10 Administrative Roles jobs in Columbia

**Job Description:**
Hobart Service, an Illinois Tool Works Company, has been in business for over 120 years and is the trusted source for Commercial Food Equipment Service Solutions. We have over 1,700 associates nationwide who serve as valued partners to our customers. Our employees are dedicated to providing the best customer service, give back to the communities where they live and work, and demonstrate the ITW values of Integrity, Simplicity, Trust, Respect and Shared Risk.
**SUMMARY**
The selected candidate will be able to perform a variety of duties with a focus on Accounts Receivables, Accounts Payable, Dispatching, invoicing, maintain various files and other functions as needed. The incumbent will be able to prepare and/or maintain Excel and Word documents for correspondence, forms, orders, etc. The individual must be able to display professionalism and use tact on the telephone when talking to customers and other employees. Individual must be cross trained in all office administration functions. The candidate will perform various other clerical functions as necessary. Supervisory Responsibilities This position has no direct or indirect supervisory responsibilities.
**QUALIFICATIONS**
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**Education and Work Experience**
High school diploma or GED Desired Education/Experience Associates Degree in a business related field is preferred, but not required. Certificates and Licenses None
**Job -Specific Knowledge**
To perform this job successfully, the individual needs to demonstrate knowledge of these areas as they relate to the primary functions of the job.
- Customer Service - highly professional demeanor with excellent telephone skills and etiquette. Utilizes various interpersonal styles and communication methods to positively assist and influence customers.
- Problem Solving - fundamental role in finding ways to address all types of problems by having a good approach to a problem without being ineffective, favoring or causing painful consequences.
- Safety at Work - learns to keep the organization safe from different risks by developing a high sense of alertness that detects danger from afar and stops it before it causes risk, danger or injury to themselves, or others.
**COMPETENCIES**
To perform the job successfully, an individual should demonstrate the following competencies.
Technical and Communication Skills
- Ability to learn new technology
- Excellent phone and communication skills.
- Basic knowledge of / working knowledge of Windows applications and Microsoft Office programs such as Word and Excel.
Quality
- Demonstrates accuracy and thoroughness.
- Looks for ways to improve and promote quality.
- Applies feedback to improve performance.
- Monitors own work to ensure quality.
Quantity
- Completes work in timely manner.
- Strives to increase productivity.
- Works quickly.
Attendance/Punctuality
- Is consistently at work and on time.
- Ensures work responsibilities are covered when absent.
- Arrives at meetings and appointments on time.
Dependability
- Follows instructions, responds to management direction.
- Takes responsibility for own actions.
Teamwork
- Balances team and individual responsibilities.
- Exhibits objectivity and openness to others' views.
- Gives and welcomes feedback.
- Contributes to building a positive team spirit.
- Puts success of team above own interests.
- Able to build morale and group commitments to goals and objectives.
- Supports everyone's efforts to succeed.
- Recognizes accomplishments of other team members.
- Keeps commitments.
- Commits to extended hours of work when necessary to reach goals.
- Completes tasks on time.
Safety
- Ability to read and understand safety guidelines of the business.
- Ability to approach job responsibilities with an emphasis on safety, efficiency, and quality.
- Performs periodic visual safety inspections of vehicle and equipment, reports vehicle and tool defects and takes them out of service until repairs are made or items replaced.
- Demonstrates a comprehensive knowledge of company products and services.
Time Management and Communication Skills
- Prioritizes regular workload, special tasks and concurrent projects, allocating time and resources to ensure that work is completed accurately and efficiently within established time frame.
- Demonstrated ability to communicate orally with individuals from within and outside the organization.
- Demonstrates crisis/conflict resolution skills.
- Ability to self-motivate and take direction from senior technicians and management.
- Thrives in multi-tasking environment and can adjust priorities quickly.
**PHYSICAL DEMANDS & WORK ENVIRONMENT**
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this Job, the employee may:
- Lift up to 75 lbs with or without assistance
- Climb up to 10 ft with an A-frame ladder
- Occasional roof access may be necessary through extension ladders or fixed ladders greater than 20 feet
- Kneel, squat, bend, push/pull
- Move in different positions to accomplish tasks in various environments including tight and confined spaces
Working Conditions
- Office facility
- Exposure to noise, heat, cold, slippery, wet dirty conditions may occur
- Travel requirement up to 10% of time
Hours of Work
- Normal business hours with occasional/frequent/extended hours as needed
- Flexibility with schedule to meet critical deadlines
- Extended hours may include nights and/or weekends
- Normal scheduled hours cover early mornings, evenings and/or weekends
- Be available to work overtime as required
Hobart Service is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
ITW and Hobart Service are committed to providing a healthy and safe environment for all employees. To demonstrate this commitment, Hobart Service is tobacco-free (including e-cigarettes) on campuses and within company vehicles and maintains a drug-free workplace.
If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please contact Human Resources at to request assistance. No other requests will be acknowledged.
_ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._
_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._
_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._

**Job Description:**
Hobart Service, an Illinois Tool Works Company, has been in business for over 120 years and is the trusted source for Commercial Food Equipment Service Solutions. We have over 1,700 associates nationwide who serve as valued partners to our customers. Our employees are dedicated to providing the best customer service, give back to the communities where they live and work, and demonstrate the ITW values of Integrity, Simplicity, Trust, Respect and Shared Risk.
**SUMMARY**
The selected candidate will be able to perform a variety of duties with a focus on Accounts Receivables, Accounts Payable, Dispatching, invoicing, maintain various files and other functions as needed. The incumbent will be able to prepare and/or maintain Excel and Word documents for correspondence, forms, orders, etc. The individual must be able to display professionalism and use tact on the telephone when talking to customers and other employees. Individual must be cross trained in all office administration functions. The candidate will perform various other clerical functions as necessary. Supervisory Responsibilities This position has no direct or indirect supervisory responsibilities.
**QUALIFICATIONS**
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**Education and Work Experience**
High school diploma or GED Desired Education/Experience Associates Degree in a business related field is preferred, but not required. Certificates and Licenses None
**Job -Specific Knowledge**
To perform this job successfully, the individual needs to demonstrate knowledge of these areas as they relate to the primary functions of the job.
- Customer Service - highly professional demeanor with excellent telephone skills and etiquette. Utilizes various interpersonal styles and communication methods to positively assist and influence customers.
- Problem Solving - fundamental role in finding ways to address all types of problems by having a good approach to a problem without being ineffective, favoring or causing painful consequences.
- Safety at Work - learns to keep the organization safe from different risks by developing a high sense of alertness that detects danger from afar and stops it before it causes risk, danger or injury to themselves, or others.
**COMPETENCIES**
To perform the job successfully, an individual should demonstrate the following competencies.
Technical and Communication Skills
- Ability to learn new technology
- Excellent phone and communication skills.
- Basic knowledge of / working knowledge of Windows applications and Microsoft Office programs such as Word and Excel.
Quality
- Demonstrates accuracy and thoroughness.
- Looks for ways to improve and promote quality.
- Applies feedback to improve performance.
- Monitors own work to ensure quality.
Quantity
- Completes work in timely manner.
- Strives to increase productivity.
- Works quickly.
Attendance/Punctuality
- Is consistently at work and on time.
- Ensures work responsibilities are covered when absent.
- Arrives at meetings and appointments on time.
Dependability
- Follows instructions, responds to management direction.
- Takes responsibility for own actions.
Teamwork
- Balances team and individual responsibilities.
- Exhibits objectivity and openness to others' views.
- Gives and welcomes feedback.
- Contributes to building a positive team spirit.
- Puts success of team above own interests.
- Able to build morale and group commitments to goals and objectives.
- Supports everyone's efforts to succeed.
- Recognizes accomplishments of other team members.
- Keeps commitments.
- Commits to extended hours of work when necessary to reach goals.
- Completes tasks on time.
Safety
- Ability to read and understand safety guidelines of the business.
- Ability to approach job responsibilities with an emphasis on safety, efficiency, and quality.
- Performs periodic visual safety inspections of vehicle and equipment, reports vehicle and tool defects and takes them out of service until repairs are made or items replaced.
- Demonstrates a comprehensive knowledge of company products and services.
Time Management and Communication Skills
- Prioritizes regular workload, special tasks and concurrent projects, allocating time and resources to ensure that work is completed accurately and efficiently within established time frame.
- Demonstrated ability to communicate orally with individuals from within and outside the organization.
- Demonstrates crisis/conflict resolution skills.
- Ability to self-motivate and take direction from senior technicians and management.
- Thrives in multi-tasking environment and can adjust priorities quickly.
**PHYSICAL DEMANDS & WORK ENVIRONMENT**
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this Job, the employee may:
- Lift up to 75 lbs with or without assistance
- Climb up to 10 ft with an A-frame ladder
- Occasional roof access may be necessary through extension ladders or fixed ladders greater than 20 feet
- Kneel, squat, bend, push/pull
- Move in different positions to accomplish tasks in various environments including tight and confined spaces
Working Conditions
- Office facility
- Exposure to noise, heat, cold, slippery, wet dirty conditions may occur
- Travel requirement up to 10% of time
Hours of Work
- Normal business hours with occasional/frequent/extended hours as needed
- Flexibility with schedule to meet critical deadlines
- Extended hours may include nights and/or weekends
- Normal scheduled hours cover early mornings, evenings and/or weekends
- Be available to work overtime as required
Hobart Service is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
ITW and Hobart Service are committed to providing a healthy and safe environment for all employees. To demonstrate this commitment, Hobart Service is tobacco-free (including e-cigarettes) on campuses and within company vehicles and maintains a drug-free workplace.
If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please contact Human Resources at to request assistance. No other requests will be acknowledged.
_ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._
_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._
_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._

**Make an impact with NTT DATA**
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can grow, belong and thrive.
**KEY RESPONSIBILITIES**
Legal Technology & Systems Management
+ Administer and optimize SharePoint sites for legal documentation and collaboration.
+ Build and maintain Microsoft Lists for tracking legal requests, contracts, and workflows.
+ Design and implement Power Automate workflows to improve efficiency and reduce manual tasks.
+ Support contract management systems, including template creation, metadata tagging, and reporting.
Operational Support
+ Provide high-level administrative support including calendar management, meeting coordination, presentation and document preparation.
+ Assist with legal project management, including tracking deliverables, deadlines, and stakeholder communications.
+ Maintain legal department dashboards and reporting tools.
Process Improvement & Innovation
+ Identify opportunities to improve legal operations processes and implement scalable solutions.
+ Collaborate with cross-functional teams to enhance legal service delivery.
+ Proactively suggest and implement tools and practices that increase team productivity and reduce friction.
**KNOWLEDGE & ATTRIBUTES**
+ Passion for legal technology and process optimization.
+ Comfortable working in a fast-paced, global environment.
+ A collaborative mindset with a proactive approach to problem-solving.
+ Ability to translate legal needs into technical solutions.
#LI-GlobalDataCentres #LI-PD1
**ACADEMIC QUALIFICATIONS & CERTIFICATIONS**
+ Paralegal certification, BA/BS, or equivalent legal operations experience.
**REQUIRED EXPERIENCE**
+ 3+ years of experience in a legal operations or paralegal role with a strong technical focus.
+ Proficiency in Microsoft 365 tools
+ Experience with contract lifecycle management platforms (e.g., Conga, DocuSign CLM, or similar).
+ Strong organizational and multitasking skills with attention to detail.
+ Excellent communication and interpersonal skills.
+ Proven ability to work independently, take initiative, and drive projects forward.
**PHYSICAL REQUIREMENTS**
+ Remain stationary for long periods of time.
+ Operate computer, peripherals, and other office equipment.
+ Perform work during US business hours and time zones.
**WORK CONDITIONS & OTHER REQUIREMENTS**
+ Perform work from a remote location with stable internet connection.
+ Minimal travel may be required.
This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.
NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $29.30 - $8.20 and is eligible for overtime pay in accordance to local state and federal 'Wage and Hour' requirements.
All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.
Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.
**Workplace type** **:**
Remote Working
**About NTT DATA**
NTT DATA is a 30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
**Equal Opportunity Employer**
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

Crothall Healthcare
+ We are hiring immediately for a full time **ADMINISTRATIVE ASSISTANT** position.
+ **Location:** Prisma Health Richland - 5 Richland Medical Park Drive, Columbia, SC 29203. _Note: online applications accepted only._
+ **Schedule:** Full time; Days may vary, 6:30 am to 3:00 pm. More details upon interview.
+ **Requirement:** Prior administrative experience is preferred.
+ **Pay Range:** $17.50 per hour to $24.50 per hour.
Make a difference in the lives of people, your community, and yourself. Join a culture of opportunity with Crothall Healthcare. Our careers are filled with purpose and empower you to transform healthcare experiences. Take a look for yourself !
Crothall Healthcare provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall is the market leader in Environmental Services (EVS), and many of the almost 1,300 accounts it serves are recognized as U.S. News&World Report ranked Top Hospitals and Health Systems. Crothall has been recognized as one of Modern Healthcare's Best Places to Work, and Best Place to Work in Pennsylvania, since 2013. Crothall has almost 30,000 dedicated team members across its core services, which include: Environmental Services, Patient Transportation, Patient Observation, Facilities Management, Healthcare Technology Solutions, Ambulatory Services, and Sterile Processing.
**Job Summary**
**Summary:** Responsible for clerical functions and administrative support of food service programs.
**Essential Duties and Responsibilities:**
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
+ Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
+ Enter weekly cash sales and meal counts using computer.
+ Perform daily bank deposit reconciliation.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Prepare monthly state claim form for reimbursement.
+ Assist in preparation of end of month financial reports.
+ Attend in-service and/or safety meetings as required.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Performs other duties as assigned.
**BENEFITS FOR OUR TEAM MEMBERS**
+ **Full-time and part-time positions** are offered the following benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identify Theft Protection, Pet Insurance, and other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
+ **Full-time positions also offer** the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
Crothall is a member of Compass Group. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.
Crothall maintains a drug-free workplace.

Job Description

Job Description

Come join an exciting and innovative company that puts the “care” back in healthcare!

Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life.

About us:

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

About the role:

Performs administrative and clerical support in an assigned department. Provides assistance to department managers and staff in administrative areas. Ensures visitors and callers receive an exceptional service experience. Provides support to leaders visiting the corporate office.

Essential Duties & Responsibilities:

• Greets visitors, ascertains nature of business, provides information or conducts visitors to the appropriate person.
• Answers phone calls and directs them to appropriate department or person.
• Ensures that office equipment is functional and orders any needed supplies.
• Maintains the inventory of office supplies. Orders, obtains and distributes office supplies. Keeps supply area neat and appropriately stocked.
• Assists department managers and staff in handling multiple administrative functions and projects.
• Copies and distributes staff reports as requested, as well as sorts and distributes mail, faxes, and other office materials as required.
• Type letters, correspondence, reports and other documents as requested.
• Assists the office staff as requested with special projects or tasks.
• Maintains files and records for the office as requested.
• Arranges meetings, conferences, and travel arrangements as requested.
• May assist with medical record functions such as entering data in computer system, scanning and uploading documents, filing paperwork, off-site storage, etc.
• Performs other related duties as directed by supervisor.

What you bring as an Administrative Assistant:

• High school diploma or equivalent.

  • Some college course work preferred.

  • Minimum one-year experience in medical industry preferred.
  
  

Our Benefits:

• Benefits start on your 1st day of employment
• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insurance and short-term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks… includes discounts on travel, cell phone, clothing and more…
• Generous employee referral program

To learn more about KabaFusion, please visit our careers page:

If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!

Job Description

Job Description

Come join an exciting and innovative company that puts the “care” back in healthcare!

Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life.

About us:

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

About the role:

As an Administrative Assistant within our Revenue Cycle Management department, you will support employees and department leaders with day-to-day operations and special projects. You will be an integral member of a rapidly growing department within KabaFusion.

Essential Duties & Responsibilities:

• Assist department managers with special projects and administrative tasks
• Develop and maintain relationships with other leaders within the Revenue Cycle Department

What you bring as an Administrative Assistant:

• High school diploma or equivalent
• Intermediate to Advanced Microsoft Office skills
• Previous experience working in a professional office setting
  

Our Benef its:

• Competitive Compensation
• Benefits start on your 1 st day of employment
• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insurance and short-term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks… includes discounts on travel, cell phone, clothing and more…
• Generous employee referral program

If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!

Listed as Newsweeks "Most loved Workplaces".

Come join our team at our Key West, FL Clinic and help make a difference in our patients lives. This is an onsite, full time position with full benefits, tuition reimbursement, internal growth, PTO, matching 401k, employee discounts with full training provided.

Job Description PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person

• Professionally greet all patients and guests.

• Maintain a professional environment at all times. Monitors the reception and waiting areas.

• Distributing incoming mail.

• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FME policies  and procedures.

• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

  • Organizes travel for patients by contacting and providing requested medical records.

  • Coordinates with transient patient paperwork.

  • Coordinates transfer placements and confirmations along with Clinical Manager.

  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

  • Assist with medical appointment referrals and scheduling.

  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.

• Completing forms and reports as required by the various company offices and outside vendors and agencies.

• Preparing purchase orders using the appropriate software application.

• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

• Maintaining inventory of the necessary office supplies

• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).

• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.

• Assemble, file and maintain patient medical records

• Print patient schedule and pull patient charts daily.

• Arrange for package pickup and delivery.

• Assists with month-end reporting requirements.

• Participate in collaboration sessions such as center/team huddles and staff meetings.

• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.

• Proficient in Microsoft office applications

• Ability to adapt to supporting software applications.

• Professional attitude and appearance

• Solid written and verbal communication skills

• Ability to be resourceful and proactive when issues arise

• Strong organizational skills

• Multitasking and time-management skills, with the ability to prioritize tasks

• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.

• 1-2 years related experience preferred.

• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.

• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

If your location allows for pay/benefit transparency, please click the link below to request further information on this position.   Pay Transparency Request Form

EOE, disability/veterans

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include Marketing on Social Media, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Marketing on Social Media
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associates degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Job Description

Job Description

Join Our Team: Dental Surgical Assistant & Front Office Coordinator

Are you a dynamic, organized, and compassionate individual with a passion for patient care? We are looking for a skilled Dental Surgical Assistant who is ready to take on a dual role as a Front Office Coordinator in a fast-paced and supportive environment.

What You'll Do:

• Dental Surgical Assistant:
  • Assist the dentist during surgeries and procedures.
  • Prepare and maintain surgical instruments and equipment.
  • Take and process dental X-rays and assist with sterilization protocols.
  • Provide patient education and ensure comfort during procedures.
• Front Office Coordinator:
  • Greet and check in patients, ensuring a positive experience from start to finish.
  • Manage appointment scheduling, including confirmations and reminders.
  • Handle patient intake, insurance verification, and billing processes.
  • Maintain patient records and manage the office's daily operations with efficiency.

Skills and Qualifications:

• Dental Assistant certification (required).
• Front office or administrative experience in a dental setting (preferred).
• Strong communication and organizational skills.
• Ability to multitask and work in a fast-paced environment.
• Friendly, team-oriented attitude with excellent patient interaction.

Why Join Us?

• Competitive salary and benefits.
• Supportive and friendly work environment.
• Opportunities for growth and development.
• State-of-the-art equipment and technology.

Ready to make a difference in patient care and be an essential part of our team? Apply today and join us in delivering top-tier dental services!