281 Administrative Positions jobs in New City
Administrative Support Assistant
Posted today
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Job Description
Job Description
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
1.Performs diversified clerical duties which may include, but are not limited to:
Typing various correspondence, reports, articles
Greeting and directing visitors
Answering telephones, taking messages, directing intercom pages
Scheduling appointments/meetings
Maintaining department/office files, record keeping, patient record filing
Taking meeting minutes
Collecting payments
Keeping inventory and ordering supplies for the department/office
2.Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
High School Diploma or equivalent, required.
Prior relevant experience, required.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
The salary range for this position is $26.03-$27.39/hour
It is Northwell Health's policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.
Administrative Support Assistant
Posted 8 days ago
Job Viewed
Job Description
Job Description
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
+ Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
+ Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
+ High School Diploma or equivalent required.
+ 1-3 years of relevant experience, required.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
The salary range for this position is $34,820-$51,950/year
It is Northwell Health's policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.
Legal Administrative Support
Posted today
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Job Description
Location US-NY-Westchester Job Category Corporate Services Position Type Regular Full Time Req ID 42090 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. James F. Butler & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support role to join the Westchester, New York Claim Litigation office. While every day can provide different experiences and opportunities, a typical day involves providing administrative assistance to Law Department colleagues including attorneys and leadership in a fast-paced civil litigation environment. The office allows for collaborative environments with access to team members for support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Based in Jericho, NY, with our satellite office in Westchester (Harrison, NY), we enjoy an active and busy civil trial practice. Hours for the position are Monday-Friday 8:30 AM-5:00 PM or 9:00 AM-5:30 PM. LOCATION: 500 Mamaroneck Avenue, Harrison, NY 10528 Responsibilities include, but are not limited to Provide administrative support and assistance to Law Department colleagues, including rotation reception duties Medical records review and bookmarking Reception area/phone responsibilities Processing mail New file intake Ordering/downloading records Other tasks as assigned Qualifications Previous Experience required Office environment experience Strong customer service background Previous experience preferred Working in a legal environment Demonstrated ability to work to manage a high-volume workload while meeting deadlines in a fast-paced environment Schedule and coordinate a high volume of appearances timely, accurately, and efficiently Key Skills required Strong organizational skills, prioritizing, decision making, multitasking, time management, and proactivity Strong written and oral communication skills (attention to detail, accuracy of data entry) Accurate typing skills Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage Experience with medical records collection through subpoenas and/or authorizations is a competitive advantage Technology/software experience required Working knowledge of Microsoft Office Suite Working knowledge of Adobe Working knowledge of a Case Management system Working knowledge of a Document Storage system Additional Details Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities. Our Benefits Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week! Potential starting salary range: $53,523.44 - $55,000.00 Starting salary will be based on skills, background, and experience High end of the range limited to applicants with significant relevant experience Potential yearly incentive pay up to 9% of base salary At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family! Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus. Stay Well! Focus on you and your family’s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more! Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring. Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union! Take a Little “You” Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund. Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary. Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team! PI
Administrative Support Assistant - Radiation Therapy
Posted 2 days ago
Job Viewed
Job Description
Job Description
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
Performs diversified clerical duties which may include, but are not limited to:
- Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages;
- Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; - Taking meeting minutes; Collecting payments;
- Keeping inventory and ordering supplies for the department/office;
- Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
- High School Diploma or equivalent required.
- 1-3 years of relevant experience, required.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
The salary range for this position is $26.03-$27.39/hour
It is Northwell Health's policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.
Administrative Support Worker Lead - Valhalla School District
Posted 12 days ago
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Job Description
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Long Description**
COMPENSATION: The Hourly rate for this position is $18.00 to $20.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
Administrative Assistant
Posted today
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Job Description
The Administrative Assistant is responsible for supporting the warehouse by assisting with its administrative tasks. This person will partner with warehouse management, vendors and the Citarella administrative team daily on all relevant warehouse needs. The ideal candidate will have high attention to detail, time management skills and relentless organization acting as a behind the scenes conductor for administrative store flow.
- Audit and enter schedules into ADP following management approval.
- Process and enter store orders and DSD orders in partnership with management.
- Report manifest discrepancies to management.
- Daily log, food log, and checks to ensure complete per company standards, escalating issues to management.
- Compile, review, and distribute daily documents to the warehouse team.
- Printing signs to support the department management.
- Communicate within different warehouse departments.
- Collect and distribute manifests from delivery trucks and distribute them to appropriate departments for review.
- Maintain accurate inventory through daily counts.
- Open tickets after management approval and follow through on their resolution.
- Fill out weekly KPIs and send out recap emails reflecting the patterns of the business.
- Review and print daily newsletter and distribute to department managers.
- Update warehouse communication boards.
- Key turning support for the warehouse team when needed, following company guidelines and policies.
Qualifications and Requirements
- 3-4 years in an operations or administrative role
- Experience in Microsoft Suite
- Strong written and verbal communication skills
- Bilingual (Spanish-English is plus)
- High attention to detail
- Meticulous organization
- Ability to lift up to 30lbs
IN RETURN, WE OFFER!
Competitive Wages, Medical/Dental/Vision /Company sponsored life insurance benefits, Flexible Spending Accounts, Employee Discounts, Paid Time Off, 401k Retirement Savings Plan with Company Match!
Citarella is an Equal Opportunity Employer (EOE)
More detail about Citarella - Bronx part of Citarella, please visitAdministrative Assistant
Posted today
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Job Description
Company Description
Established in 2021, Anka Foods is a leading manufacturer and wholesaler specializing in Turkish, Middle Eastern, and Mediterranean cuisine. The company offers a diverse catalog of over 250+ frozen, refrigerated, and dry items, with a focus on the US market.
Role Description
This is a full-time on-site role for an Administrative Assistant located in Fairfield, NJ. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communication, executive administrative assistance, and utilizing clerical skills in a fast-paced office environment at Anka Foods.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Excellent Phone Etiquette and Communication skills
- Strong Clerical Skills
- Experience in office administration
- Attention to detail and organizational skills
- Proficiency in Microsoft Office Suite
- Ability to multitask and prioritize tasks effectively
- Previous experience in the food or manufacturing industry is a plus
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Administrative Assistant
Posted today
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Job Title: Administrative Assistant
Hours: Full Time Position
Salary Range: Salary based on experience
Location: Larchmont, NY
Work Location: On-site/In Office
Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer’s representative. We are seeking an individual to assist in the day-to-day activities of our company’s operations. Estimated compensation for this role is based on experience. Benefits offered.
Key Duties and Responsibilities:
- Manage daily administrative tasks, including answering phones, and scheduling
- Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
- Liaise with vendors and clients, providing excellent customer service, maintaining professional communication , and support business operations
- Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace
Required Skills and Proficiencies:
- Ability to work independently and as part of a team
- Ability to complete a high volume of work within deadlines
- Ability to work with little supervision and the ability to take initiative
- Excellent organizational and time management skills
- Excellent interpersonal, oral, and written communication skills
- Good problem-solving skills
- Experience writing and delivering communications to other departments
- Strong attention to detail
Preferred Work Related Experiences:
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
- Experience in Salesforce is helpful
Preferred Educational Background:
- High school diploma or equivalent; associate or bachelor’s degree preferred.
To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.
Administrative Assistant
Posted 6 days ago
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Job Description
Responsibilities:
- Process and code invoices from vendors and contractors with precision and attention to detail.
- Input tenant, vendor, and maintenance service request data into property management software systems.
- Reconcile monthly vendor statements against invoices within the accounting system.
- Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.
- Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.
- Support monthly and quarterly financial close activities and reporting processes.
- Assist in the development and preparation of financial reports for management review.
- Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.
- Manage general office duties, including retrieving mail and answering inbound calls.
- Take on additional responsibilities to support the office and commercial property management team as needed. Requirements - Prior experience in administrative assistance or office management roles.
- Proficiency in data entry and familiarity with property management software.
- Strong organizational skills with the ability to maintain accurate records and documentation.
- Excellent communication skills for drafting correspondence and interacting with tenants and vendors.
- Comfortable handling receptionist duties, including answering calls and managing mail.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Familiarity with basic accounting tasks, such as invoice reconciliation and financial reporting.
- Willingness to adapt and tackle challenges in a growing company environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 7 days ago
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Job Description
**Pay Rate:** $18 / hour
**Shift details:**
+ M-F typical hours 8:45am-4:45pm
**Duties include:**
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at ** ** and ask to speak with **Alondra** Monday-Friday (08:30 AM - 05:00 PM PST).
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Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability