Senior Administrative Support Specialist

01730 Mildenhall, Massachusetts Odyssey Systems Consulting Group, Ltd.

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Job Description

Position Summary
Odyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB). The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.
This is a full time position located Hanscom Air Force Base, MA.
Responsibilities
Duties include, but not limited to:
  • Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
  • Monitors progress toward accomplishment of various taskings and initiatives.
  • Provides support by supplying the information and background for the preparation of program events
  • Drafts documents for the approval and signature of leadership
  • Disseminates program policy and specific initiative guidance for members of the organization
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
  • Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
  • Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
  • Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
  • Maintain appointment calendars and conference room schedules
  • Answer telephones, forward messages, and provide responses to routine queries
  • Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses
  • Provide inputs and recommendations regarding administrative and office management processes and procedures
  • Assist with preparation of and updates to program office file management documents
  • Prepare agendas, reports and briefings for staff meetings
  • Assist Government with management of organization's workflow.

Qualifications
Minimum Required Qualifications:
Citizenship: Must be a US citizen
Clearance: Must have and be able to maintain an active Secret security clearance
Years' Experience:
  • Bachelor's or Master's Degree in a related field and at least ten years of experience in the respective technical / professional discipline being performed, five of which must be in the DoD OR
  • Fifteen years of directly related experience with proper certifications

Additional Information:
Location: Hanscom AFB
Travel: 10%
#LI-DD1
Company Overview
Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.
Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.
Please note : Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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Administrative Assistant

01720 Acton, Massachusetts Robert Half

Posted 1 day ago

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Job Description

Description We are looking for a highly organized and proactive Administrative Assistant to join our team in Acton, Massachusetts. In this long-term contract position, you will play a key role in supporting executive-level staff while managing office operations and reception duties. This on-site role offers the opportunity to work in a dynamic environment with flexible hours between Monday and Friday.
Responsibilities:
- Provide executive support to C-suite staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Oversee office management tasks such as organizing lunches, reserving conference rooms, and ensuring smooth daily operations.
- Perform receptionist duties, including answering inbound calls, greeting visitors, and managing correspondence.
- Assist with administrative tasks such as creating presentations, compiling spreadsheets, and handling data entry.
- Maintain organizational systems to track tasks, follow up on pending items, and ensure deadlines are met.
- Take initiative to identify and address potential issues or needs before they arise.
- Communicate priorities effectively and work independently to manage multiple tasks.
- Support the team by maintaining an organized and welcoming office environment.
- Collaborate with various departments to ensure seamless communication and workflow.
- Uphold confidentiality and professionalism in all interactions and responsibilities. Requirements - Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
- Strong organizational skills and attention to detail.
- Ability to anticipate needs and proactively solve problems.
- Excellent communication skills, both written and verbal.
- Demonstrated ability to work independently while managing multiple priorities.
- Previous experience in administrative assistance or office management roles.
- Comfortable handling receptionist duties and interacting with clients or visitors.
- Ability to follow through on tasks and ensure closure of loops. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant

01879 Tyngsboro, Massachusetts Adecco US, Inc.

Posted 1 day ago

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Job Description

Adecco Staffing is partnering with a manufacturing company in Tyngsborough, MA to find qualified Manufacturing Admin Assistant. This is a temp-to-hire role offering flexibility in start times. If you are a detail-oriented individual with experience in manufacturing, we want to hear from you!
**Pay Rate:** $19 - $1 per hour
**Shift Hours** ***flexible!*:**
+ 6:00 AM - 2:30 PM
+ 7:00 AM - 3:30 PM
+ 8:00 AM - 4:30 PM
**Responsibilities:**
+ Process data entry time for all steps on Travelers.
+ Close out completed Travelers.
+ Process Pick lists.
+ Run various reports from Great Plains and Crystal Reports.
+ Process Kit stock for customer samples/orders.
+ Update shipping log for daily shipments.
+ Create shipping paperwork for new orders as well as process change orders.
+ Package products according to customer requirements and match product to Travelers.
+ Follow packaging requirements per Piconics internal procedures and/or customer requirements.
+ Account for all travelers and parts.
+ Ability to communicate with all departments regarding issues/concerns.
+ Perform other adhoc duties as needed.
**Qualifications/Experience:**
+ Proficient with Microsoft Word, Excel and Outlook
+ Have a pleasant and professional demeanor.
+ Be punctual, dependable and reliable with a superb excellent attention to detail.
+ Have excellent data entry accuracy skills.
+ Be well organized, possess the ability to multitask, and be able to work with minimal supervision and from verbal instructions.
+ Experience with Microsoft Great Plains is a plus.
+ 1-2 years experience in a professional office/manufacturing environment.
**If you are interested** **& qualified** **, please apply with your** **updated** **resume!**
**Pay Details:** 19.00 to 21.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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Sales - Administrative Assistant

01772 Southborough, Massachusetts Impact Fire

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Job Description

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is searching for a Sales Administrative Assistant to support our Southborough, MA office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support for the sales group, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, well organized, and has good communication skills.
**Job Responsibilities:**
+ Support the sales team by answering customer calls, managing invitations to bid/quote projects, and organizing project files.
+ Organize the regional sales calendar and bid tracking. Include monthly national updates.
+ Manage sales workflow activities ensuring that deadlines are met and work is completed correctly.
+ Implement and monitor sales program initiatives as directed by management and see the programs through to completion.
+ Assist in organizing project announcements and project handoffs to the operations teams.
+ Generate general sales memos, emails and reports when appropriate.
+ Maintain office supplies by checking inventory and order items.
+ Respond to questions and requests for information.
**Job Requirements:**
+ Sales Administrative Assistant experience is a plus.
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency.
+ Detail oriented and comfortable working in a fast-paced office environment.
+ Exceptional communication skills.
+ Superior organization skills and dedication to completing projects in a timely manner.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Salary**
**Hiring Min Rate** **55,000 USD**
**Hiring Max Rate** **65,000 USD**
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Sales - Administrative Assistant

01776 Sudbury, Massachusetts Impact Fire

Posted 1 day ago

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Job Description

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is searching for a Sales Administrative Assistant to support our Southborough, MA office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support for the sales group, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, well organized, and has good communication skills.
**Job Responsibilities:**
+ Support the sales team by answering customer calls, managing invitations to bid/quote projects, and organizing project files.
+ Organize the regional sales calendar and bid tracking. Include monthly national updates.
+ Manage sales workflow activities ensuring that deadlines are met and work is completed correctly.
+ Implement and monitor sales program initiatives as directed by management and see the programs through to completion.
+ Assist in organizing project announcements and project handoffs to the operations teams.
+ Generate general sales memos, emails and reports when appropriate.
+ Maintain office supplies by checking inventory and order items.
+ Respond to questions and requests for information.
**Job Requirements:**
+ Sales Administrative Assistant experience is a plus.
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency.
+ Detail oriented and comfortable working in a fast-paced office environment.
+ Exceptional communication skills.
+ Superior organization skills and dedication to completing projects in a timely manner.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Salary**
**Hiring Min Rate** **55,000 USD**
**Hiring Max Rate** **65,000 USD**
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Sales - Administrative Assistant

03061 Nashua, New Hampshire Impact Fire

Posted 9 days ago

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Job Description

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
We are seeking a detail-oriented and proactive Sales Administrative Assistant to support our inside/deficiency sales team. This role is vital in ensuring smooth daily operations by handling administrative tasks, managing sales data, and facilitating communication between departments and clients. The ideal candidate is organized, communicative, and thrives in a fast-paced environment.
**RESPONSIBILITIES:**
+ This position reports to the NE Regional Director of Sales and reports daily to the Inside Sales Deficiency Supervisor.
+ Provide administrative support to the deficiency sales team, including sales releases, preparing documents, and assisting sales reps
+ Maintain and update ServiceTrade
+ Assist with the preparation of sales presentations, reports, and proposals
+ Coordinate and communicate between sales and operations teams
+ Respond to client inquiries and follow up on outstanding items
+ Organize and maintain digital and physical filing systems for sales documentation
+ Perform other administrative duties as assigned
+ Meet all assigned sales goals and quotas
+ Follow up on all quotes and customer requests
+ Develop skills and understanding of the fire life safety industry
**REQUIREMENTS:**
+ High school diploma or equivalent
+ Ability to work in a fast paced, ever-changing environment
+ Industry knowledge of fire protection products, services, and industry codes or an ability to quickly learn and understand them
+ An organizational capacity to handle a high volume of accounts
+ Competency with the Microsoft Office Suite and the ability to quickly learn the Company's information systems applications
+ Strong written and verbal communication skills
+ Strong work ethic and professional appearance
+ The ability to fit in with our culture of teamwork
+ Ability to adhere to, implement, and always follow safety guidelines and procedures.
+ Satisfactory results in a company mandated criminal background check and drug test
In addition to the above, the most desirable candidate will have:
+ At least 2 years of higher education or comparable industry experience
+ NFPA and Fire Protection knowledge
+ Experience/Competency with ServiceTrade and Microsoft Excel
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
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Administrative Assistant (Part-Time)

03060 Nashua, New Hampshire Applied Research Associates, Inc

Posted 27 days ago

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Job Description

Permanent

Applied Research Associates, Inc. is seeking a highly organized, detail oriented, and proactive Administrative Assistant to join ARA’s Algorithm, Modeling & Assessments division in Nashua, NH office. In this role, you will play a key part in ensuring the smooth operation of our daily administrative processes, supporting a multidisciplinary team. If you thrive in a fast-paced environment, enjoy problem-solving and excel at multitasking, we’d love to hear from you.   

The qualified candidate will have 2-3 years of previous experience as an administrative assistant. AMA’s Administrative Assistant will provide support to ensure efficient operations of the office. The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team. This is a part-time position (30 hours a week), which requires to be on site, and does not allow for remote or hybrid schedule.  

What you’ll do as an Administrative Assistant  

  • Provide administrative support to the technical staff, including:
    • Answer incoming telephone calls.
    • Meeting preparation and support (i.e., teleconference, food, visitor log).
    • Greet and check in visitors.
    • Order and manage office supplies.
    • Submit and coordinate facilities work orders.
    • Manage office purchase credit card.
      • Coordinate required documentation and approval to make purchases.
      • Reconcile monthly credit card statement.
    • Other general administrative duties as assigned.
  • Act as the local Health & Safety Advisor for the location.
    • Ensuring that staff are providing a safe workplace, safe equipment and proper materials.

Administrative Assistant Position Requirements  

  • Must be a US Citizen.
  • Must be able to obtain a DoD security clearance.
  • Requires High School diploma or equivalent and 2-3 years of related experience.
  • Ability to multi-task.
  • Ability to keep sensitive information confidential.
  • Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.
  • Excellent verbal and written communication skills.
  • Must be able to utilize resources in order to meet deadlines.
  • Strong attention to detail.
  • Self-Starter who takes initiative.
  • Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook.
  • Strong Interpersonal skills.
  • Excellent organizational and time management skills.

Administrative Assistant Position Preferences  

  • Experience with SharePoint.
  • Experience with Concur System.

Applied Research Associates, Inc. Company Information:  

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,353 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics. 

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com. 

Experience Required
  • High-School Diploma or equivalent.
  • 2 - 3 years: Office Admin and/or related experience.
Behaviors Required
  • Team Player: Works well as a member of a group
  • Dedicated: Devoted to a task or purpose with loyalty or integrity
Preferred
  • Enthusiastic: Shows intense and eager enjoyment and interest
  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations Required
  • Self-Starter: Inspired to perform without outside help
Preferred
  • Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
  • Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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About the latest Administrative positions Jobs in Leominster !

Administrative Assistant (Senior)-Part Time

01731 Hanscom Afb, Massachusetts COLSA Corporation

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This is a 20-hour/week position This is a full-time onsite position at Hanscom Air Force Base, Bedford, MA.
+ Provide Administrative Support (e.g., provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility).
+ This includes but is not limited to staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications.
+ Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate.
+ Monitors progress toward accomplishment of various taskings and initiatives.
+ Provides support by supplying the information and background for the preparation of program events.
+ Drafts documents for the approval and signature of leadership.
+ Disseminates program policy and specific initiative guidance for members of the organization.
+ Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
+ Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy.
+ Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers.
+ Maintains scheduling documents and requirements for video and online conferencing set up and execution. This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution.
+ Provides travel planning and execution support. Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, chapter 2, Para (F).
+ Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation.
+ They may not certify/approve CBA invoices, and their appointment must specify this restriction.
At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here ( .
Required SkillsRequired Experience
Required Qualifications
+ High School Diploma or equivalent
+ Minimum of 6 years of experience in the respective profession being performed, 5 of which must be in the DoD.
+ Active Secret Security clearance
+ U.S. Citizenship required
+ **This is a 20-hour/week position**
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
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Administrative Nurse Practitioner / Physician Assistant

01748 Hopkinton, Massachusetts VitalCore Health Strategies

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Administrative Nurse Practitioner / Physician Assistant at VitalCore Health Strategies summary:

The Administrative Nurse Practitioner / Physician Assistant provides remote and administrative clinical support by managing Electronic Health Record queues, reviewing lab results, consultation reports, medication refill requests, and patient-related tasks in a correctional healthcare setting. This role supports continuity of care and collaborates with onsite clinical teams to enhance quality care delivery and compliance with healthcare guidelines. Additional responsibilities include clinical case reviews, staff training, special projects, and maintaining up-to-date clinical documentation and certifications.

Join the VitalCore Health Strategies Team in Massachusetts! We're people who are fueled by passion, not by profit.
VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care, has an opening for a Full-Time Nurse Practitioner or Physician Assistant at our Regional Office in Hopkinton, MA.
At VitalCore we pride ourselves on retaining and acquiring compassionate, dedicated individuals who are committed to providing quality services. Join our team and experience first-hand how VitalCore Health Strategies promotes a positive work environment that is based on respect and appreciation of the hard work and dedication of our staff.
NURSE PRACTITIONER / PHYSICIAN ASSISTANT BENEFITS PACKAGE:
  • Holiday Pay: New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day
  • Medical
  • Dental
  • Vision
  • Health Savings Account
  • Life Insurance
  • Short Term/Long Term Disability
  • Identity Theft Protection
  • Pet Insurance
  • Employee Assistance Program and Discount Center
  • 401K & Plan Matching
  • PTO
  • Annual Incentive Bonus
  • Dependent Care Flexible Spending Account

NURSE PRACTITIONER / PHYSICIAN ASSISTANT POSITION SUMMARY
The Administrative Nurse Practitioner (NP) provides remote and administrative clinical support for patients by managing the queues within the facility's Electronic Health Record (EHR) system. The NP is responsible for reviewing and addressing lab results, diagnostic/consultation reports, medication refill requests and patient-related tasks that do not require an in person visit. This role ensures continuity of care and supports the onsite clinical team in delivering timely and appropriate medical services in a correctional setting.
NURSE PRACTITIONER / PHYSICIAN ASSISTANT ESSENTIAL FUNCTIONS
  • Work closely with Regional Office medical team to work on initiatives aimed at improving the quality of care delivery to patients.
  • Utilize the EHR to review site level queues daily for all MADOC facilities.
  • Provide non-formulary support as needed.
  • Conducts chart reviews/audits as needed.
  • Participate in clinical case review for complex or chronic care patients.
  • Create and present educational material as needed.
  • Conduct medical provider new employee orientation.
  • Collaborate with healthcare staff for coordination of care.
  • Complete special projects as needed.
  • Stay up to date with ACA/NCCHC Guidelines and recommendations.
  • Provide site level support in a correctional setting up as required by contract needs.
  • Provide strong clinical judgement and attention to detail.
  • Provide clinical services at sites, as required.
  • Maintain excellent written communication and documentation.
  • Effectively manage high volume tasks.
  • Maintain proficiency of clinical documentation in the designated electronic health record system.
  • Other duties as assigned.

NURSE PRACTITIONER / PHYSICIAN ASSISTANT MINIMUM REQUIREMENTS
  • Independently licensed with at least 5 years of experience.
  • Graduate of an accredited college / university with current certification / licensure in the state of employment.
  • Maintains required annual licensure and credentialing requirements for a Nurse Practitioner.
  • Maintains an active CPR certification.
  • Must be fluent in English language, including reading, writing, speaking, and understanding.
  • Must be a supportive team member, who contributes to and demonstrates teamwork and team concept.
  • Able to make independent decisions when circumstances warrant such action.
  • Able to deal tactfully with personnel, family members, visitors, government agencies/personnel, and the general public. Possess leadership and supervisory ability and be able to work harmoniously with and supervise other personnel. Must not pose a direct threat to the health or safety of other individuals in the workplace.

VitalCore Health Strategies is an equal opportunity employer and committed to creating and maintaining an inclusive workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives.
Keywords: NP, Nurse Practitioner, Registered Nurse, np, ARNP
Full-Time

Keywords:

Nurse Practitioner, Physician Assistant, Correctional Health Care, Electronic Health Records, Patient Care Management, Clinical Support, Medication Refill, Healthcare Compliance, Clinical Documentation, Team Collaboration

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