27 Administrative Support Staff jobs in Pittsburgh
Administrative Support
McKees Rocks, Pennsylvania
Noble Environmental Specialty Services
Posted today
Job Viewed
Job Description
Job Description
Job Description
Administrative Support Professional
Company: Boyd Rolloff
Location: McKees Rocks, PA
Job Type: Full-Time
About Boyd Rolloff:
Boyd Rolloff is conveniently located in McKees Rocks, providing efficient and environmentally responsible waste management solutions throughout the Pittsburgh area. We offer a range of roll-off dumpsters in various sizes to meet the needs of any project, and our transfer and sorting station ensures seamless service. As a fully licensed and trusted local company, we are committed to customer satisfaction and community well-being.
Job Summary:
Boyd Rolloff is seeking a highly organized and proactive administrative support professional to oversee office operations and support the operational needs of the company. This role is crucial in ensuring smooth administrative processes and efficient operational workflows.
Key Responsibilities:
- Office Management:
- Oversee daily office operations, including scheduling, supplies management, and maintenance.
- Coordinate with vendors and service providers to ensure office needs are met.
- Implement and maintain office policies and procedures.
- Manage office budget and expenses.
- Ensure the office environment is clean, safe, and conducive to productivity.
- Operations Coordination:
- Support the operations team in planning and executing waste collection schedules.
- Monitor and track operational performance metrics.
- Assist in the coordination of logistics and fleet management.
- Liaise with customers to address service inquiries and resolve issues.
- Collaborate with the operations team to improve efficiency and service delivery.
- Administrative Support:
- Provide administrative support to senior management.
- Prepare reports, presentations, and correspondence.
- Organize company events and meetings.
Qualifications:
- Operations Management, or related field preferred
- Proven experience in office management coordination.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and operations management software.
- Knowledge of logistics and operational processes.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Retirement plan
- Paid time off and holidays
- Professional development opportunities
Boyd Rolloff is an equal opportunity employer. We are committed to providing a work environment that is free from discrimination and harassment. All employment decisions at Boyd Rolloff are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We encourage applicants of all backgrounds to apply.
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0
Administrative Assistant
08807 Bridgeville, Pennsylvania
Robert Half
Posted today
Job Viewed
Job Description
Description
The Administrative Assistant supports day-to-day operations within the leasing office and plays an essential role in maintaining a professional, welcoming, and efficient environment. This position requires excellent organizational abilities, strong communication skills, and a proactive approach to both customer service and administrative support.
Duties and Responsibilities:
+ Answer and manage a high volume of incoming calls and direct them appropriately.
+ Greet and assist visitors, prospective tenants, and current residents in a professional and friendly manner.
+ Provide accurate and timely information regarding property availability, policies, and community features.
+ Support marketing efforts including social media posting and maintaining promotional materials.
+ Maintain and organize leasing and office files, both digital and paper.
+ Manage office supply inventory and coordinate reordering as needed.
+ Collaborate with the maintenance team to log, track, and follow up on service requests.
+ Maintain and update resident wait lists and assist in preparing related communications.
+ Perform light property inspections to ensure curb appeal and general upkeep.
+ Assist in preparing reports, correspondence, and resident communications.
+ Perform other general administrative and clerical tasks as assigned.
Requirements
Required Skills and Abilities:
+ Friendly, professional demeanor with excellent interpersonal and customer service skills.
+ Strong verbal and written communication abilities.
+ Organized and detail-oriented with the ability to multitask efficiently.
+ Comfortable working independently and collaboratively in a fast-paced environment.
+ Proficient with Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
+ Experience with social media platforms and general office technology is a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
The Administrative Assistant supports day-to-day operations within the leasing office and plays an essential role in maintaining a professional, welcoming, and efficient environment. This position requires excellent organizational abilities, strong communication skills, and a proactive approach to both customer service and administrative support.
Duties and Responsibilities:
+ Answer and manage a high volume of incoming calls and direct them appropriately.
+ Greet and assist visitors, prospective tenants, and current residents in a professional and friendly manner.
+ Provide accurate and timely information regarding property availability, policies, and community features.
+ Support marketing efforts including social media posting and maintaining promotional materials.
+ Maintain and organize leasing and office files, both digital and paper.
+ Manage office supply inventory and coordinate reordering as needed.
+ Collaborate with the maintenance team to log, track, and follow up on service requests.
+ Maintain and update resident wait lists and assist in preparing related communications.
+ Perform light property inspections to ensure curb appeal and general upkeep.
+ Assist in preparing reports, correspondence, and resident communications.
+ Perform other general administrative and clerical tasks as assigned.
Requirements
Required Skills and Abilities:
+ Friendly, professional demeanor with excellent interpersonal and customer service skills.
+ Strong verbal and written communication abilities.
+ Organized and detail-oriented with the ability to multitask efficiently.
+ Comfortable working independently and collaboratively in a fast-paced environment.
+ Proficient with Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
+ Experience with social media platforms and general office technology is a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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1
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Insight Global
Posted today
Job Viewed
Job Description
Job Description
Insight Global is seeking an Administrative Assistant to join a higher education client in Pittsburgh. The ideal candidate will be dependable and detail-oriented, with responsibilities that include direct interaction with students, managing logistics for equipment distribution, maintaining accurate documentation, and handling a variety of day-to-day administrative tasks.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Associates degree
1-2 years of administrative related experience null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Insight Global is seeking an Administrative Assistant to join a higher education client in Pittsburgh. The ideal candidate will be dependable and detail-oriented, with responsibilities that include direct interaction with students, managing logistics for equipment distribution, maintaining accurate documentation, and handling a variety of day-to-day administrative tasks.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Associates degree
1-2 years of administrative related experience null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
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2
Administrative Assistant
15122 West Mifflin, Pennsylvania
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are seeking a highly organized and proactive Administrative Assistant to provide direct support to a busy leader managing multiple programs and events. This role involves personal administrative support, assistance with fundraising efforts, event coordination (including a key scholarship dinner on September 18), and research related to grants and foundations. The ideal candidate is detail-oriented, efficient, and comfortable working behind the scenes to help ensure operations run smoothly. This position is in West Mifflin, PA. Monday - Friday: 8:30AM/9AM - 5PM. This is a contract role starting soon and ending in September. Hybrid flexibility. Pay: $18-20.
Key Responsibilities:
Administrative Support:
- Provide personal administrative support including scheduling, correspondence, and document preparation
- Draft and format letters and communications (primarily email and print - no cold calling)
- Make follow-up calls based on prior contacts or invitations
- Organize and manage digital and physical files related to fundraising, events, and scholarships
Event Coordination:
- Assist in planning and executing events, especially a scholarship fundraising dinner on September 18
- Track RSVPs, send invitations, manage timelines, and support logistics
- Coordinate vendors, venues, and materials as needed
Fundraising & Grants:
- Assist with donor communications and follow-ups
- Research grant opportunities from a list of foundations
- Support preparation of grant materials and reports
Project Support:
- Help wrap up and document 3 active summer programs
- Provide general support for program and event-related tasks across the organization
Qualifications:
- Proven administrative experience (event or nonprofit experience a plus)
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Comfortable with light follow-up calls and donor communications
- Ability to conduct effective online research
- Proficiency with Microsoft Office and Google Workspace
- Self-motivated, detail-oriented, and able to work independently
Requirements - Proven experience in administrative assistance or a similar role.
- Strong communication skills, both written and verbal.
- Proficiency in data entry and familiarity with office software, including Microsoft Office Suite.
- Ability to professionally handle inbound calls and inquiries.
- Excellent organizational and multitasking skills.
- Previous experience in fundraising or event coordination is a plus.
- High level of professionalism and ability to maintain confidentiality.
- Strong attention to detail and problem-solving abilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking a highly organized and proactive Administrative Assistant to provide direct support to a busy leader managing multiple programs and events. This role involves personal administrative support, assistance with fundraising efforts, event coordination (including a key scholarship dinner on September 18), and research related to grants and foundations. The ideal candidate is detail-oriented, efficient, and comfortable working behind the scenes to help ensure operations run smoothly. This position is in West Mifflin, PA. Monday - Friday: 8:30AM/9AM - 5PM. This is a contract role starting soon and ending in September. Hybrid flexibility. Pay: $18-20.
Key Responsibilities:
Administrative Support:
- Provide personal administrative support including scheduling, correspondence, and document preparation
- Draft and format letters and communications (primarily email and print - no cold calling)
- Make follow-up calls based on prior contacts or invitations
- Organize and manage digital and physical files related to fundraising, events, and scholarships
Event Coordination:
- Assist in planning and executing events, especially a scholarship fundraising dinner on September 18
- Track RSVPs, send invitations, manage timelines, and support logistics
- Coordinate vendors, venues, and materials as needed
Fundraising & Grants:
- Assist with donor communications and follow-ups
- Research grant opportunities from a list of foundations
- Support preparation of grant materials and reports
Project Support:
- Help wrap up and document 3 active summer programs
- Provide general support for program and event-related tasks across the organization
Qualifications:
- Proven administrative experience (event or nonprofit experience a plus)
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Comfortable with light follow-up calls and donor communications
- Ability to conduct effective online research
- Proficiency with Microsoft Office and Google Workspace
- Self-motivated, detail-oriented, and able to work independently
Requirements - Proven experience in administrative assistance or a similar role.
- Strong communication skills, both written and verbal.
- Proficiency in data entry and familiarity with office software, including Microsoft Office Suite.
- Ability to professionally handle inbound calls and inquiries.
- Excellent organizational and multitasking skills.
- Previous experience in fundraising or event coordination is a plus.
- High level of professionalism and ability to maintain confidentiality.
- Strong attention to detail and problem-solving abilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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3
Administrative Assistant
15606 Greensburg, Pennsylvania
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are seeking a reliable and detail-oriented Administrative Assistant to join our team in Greensburg, PA. They are looking for a candidate for a contract to hire opportunity. Pay: $20-23. This individual will play a key role in supporting office operations, employee benefits administration, and customer/vendor communication.
Key Responsibilities:
Manage and maintain employee files and benefits, including 401(k) administration
Support the implementation and upkeep of company policies and procedures
Handle filing of payments, financial records, and general office documents
Communicate with vendors regarding billing, deliveries, and service agreements
Provide friendly and professional support when interacting with customers
Perform general office work, including scheduling, mail handling, and supplies management
Assist in organizing internal meetings and maintaining office organization
If you have the appropriate background for the Administrative Assistant and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at to confirm your application has been received! Ask for Megan, Margaux and Kristen reference Job #03730- .
Requirements - Proven experience in administrative assistance or office support roles.
- Strong proficiency in data entry and handling office systems.
- Excellent communication skills, both verbal and written.
- Ability to manage multiple tasks effectively and prioritize workload.
- Familiarity with receptionist duties, including greeting visitors and handling phone calls.
- High attention to detail and strong organizational skills.
- Proficiency in basic office software such as Microsoft Office Suite.
- Ability to work independently while contributing to team objectives. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking a reliable and detail-oriented Administrative Assistant to join our team in Greensburg, PA. They are looking for a candidate for a contract to hire opportunity. Pay: $20-23. This individual will play a key role in supporting office operations, employee benefits administration, and customer/vendor communication.
Key Responsibilities:
Manage and maintain employee files and benefits, including 401(k) administration
Support the implementation and upkeep of company policies and procedures
Handle filing of payments, financial records, and general office documents
Communicate with vendors regarding billing, deliveries, and service agreements
Provide friendly and professional support when interacting with customers
Perform general office work, including scheduling, mail handling, and supplies management
Assist in organizing internal meetings and maintaining office organization
If you have the appropriate background for the Administrative Assistant and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at to confirm your application has been received! Ask for Megan, Margaux and Kristen reference Job #03730- .
Requirements - Proven experience in administrative assistance or office support roles.
- Strong proficiency in data entry and handling office systems.
- Excellent communication skills, both verbal and written.
- Ability to manage multiple tasks effectively and prioritize workload.
- Familiarity with receptionist duties, including greeting visitors and handling phone calls.
- High attention to detail and strong organizational skills.
- Proficiency in basic office software such as Microsoft Office Suite.
- Ability to work independently while contributing to team objectives. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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4
Administrative Assistant
15222 Pittsburgh, Pennsylvania
System One
Posted 3 days ago
Job Viewed
Job Description
Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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5
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Adecco US, Inc.
Posted 3 days ago
Job Viewed
Job Description
**Adecco is assisting an accounting firm recruiting for an Administrative Assistant opportunity in Pittsburgh, PA.** This is an excellent opportunity to join a winning culture and get your foot in the door with a company that values inclusion, employee engagement, and professional development. Please Apply Now!
**Responsibilities for an Administrative Assistant include but are not limited to:**
+ Serve as a point of contact for employees to answer administrative questions
+ Support accounting professionals in all office duties
+ Enter data in Word, Excel, and Powerpoint
+ Answer phone, prepare files and document information
**Candidates for Administrative Assistant must meet the following requirements to be considered:**
+ 4+ years of administrative assistant experience
+ Experience with Microsoft Office Suite
+ Excellent interpersonal and communication skills; ability to interact effectively with frontline employees and leadership.
+ Strong organizational and follow-up skills with a high level of attention to detail and confidentiality.
+ **Experience in the accounting industry a plus**
Monday through Friday 8am to 5pm
**This is NOT remote or hybrid!**
Must work in the office 40 hours per week
**Pay Details:** $25.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Pay Details:** $5.00 to 27.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Responsibilities for an Administrative Assistant include but are not limited to:**
+ Serve as a point of contact for employees to answer administrative questions
+ Support accounting professionals in all office duties
+ Enter data in Word, Excel, and Powerpoint
+ Answer phone, prepare files and document information
**Candidates for Administrative Assistant must meet the following requirements to be considered:**
+ 4+ years of administrative assistant experience
+ Experience with Microsoft Office Suite
+ Excellent interpersonal and communication skills; ability to interact effectively with frontline employees and leadership.
+ Strong organizational and follow-up skills with a high level of attention to detail and confidentiality.
+ **Experience in the accounting industry a plus**
Monday through Friday 8am to 5pm
**This is NOT remote or hybrid!**
Must work in the office 40 hours per week
**Pay Details:** $25.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Pay Details:** $5.00 to 27.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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6
Administrative Assistant
15672 New Stanton, Pennsylvania
Robert Half
Posted 8 days ago
Job Viewed
Job Description
Description
We are seeking a highly organized and detail-oriented Administrative Assistant - Travel Coordinator to manage daily travel logistics for employees working throughout the eastern region of the country. This is a contract opportunity with some potential to be contract to hire. This position is fully onsite in New Stanton, PA, Monday - Friday 8AM - 5PM. Pay depending on experience: $18 -$20
This position is responsible for booking flights, rental cars, and hotels on a constant basis, as well as handling administrative tasks such as phone calls, emails, scanning, and document handling. The ideal candidate will thrive in a fast-paced environment and be able to manage multiple priorities with professionalism and efficiency.
Key Responsibilities:
Coordinate and book daily travel arrangements for employees, including flights, rental cars, and hotel accommodations.
Monitor travel schedules and provide employees with up-to-date itineraries and confirmations.
Respond to travel-related requests promptly and accurately.
Handle frequent phone calls and email communications regarding travel changes, updates, or emergencies.
Assist with general administrative duties including scanning documents, handling large-format or complex paperwork, and maintaining records.
Maintain a central filing system for travel confirmations, receipts, and documentation.
Work with travel vendors and internal teams to ensure cost-effective travel planning.
Track and report travel expenses as needed.
Provide ongoing support to the operations team for additional administrative tasks as assigned.
Qualifications:
Proven experience in an administrative or travel coordination role (1-3 years preferred).
Strong organizational skills with the ability to manage multiple travel arrangements daily.
Excellent communication skills (phone, email, and in-person).
Proficient in Microsoft Office Suite (Word, Outlook, Excel) and document scanning tools.
Familiarity with travel booking platforms and vendor systems is a plus.
Ability to handle fast-paced, high-volume work with attention to detail.
Reliable, resourceful, and able to work both independently and as part of a team.
Work Environment:
Primarily office-based with frequent phone and computer use.
May require occasional after-hours communication in the event of urgent travel changes or updates.
Requirements - Proven experience in administrative assistance or similar roles.
- Strong ability to manage inbound calls and provide excellent customer service.
- Proficiency in data entry and maintaining accurate records.
- Familiarity with receptionist duties, including scheduling and greeting visitors.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to handle sensitive information with confidentiality.
- Proficiency in basic office software, such as Microsoft Office Suite. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking a highly organized and detail-oriented Administrative Assistant - Travel Coordinator to manage daily travel logistics for employees working throughout the eastern region of the country. This is a contract opportunity with some potential to be contract to hire. This position is fully onsite in New Stanton, PA, Monday - Friday 8AM - 5PM. Pay depending on experience: $18 -$20
This position is responsible for booking flights, rental cars, and hotels on a constant basis, as well as handling administrative tasks such as phone calls, emails, scanning, and document handling. The ideal candidate will thrive in a fast-paced environment and be able to manage multiple priorities with professionalism and efficiency.
Key Responsibilities:
Coordinate and book daily travel arrangements for employees, including flights, rental cars, and hotel accommodations.
Monitor travel schedules and provide employees with up-to-date itineraries and confirmations.
Respond to travel-related requests promptly and accurately.
Handle frequent phone calls and email communications regarding travel changes, updates, or emergencies.
Assist with general administrative duties including scanning documents, handling large-format or complex paperwork, and maintaining records.
Maintain a central filing system for travel confirmations, receipts, and documentation.
Work with travel vendors and internal teams to ensure cost-effective travel planning.
Track and report travel expenses as needed.
Provide ongoing support to the operations team for additional administrative tasks as assigned.
Qualifications:
Proven experience in an administrative or travel coordination role (1-3 years preferred).
Strong organizational skills with the ability to manage multiple travel arrangements daily.
Excellent communication skills (phone, email, and in-person).
Proficient in Microsoft Office Suite (Word, Outlook, Excel) and document scanning tools.
Familiarity with travel booking platforms and vendor systems is a plus.
Ability to handle fast-paced, high-volume work with attention to detail.
Reliable, resourceful, and able to work both independently and as part of a team.
Work Environment:
Primarily office-based with frequent phone and computer use.
May require occasional after-hours communication in the event of urgent travel changes or updates.
Requirements - Proven experience in administrative assistance or similar roles.
- Strong ability to manage inbound calls and provide excellent customer service.
- Proficiency in data entry and maintaining accurate records.
- Familiarity with receptionist duties, including scheduling and greeting visitors.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to handle sensitive information with confidentiality.
- Proficiency in basic office software, such as Microsoft Office Suite. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
15222 Pittsburgh, Pennsylvania
ABM Industries
Posted 8 days ago
Job Viewed
Job Description
**Overview**
The Administrative Assistant will provide office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its customers. Requires a variety of activities to include customer service, filing, data entry, answering telephones, basic bookkeeping, accounts payable, report production, and various operational tasks, daily, and during special events or unplanned circumstances.
**Pay:** $20.00/hr (Full-Time permanent role)
The pay listed is the salary rate for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM 2025 Employee Benefits (Frontline) ( | Programa de Beneficios de ABM (2025) ( Duties:**
+ Provide receptionist services, greet and assist visitors, answer phone and direct calls, produce forms (e.g. refund requests) and issue receipts.
+ Provide administrative office support in order to ensure effective and efficient operations.
+ Perform revenue and ticket data entry and monthly/HID card parker
+ Activate and deactivate keycards in Parking Access and Revenue Control Systems (PARCS).
+ Perform base data entry for Accounts Payable (AP). Monitor, submit, and track invoices for approval in AP Workflow.
+ Maintain and submit payroll with proper allocation and classification of hours.
+ Maintain absentee and disciplinary tracking to ensure proper payroll and accounting, and employee corrective action files.
+ Maintain employee files.
+ Assist with preparation and coordination of special events.
+ Prepare daily Operations Report.
+ Prepare agenda for weekly Operations Meetings.
+ Prepare, distribute and track monthly safety training bulletins.
+ Perform duties as cashier or shift lead in special or unplanned circumstances.
+ Perform other duties and projects as assigned.
**Qualifications:**
+ Previous experience in customer service preferable
+ Previous office clerical and payroll experience a plus
+ Very good organizational and multi-tasking abilities expected
+ Excellent verbal and written English communication skills required
+ Excellent customer service skills required
+ Proficiency with Windows, Excel, Word, Access, PowerPoint and Outlook required
+ College degree preferred
+ Must be able to lift 35 lbs.
+ Must be able to pass background checks required to obtain and maintain airport security badge access
ABM is an EEO (M/F/Vet/Disability/Gender Identity/Sexual Orientation)
REQNUMBER: 124297
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
The Administrative Assistant will provide office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its customers. Requires a variety of activities to include customer service, filing, data entry, answering telephones, basic bookkeeping, accounts payable, report production, and various operational tasks, daily, and during special events or unplanned circumstances.
**Pay:** $20.00/hr (Full-Time permanent role)
The pay listed is the salary rate for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM 2025 Employee Benefits (Frontline) ( | Programa de Beneficios de ABM (2025) ( Duties:**
+ Provide receptionist services, greet and assist visitors, answer phone and direct calls, produce forms (e.g. refund requests) and issue receipts.
+ Provide administrative office support in order to ensure effective and efficient operations.
+ Perform revenue and ticket data entry and monthly/HID card parker
+ Activate and deactivate keycards in Parking Access and Revenue Control Systems (PARCS).
+ Perform base data entry for Accounts Payable (AP). Monitor, submit, and track invoices for approval in AP Workflow.
+ Maintain and submit payroll with proper allocation and classification of hours.
+ Maintain absentee and disciplinary tracking to ensure proper payroll and accounting, and employee corrective action files.
+ Maintain employee files.
+ Assist with preparation and coordination of special events.
+ Prepare daily Operations Report.
+ Prepare agenda for weekly Operations Meetings.
+ Prepare, distribute and track monthly safety training bulletins.
+ Perform duties as cashier or shift lead in special or unplanned circumstances.
+ Perform other duties and projects as assigned.
**Qualifications:**
+ Previous experience in customer service preferable
+ Previous office clerical and payroll experience a plus
+ Very good organizational and multi-tasking abilities expected
+ Excellent verbal and written English communication skills required
+ Excellent customer service skills required
+ Proficiency with Windows, Excel, Word, Access, PowerPoint and Outlook required
+ College degree preferred
+ Must be able to lift 35 lbs.
+ Must be able to pass background checks required to obtain and maintain airport security badge access
ABM is an EEO (M/F/Vet/Disability/Gender Identity/Sexual Orientation)
REQNUMBER: 124297
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
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8
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Robert Half
Posted 11 days ago
Job Viewed
Job Description
Description We are looking for a skilled Legal Secretary to join our team in Pittsburgh, Pennsylvania. In this Contract-to-permanent position, you will provide essential administrative and clerical support to ensure the smooth operation of legal processes and client interactions. The role requires exceptional organizational skills and attention to detail, as you will handle critical tasks such as document preparation, scheduling, and client communication.
Responsibilities:
- Prepare, proofread, and format legal documents, including contracts, briefs, and motions, ensuring accuracy and compliance with legal standards.
- Manage scheduling for attorneys, clients, and court dates, coordinating meetings and maintaining calendars.
- Organize and maintain legal files and case records in both physical and electronic formats for easy accessibility.
- Conduct legal research and summarize case law, statutes, and other relevant information to assist attorneys.
- Handle billing tasks, including preparing invoices, tracking payments, and monitoring client accounts.
- File legal documents with courts, ensuring adherence to procedural requirements and deadlines.
- Interact with clients professionally, addressing inquiries and providing updates on case progress.
- Utilize legal software tools such as Aderant, Adobe Acrobat, and case management systems to streamline processes.
- Coordinate dictation tasks and assist with transcription as required.
- Support court proceedings by preparing necessary documentation and ensuring readiness for hearings. Requirements - Proven experience as a Legal Secretary or in a similar administrative role within a legal environment.
- Proficiency in legal software such as Aderant, Adobe Acrobat, and case management tools.
- Strong organizational and time management skills to handle multiple tasks efficiently.
- Excellent written and verbal communication skills for drafting documents and interacting with clients.
- Knowledge of billing functions and experience in preparing invoices and tracking payments.
- Familiarity with court filing procedures and compliance with legal deadlines.
- Ability to conduct legal research and summarize findings clearly.
- Expertise in calendar management and scheduling for attorneys and clients. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Prepare, proofread, and format legal documents, including contracts, briefs, and motions, ensuring accuracy and compliance with legal standards.
- Manage scheduling for attorneys, clients, and court dates, coordinating meetings and maintaining calendars.
- Organize and maintain legal files and case records in both physical and electronic formats for easy accessibility.
- Conduct legal research and summarize case law, statutes, and other relevant information to assist attorneys.
- Handle billing tasks, including preparing invoices, tracking payments, and monitoring client accounts.
- File legal documents with courts, ensuring adherence to procedural requirements and deadlines.
- Interact with clients professionally, addressing inquiries and providing updates on case progress.
- Utilize legal software tools such as Aderant, Adobe Acrobat, and case management systems to streamline processes.
- Coordinate dictation tasks and assist with transcription as required.
- Support court proceedings by preparing necessary documentation and ensuring readiness for hearings. Requirements - Proven experience as a Legal Secretary or in a similar administrative role within a legal environment.
- Proficiency in legal software such as Aderant, Adobe Acrobat, and case management tools.
- Strong organizational and time management skills to handle multiple tasks efficiently.
- Excellent written and verbal communication skills for drafting documents and interacting with clients.
- Knowledge of billing functions and experience in preparing invoices and tracking payments.
- Familiarity with court filing procedures and compliance with legal deadlines.
- Ability to conduct legal research and summarize findings clearly.
- Expertise in calendar management and scheduling for attorneys and clients. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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