158 Administrative Positions jobs in Thousand Oaks

**Sr Admin Assistant**
The Senior Administrative Assistant provides support to meet the business needs of company upper management. Under moderate supervision, this job meets the daily requirements of upper management and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.
**Key Responsibilities and Duties**
+ Serves as primary administrative contact for upper management, working across all lines of business and with external agencies by answering telephone, taking messages and answering routine questions.
+ Provides support for daily upper management operations including meeting arrangements, travel and expenses.
+ Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
+ Maintains master copies of organizational policy and procedure manuals and keeps them up-to-date.
+ Acts as a liaison between upper management and internal departments, ensuring effective communication and cohesion.
+ Maintains upper management calendars, contacts lists and provides ad-hoc support as needed.
**Minimum Qualifications**
+ 5+ years of senior administrative experience supporting multiple executives
+ Previous banking or financial services experience
+ Experienced in expense management and booking travel
**Preferred Qualifications**
+ Proficient in Microsoft Office suite
+ Excellent multi-tasking and communication skills
**Educational Requirements**
+ High School Preferred
**Role Specific Experience**
+ No Experience Required; 2+ Years Preferred
**Physical Requirements**
+ Physical Requirements: Sedentary Work
**Career Level**
3IC
**Posting End Date: 10/14/25**
**Job Seeker Notice**
EverBank, N.A. is a nationwide specialty bank providing high-value products and services to consumer and commercial clients nationwide. As a pioneer in online banking, we offer convenient digital access for clients 24/7, in addition to phone banking services and a network of financial centers.
The Company's commitment is to deliver to our clients high-performing, high-yield solutions backed by exceptional service, always giving them the advantage they expect, to make the most of their money.
VEVRAA Federal Contractor
Member FDIC
Notice to Job Seekers ( Range** $29 - $43
EverBank, N.A. is an equal opportunity (EEO) employer, dedicated to maintaining a work environment free of bias, harassment, discrimination and retaliation. As an EEO employer, EverBank expressly prohibits discrimination, harassment and retaliation based on protected characteristics such as race, creed, ethnicity, color, age, religion, sex, sex stereotype, pregnancy, sexual orientation, gender, gender identity, gender expression, transgender status, marital status, national origin, ancestry, physical or mental disability, genetic history and information, or military or veteran status. Providing a safe, inclusive environment is a priority at EverBank and, consistent with that mission, EverBank considers all qualified applicants for employment regardless of protected status.
We will not discharge or in any other manner discriminate against associates or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another associate or applicant. However, associates who have access to the compensation information of other associates or applicants as a part of their essential job functions cannot disclose the pay of other associates or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by us, or (c) consistent with our legal duty to furnish information.

Administrative Nursing Supervisor at Mission Community Hospital summary:

The Administrative Nursing Supervisor is a middle management role responsible for overseeing nursing department operations and patient care across various hospital shifts. This position serves as a managerial and clinical link between nurse managers, department directors, and hospital administration, while ensuring compliance with nursing policies and assisting in patient care coordination including utilization review and bed management. The role emphasizes leadership, staff development, process improvement, and maintaining high-quality patient care standards within a hospital environment.

Administrative Nursing Supervisor
This is a middle management position for administrative supervisory coverage of the Nursing Department, patient care areas, and other department hospital operations during day, evening and night shifts as assigned. Responsibilities require knowledge of hospital and nursing policies and procedures. Administrative Nursing Supervisor duties include provision of managerial and clinical links between the nurse manager and department directors in their absence, and the administrator-on-call. Additionally, this position will include basic knowledge of Utilization Review rules and regulations as they assist physicians and staff in assigning level of care admission status. This position reports to the Chief Nursing Officer or her/his designee.
MAJOR RESPONSIBILITIES
VALUE ADDED - INCREASES WORTH OF SERVICE TO MISSION COMMUNITY HOSPITAL

• Participates in marketing activities of the Hospital including but not limited to committees/task forces, speaking engagements, conducting tours, Hospital sponsored health fairs.
• Participates in staff recognition activities in ways that reward behaviors reflecting positively on Mission Community Hospital.
• Serves as an active participant in departmental, interdepartmental, multi-department or house-wide process improvement forums/task forces/committees.
• Offers and implements solutions to challenges/problems.
• Participates in departmental activities / projects and contributes recommendations and/or assists in implementing new or revised processes/procedures that improve work efficiency and/or enhanced service.
7. Participates in activities that contribute to professional growth and development in ways that enhance value to the organization.
LEADERSHIP

• Provides coaching and supervision when staff clinical practice knowledge deficits are identified.
• Is continuously aware of changing priorities and resource availability and proactively removes roadblocks and prevents problems.
• Utilizes competent interpersonal skills and conflict resolution techniques.
• Role models and fosters high quality and continuous excellence in patient care delivery.
• Promotes an environment in which the patient care team is motivated to work cooperatively toward common outcomes.
• Role models and assures compliance by patient care team members with hospital professional nursing practice policies and procedures and standards of patient care.
• Precepts/mentors/coaches nursing staff to promote wound care practice excellence and high quality patient care.
• Actively participates in wound care management and performance improvement councils and other patient care and safety committees/task forces as assigned.
2/2020
Administrative Nursing Supervisor
ESSENTIAL POSITION RESPONSIBILITIES/ FUNCTIONS
Promote the mission, vision, and values of the organization.
Assess patient care requirements on each unit by making rounds in the Emergency Department
(ED), and all other areas of the hospital.
Use Patient Classification tool to assess the acuity of care required by the patients.
Develop and implement staffing plan for shift based on patient acuity and/or ratio, patient
census and available staff.
Serve as a resource to staff for solving clinical problems.
Assist staff with efficiently utilizing staffing resources to meet patient care requirements and
other professional responsibilities.
Provide for immediate follow-up, documentation and communication of incidents to
appropriate manager and director.
Respond to emergency situations (e.g., RRT, Code Blue, Code Gray, etc.) and assists staff as
necessary. Ensure incident report is completed and submitted by staff.
Act as a resource in identifying and/or solving administrative/operational problems.
Anticipate actual/potential problems that may occur on assigned shift and sets shift priorities
accordingly.
Work collaboratively with nursing and ancillary staff to solve problems in a fair, consistent
manner.
Contact representatives of departments not presently in the hospital for assistance with problem
solving, timely and appropriately.
Act as a resource and ensure adherence to hospital and nursing philosophy, policies and
procedures.
14. Report to the administrator on-call significant incidents and problems such as unusual patient,
family, visitor concerns; borrowing of lending of major equipment; major damage or utility outages; security problems; public relations or media events; union recruitment activities; fire, disaster, and bomb threats; matters of legal importance; calls received from the Depaertment of Health or any other regulatory agency; and safety issues.
Obtain materials/supplies from Materials Processing and/or the Storeroom for patient care when these departments are not open.
Provide ongoing support, guidance, timely feedback, verbal and written anecdotes to staff on performance, when indicated. Written anecdotes are forwarded to nurse managers or directors to be used as part of performance evaluation.
Contribute to evening, night and weekend staff performance evaluations, when requested. Facilitate staff attendance at staff development sessions offered during their shift.
Identify and communicate staff needs for continuing education to the Education Director. Assist staff to interpret change in a positive manner.
Assist staff to provide a safe work environment for patient care.
Assist in the preparation and implementation of the annual goals for the department.
Maintain profession knowledge and competency by attending continuing education programs,
seminars, workshops, Supervisor Conference Group Meetings, and/or independent research
reading.
Consistently and independently follows established safety and infection control procedures. Comply with the standards of conduct and seeks guidance when in doubt.
Meet or exceed expectations of individuals for whom service is provided.
Assist physicians and staff with assigning admission status to patients (e.g., observation status
vs. admission status). Contact Case Management Director when level of care assistance is
needed.
2/2020
2
Administrative Nursing Supervisor

• Responsible for managing available hospital beds during assigned shift by collaborating with nursing staff to improve the efficiency of patient admissions and discharges throughout the organization.
• Monitor patient census and availability of beds within the organization to maximize the efficient utilization of nursing resources.
30.
31.
QUALIFICATIONS/SKILLS/KNOWLEDGE
General Requirements

• Current (unrestricted) California Registered Nurse license
• Los County Fire Card
• Experience with navigating Electronic Medical Records preferred MINIMUM PHYSICAL DEMAND/REQUIREMENTS AND WORK ENVIRONMENT The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift approximately 35 pounds. A considerable amount of sitting, standing and walking. Must be able to work under physically and emotionally stressed conditions. Incumbent will have potential exposure to communicable diseases. Safety precautions for employees such as blood drawing for screening of various diseases such as hepatitis, required immunizations, etc. are necessary. Although not acceptable, occasional subjectivity to verbal abuse, threats and physical violence from angry, hostile, or disgruntled patients and/or family members.
Minimum Education: Associate Degree Nursing. Bachelor of Science degree in nursing
preferred
Minimum of five (5) years of acute critical care, emergency department, and/or medical-
surgical nursing experience
Minimum of two (2) years supervisory or management experience preferred
Bilingual skills preferred (Spanish)
Basic computer skills
Current Basic Life Support (BLS)
Advanced Cardiac Life Support (ACLS)
2/2020
3
Maintains intimate knowledge of hospital policies, procedures, and acts as a resource for the
clinical staff on the patient care units.
Perform other work duties and/or tasks as assigned.
Physical Requirements: Visual Requirements:
Hearing Requirements: Working Conditions:
Ability to negotiate physical environment safely.
Ability to translate and understand written communications.
Ability to understand and translate auditory communications accurately and effectively. Working conditions: Normal office and hospital environment.
Patient Care Area: Standard hospital and clinic patient care unit environment. Standard hand washing, Universal Protocol, and patient isolation precaution compliance required when present on patient care units.
Administrative Nursing Supervisor
Additional Physical Demands/Requirements

• Primarily an inside environment, well lighted and ventilated, consisting of one or more work areas.
• Must be able to handle a fluctuating caseload. Must be physically mobile to cover frequent trips to Nursing Units.
• Continuous work pace; active work environment with variable workload.
• Frequent contact with staff and the public under a variety of circumstances. Requires ability to communicate clearly (in English) verbally and in writing for effective communication with other staff members, physicians, community members, employees and applicants of all socio- economic levels from a diverse cultural and ethnic population.
• Subject to many interruptions from multiple calls and inquiries and potentially emotional situations involving accidents, injuries, illness and/or death.
• Handles emergency/crisis situations in accordance with MCH policy.
• Requires normal and fine manual dexterity to effectively use equipment of various types and complexity.
• Requires near visual acuity and hearing acuity sufficient for effective job performance, such as reading reports, documents or computer screen and to understand and communicate with people, by telephone, over loudspeakers, or two-way radios.
• Answers phones or pages; may carry a beeper/pager, and/or use a two-way radio.
• Intermittent walking and/or standing. May have prolonged periods of standing or walking. May experience occasional prolonged sitting with limited physical movement.
• Frequent use of bilateral upper extremities and hands in forward reaching activities; occasional reaching and stretching at shoulder level and overhead. Occasional squatting, kneeling, climbing and/or bending.
• Occasional light lifting (from one to 35 pounds) to set up or move equipment and/or supplies and for short distance carrying.
Key for Physical Demand/Work Environment
Continuous Frequent Occasional
66 to 100% of the time 33 to 65% of the time 0 to 32% of the time
MACHINES, EQUIPMENT AND WORK AIDS

• Office equipment, including calculators, copiers, facsimile machines, telephones, typewriters, files/file cabinets, etc.
• Personal computer and related software.
• Periodic use of car for visits to placement facilities and community meetings.
AGE OF PATIENT POPULATION SERVED
The person doing this job works closely with patients in the following age categories. Patients are treated with care and compassion and with special regard for age specific considerations.
Newborn (0-1 yr.) ED
Adultyr.)
Newborn through Geriatric
Pediatricyr.) ED
Geriatric/Senior (65+ yr.)
Direct patient contact
Adolescentyr.) ED
No direct patient care contact

Administrative Nursing Supervisor

Keywords:

nursing supervision, hospital administration, patient care management, clinical leadership, staff development, utilization review, bed management, emergency response, quality improvement, healthcare compliance

Administrative Nursing Supervisor at Mission Community Hospital summary:

The Administrative Nursing Supervisor is a middle management role responsible for overseeing nursing department operations and patient care across various hospital shifts. This position serves as a managerial and clinical link between nurse managers, department directors, and hospital administration, while ensuring compliance with nursing policies and assisting in patient care coordination including utilization review and bed management. The role emphasizes leadership, staff development, process improvement, and maintaining high-quality patient care standards within a hospital environment.

Administrative Nursing Supervisor
This is a middle management position for administrative supervisory coverage of the Nursing Department, patient care areas, and other department hospital operations during day, evening and night shifts as assigned. Responsibilities require knowledge of hospital and nursing policies and procedures. Administrative Nursing Supervisor duties include provision of managerial and clinical links between the nurse manager and department directors in their absence, and the administrator-on-call. Additionally, this position will include basic knowledge of Utilization Review rules and regulations as they assist physicians and staff in assigning level of care admission status. This position reports to the Chief Nursing Officer or her/his designee.
MAJOR RESPONSIBILITIES
VALUE ADDED - INCREASES WORTH OF SERVICE TO MISSION COMMUNITY HOSPITAL

• Participates in marketing activities of the Hospital including but not limited to committees/task forces, speaking engagements, conducting tours, Hospital sponsored health fairs.
• Participates in staff recognition activities in ways that reward behaviors reflecting positively on Mission Community Hospital.
• Serves as an active participant in departmental, interdepartmental, multi-department or house-wide process improvement forums/task forces/committees.
• Offers and implements solutions to challenges/problems.
• Participates in departmental activities / projects and contributes recommendations and/or assists in implementing new or revised processes/procedures that improve work efficiency and/or enhanced service.
7. Participates in activities that contribute to professional growth and development in ways that enhance value to the organization.
LEADERSHIP

• Provides coaching and supervision when staff clinical practice knowledge deficits are identified.
• Is continuously aware of changing priorities and resource availability and proactively removes roadblocks and prevents problems.
• Utilizes competent interpersonal skills and conflict resolution techniques.
• Role models and fosters high quality and continuous excellence in patient care delivery.
• Promotes an environment in which the patient care team is motivated to work cooperatively toward common outcomes.
• Role models and assures compliance by patient care team members with hospital professional nursing practice policies and procedures and standards of patient care.
• Precepts/mentors/coaches nursing staff to promote wound care practice excellence and high quality patient care.
• Actively participates in wound care management and performance improvement councils and other patient care and safety committees/task forces as assigned.
2/2020
Administrative Nursing Supervisor
ESSENTIAL POSITION RESPONSIBILITIES/ FUNCTIONS
Promote the mission, vision, and values of the organization.
Assess patient care requirements on each unit by making rounds in the Emergency Department
(ED), and all other areas of the hospital.
Use Patient Classification tool to assess the acuity of care required by the patients.
Develop and implement staffing plan for shift based on patient acuity and/or ratio, patient
census and available staff.
Serve as a resource to staff for solving clinical problems.
Assist staff with efficiently utilizing staffing resources to meet patient care requirements and
other professional responsibilities.
Provide for immediate follow-up, documentation and communication of incidents to
appropriate manager and director.
Respond to emergency situations (e.g., RRT, Code Blue, Code Gray, etc.) and assists staff as
necessary. Ensure incident report is completed and submitted by staff.
Act as a resource in identifying and/or solving administrative/operational problems.
Anticipate actual/potential problems that may occur on assigned shift and sets shift priorities
accordingly.
Work collaboratively with nursing and ancillary staff to solve problems in a fair, consistent
manner.
Contact representatives of departments not presently in the hospital for assistance with problem
solving, timely and appropriately.
Act as a resource and ensure adherence to hospital and nursing philosophy, policies and
procedures.
14. Report to the administrator on-call significant incidents and problems such as unusual patient,
family, visitor concerns; borrowing of lending of major equipment; major damage or utility outages; security problems; public relations or media events; union recruitment activities; fire, disaster, and bomb threats; matters of legal importance; calls received from the Depaertment of Health or any other regulatory agency; and safety issues.
Obtain materials/supplies from Materials Processing and/or the Storeroom for patient care when these departments are not open.
Provide ongoing support, guidance, timely feedback, verbal and written anecdotes to staff on performance, when indicated. Written anecdotes are forwarded to nurse managers or directors to be used as part of performance evaluation.
Contribute to evening, night and weekend staff performance evaluations, when requested. Facilitate staff attendance at staff development sessions offered during their shift.
Identify and communicate staff needs for continuing education to the Education Director. Assist staff to interpret change in a positive manner.
Assist staff to provide a safe work environment for patient care.
Assist in the preparation and implementation of the annual goals for the department.
Maintain profession knowledge and competency by attending continuing education programs,
seminars, workshops, Supervisor Conference Group Meetings, and/or independent research
reading.
Consistently and independently follows established safety and infection control procedures. Comply with the standards of conduct and seeks guidance when in doubt.
Meet or exceed expectations of individuals for whom service is provided.
Assist physicians and staff with assigning admission status to patients (e.g., observation status
vs. admission status). Contact Case Management Director when level of care assistance is
needed.
2/2020
2
Administrative Nursing Supervisor

• Responsible for managing available hospital beds during assigned shift by collaborating with nursing staff to improve the efficiency of patient admissions and discharges throughout the organization.
• Monitor patient census and availability of beds within the organization to maximize the efficient utilization of nursing resources.
30.
31.
QUALIFICATIONS/SKILLS/KNOWLEDGE
General Requirements

• Current (unrestricted) California Registered Nurse license
• Los County Fire Card
• Experience with navigating Electronic Medical Records preferred MINIMUM PHYSICAL DEMAND/REQUIREMENTS AND WORK ENVIRONMENT The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift approximately 35 pounds. A considerable amount of sitting, standing and walking. Must be able to work under physically and emotionally stressed conditions. Incumbent will have potential exposure to communicable diseases. Safety precautions for employees such as blood drawing for screening of various diseases such as hepatitis, required immunizations, etc. are necessary. Although not acceptable, occasional subjectivity to verbal abuse, threats and physical violence from angry, hostile, or disgruntled patients and/or family members.
Minimum Education: Associate Degree Nursing. Bachelor of Science degree in nursing
preferred
Minimum of five (5) years of acute critical care, emergency department, and/or medical-
surgical nursing experience
Minimum of two (2) years supervisory or management experience preferred
Bilingual skills preferred (Spanish)
Basic computer skills
Current Basic Life Support (BLS)
Advanced Cardiac Life Support (ACLS)
2/2020
3
Maintains intimate knowledge of hospital policies, procedures, and acts as a resource for the
clinical staff on the patient care units.
Perform other work duties and/or tasks as assigned.
Physical Requirements: Visual Requirements:
Hearing Requirements: Working Conditions:
Ability to negotiate physical environment safely.
Ability to translate and understand written communications.
Ability to understand and translate auditory communications accurately and effectively. Working conditions: Normal office and hospital environment.
Patient Care Area: Standard hospital and clinic patient care unit environment. Standard hand washing, Universal Protocol, and patient isolation precaution compliance required when present on patient care units.
Administrative Nursing Supervisor
Additional Physical Demands/Requirements

• Primarily an inside environment, well lighted and ventilated, consisting of one or more work areas.
• Must be able to handle a fluctuating caseload. Must be physically mobile to cover frequent trips to Nursing Units.
• Continuous work pace; active work environment with variable workload.
• Frequent contact with staff and the public under a variety of circumstances. Requires ability to communicate clearly (in English) verbally and in writing for effective communication with other staff members, physicians, community members, employees and applicants of all socio- economic levels from a diverse cultural and ethnic population.
• Subject to many interruptions from multiple calls and inquiries and potentially emotional situations involving accidents, injuries, illness and/or death.
• Handles emergency/crisis situations in accordance with MCH policy.
• Requires normal and fine manual dexterity to effectively use equipment of various types and complexity.
• Requires near visual acuity and hearing acuity sufficient for effective job performance, such as reading reports, documents or computer screen and to understand and communicate with people, by telephone, over loudspeakers, or two-way radios.
• Answers phones or pages; may carry a beeper/pager, and/or use a two-way radio.
• Intermittent walking and/or standing. May have prolonged periods of standing or walking. May experience occasional prolonged sitting with limited physical movement.
• Frequent use of bilateral upper extremities and hands in forward reaching activities; occasional reaching and stretching at shoulder level and overhead. Occasional squatting, kneeling, climbing and/or bending.
• Occasional light lifting (from one to 35 pounds) to set up or move equipment and/or supplies and for short distance carrying.
Key for Physical Demand/Work Environment
Continuous Frequent Occasional
66 to 100% of the time 33 to 65% of the time 0 to 32% of the time
MACHINES, EQUIPMENT AND WORK AIDS

• Office equipment, including calculators, copiers, facsimile machines, telephones, typewriters, files/file cabinets, etc.
• Personal computer and related software.
• Periodic use of car for visits to placement facilities and community meetings.
AGE OF PATIENT POPULATION SERVED
The person doing this job works closely with patients in the following age categories. Patients are treated with care and compassion and with special regard for age specific considerations.
Newborn (0-1 yr.) ED
Adultyr.)
Newborn through Geriatric
Pediatricyr.) ED
Geriatric/Senior (65+ yr.)
Direct patient contact
Adolescentyr.) ED
No direct patient care contact

Administrative Nursing Supervisor

Keywords:

nursing supervision, hospital administration, patient care management, clinical leadership, staff development, utilization review, bed management, emergency response, quality improvement, healthcare compliance

Administrative Coordinator Location: We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the Vice President of our Process Development team. The ideal candidate will be flexible, proactive, a critical thinker and resourceful with a high level of professionalism and confidentiality is crucial to this role.



Manage schedules and coordinate travel and logistics

• Prepare materials and presentations for meetings and set up rooms as needed

• Answer and triage phone calls for intake team as needed, assist in managing email accounts

• Provide general administrative support, including providing copies, maintaining files and updating shared files on the server

• Assist with planning department meetings and events including support for agendas and meeting minutes as necessary

• Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel

• o Assist with SharePoint



Bachelor’s degree (or equivalent experience)

• 5+ years’ experience in an administrative role supporting an Executive Director or VP level and above, ideally with previous experience within a pharmaceutical or biotech environment

• Experience working in a team environment with other administrative assistants

• Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars within MS Outlook

•

Description
We are seeking a proactive and customer-focused Administrative Assistant to join our Ophthalmology multi-specialty clinic in Santa Monica. This position plays a vital role in ensuring smooth insurance authorization processes and supporting our heavy call volume. Responsibilities include, but are not limited to:
+ Obtain authorizations and required documentation prior to appointments
+ Answer high volume of phone calls and assist with patient inquiries
+ Register patients and verify insurance coverage and eligibility
+ Collect patient payments and perform encounter registration in EMR systems
+ Obtain and upload outside records and referrals as needed
+ Provide front desk support
Salary Range: $ Hourly
Qualifications
Required
+ Minimum of 2 years working in a medical office.
+ Familiarity with current patient billing practices and governmental programs to ensure reimbursement.
+ Experience scheduling patient appointments in computerized appointment scheduling system.
+ Excellent interpersonal skills which promote pleasant and effective communication with patients, staff and doctors.
+ Excellent organizational skills and ability to maintain records in a clear and orderly manner at the direction of the Office Manager.
+ Working knowledge of medical terminology and diseases, as it applies to the eye.
+ Sufficient computer keyboard skills to perform appointment scheduling, encountering, emailing, and other related computer tasks.
+ Ability to prioritize tasks in a systematic manner to maximize efficiency.
+ Ability to work with frequent interruptions and to complete assignments in a timely manner.
+ Ability to work independently with minimal supervision.
+ Ability to multitask effectively.
+ Flexibility and adaptability given the dynamic nature of medicine and departmental needs.
+ The ability to interact calmly and effectively with providers, staff, as well as patients with difficult personalities.
Preferred
+ Two years' experience working in a medical teaching institution.
+ Two years' experience in ophthalmology practice setting.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Description
Serve as a Receptionist, Image Librarian and limited Scheduler. Incumbents are responsible for a full complement of Radiology front-end processes including Reception, Image Library, Onsite Scheduling rescheduling and canceling appointments. Reception duties include the registration/arrival of patients; obtain clinical information pertinent to the scheduled exams; collect cash/insurance and authorization information. Digital Librarian duties include digitization of hardcopy images; create hardcopy and/or CDs of images; and retrieve comparison studies. Uploading cd's and processing LILA's. Scheduling duties as required for add-on, reschedule .cancel and follow-up appointments. The Administrative Assistant demonstrates maximum flexibility and multitasking capabilities while working with staff as a team. Ability to rotate to existing Radiology Areas.
Qualifications
+ Strong interpersonal and communication skills. Ability to interact appropriately and congenially with staff, faculty, fellows, residents and patients.
+ Ability to establish comfortable relationships with patients and their family member.
+ Ability to independently make decisions in the absence of superiors.
+ Ability to adjust to changing priorities, frequent interruptions, deadlines, emergencies and heavy workload.
+ Strong working knowledge of personal computers, HIS, RIS, LORAD, PACSCUBE CD Burner, Array Digitizer
+ Skill in typing with accuracy and moderate speed.
+ Ability to use mathematical skills to efficiently analyze various pertinent data related to workload and finance.
+ Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.
+ Basic organizational skills to ensure a workable efficient office including organization schedules, electronic and paper records and files.
+ Skill in analyzing information or situations to define a problem, identify relevant concerns, formulate logical and objective conclusions and alternatives.
+ Ability to handle confidentiality issues with tact and diplomacy.
+ Ability to read and write correspondence and reports of a business nature using proper grammar, punctuation and syntax.
+ Basic organization skills to ensure a workable, efficient office operation.
+ Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family.
+ Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Description
As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty.
Salary Range: $26.42 - $37.49 hourly
Qualifications
Required:
* Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy.
* Ability to follow proper channels of policies & procedures, communication & work standards.
* Skill to organize tasks to facilitate smooth work/patient flow.
* Demonstrated ability to be punctual and maintain a satisfactory attendance record
* Ability to work overtime in cases of emergency.
* Demonstrated ability to be punctual and maintain a satisfactory attendance record.
* Skill in maintaining a harmonious work atmosphere, practicing excellent customer service.
* Skill in speaking clearly and using proper grammar.
* Ability to travel to various UCLA Health locations.
* Availability to work various days/shifts.
Preferred:
* Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs.
* Knowledge to schedule patients for referrals to specialists.
* Knowledge of major medical insurance plans.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.