86 Administrative Staff jobs in Huntington Station

National Express companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations. Our corporate headquarters, located in Lisle, Illinois, houses the administrative and corporate support functions for the organization. Our 250+ local customer service centers (CSCs) are supported by regional operations teams located throughout North America. Learn more at nellc.com.

Responsibilities:

• Effectively facilitating and managing the flow of information within the CSC

• Entering data from time sheets on a daily basis

• Performing daily audits and entering corrections

• Entering employee and billing information into various computer systems/applications

• Completing Accounts Receivable, Accounts Payable and Payroll Tasks

• Generating reports as needed

• Encouraging compliance with company policies and procedures

• Maintaining accurate, orderly and up to date filing systems for all administrative records

• Maintaining security of all files and records

• Performing various administrative tasks

• Exhibits the highest ethical best practices and personal integrity; Shares concerns about suspicious or inappropriate behavior with their supervisor or manager

• Other duties as assigned

Company name is: Durham School Services

Qualifications

• High School graduate or equivalent

• Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment

• Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed

• Basic clerical and math skills

• Excellent oral and written communication skills with excellent interpersonal skills

• Computer literacy, preferably in word processing and spreadsheets,

• Excellent oral communication skills to respond and present professionally to callers and visitors.

• Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department.

• Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources.

We offer medical, dental, vision, basic life insurance coverage, holiday pay, and PTO accrual. Additionally, employees are able to enroll in a retirement savings plan. The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.

National Express has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. National Express is committed to promoting the protection and safeguarding of all children and passengers.

At National Express our goal is to be a diverse workforce that is representative of the communities we serve. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law

National Express LLC's independent subsidiaries and affiliates are an equal employment opportunity (EEO) employer

The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.

Company name is: Durham School Services

• $15.00 - $0.00 per hour based on experience
• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere

• Overseeing general office operation
• Answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

• 2+ of experience in office administration
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Problem solver and systematic in approach

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%)
2. Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%)
3. May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%)

1. Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%)
2. Recruit, train, schedule and supervise office personnel. Act as liaison between staff, managers, and sales associates. Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration. Perform annual merit reviews and evaluate subordinates’ job performance. Assist in the preparation and administration of the department budget. Provide backup support for staff as needed. (10-15%)
3. Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%)
4. Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%)
5. Perform any additional responsibilities as requested or assigned. (0 – 5%)

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

• Bachelor’s degree in business administration or related field; or equivalent work experience and knowledge.

• Three to five plus years of related experience and demonstrated supervisory skills.

• Knowledge of real estate, title and /or mortgage business strongly preferred.
• Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access.
• Excellent oral and written communication skills.
• Effective interpersonal skills and leadership abilities. A strong customer-service focus.
• Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player.
• Project management skills; ability to prioritize and handle multiple tasks and projects concurrently.
• Ability to handle stress and work under pressure.
• Ability to work evenings and weekends.

• Real estate license preferred.

About Us:

Liberty POST has offered its clients a range of high-quality and individualized services since 1994. Backed by Liberty Resources Inc. and part of a large social services circle, originally POST was a speech-language practice in Syracuse NY, and has grown to provide a range of services throughout all of New York State and New Jersey. We employ over 500 professionals in a variety of settings and offer a collaborative team approach to provide evaluation, direct therapy, and family education through child-directed play. We are focused on the importance of a child’s natural learning environment, a family’s unique strengths and needs and the diverse population we serve.

Administrative Assistant Job Summary:

Liberty POST (formerly Island Therapies) is currently seeking a reliable and organized individual to support daily office operations. This role involved handling front desk responsibilities, managing communication, maintaining records, and ensuring tasks are completed accurately and on time. The ideal candidate is a strong team player with good communication skills and basic computer proficiency.

Administrative Assistant Job Duties and Responsibilities:

1. Communication and Coordination: Front office reception, answering telephones. Effectively communicates with clients, families, and agencies, while scheduling appointments and following up on necessary paperwork for services.

1. Document Management: Prepares, processes, files and maintains client and employee documentation, including correspondence, consent forms, and reports, ensuring confidentiality and accuracy in data entry (utilizing programs such as ProviderSoft, EI HUB and/or Microsoft 365).

1. Quality Control and Compliance: Takes responsibility for the quality of work, adheres to corporate and regional policies, and meets deadlines, all while collaborating in a team-driven environment. 

Qualifications, Knowledge and Experience:

• High School Diploma or equivalent required
• Must have good communication skills, be organized, and work well with a team.
• Must be proficient in Microsoft Word and Microsoft Excel.
• Valid driver’s license required

Pay Rate:

• Starting at $17.25 per hour; commensurate with experience
• Health benefits available depending on number of hours
• Sick time accrues according to NYS requirements

Liberty POST is an equal opportunity employer. We offer equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.