55 Administrative Positions jobs in Thousand Oaks

• Assist executives and departmental staff
• Answer telephone and direct call
• Obtain voice mail messages and distribute
• Pick up and open mail to distribute
• Prepare items for Fed Ex/UPS pickup/sign for deliveries & distribute
• Maintain fax and copy machines and other equipment throughout the surgery center
• Filing
• Scanning
• Maintains preparedness for clinic inspections and accreditations
• Round facility for any facility maintenance issues
• Maintains maintenance records for clinic and follows up on any issues.
• Assist in maintaining all required records for facility, to include but not limited to:
  • Safety
  • Business Associate Agreements/ Contracts
  • Provider Credentialing
  • Facility Credentialing
  • Clinic Licenses, Permits and required records, renew and post as required prior to expirations.
• Schedule conference room meetings, building maintenance, in-services, drills.
• Special Projects as identified by leadership.
• Participates in meetings, conference calls and emails as required
• All additional duties as directed by management.

• Employer-paid comprehensive medical, pharmacy, and dental for employees
• Vision insurance
• Zero co-payments for employed physician office visits
• Flexible Spending Account (FSA)
• Employer-Paid Life Insurance
• Employee Assistance Program (EAP)
• Behavioral Health Services

• 401k Retirement Savings Plan
• Income Protection Insurance

• Vacation Time
• Company celebrations
• Employee Assistance Program
• Employee Referral Bonus
• Tuition Reimbursement
• License Renewal CEU Cost Reimbursement Program
• Business-casual working environment
• Sick days
• Paid holidays
• Mileage

• High School Diploma
• Knowledge of Microsoft Office - Outlook, Excel, Word, PowerPoint, Visio
• Knowledge of systems common to surgery center operations.
• 2 year IPA or Medical office experience
• Excellent verbal and written communication skills.
• Must possess strong organizational skills.
• Ability to be proactive and initiate processes with little or no supervision

Duties: - MeetingOccasionally, support in scheduling and coordinating meetings. Sometimes, these meetings may require food to be ordered with the expectation of food cleanup afterward. - Calendar & Agenda - May occasionally ask to manage personnels Administrative, Coordinator, Facility, Microsoft, Management, Support, Business Services, Staffing

Administrative Nursing Supervisor

This is a middle management position for administrative supervisory coverage of the Nursing Department, patient care areas, and other department hospital operations during day, evening and night shifts as assigned. Responsibilities require knowledge of hospital and nursing policies and procedures. Administrative Nursing Supervisor duties include provision of managerial and clinical links between the nurse manager and department directors in their absence, and the administrator-on-call. Additionally, this position will include basic knowledge of Utilization Review rules and regulations as they assist physicians and staff in assigning level of care admission status. This position reports to the Chief Nursing Officer or her/his designee.

MAJOR RESPONSIBILITIES

VALUE ADDED - INCREASES WORTH OF SERVICE TO MISSION COMMUNITY HOSPITAL

1. Participates in marketing activities of the Hospital including but not limited to committees/task forces, speaking engagements, conducting tours, Hospital sponsored health fairs.
2. Participates in staff recognition activities in ways that reward behaviors reflecting positively on Mission Community Hospital.
3. Serves as an active participant in departmental, interdepartmental, multi-department or house-wide process improvement forums/task forces/committees.
4. Offers and implements solutions to challenges/problems.
5. Participates in departmental activities / projects and contributes recommendations and/or assists in implementing new or revised processes/procedures that improve work efficiency and/or enhanced service.

1. Provides coaching and supervision when staff clinical practice knowledge deficits are identified.
2. Is continuously aware of changing priorities and resource availability and proactively removes roadblocks and prevents problems.
3. Utilizes competent interpersonal skills and conflict resolution techniques.
4. Role models and fosters high quality and continuous excellence in patient care delivery.
5. Promotes an environment in which the patient care team is motivated to work cooperatively toward common outcomes.
6. Role models and assures compliance by patient care team members with hospital professional nursing practice policies and procedures and standards of patient care.
7. Precepts/mentors/coaches nursing staff to promote wound care practice excellence and high quality patient care.
8. Actively participates in wound care management and performance improvement councils and other patient care and safety committees/task forces as assigned.

1. Responsible for managing available hospital beds during assigned shift by collaborating with nursing staff to improve the efficiency of patient admissions and discharges throughout the organization.
2. Monitor patient census and availability of beds within the organization to maximize the efficient utilization of nursing resources.

• Current (unrestricted) California Registered Nurse license
• Los County Fire Card
• Experience with navigating Electronic Medical Records preferred
  
  MINIMUM PHYSICAL DEMAND/REQUIREMENTS AND WORK ENVIRONMENT
  
  The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift approximately 35 pounds. A considerable amount of sitting, standing and walking. Must be able to work under physically and emotionally stressed conditions. Incumbent will have potential exposure to communicable diseases. Safety precautions for employees such as blood drawing for screening of various diseases such as hepatitis, required immunizations, etc. are necessary. Although not acceptable, occasional subjectivity to verbal abuse, threats and physical violence from angry, hostile, or disgruntled patients and/or family members.

1. Primarily an inside environment, well lighted and ventilated, consisting of one or more work areas.
2. Must be able to handle a fluctuating caseload. Must be physically mobile to cover frequent trips to Nursing Units.
3. Continuous work pace; active work environment with variable workload.
4. Frequent contact with staff and the public under a variety of circumstances. Requires ability to
   
   communicate clearly (in English) verbally and in writing for effective communication with other staff members, physicians, community members, employees and applicants of all socio- economic levels from a diverse cultural and ethnic population.
5. Subject to many interruptions from multiple calls and inquiries and potentially emotional situations involving accidents, injuries, illness and/or death.
6. Handles emergency/crisis situations in accordance with MCH policy.
7. Requires normal and fine manual dexterity to effectively use equipment of various types and
   
   complexity.
8. Requires near visual acuity and hearing acuity sufficient for effective job performance, such as
   
   reading reports, documents or computer screen and to understand and communicate with
   
   people, by telephone, over loudspeakers, or two-way radios.
9. Answers phones or pages; may carry a beeper/pager, and/or use a two-way radio.
10. Intermittent walking and/or standing. May have prolonged periods of standing or walking.
    
    May experience occasional prolonged sitting with limited physical movement.
11. Frequent use of bilateral upper extremities and hands in forward reaching activities; occasional
    
    reaching and stretching at shoulder level and overhead. Occasional squatting, kneeling,
    
    climbing and/or bending.
12. Occasional light lifting (from one to 35 pounds) to set up or move equipment and/or supplies
    
    and for short distance carrying.

1. Office equipment, including calculators, copiers, facsimile machines, telephones, typewriters, files/file cabinets, etc.
2. Personal computer and related software.
3. Periodic use of car for visits to placement facilities and community meetings.

• Conducts all business and finance support tasks, maintains files and records in accordance to TSA policy.
• Provide fiscal support by:
• Processing cash receivable and cash receipting for Corp
• Preparing deposits to multiple Corps accounts (operational, custodial, etc.)
• Processing all Corps invoices to include: account coding, receipts/statements, etc.
• Ensures tithes and offering data into Corps Stewardship program on weekly basis
• Enters daily, weekly, monthly stats into relevant tracking software
• Enter monthly statistical information into NSS reporting system
• Responsible for ordering office supplies and scheduling maintenance of office equipment (Xerox, Fax, etc.)
• Assists with general Corps and office administration including:
• Employee, volunteer, and all other file maintenance
• Copying, faxing, scanning documents, distributing mail
• Answering and directing phone calls, respond to general line voicemails
• Process payroll through Ultipro system for all Corps employees
• Process TSAMM agenda items and assist in securing proper paperwork and vendor bids.

• Manage volunteer base through Volunteer Management program
• Update volunteer opportunities in Volunteer Management for web-reservation
• Facilitate onsite volunteer experience
• Assist in oversight of daily volunteer activity
• Assist with planning, coordinating, and implementing Corps programming (men/women/youth/seasonal) and outreach initiatives
• Assist with Summer and Special Camp/Retreat registrations
• Assist with Seasonal Assistance Programs
• Attends staff and program related meetings. Works with the Corps Officer in planning, coordinating, and implementing other special projects and programs

• High School diploma or equivalent
• Bachelor's Degree Preferred
• Demonstrates aptitude in assigned tasks
• Able to pass a Dept. of Justice background check IAW State Childcare Licensing
• Willing and able to maintain confidential information in accordance with Salvation Army and industry standards

• Computer literate with a working knowledge of Microsoft Office Suite
• Able to learn new web-based programs required for job (AP Workflow, Corps Management, Volunteer Management, Outlook, Office 365, etc.)
• Takes direction and instruction positively
• Ability to email, fax, operate copy/print/scan machine
• Ability to work harmoniously with supervisors, coworkers
• Excellent writing and verbal communication skills
• Excellent organizational and planning skills
• Has high ethics and integrity

Description

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

Administrative Assistant Responsibilities:

Works under direct supervision of the Corps Officer(s) and also works in close coordination with DHQ Finance for the daily responsibility of processing Accounts Payable, Accounts Receivable and all cash receipting for the Corps. Coordinates directly with DHQ Finance on all related processing. Responsible for filing and data management. Responsible for safeguarding of income in accordance with Divisional cash handling policies. Prepares deposits and processes incoming mail in coordination with the Corps Officer. Additional responsibilities include phone and mail correspondence and ordering supplies. Provides general administrative support to the functions of Corps Administration as needed. Processes payroll for employees.

Program Assistant Responsibilities:

Works under direct supervision of the Corps Officer(s) and Corps Assistant to assist with preparing, planning and implementing Corps programming (men/women/youth) and outreach initiatives. Manages volunteer base through Volunteer Management program and coordinates onsite volunteer experience.

Essential Functions

Administrative Assistant Responsibilities:

• Conducts all business and finance support tasks, maintains files and records in accordance to TSA policy.

• Provide fiscal support by:

• Processing cash receivable and cash receipting for Corp

• Preparing deposits to multiple Corps accounts (operational, custodial, etc.)

• Processing all Corps invoices to include: account coding, receipts/statements, etc.

• Ensures tithes and offering data into Corps Stewardship program on weekly basis

• Enters daily, weekly, monthly stats into relevant tracking software

• Enter monthly statistical information into NSS reporting system

• Responsible for ordering office supplies and scheduling maintenance of office equipment (Xerox, Fax, etc.)

• Assists with general Corps and office administration including:

• Employee, volunteer, and all other file maintenance

• Copying, faxing, scanning documents, distributing mail

• Answering and directing phone calls, respond to general line voicemails

• Process payroll through Ultipro system for all Corps employees

• Process TSAMM agenda items and assist in securing proper paperwork and vendor bids.

Program Assistant Responsibilities:

• Manage volunteer base through Volunteer Management program

• Update volunteer opportunities in Volunteer Management for web-reservation

• Facilitate onsite volunteer experience

• Assist in oversight of daily volunteer activity

• Assist with planning, coordinating, and implementing Corps programming (men/women/youth/seasonal) and outreach initiatives

• Assist with Summer and Special Camp/Retreat registrations

• Assist with Seasonal Assistance Programs

• Attends staff and program related meetings. Works with the Corps Officer in planning, coordinating, and implementing other special projects and programs

These duties may be changed in part or in full at any time at the Corps Officer’s discretion, or as required because of program changes or needs.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs.

Minimum Qualifications

• High School diploma or equivalent

• Bachelor’s Degree Preferred

• Demonstrates aptitude in assigned tasks

• Able to pass a Dept. of Justice background check IAW State Childcare Licensing

• Willing and able to maintain confidential information in accordance with Salvation Army and industry standards

Skills, Knowledge & Abilities

• Computer literate with a working knowledge of Microsoft Office Suite

• Able to learn new web-based programs required for job (AP Workflow, Corps Management, Volunteer Management, Outlook, Office 365, etc.)

• Takes direction and instruction positively

• Ability to email, fax, operate copy/print/scan machine

• Ability to work harmoniously with supervisors, coworkers

• Excellent writing and verbal communication skills

• Excellent organizational and planning skills

• Has high ethics and integrity

Qualifications

Education

Required

• High School or Equivalent or better

Experience

Preferred

• Computer literate with a working knowledge of Microsoft Office Suite

• Bachelor’s Degree Preferred

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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