37 Administrative Positions jobs in Oviedo

Description
Summary:
The Sr. Administrative Support Specialist, Auto Finance position provides Simply the Best customer service at all times.
Duties & Responsibilities:
+ Provides administrative support, including typing, filing and answering telephones for a sales function for one or more account officers.
+ Responsible for the day-to-day activities and interaction between the client and Huntington, in terms of the establishment, documentation, and maintenance and servicing of the relationship.
+ Fosters and develops internal and external relationships including advising and counseling on bank products and services.
+ Responsible for identifying, researching, analyzing and resolving complex problems with accounts.
+ Assist the sales function or an officer by processing and maintaining complete and accurate documentation.
+ Compiles information, composes memos and prepares other correspondence that will be presented to clients, officers, attorneys, agencies and others.
+ Maintains up-to-date knowledge and may train others on products, services, departmental systems and related technology.
+ Makes routine decisions in the absence of an officer.
+ Performs other duties as assigned.
Basic Qualifications:
+ High School Diploma or GED required
+ 3 years in a clerical support role required
Preferred Qualifications:
+ Excellent in customer service, highly motivated, focused, and goal oriented
+ Must have excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor
+ Strong organizational skills with attention to detail, planning and follow-up
+ Ability to build and expand quality internal and external customer relationships
+ Ability to multi-task
+ PC and internet proficiency
Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)
No
Workplace Type:
Office
Our Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.
As a Facilities Support Professional, your role is critical to keep our offices running and allow our teams to focus on delivery. This is a part-time (25 hours per week) position in Orlando, FL.
As part of our Real Estate Operations, you will join our collaborative team providing our corporate offices with administrative support, project management, and related facilities activities. We are looking for a passionate Facilities Professional who is driven by collaboration, exceeding expectations, and challenging the status quo. You will perform various facilities related tasks to ensure smooth operations, including providing reception services, assisting internal clients, maintaining the office, heavy meeting support, front office security, monitor security badges, and responding to tasks related to facility management and appearance. You will also provide onboarding/offboarding support, assist the local Facilities Lead, and help manage requests.
Your keen ability to multi-task, communicate effectively and tackle challenges will allow you to thrive in our fast-paced environment. Working together, we'll help you grow and pursue what fulfills you so that we can make impacts on the future - big and small, global, and local.
* At least 2 years of experience in a customer-focused and administrative role
* Experience with Microsoft Office Suite
* Effective verbal and written communication skills
* Ability to work part-time (25 hours per week) on-site in Orlando, FL
Additional requirements:
Responsibilities may require physical activity, including some or all the following: Bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and/or ladders, sitting for long periods, and typing.
#LI-MP1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Job Title: Administrative Assistant (Employee Relations)

Location: 100 West Anderson Street, Orlando, FL 32801

Type:  3 weeks

Pay Rate : $18.00

Schedule : Monday–Friday, 8:00 AM–5:00 PM

Job purpose:

Provide administrative support to Employee Relations depart. Perform functions such as handling files, correspondences, and various confidential Human Resources documents.

Primary Functions:

• Perform general clerical functions (i.e. file deconstruction, and set up file for the proper disposal to record management);

• Review and look up files on computer to ensure accuracy and documentation.

• Verify information to ensure accuracy in document retainment

• Perform other duties as assigned.

Required Skills:

• Provides accurate, consistent performance on deliverables.

• Provides information in a useable form and on a timely basis to others who need to act on it.

• Maintains a checklist, schedule, calendar, etc. to ensure that small details are not overlooked.

• Ensures that work is accurate the first time and requires minimal verification.

• High school diploma or GED

Physical Requirements:

This job consists of constant or frequent speaking, hearing, standing, sitting, and repetitive motions.

This job will consist of lifting up to 25lbs, reaching over head, and climbing (Step ladder). Interpersonal Savvy.

Relating openly and comfortably with diverse groups of people. Temporary Support for File Organization/Verify Information to ensure accuracy in Document Retainment

HR Administrative Assistant Position at Thriving Construction Company in Apopka, Florida

Our client in Apopka, Florida is currently seeking a meticulous HR Administrative Assistant to join their dynamic Human Resources team. This pivotal role offers an excellent opportunity for professional development within the construction industry and involves providing crucial support for HR operations to ensure seamless administrative functions on a day-to-day basis.

Our client is a well-established player in the construction sector known for their unwavering dedication to excellence, safety, and employee growth. With a strong foothold in the industry and a firm commitment to continuous improvement, they foster a collaborative and fast-paced work environment that encourages professional advancement. The company is highly respected for its promotion of innovation, growth, and operational excellence throughout all levels of the organization.

Key Responsibilities of the HR Administrative Assistant:

• Assist with onboarding and offboarding processes, including document collection and new hire orientation
• Maintain precise employee records in both physical and digital formats
• Support payroll preparation, timekeeping, and attendance monitoring
• Conduct accurate data entry with a keen eye for detail
• Generate HR reports utilizing Microsoft Excel
• Provide administrative assistance to HR and safety teams
• Address employee queries and escalate issues when necessary
• Coordinate training sessions, certifications, and compliance documentation
• Assist in the management of job postings, resume screening, and interview scheduling

Qualifications and Requirements for the Ideal Candidate:

• Minimum of 1 year of administrative or office experience required (experience in HR or the construction industry is preferred)
• High School Diploma or GED required; Associate degree or coursework in HR is a plus
• Bilingual proficiency in English/Spanish is advantageous
• Solid proficiency in Microsoft Excel (formulas, filters, sorting, basic pivot tables)
• Experience with HR systems; familiarity with UKG is a bonus
• Strong organizational skills and exceptional attention to detail
• Ability to handle sensitive information with discretion and professionalism

Company Perks and Benefits:

• Comprehensive medical, dental, and vision benefits
• Paid time off, holidays, and other leave programs
• Supportive, team-oriented culture
• Opportunities for career growth in HR and operations
• Exposure to a reputable and expanding construction organization

**Description:**
You will be the Senior Administrative Assistant for Lockheed Martin Missiles and Fire Control (MFC) in Orlando.
**What You Will Be Doing**
We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations.
As the Senior Administrative Assistant, you will be responsible for:
- Manage calendars and coordinate meetings in Outlook
- Make travel arrangements and submit expense reports in Concur
- Prepare and edit documents, reports, and presentations as needed
- Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors
- Assist with event planning, including coordinating logistics, arranging catering and accommodations, and sending invitations
- Manage office supplies, including ordering and maintaining inventory
- Develop and implement effective filing systems, both physical and digital, to ensure easy access and retrieval of information
- Provide exceptional customer service to internal and external stakeholders
- Perform other administrative tasks as needed to support the Production Operations Directors
**Why Join Us**
We're looking for a collaborative and forward-thinking Senior Administrative Assistant to join our team. As a highly organized and detail-oriented individual, you will have the opportunity to make a significant impact on our production operations and contribute to the success of our team. If you're a self-motivated and skilled administrative professional who is passionate about providing exceptional customer service, we encourage you to apply. This role offers a unique opportunity to work with a dynamic team and develop your skills in a fast-paced and supportive environment.
**Further Information About This Opportunity:**
This position is in Orlando. Discover more about our Orlando, Florida location.
**Basic Qualifications:**
- Experience providing administrative support to senior executives
- Strong communication, organizational, and technical skills
- Experience with document management and creating status reports
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Familiarity with calendar management and meeting support activities
- Familiarity with making travel arrangement and expense reporting
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
- Excellent attention to detail and ability to maintain confidentiality
- Strong interpersonal skills and ability to work effectively with internal and external stakeholders
- Must be willing to work overtime as needed
**Desired Skills:**
- Experience working in a production or operations environment
- Knowledge of event planning and coordination principles
- Experience with digital document management through SharePoint, shared drives, MS Teams and Channels
- Experience setting up and running VTC meetings including solving technical challenges quickly
- Ability to solve problems under pressure
- Experience in Concur (Travel/Expense reporting)
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** MISSILES AND FIRE CONTROL
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Administrative Quality Assurance Specialist

Expanding professional business located in Lake Mary has an immediate need for a full-time Administrative Quality Assurance Specialist.

In this role, you will be responsible for performing initial information searches, social media searches, validating accuracy within a variety of investigative reports, reviewing and supplying evidence to clients. Entering data into database software and checking to ensure the accuracy of the data that has been inputted. Resolving discrepancies in information and obtaining further information for incomplete documents along with other quality control related duties prior to the final product being delivered to our clients.

You must possess a high level of attention to detail, strong work ethic and be a team-oriented person who is open minded, willing to learn and has the ability to function effectively in a detailed focused work environment.

This role will be in office to start but with a high level of proven performance you can transition to a remote environment.

Desired Skills:

• Attention to Detail (High level of focus)
• Strong computer skills (Microsoft Office Suite with strong skills in Word and Outlook)
• Excellent written and verbal communication skills
• Internet and Social Media savvy
• Investigative mindset (questioning the out of place)
• High School diploma a must

Benefits Include:

• Medical, dental and vision insurance
• 401K
• Full-time employment
• Growth within a national company

Expanding professional business located in Lake Mary has an immediate need for a full-time Administrative Quality Assurance Specialist.

In this role, you will be responsible for performing initial information searches, social media searches, validating accuracy within a variety of investigative reports, reviewing & supplying evidence to clients. Entering data into database software and checking to ensure the accuracy of the data that has been inputted. Resolving discrepancies in information and obtaining further information for incomplete documents along with other quality control related duties prior to the final product being delivered to our clients. 

You must possess a high level of attention to detail, strong work ethic and be a team-oriented person who is open minded, willing to learn and has the ability to function effectively in a detailed focused work environment. 

This role will be in office to start but with a high level of proven performance you can transition to a remote environment. 

For company information, please visit

Desired Skills:

• Attention to Detail (High level of focus)

• Strong computer skills (Microsoft Office Suite with strong skills in Word and Outlook)

• Excellent written and verbal communication skills

• Internet and Social Media savvy

• Investigative mindset (questioning the out of place)

• High School diploma a must

Benefits Include:

• Medical, dental and vision insurance

• 401K

• Full-time employment

• Growth within a national company

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ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work closely with the Office Administrator, Human Resources Manager, and Recruiting Coordinator, keeping them informed of upcoming commitments and following up as appropriate.
• Provide general administrative support including expense reconciliation, auditing P-Card transactions, calendar management, scheduling meetings, booking conference rooms, preparing for meetings, greeting guests, coordinating travel arrangements, proof-reading, preparing materials, etc.
• Coordinate office events, including breakfasts, lunches, social receptions, holidays events, etc.
• Assist in coordination of venue logistics such as contract, budget, menu, room set-up, invite creation and distribution, and calendaring for on- and off-premises events.
• Assist in coordination of the summer associate recruiting program including annual law school event registration, scheduling on campus interviews and callbacks, planning social events, tracking applicants, attendee RSVPs, and ordering gifts/swag, etc.
• Assist in coordination of recruiting efforts by entering candidates in the applicant tracking system, booking interview rooms, greeting candidates, creating candidate files, sending status updates, monitoring recruiting emails, and completing audits.
• Prepare new hire and on-boarding materials, and schedules; assist with maintenance of employee files in DMS and HRIS.
• Maintaining the Orlando intranet page (office floor plans, secretary list, office related information, etc.).
• Assist in reception coverage, as needed.
• Review timecards, perform necessary adjustments into Workforce Management timekeeping system. Approve timecards when needed.
• Perform research related to accounts payable transactions.
• Perform other duties as assigned.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Description

Job description:

As a Records Clerk Specialist , you will serve as an integral part of the Administrative Team and will assist with the administration of the day-to-day activities of the facility and residents bookkeeping. Responsible for ensuring administrative duties are carried out in a timely and efficient manner, including following up with third parties, guardians, and updating Therap. This position requires attention to detail, strong organizational skills, and the ability to work independently. The successful candidate will be responsible for maintaining accurate records and providing administrative support to ensure smooth operations within the organization.

Schedule:

Mon-Fri 8am - 4:30pm

Some Responsibilities include:

• Maintains and Retrieves information as requested from records, emails, reports, and other related documents.
• Creates and maintains a records management system.
• Scan and upload files to create digital copies and attach to appropriate records management system.
• Conducts routine audits to ensure integrity of records management system.
• Answers telephone and provides information and assistance.
• Assist with collection of documentation and file in appropriate locations.
• Assist with monthly healthcare paperwork as needed.
• Ensures that all instances of abuse are reported and investigated as specified in the abuse policy and in accordance with the policy and procedure manual.
• Attends and participates in interdisciplinary team meetings, in-services, and competency-based trainings.
• Understands and adheres to all policies and procedures.
• Reports instances of abuse in accordance with specified guidelines in the abuse policy.
• Other duties as assigned.

Apply Today!

FPDC is an equal opportunity employer

Requirements

Education and Experience

• High school or equivalent (Required)
• Minimum of three (2) years' experience in Office experience preferred.
• Strong MS Office Suite Knowledge.

Requirements:

• Pass a level II background
• Valid FL driver's license
• Strong communication & organizational skills
• Must be able to read and write American English proficiently
• Ability to prioritize work for timely completion in a fast-paced environment with minimal supervision.
• Knowledge of Center for Medicaid Services rules and regulations and applicable laws and regulations.
• Possession of a valid Driver's License with required endorsement, along with an acceptable driving record for the past three years is required to transport.

Physical Requirements
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift at least fifteen (15) pounds at a time.
• Must be able to reach, bend, kneel and stand for long periods of time.