Administrative Support Representative

16503 Erie, Pennsylvania HUB International

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**Administrative Support Representative**
**Description:**
Commercial Property and Casualty Insurance Agent/Broker is seeking to hire a highly motivated, detail oriented individual with a strong work ethic as well as excellent communication and clerical skills. This individual will become an integral team member of a firm that is focused on providing the highest level of service to its clients.
The ASR works independently to handle a wide range of administrative support related tasks with little or no supervision.
**Duties** **:**
+ Answer all incoming telephone calls transfer/direct calls to proper personnel,
+ Process all incoming and outgoing mail,
+ Create and update important documents utilizing Microsoft Office applications that include but are not limited to Excel, Word and PowerPoint,
+ Utilize the agency management software to update and process critical business information,
+ Organize and file critical documents,
+ Scan, copy, print, fax and file critical documents,
+ Run errands using company vehicles,
+ Package and ship promotional and business material weighing less than 15 pounds,
+ Compose meeting notes and distribute to team members,
+ Assist team members in building presentations.
**Requirements:**
+ High school diploma (college degree preferred),
+ Excellent organizational skills,
+ Above average typing skills,
+ Must have good general computer skills and be comfortable using Microsoft Outlook, Word, and PowerPoint as well as various other software applications,
+ Have an intermediate level of skill in Microsoft Excel®;
+ Demonstrate good listening and communication skills,
+ Be comfortable operating office equipment including but not limited to copy machines, fax machines, scanners, printers automated folding machines and postage machines,
+ Current PA driver's license and a clean driving record.
This position offers a competitive wage and benefits package as well as opportunity for advancement.
Department Account Management & Service
Required Experience: 1-2 years of relevant experience
Required Travel: Negligible
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
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Administrative Support-Training

19312 Berwyn, Pennsylvania Devereux Advanced Behavioral Health

Posted 1 day ago

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**Description**
Do you enjoy training, and interested in furthering your HR career? Are you organized and detail oriented?
If you answered YES, then consider joining our Devereux Advanced Behavioral Health team as a Learning Program Assistant!
**Working at Devereux has its Advantages**
You will work with other dedicated professionals who share your passion for helping individuals in need. We offer:
- The ability to function as a key member of the Learning Team
- Become certified as a trainer/learning specialist is a variety of modules
- Lead the medication administration program for our staff
- Interact with all levels of the organziation
- Have a positive impact in our overall mission and goal
Pay for this position is$17.00-$9.38
Devereux Advanced Behavioral Health Adult Services provides programs and services for adults with intellectual and developmental disabilities. Our main campus is located in Berwyn PA. Our dedicated team of over 800 staff ranging from highly-specialized clinicians and nurses to recreational and direct staff professionals, all work to one common goal the happiness, self-fulfillment and social integration of each adult in our community.
The position of Learning Program Support is full time, based out of an office in Berwyn, PA with hours that are Monday-Friday day shift with some evenings required based on schedule of training. The position is responsible to provide administrative support for Center-wide learning and Medication Administration training programs. Assists with coordinating and implementing the program across the Center, to include: scheduling, training, observing, and tracking all related MedAdmin documentation, as well as training file maintenance. Works collaboratively with key Center personnel to ensure that Employees meet and maintain Center and regulatory training requirements. Functions as an integral member of the Human Resources and Learning Department.
**You deserve to work somewhere that gives back to you!**
**Devereux is** **proud to offer**
**ASCEND-the** **first career accelerator program** exclusively designed to give behavioral healthcare workers - the career guidance, one-on-one coaching, skills and financial assistance you need to reach your full potential. This program includes 100% of tuition covered (up to 15k reimbursed annually for undergraduate and 25k reimbursedannually for graduate) and student loan repayment, among other benefits!
Keywords: training, learning, administrative, medication administration
**Qualifications**
EDUCATION: High school diploma or GED and two (2) years of paid experience in the capacity of Administraive Support Professional, required. Associates degree and at least one (1) year specialized administrative support experience.
EXPERIENCE: Medication Administration Certification and facilitation of training is preferred. Must possess and maintain valid driver's license, and be at least 21 years of age.
**Company Overview**
**Company Overview**
Devereux is one of the nation's largest nonprofit organizations, providing services, insight and leadership in the evolving field of behavioral healthcare. Founded in 1912, Devereux operates a comprehensive national network of clinical, therapeutic, educational and employment programs that positively impact the lives of 10,000+ children, adults - and their families - every year.
**Our Mission:** Devereux changes lives - by unlocking and nurturing human potential for people living with emotional, behavioral or cognitive differences.
With nearly 6,500 employees working in programs across the country, Devereux is a trusted partner for families, schools and communities, serving individuals in the areas of autism, intellectual and developmental disabilities, specialty mental health, education and foster care.
**Our Culture, Our Expectations**
At Devereux, Servant Leadership is embedded throughout our culture and every aspect of our organizational framework. Our mission-driven, people-first mindset is at the heart of the compassionate and high-quality programming we provide - every day - for the individuals and families we serve, and other key stakeholders. Devereux offers challenging and exciting work, and our team environment creates an empowering, positive and rewarding atmosphere. To be successful at Devereux, you will: put the needs of others first, feel called to serve and called to lead. As a member of our team, you will be a significant part of our commitment to providing a welcoming and supportive work environment across all programs and services, and within all policies and employee practices.
We believe a workplace rooted in inclusivity - offering a sense of belonging to all those who walk through our doors - is fundamental to delivering the highest quality healthcare services. Through open dialogue and the creation of brave spaces, we will engage in work that gives each of us a chance to change the world - one person, one family, one community at a time.
**What Devereux Offers You**
In addition to a competitive salary, Devereux provides a comprehensive health and welfare program to eligible full-time employees, family members and domestic partners. Eligible employees are eligible to start benefits after **30 days** of employment. In addition, we offer;
+ Medical (including telemedicine via phone, web, app), dental, prescription drug, preventative care, and mental health services.
+ Student loan debt assistance, tuition reimbursement and continuing education assistance.
+ Generous time-off (start accruing 1st day), 403(b) retirement plan with matching benefit, and voluntary/employee paid supplemental life and accident coverage.
+ Employee assistance / work-life balance program.
**Visit see why Devereux is a great place to work!**
_Devereux is a drug-free workplace, drug screening required. EOE_
**Posted Date** _2 weeks ago_ _(9/19/2025 9:38 AM)_
**_Requisition ID_** _ _
**_Category_** _Learning_
**_Position Type_** _Full-Time_
The employment policies of Devereux Advanced Behavioral Health are to recruit and hire qualified employees without discrimination because of race, religion, creed, color, age, sex, marital status, national origin, citizenship status, ancestry, disability, veteran status, communication ability, gender identity or expression or sexual orientation and to treat them equally with respect to compensation and opportunities for advancement - including upgrading, promotion and transfer - consistent with individual skills and the needs of Devereux.
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Administrative Support Professional

16801 State College, Pennsylvania Cintas

Posted 8 days ago

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**Requisition Number:**
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
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Customer Service Representative / Administrative Support

17011 Camp Hill, Pennsylvania Robert Half

Posted 2 days ago

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Description
We are looking for a dedicated Administrative / Customer Service Representative to join our team in the Mechanicsburg area. In this role, you will be responsible for providing exceptional support to customers and assisting the sales department with various administrative tasks. This position requires a motivated and detail-oriented individual who excels in communication and thrives in a dynamic work environment.
Responsibilities:
- Respond promptly and professionally to customer inquiries.
- Prepare accurate quotations and process sales orders, purchase orders, and invoices efficiently.
- Coordinate with suppliers and manufacturers to obtain product details, pricing, and availability.
- Maintain and update customer records to ensure accurate documentation and seamless follow-up.
- Perform order entry.
- Collaborate with manufacturers to expedite orders and meet customer deadlines.
- Support the sales team by tracking orders, managing delivery schedules, and addressing customer requests.
- Provide technical support, product recommendations, and detailed information to customers.
- Handle additional administrative tasks to support both sales and service departments.
Requirements
- 3+ years of experience in customer service or sales support environment
- Proficiency in data entry and working with Microsoft Excel.
- Experience preparing quotations and processing purchase orders.
- Excellent communication and organizational skills.
- Detail-oriented and able to multitask effectively in a fast-paced environment.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Support Worker - Widener University

19013 Chester, Pennsylvania ARAMARK

Posted 8 days ago

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**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
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Administrative Sales Support

19601 Reading, Pennsylvania Robert Half

Posted 8 days ago

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Description
We're looking for a proactive and detail-oriented Sales Support Specialist to join a high-performing team in a stable and well-established company. This is a fully onsite role, ideal for someone who thrives in a fast-paced environment and enjoys working behind the scenes to help drive business success.
What You'll Do:
Provide administrative and operational support to the sales team to help streamline client engagement
Prepare and process documentation, reports, and proposals
Coordinate with internal departments to ensure timely fulfillment of orders and services
Assist with scheduling meetings, follow-ups, and internal communications
Support data entry and basic reporting needs for sales tracking and forecasting
Requirements
Previous experience in sales support, customer service, or administrative roles
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Clerical Administrative Warehouse Support

17201 Chambersburg, Pennsylvania Ryder System

Posted 2 days ago

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**Position Description** Ryder is immediately hiring a Permanent Full Time Welcome Center Clerical Associate in Chambersburg, PA Warehouse Positions Pay Weekly + Hourly Pay $21.00 per hour + Additional Pay: $1.00 per hour when working third shift + Schedules:MultipleShifts Available (3 x 12 hour shift and 1 x 6 hour shift) Apply Here with Ryder Today Click here to see and hear it from a Ryder Supply Chain Employee: We want the right Warehouse Employees to join us at Ryder to work with State of the Art Equipment in the Safest Warehouse Environment + Products Being Handled: Retail Items + Equipment: CCV - Closed Caption Television, Warehouse Management Systems, Visitor Logs, etc. Various warehouse fulfillment specialist roles at Ryder support distribution across the US. Apply here with Ryder today We have all benefits other Warehouse Distribution Facilities offer WITHOUT the WAIT! + On the Job Paid Training + Medical, Dental, Vision, 401 K etc. Start at 30 Days + Paid Time Off + 401 K offers a company match + HIGH VALUED Stock at 15 % Employee Discount + Employee Discounts that save you money on Tools, Cars, Hotels, Electronics/Appliances, Cell Phones, Travel, and much more + Safety Gear PROVIDED + Safety is Always the First Priority + State of the Art Equipment and Caring Leadership Click Here to See All Ryder Careers: We want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday EEO/AA/Female/Minority/Disabled/Veteran **Requirements** + High school diploma or equivalent preferred + 1-2 years experience in freight coordination / scheduling / planning + Must possess excellent time management skills and be very organized + Highly proficient in Microsoft programs + Ability to work independently and in a team environment + Positive attitude that sets an example for others + Ability to maintain a sense of urgency and communicate effectively + Other duties as assigned **Important Note:** Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. **Responsibilities** + Maintain the Welcome Center attendant log of arrivals and departures of commercial and private vehicles + Check all inbound and outbound seals on vehicles + Communicate effectively with management on any welcome center issues + Interact with drivers and visitors in a polite professional manner + Follow all Standard Operating Procedures (SOP) regarding the checking in and out of freight + Monitor the Closed Caption Television (CCTV) equipment and advise management of any occurrences + Depending on location, employee may be required to operate equipment and may be required to be equipment certified + Other duties as assigned _Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability._ **Posted Date** _2 weeks ago_ _(9/5/2025 5:16 PM)_ **_Requisition_** _ _ **_Location (Posting Location) : State/Province_** _PA_ **_Location (Posting Location) : City_** _Chambersburg_ **_Location (Posting Location) : Postal Code_** _17202_ **_Category_** _Logistics/Distribution/Transportation Management_ **_Employment Type_** _Regular-Full time_ **_Travel Requirements_** _0-10%_ **_Position Code_** _ _
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Clerical Administrative Warehouse Support

17201 Chambersburg, Pennsylvania Ryder System

Posted 1 day ago

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Job Description

**Position Description**
Ryder is immediately hiring a Permanent Full Time Welcome Center Clerical Associate in Chambersburg, PA
Warehouse Positions Pay Weekly
+ Hourly Pay $21.00 per hour
+ Additional Pay: $1.00 per hour when working third shift
+ Schedules:MultipleShifts Available (3 x 12 hour shift and 1 x 6 hour shift)
Apply Here with Ryder Today
Click here to see and hear it from a Ryder Supply Chain Employee:
want the right Warehouse Employees to join us at Ryder to work with State of the Art Equipment in the Safest Warehouse Environment
+ Products Being Handled: Retail Items
+ Equipment: CCV - Closed Caption Television, Warehouse Management Systems, Visitor Logs, etc.
Various warehouse fulfillment specialist roles at Ryder support distribution across the US. Apply here with Ryder today
We have all benefits other Warehouse Distribution Facilities offer WITHOUT the WAIT!
+ On the Job Paid Training
+ Medical, Dental, Vision, 401 K etc. Start at 30 Days
+ Paid Time Off
+ 401 K offers a company match
+ HIGH VALUED Stock at 15 % Employee Discount
+ Employee Discounts that save you money on Tools, Cars, Hotels, Electronics/Appliances, Cell Phones, Travel, and much more
+ Safety Gear PROVIDED
+ Safety is Always the First Priority
+ State of the Art Equipment and Caring Leadership
Click Here to See All Ryder Careers: want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday
EEO/AA/Female/Minority/Disabled/Veteran
**Requirements**
+ High school diploma or equivalent preferred
+ 1-2 years experience in freight coordination / scheduling / planning
+ Must possess excellent time management skills and be very organized
+ Highly proficient in Microsoft programs
+ Ability to work independently and in a team environment
+ Positive attitude that sets an example for others
+ Ability to maintain a sense of urgency and communicate effectively
+ Other duties as assigned
**Important Note:** Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
**Responsibilities**
+ Maintain the Welcome Center attendant log of arrivals and departures of commercial and private vehicles
+ Check all inbound and outbound seals on vehicles
+ Communicate effectively with management on any welcome center issues
+ Interact with drivers and visitors in a polite professional manner
+ Follow all Standard Operating Procedures (SOP) regarding the checking in and out of freight
+ Monitor the Closed Caption Television (CCTV) equipment and advise management of any occurrences
+ Depending on location, employee may be required to operate equipment and may be required to be equipment certified
+ Other duties as assigned
_Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability._
**Posted Date** _4 weeks ago_ _(9/5/2025 5:16 PM)_
**_Requisition_** _ _
**_Location (Posting Location) : State/Province_** _PA_
**_Location (Posting Location) : City_** _Chambersburg_
**_Location (Posting Location) : Postal Code_** _17202_
**_Category_** _Logistics/Distribution/Transportation Management_
**_Employment Type_** _Regular-Full time_
**_Travel Requirements_** _0-10%_
**_Position Code_** _ _
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Administrative Support Worker - Temple University Catering

19122 Mayfair, Pennsylvania Aramark Corp.

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Job Description The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs Job Responsibilities * Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors * Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. * Greets customers, clients, and employees; answers inquiries or directs calls where necessary * Maintain office memos and informative postings * Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications * Prior administrative experience preferred * The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel * Demonstrates interpersonal and communication skills, both verbal and written * Demonstrates strong interpersonal skills, accuracy, and attention to detail * Requires frequent performance of repetitive motions with hands and/or arms Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter. Nearest Major Market: Philadelphia
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Case Administrator (Legal Services/Administrative Support)

19117 Philadelphia, Pennsylvania American Arbitration Association

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Case Administrator (Legal Services/Administrative Support)

Location: Philadelphia, PA, United States

Date Posted:Sep 29, 2025

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- (email protected) .

Description

Case Administrator (Legal Services/Administrative Support) -

The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries. You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. This position is ideal for professionals with a background in customer service or legal support who are interested in alternative dispute resolution and are adept at using technology to manage case data.

Work Environment

This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.

Compensation

  • Charlotte, Miami, San Antonio: $48,335 – $1,179

  • Atlanta, Buffalo, Dallas, Fresno: 51,091 – $5 ,096

  • Houston, Johnston, Minneapolis: 51,961 – $5 ,018

  • Chicago, Denver, Philadelphia: 54,329 – $5 ,525

  • Boston, Los Angeles: 56,553 – $5 ,880

  • New York City, San Francisco: 60,323 – $6 ,871

This position is also eligible for quarterly performance-based incentives.

Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.

Qualifications

  • Associate's degree in business or related field, or equivalent combination of education and experience

  • Minimum three years of experience in customer service, case administration, or legal environments

  • Strong written and verbal communication skills; able to interact effectively with diverse stakeholders

  • Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis)

  • Comfort with web-based systems and adaptability to new technologies, including AI-related tools

  • Exceptional attention to detail and time management skills

  • Ability to manage sensitive information with professionalism and discretion

About Us

The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

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  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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