-hire opportunity with the goal of transitioning into a long-term Office and Project Management role. This position is perfect for someone polished, proactive, and eager to take ownership of both administrative and office operations in a dynamic, people-facing environment.

The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day office functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow.

• Greet visitors, answer phones, and handle front-desk responsibilities with professionalism
• Manage scheduling, travel coordination, and calendar management for executives
• Prepare meeting spaces and assist with internal and external meeting logistics
• Order and manage office, kitchen, and event supplies
• Track and submit expense reports, invoices, and other administrative documentation
• Support project teams with meeting coordination, agenda prep, and follow-ups
• Assist with onboarding new team members and coordinating office tours
• Maintain a clean, organized, and welcoming office environment
• Collaborate with cross-functional teams across the U.S. and internationally
• Handle special projects and operational tasks as needed

• 1–3+ years of administrative experience, preferably in a professional or client-facing environment
• High school diploma required; associate’s or bachelor’s degree preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong communication skills – both written and verbal
• Confident, dependable, and detail-oriented with excellent time management
• Comfortable working onsite 5 days per week in downtown Indianapolis
• Able to manage multiple priorities with professionalism and poise
• Willingness to travel for initial onboarding (expenses covered)

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job Description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

• High school diploma/GED required, Associates degree or administrative training is preferred
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Job Description

We’re Hiring: Administrative Assistant – Cross-Functional Support

Location: On-site at Lawler Manufacturing Company, Inc. – Indianapolis, IN
Schedule: Monday to Friday, 8:00 AM – 5:00 PM 

Lawler Manufacturing Company, Inc. is a leading manufacturer of thermostatic mixing valves in North America. We’re known for our clean, quiet workplace, low turnover, and commitment to doing things right. We’re currently looking for a dependable, detail-oriented Administrative Assistant to support our cross-functional teams behind the scenes.

This is an ideal role for someone who enjoys consistency, organization, and being the go-to person others can rely on. You won’t be expected to run the show—but you will help make sure it runs smoothly.

• Steady full-time schedule  – Monday to Friday, 8:00 AM to 5:00 PM
• Work-life balance  – No weekends or mandatory overtime
• Great work environment  – Clean, peaceful, and quiet workplace with low turnover
• Generous vacation package  – Including a vacation buy plan
• Sick days & paid holidays

• Enter customer orders into our ERP system with a high degree of accuracy
• Answer and direct incoming calls professionally and warmly
• Provide administrative support to the customer service and bookkeeping teams
• Learn key processes to provide backup when others are out
• Assist with coordination of internal tasks and team communication

Sales & Marketing Support:

• Help update CRM records and assist with campaigns
• Support planning and logistics for webinars, trainings, and events
• Prepare marketing and presentation materials
• Assist the Sales Director with general administrative tasks

• 5+ years of administrative or office-related experience
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams)
• Friendly, professional communication style
• Comfortable in a behind-the-scenes support role
• Willingness to learn across departments and step in where needed
• Some college or advanced education preferred but not required

• Employment Type: Full-time, non-exempt
• Location: On-site in Indianapolis, IN (relocation not provided)
• US Citizenship required
• Benefits: Sick days, paid holidays, and generous vacation package (including a vacation buy plan)
• Medical Insurance: Not provided
• Other Benefits: Life insurance, short-term disability, optional vision & dental, and 401(k) with profit-sharing
• Training Overview:  To fully understand our operations, all new hires will spend the 4 weeks working hands-on on the production floor assembling valves. This requires getting your hands dirty and a willingness to learn every part of the process. 

Send your resume today! No phone calls, please.

Lawler Manufacturing Company, Inc. is an Equal Opportunity Employer (EOE).

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Job Description

Job Title: Administrative Assistant

Department: Indianapolis Area Office

Reports To: Area Development Director

FLSA Status: Non-Exempt  

Band: A - Location 3

JOB DESCRIPTION

The Administrative Assistant performs an unlimited range of secretarial and clerical duties requiring a knowledge of office routine and an understanding of and sensitivity to procedures related to the department and corporation giving in general. Under general supervision of the Area Development Director and the Development Director, the Administrative Assistant position requires initiative, good judgment, and the ability to provide substantial support to the department.    

ABOUT UNCF

The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF’s mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students.

PRIMARY RESPONSIBILITIES AND DUTIES:

• Functions as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair, and other day-to-day operations.
• Prepares and maintains schedule of solicitations.
• Processes and records contributions by donor and by the size of the contribution.
• Updates and manages an accurate, neat, orderly, electronic filing system from which files can be easily retrieved by all staff; updates and records on an ongoing basis.
• Checks records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures ; corrects minor discrepancies and errors independently and brings to the attention of appropriate management.
• Prepares and handles routine correspondence, including confidential matters, and treats appropriately.

• Answers the phone by the third ring and screens and directs incoming calls to appropriate personnel, preparing clear and accurate messages if not available.
• Greets and receives visitors and guides to appropriate area or person.
• Coordinates appointments and assists in managing schedules and conference calls.
• Arranges meetings, prepares agendas and/or other materials, including the mailing of notices and materials; reserves and prepares facilities, and records and transcribes minutes of meetings as needed.
• Receives, opens, dates, processes and distributes incoming correspondence to department staff; coordinates outgoing mailing, receives, and processes responses as needed.
• Creates mail merges for mass mailings, types, edits, proofreads and formats documents, spreadsheets, presentations, forms, reports, policies and procedures, and administrative material with a high degree of speed and accuracy.
• Assists in maintaining donor records and tracking outreach.
• Assists with proposal submissions, donor campaign mailings and materials, and contact lists.
• Proofreads reports, presentation materials, and business letters including labels and envelopes for grammar, punctuation, and spelling errors.
• Prepares e-mails, faxes, e-blasts, routine correspondence and periodic reports on the basis of general instructions.
• Obtains necessary signatures/approvals for outgoing communications, and assures the transmittal of accurate data and information both internally and externally.
• Designs and creates new documents in accordance with requests and policies for appropriate review.
• Suggests new procedures to improve operating efficiency.
• Maintains and updates contact files.
• Arranges and confirms staff travel including accommodations, travel, and car rentals.
• Supports and serves as a liaison to other offices/functions as necessary; is cross-trained in other functions.
• Coordinates the acknowledgement process.
• Prepares invoices and expense reports for approval and payment.
• Participates in routine department and staff meetings.
• Performs special projects and assignments and support staff as directed by management.

• Maintains an appropriate, professional appearance, and keeps a neat and clean working station at all times; displays tact and a positive, courteous demeanor at all times, which is critical to successfully interacting with high profile corporations and representing the organization.
• Tailors’ communication style to the listener; conducts self in a mature, respectful and pleasant manner, and acts in accordance with all organizational policies, and federal and state regulations.
• Performs other duties as requested.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities. 

QUALIFICATIONS:  

EDUCATION AND EXPERIENCE  

High school diploma required; college experience strongly desired and 3-5 years administrative assistance/secretarial experience is required.

OTHER SKILLS AND ABILITIES  

• Knowledge of O365 with intermediate to advanced knowledge in Word and Excel. Must be proficient in mail mergers and correcting source or cell errors. Must be proficient in the manipulation of Excel formulas.
• Excellent phone etiquette; strong organizational, interpersonal and listening skills. 
• Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality.  
• Must have experience with complex scheduling and calendar management.  
• Must have the ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner.  
• Must display initiative and the ability to work well independently and demonstrate exceptional customer service skills.  

• Must be a self-starter, cooperative, and work well in a group.