109 Administrative Positions jobs in Maryland

Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support. This role is fully remote, offering the flexibility to work from home anywhere within the United States. You will be an essential partner to senior leadership, managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost discretion. The ideal candidate is a master of logistics, possesses exceptional communication skills, and thrives in a fast-paced, virtual environment.

Key responsibilities include managing executive calendars, scheduling and coordinating internal and external meetings, and preparing agendas and supporting materials. You will handle travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics. This role requires drafting, reviewing, and editing correspondence, reports, and presentations with accuracy and professionalism. You will also serve as a primary point of contact for executives, fielding inquiries and managing communications effectively. Maintaining confidential files and records, processing expense reports, and assisting with special projects as needed are also core duties.

The successful candidate will demonstrate a strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing platforms (Zoom, Teams). Excellent time management, prioritization skills, and the ability to anticipate needs and proactively address potential issues are crucial. A high degree of professionalism, discretion, and adaptability is required, along with the ability to build rapport and collaborate effectively with individuals at all organizational levels, despite the remote nature of the role.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative or executive support, preferably in a remote setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with scheduling complex meetings and coordinating virtual events.
• Excellent written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• Proven ability to manage multiple priorities and meet deadlines.
• Discretion and confidentiality are paramount.
• Ability to work independently and demonstrate initiative in a remote work environment.

This is a fantastic opportunity to provide critical support to top executives and contribute to the smooth functioning of a leading organization. If you are a seasoned administrative professional with a passion for excellence and thrive in a fully remote capacity, we encourage you to apply. You will be a vital part of the team, supporting leadership from your home office, and contributing to the strategic objectives that impact the operations around Baltimore, Maryland, US .

Levy Sector
**Position Title: Culinary Admin**
**Pay Range** : $23.00 to $25.00/hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** ** ** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
**Key Responsibilities:**
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
**Communication and Coordination:**
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
**Compliance and Standards:**
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._

Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This position is ideal for a seasoned professional who excels at managing complex schedules, coordinating travel, preparing essential documentation, and acting as a gatekeeper for senior leadership. The successful candidate will be adept at communication, problem-solving, and maintaining strict confidentiality, all while working from their home office.

Responsibilities:

• Manage and optimize complex calendars for multiple executives, including scheduling meetings, appointments, and calls, anticipating potential conflicts and proactively resolving them.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, ground transportation, and itinerary preparation.
• Prepare, proofread, and edit correspondence, reports, presentations, and other critical documents with a high degree of accuracy.
• Serve as the primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately while maintaining professionalism and discretion.
• Manage and organize electronic and physical filing systems, ensuring easy retrieval of information.
• Process expense reports and manage invoices and other financial documentation with meticulous attention to detail.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Prepare meeting agendas, take minutes, and track action items from meetings.
• Assist with event planning and coordination for team meetings or company gatherings.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Proactively identify areas for process improvement and implement efficient administrative solutions.
• Serve as a trusted liaison between executives and other departments.

Qualifications:

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing tools (Zoom, Teams).
• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels.
• High level of discretion, integrity, and ability to maintain confidentiality.
• Proactive problem-solving abilities and a resourceful approach to tasks.
• Ability to work independently with minimal supervision and manage workload effectively.
• A dedicated home office setup with reliable high-speed internet access is required.
• Demonstrated ability to adapt to changing priorities and business needs.

This remote role offers the flexibility to work from anywhere, coupled with the opportunity to be an indispensable support to key leadership. If you are a highly motivated administrative professional ready for a challenging and rewarding remote position, we encourage you to apply.

Description We are looking for a detail-oriented Administrative Assistant to join our team in Laurel, Maryland. In this part-time, contract position, you will play a key role in supporting daily office operations with a focus on organization and efficiency. If you excel at managing spreadsheets, handling administrative tasks, and ensuring smooth workflow processes, we encourage you to apply.
Responsibilities:
- Organize and maintain spreadsheets to ensure data accuracy and accessibility.
- Perform data entry tasks with a high level of precision and attention to detail.
- Handle incoming calls professionally, providing assistance and redirecting inquiries as needed.
- Manage receptionist duties, including welcoming visitors and maintaining a presentable office environment.
- Support administrative office tasks such as filing, scheduling, and document preparation.
- Collaborate with team members to optimize workflow and improve operational efficiency.
- Assist in the coordination of meetings, preparing agendas, and taking notes.
- Ensure compliance with office procedures and maintain confidentiality when handling sensitive information. Requirements - Proven experience in administrative roles, particularly with data entry and office support.
- Strong analytical skills and the ability to work with spreadsheets effectively.
- Excellent communication skills, both verbal and written.
- Ability to manage multiple tasks and prioritize in a fast-paced environment.
- Proficiency in common office software such as Microsoft Office Suite.
- Detail-oriented approach and solid organizational skills.
- Previous experience handling receptionist duties is a plus.
- High level of attention to detail and commitment to maintaining accuracy. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant to serve as an internal and external point of contact for administrative and shipment tracking support. This role involves fulfilling supply requests, managing inventory, and using FedEx and UPS software to ship packages. The ideal candidate will possess strong email and phone skills, and proficiency in Excel.
Responsibilities
+ Fulfill supply requests and prepare shipments using FedEx and UPS software.
+ Track and manage inventory of supply kits sent to and received from patients.
+ Perform high volume data entry and organization tasks in Excel.
+ Troubleshoot missed or delayed packages and provide customer service to resolve issues.
+ Maintain accurate and up-to-date logs.
+ Respond courteously and helpfully to all inquiries.
+ Complete additional administrative duties as assigned.
Essential Skills
+ Proficiency in data entry and Microsoft Office, including Excel.
+ Experience with UPS, FedEx, and shipment tracking.
+ Strong logistics and troubleshooting skills.
+ Customer service experience and ability to follow up effectively.
+ Typing speed of 50 words per minute.
+ At least 3 years of high-volume data entry/administrative assistant experience in a corporate office environment.
Additional Skills & Qualifications
+ Experience with a Laboratory Information System (LIS) or similar software is preferred.
+ Background in the medical industry is an advantage.
+ High School diploma or equivalent.
+ Motivated self-starter with strong interpersonal and problem-solving skills.
+ Ability to work collaboratively and resolve problems efficiently.
Work Environment
This role is based in an office environment located on the 4th floor, separate from the lab areas. The work hours are from 9 AM to 5 PM with a 30-minute break. The team culture is casual and friendly, with a focus on accountability and professional development. The company offers phenomenal benefits, including a solid 401K matching plan and comprehensive healthcare coverage. The office is located in Montgomery County, and local candidates are preferred.
Job Type & Location
This is a Contract to Hire position based out of Rockville, Maryland.
Pay and Benefits
The pay range for this position is $16.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rockville,MD.
Application Deadline
This position is anticipated to close on Oct 31, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together.**
**Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.**
**COMMUNITY NAME**
Maplewood Park Place
**Job ID**

**JOB OVERVIEW**
The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community team members, department coordinators and Executive Director which meet and or exceed Sunrise quality service standards. Key areas of responsibility include processing payroll, daily time and attendance and human resource information system (HRIS), team member recruiting and on-boarding, tracking of training, setting up and maintaining the personnel files and employment binders, benefits and worker's compensation administration, generalist accounting and administration services and support.
**RESPONSIBILITIES & QUALIFICATIONS**
**Essential Duties**
As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:
**Payroll and Time & Attendance Processing**
+ Perform daily, weekly, monthly, and annual payroll administration responsibilities according to Sunrise policies and procedures.
+ Process and distribute time and attendance reports daily and coordinate with department coordinators to review and approved all hours worked.
+ Review payroll and timekeeping edit reports and coordinate with department coordinators for approved corrections.
+ Notify Executive Director of excessive payroll variances.
+ Process approved labor/labour adjustments into timekeeping system.
+ Address payroll related concerns or questions timely and professionally.
+ Monitor systems (timekeeping, HRIS) to address and prevent potential concerns.
+ Process approved team member status changes, new hires, transfers, and terminations timely in HRIS according to business processes.
+ Monitor and track performance appraisal due dates, one-over-one review approvals, overall ratings, process approved merit increases, and file in team member personnel file.
**Recruitment & Training**
+ Coordinate the community's team member recruitment efforts in conjunction with Executive Director and in accordance with Sunrise standards, programs, and services expectations.
+ Partner with community leadership regarding all employment and recruitment policies and procedures such as but not limited to posting positions, placing advertisements, pre-employment screenings, reference checks, recruitment and selection processes, group interviews and documentation, job previews, and maintaining recruitment records.
+ Review and process all new hire paperwork and administration timely and prepare team member data for payroll and record keeping.
+ Assist with the orientation of new team member including new hire paperwork, overview of Team Member Handbook and policies, and Sunrise University Orientation.
+ Process community team member training and tracking in compliance with Sunrise standards, Sunrise University, federal, and state/province regulations.
**Risk Management**
+ Partner with the department coordinators in the processing of light duty and worker's compensation claims in order to expedite return to full duty, close the claims, promote positive team member relations, and to reduce overall cost.
+ Partner with department coordinators to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements and promotion of Risk Management programs and policies.
**Benefits Administration**
+ Administer benefit plan offerings and enrollments for the community with Sunrise benefit sources.
+ Address and resolve benefit related concerns or questions timely and professionally.
+ Monitor benefit programs and processes to address and prevent potential concerns.
**Generalist Duties**
+ Ensure current federal, state/province, and Sunrise postings and pamphlets are posted accordingly.
+ Comply with federal, state/province, and Sunrise standards pertaining to employment laws.
+ Establish and maintain all personnel files and binders related to employment matters for the required length of time in accordance with federal, state/province and Sunrise requirements.
+ Maintain Tickler Reminder tracking system to monitor and update renewals as appropriate.
+ Review, read, notate, and initial Daily Log to document and learn about pertinent information.
+ Assist with unemployment, Equal Employment Opportunity (EEO), and Worker's Compensation matters as appropriate.
+ Log and distribute invoices to department coordinators for coding and approval.
+ Assist the Executive Director in the billing process and procedures.
+ Assist with new vendor set up administration.
+ Assist the Executive Director with general administration office duties.
+ Inventory and place orders for community office supplies and work room.
**Training, and Contributing to Team Success**
+ Participate actively as a member of a team and committed to working toward team goals.
+ Demonstrate in daily interactions with others, our Team Member Credo.
+ Commit to serving our residents and guests through our Principles of Service.
+ Contribute in the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops.
+ Attend regular meetings; Town Hall, Department Team Meetings, Cross Over, and others as directed by the Supervisor/ Department Coordinator.
+ Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
+ Perform other duties as assigned.
**Core Competencies**
+ Building Customer Loyalty
+ Building Trust
+ Communication
+ Contributing to Team Success
+ Managing Work (includes Time Management)
+ Planning and Organizing
+ Quality Orientation
+ Stress Tolerance
+ Technical / Professional Knowledge
**Experience and Qualifications**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.
+ High School degree / GED required
+ One (1) year experience in an administrative support role, preferably in a generalist human resource and or accounting role
+ One (1) year experience preferred in assisted living/long term care, home health, full service, skilled nursing, and or hospitality industries
+ Ability to handle multiple priorities
+ Ability to perform tasks with frequent interruptions
+ Possess written and verbal skills for effective communication and the ability to facilitate small group presentations and trainings
+ Competent in organizational, time management skills
+ Demonstrates good judgment, problem solving, and decision-making skills
+ Demonstration of proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
+ As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance
**ABOUT SUNRISE**
Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life.
We also offer benefits and other compensation that include:
+ Medical, Dental, Vision, Life, and Disability Plans
+ Retirement Savings Plans
+ Employee Assistant Program / Discount Program
+ Paid time off (PTO), sick time, and holiday pay
+ myFlexPay offered to get paid within hours of a shift
+ Tuition Reimbursement
+ In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses.The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.
+ Some benefits have eligibility requirements
**_Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®_**
**PRE-EMPLOYMENT REQUIREMENTS**
Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.
**COMPENSATION DISCLAIMER**
Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
**Location : Name** _Maplewood Park Place_
**Type** _Full-Time_
**_Location : Address_** _9707 Old Georgetown Road_
**_Location : City_** _Bethesda_
**_Location : State/Province (Full Name)_** _Maryland_
**Salary Range** _USD $18.75 - USD $23.45 /Hr._
**Variable Compensation** _No Bonus or Commissions_
Sunrise Senior Living is an Equal Opportunity Employer.

Job Title: Administrative Assistant
Job Description
We are seeking a detail-oriented Administrative Assistant to coordinate activities throughout the company, ensuring efficiency and compliance with company policies. This role requires managing agendas, travel plans, and appointments for upper management, as well as supporting bookkeeping and budgeting procedures.
Responsibilities
+ Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
+ Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
+ Manage agendas, travel plans, and appointments for upper management.
+ Handle emails, letters, packages, phone calls, and other forms of correspondence.
+ Support bookkeeping and budgeting procedures for the company.
+ Create and update databases and records for financial information, personnel, and other data.
+ Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
+ Submit reports and prepare proposals and presentations as needed.
+ Assist colleagues whenever there is an opportunity to do so.
Essential Skills
+ 2 years of administrative experience.
+ Proficiency in Microsoft Suite, including Excel, Outlook, and Word.
+ Strong administrative support, data entry, and clerical skills.
Additional Skills & Qualifications
+ Customer service skills.
+ Experience with front desk operations and scanning.
Work Environment
The position is based in the Elkridge Office. The work schedule is Monday through Friday, 8:00 AM to 4:30 PM, including a 30-minute lunch break, totaling a 40-hour work week. There is an opportunity for conversion to a permanent employee.
Job Type & Location
This is a Contract to Hire position based out of Elkridge, Maryland
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Elkridge,MD.
Application Deadline
This position is anticipated to close on Oct 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth day-to-day office operations.
- Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.
- Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.
- Perform receptionist duties, including greeting visitors and handling general office correspondence.
- Organize and maintain office files, records, and documentation for easy accessibility.
- Support team members with scheduling, meeting coordination, and other administrative tasks.
Requirements - Proven experience in administrative support, including receptionist or office management tasks.
- Strong proficiency in data entry with attention to accuracy and detail.
- Excellent communication skills, both verbal and written, for handling calls and correspondence.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Tech-savvy with a good understanding of office software and tools.
- Detail-oriented approach with strong interpersonal skills for engaging with clients and team members.
- High school diploma or equivalent; additional certifications in office administration are a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**About Us**
We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.
**Job Summary**
**Job Title: Administrative Assistant**
**Location: Baltimore, Maryland 21227**
**Reports to: Administrative Manager**
**FLSA Status: Non-Exempt**
**Shift: Monday through Friday - 8:00a.m. - 5:00 p.m.**
**COMPANY OVERVIEW**
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
**SUMMARY**
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Essential responsibilities include performing the following:
+ Assists campus department heads and coworkers with ad hoc administrative tasks to include: computer generated correspondence using Microsoft Office Word and Excel with intermediate end-user capabilities, electronic scanning and copying of documentation, documentation preparation in electronic and hard format.
+ Assists in preparing for campus meetings to include conference room calendar management, conference room preparation for meetings (e.g., supplies, cleanliness prior to and at the close of meetings).
+ Assists in the preparation of company events to include decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor is available for lifting and assistance with cleanup of bulk items).
+ In a professional and courteous manner greets visitors and notifies employees of guests arrival (following company protocols for visitors).
+ In a professional and courteous manner answer incoming and inter-company phone calls received by the main switchboard and handling calls in accordance with company protocols.
+ Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Maintain adequate equipment consumable inventory at all times to avoid a zero inventory situation. Communicating status of repairs to supervisor and employees to full resolve.
+ Assists with office supply room inventory and organization (manual labor is available to assist with lifting of supply room items).
+ This is not a telework position and reporting onsite to perform the work is required.
+ This position requires reliability with attendance and punctuality.
+ This position requires a valid state driver's license and reliable personal transportation.
**SUPERVISORY RESPONSIBILITIES**
+ None
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**PREFERRED EDUCATION AND EXPERIENCE**
+ High school degree or its equivalent with at least two years administrative experience working in a professional office environment
+ Proficiency in using Microsoft Office, Word and Excel to complete assigned tasks.
+ Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders
**COMPUTER SKILLS**
+ Proficient usage and knowledge of Microsoft Office, Word and Excel.
**REQUIRED ATTRIBUTES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Must possess professional written and verbal communications skills.
+ Must demonstrate a professional and courteous demeanor.
+ Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position.
+ Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws.
+ Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace.
+ Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements.
+ Must demonstrate commitment to company values.
**LANGUAGE SKILLS**
Must be able to fluently communicate in English both verbally and in writing.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.**
**#pkcorp**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we** **offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $48k - $55k**
**Other Compensation: None**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
**Equal Opportunity Employer**
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
**Notice to Prospective Employees**
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
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**Job Locations** _US-MD-Baltimore_
**ID** _ _
**Company** _The Poole and Kent Corporation_
**Category** _Administrative Services_
**Position Type** _Full-Time_
**Location Type** _Onsite_
**Posted Date** _2 weeks ago_ _(10/14/2025 1:30 PM)_