What Jobs are available for Administrative Support Staff in Pittsburgh?

At Kelly®, we're passionate about helping you find a job that works for you. We're seeking an **ADMINISTRATVE ASSISTANT** for a client in Pittsburgh, PA 15212. The position is 40-hrs/wk, Monday - Friday, and we're looking to interview and hire immediately.
See job details below, if interested, submit your resume by clicking the **APPLY NOW** tab.
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**Job Title:** Administrative Assistant
**Location** : Onsite at Pittsburgh office
**Pay Rate:** $21/ Hour
**Why you should apply to be an Administrative Assistant:**
- Work in a casual dress attire environment that promotes comfort and productivity
- 1st shift hours, Monday to Friday, from 8:00am to 4:30pm
- Work with a collaborative team with strong communication and interpersonal skills
**As our Administrative Assistant, here's what you'll do:**
- Answer phones, type documents, order office supplies, maintain department files, and report to the department manager.
- Utilize computer software, MS Word, Excel, and SAP for reports and presentations.
- Handle incoming customer inquiries and communicate cross-functionally with customers, vendors, and contractors.
- Support the Restoration process, placing PA on calls, analyze data, and track data using SharePoint.
- Process invoice requisitions, reconcile purchase and card statements, and make travel arrangements.
**What's required for this position:**
- HS School diploma or GED
- Excellent computer software skills, Microsoft Office and proficiency using SAP.
- Strong interpersonal and communication skills, both written and verbal.
- Able to collect and compile data and make administrative decisions on your findings.
- Demonstrated multi-tasking and time management skills.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

UPMC is seeking a detail-oriented and highly organized Legal Administrative Assistant- Temporary to support our Health Plan Legal Team. In this vital role, you'll handle a variety of complex administrative and legal secretarial responsibilities, many of which are confidential and sensitive in nature. You'll also provide essential administrative support to ensure the team operates efficiently and effectively.
This role will be based onsite at the U.S. Steel Tower, operating Monday through Friday during standard business hours. The temporary assignment is expected to last up to six months, with potential for full-time employment depending on performance and departmental needs.
If you're a proactive professional with a strong sense of discretion and a passion for supporting legal operations, we'd love to hear from you!
Responsibilities:
+ Handle details of a sensitive and confident nature and performs administrative functions based on understanding of UPMC policy.
+ Open, read and route incoming mail and responds to correspondence.
+ Handle information requests from UPMC entities.
+ Manage active calendars by organize, coordinate, and make arrangements for meetings and conference calls, including make commitments for meetings or other engagements and ensure no scheduling conflicts.
+ Manage a variety of administrative processes including requisitions, expense reports time sheets and contact database management.
+ Coordinate UPMC Unemployment Compensation program
+ Exercise considerable judgment, initiative and discretion in answering verbal and written communications with internal and external contacts and providing information within established guidelines.
+ Handle travel arrangements including making airline/hotel reservations and arranging ground transportation. Process all registrations for seminars and business meetings.
+ Establish, update and maintain office files, log and other information in connection with the work under the control of the assigned attorneys.
+ Assist other lawyers/legal administrative assistants as necessary.
+ Relieve attorney of administrative type functions in order to increase the time an attorney has available corporate counsel responsibilities.
+ Perform administrative and complex clerical work.
+ Process letters, reports, memorandum and other correspondence of a complex, confidential or sensitive nature. Routinely compose correspondence requiring knowledge of UPMC policies, procedures and understanding of legal requirements.
+ Prepare and assemble materials/documents for meetings, court appearances and hearings.
+ Assist in composing, preparing and assembling documentation for court filings as well as monitoring hearing schedules.
+ Receive and screen telephone calls; respond to e-mail inquiries.
+ Department phone coverage as required.
+ HS Diploma and three years of administrative and/or legal support experience preferred
+ Basic legal terminology and syntax, and the content, organization and format of legal documents and correspondence.
+ Correct English usage, spelling, punctuation and legal terminology preferred.
+ Organization and composition of business letters, minutes, reports, charts and numerical and tabular materials.
+ Techniques of receiving callers, making appointments, giving information and explaining instructions and guidelines.
+ Organization and maintenance of filing systems.
+ Office practices, procedures, machines and equipment.
+ Ability to establish and maintain working relationships with all organizational levels and to work independently on responsible and confidential assignments.
+ Ability to compose correspondence and reports.
+ Ability to follow complex instructions.
+ Ability to interpret instructions and guidelines in order to make decisions and take necessary action.
+ Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines.
+ Ability to communicate effectively.
+ Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visits.Licensure, Certifications, and Clearances:
+ Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Associate to support Suite 5600 - Clinical Operations!
This position will work Monday through Friday daylight hours. _Hours are subject to change based on business needs._
Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department or group of professionals. Duties for this position include, but are not limited to, managing calendars for physicians, scheduling patients/physicians at multiple locations, obtaining prior authorizations, utilizing EPIC, and handling a high volume of patient inquiries per day.
This position supports a very collaborative scheduling team for GI clinic visits and OR procedures, and spends most of the day interacting with patients via phone call.
Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Orders office supplies and maintains office equipment.
+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
+ Performs routine clerical functions, such as copying, sorting, filing, and typing.
+ Assists in researching, drafting, and/or abstracting routine reports.
+ Answers, screens, and routes incoming calls and messages.
+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for a meeting, may take meeting minutes).
+ Greets, screens, and directs visitors to an appropriate staff member.
+ High School diploma or equivalent.
+ Up to one-year administrative experience preferred.
+ Previous work experience in a medical office setting is preferred.
+ Working knowledge of EPIC preferred.
+ Previous scheduling experience preferred.
+ Strong phone/overall communication skills are highly preferred.
Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran.

Western Psychiatric Hospital is seeking full-time Administrative Assistant - Intermediate for our Nursing Administration unit.
The nursing administration department at UPMC Western Psychiatric Hospital supports the nursing administration office, clinical support, and billing for teachers. The incumbent will also support another director as needed.
The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role.
Responsibilities:
Administrative Support
+ Provides varied administrative support.
+ Makes travel arrangements.
+ Maintains accounting and budget records.
+ Collects and analyzes data.
+ Composes reports.
+ Reviews administrative procedures.
Clerical and Calendar Management
+ Performs clerical tasks: copying, filing, typing.
+ Maintains office files and records.
+ Orders supplies and maintains equipment.
+ Manages calls and messages.
+ Greets visitors.
+ Schedules meetings and ensures smooth flow.
Presentation and Correspondence
+ Assists with presentations.
+ Composes and modifies correspondence.
+ High school diploma or equivalent
+ Three years experience in an administrative support role
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
+ Ability to use applicable MS Suite products
+ Working knowledge of business processes and procedures
+ Knowledge of basic accounting and financial principles and functions
+ Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
+ Cardiopulmonary Resuscitation (CPR)
+ Act 31 Child Abuse Reporting with renewal
+ Act 33 with renewal
+ Act 34 with renewal
+ Act 73 FBI Clearance with renewal
_UPMC is an Equal Opportunity Employer/Disability/Veteran_

Are you ready to make a difference in the lives of cancer patients? We're seeking an Administrative Assistant who thrives in a dynamic environment and is passionate about providing exceptional care. As part of our team, you'll play a crucial role in ensuring the smooth operation of our office, supporting our dedicated clinical staff, and making a positive impact on patient experiences.
This role supports the scheduling of our 2nd-floor medical oncology unit at the Hillman Cancer Center in Shadyside. This position works Monday through Friday, daylight hours. No evenings, weekends, or holidays are required!
_Why Choose Us?_
+ Meaningful Work: Every task you perform contributes directly to patient care.
+ Collaborative Environment: Work alongside compassionate professionals who share your commitment.
+ Growth Opportunities: Expand your skills and advance your career in the field of oncology.
+ Patient-Centered Approach: Be part of a team that prioritizes patient well-being above all else.
If you are detail-oriented, organized, and committed to providing excellent administrative support, we encourage you to apply for this position. Join our team and contribute to our mission of delivering exceptional patient care and support in the field of oncology!
Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Greets, screens, and directs visitors to appropriate staff member.
+ Provide support to the front office w/answering phones, chart prep, scheduling, etc
+ Act as liaison between clinical staff & FC for all treatment/injection changes w/treatment (on DOS).
+ Scheduling/Coordinates: All chemotherapy, injection, lab (assoc with treatment), port flush, etc. appointments. Schedule/secure all MD orders currently processed at discharge for patients scheduled for MD visits on the days of treatment/injections. Scans, coordinated care appointments/referrals, secure testing authorizations, etc
+ Contact all patients regarding missed appointments (for treatment/injections/lab): Contact all patients that were `No Shows' (follow complete process).
+ Receive all patient phone calls regarding appointments (for treatment/injections/lab): Schedule, reschedule, etc.
+ High School diploma or equivalent.
+ Up to one year administrative experience preferred.
+ Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
+ Ability to use applicable MS Suite products
+ Knowledge of business processes and procedures
+ Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran

Western Psychiatric Hospital is seeking a full-time Administrative Assistant - Intermediate position.
Under general supervision, the Administrative Assistant - Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include: scheduling, timekeeping, onboarding new hires and maintaining employee files.
Additional duties include, but are not limited to, independently processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways.
The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role.
Responsibilities:
Administrative Support
+ Provides varied administrative support.
+ Makes travel arrangements.
+ Maintains accounting and budget records.
+ Collects and analyzes data.
+ Composes reports.
+ Reviews administrative procedures.
Clerical and Calendar Management
+ Performs clerical tasks: copying, filing, typing.
+ Maintains office files and records.
+ Orders supplies and maintains equipment.
+ Manages calls and messages.
+ Greets visitors.
+ Schedules meetings and ensures smooth flow.
Presentation and Correspondence
+ Assists with presentations.
+ Composes and modifies correspondence.
+ High school diploma or equivalent
+ Three years experience in an administrative support role
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
+ Ability to use applicable MS Suite products
+ Working knowledge of business processes and procedures
+ Knowledge of basic accounting and financial principles and functions
+ Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
+ Cardiopulmonary Resuscitation (CPR)
+ Act 31 Child Abuse Reporting with renewal
+ Act 33 with renewal
+ Act 34 with renewal
+ Act 73 FBI Clearance with renewal
_UPMC is an Equal Opportunity Employer/Disability/Veteran_

UPMC is hiring a full-time Administrative Assistant - Senior to support their Division of Pediatric Endocrinology team at UPMC Children's Hospital in Pittsburgh!
The Division of Pediatric Endocrinology provides diagnostic and therapeutic services for children with diabetes mellitus, hypoglycemia and disorders of physical growth, sexual maturation, thyroid function, pituitary function, and calcium and phosphorous metabolism. The Pediatric Endocrine Testing Center provides diagnostic endocrine tests for patients (both children and adults) in areas of endocrinology and carbohydrate, amino acid, and mineral and lipid metabolism. The center addresses growth abnormalities and the range of conditions that can cause them. As a nationally recognized research center, UPMC Children's Hospital's Division of Pediatric Endocrinology participates in the latest clinical studies, which involve human volunteers and are intended to add to our medical understanding, which involve human volunteers and are intended to add to our medical understanding.
The Administrative Assistant - Senior will be responsible for supporting the Endocrinology Division Director as well as other Research Faculty in the division. Tasks may include supporting NIH grant applications, laboratory support, scheduling patients, clinical and research reporting, and making travel arrangements for potential faculty/staff.
This position will work Monday through Friday, 7:30am to 4:00pm, with no evenings, weekends, or holidays required. Previous experience as an Administrative Assistant, Executive Assistant, Secretary, or similar administrative support experience is required!
Responsibilities:
+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
+ Plans conferences for department and department head.
+ Under general direction, provides varied administrative support to a department or group of professionals.
+ May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
+ Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
+ High school diploma or equivalent.
+ 5 years experience in an increasingly responsible administrative support role.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances:
+ Act 31 Child Abuse Reporting with renewal
+ Act 33 with renewal
+ Act 34 with renewal
+ Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant to support their Pediatric Gastroenterology office at Children's Hospital! This position will provide general administrative support to the physicians, providers, and clinical staff within the office. Previous administrative assistant experience is preferred.
Hours for this position will be Monday through Friday, 8:00am to 4:30pm with no evenings, weekends, or holidays!
Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Orders office supplies and maintains office equipment.
+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
+ Greets, screens, and directs visitors to appropriate staff member.
High School diploma or equivalent.
Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills
Licensure, Certifications, and Clearances:
+ Act 31 Child Abuse Reporting with renewal
+ Act 33 with renewal
+ Act 34 with renewal
+ Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran

Western Psychiatric Hospital is seeking full-time Administrative Assistant - Intermediate's for various units.
Under general supervision, the Administrative Assistant - Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include scheduling, timekeeping, onboarding new hires and maintaining employee files.
Additional duties include, but are not limited to, independent processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways.
The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role.
Responsibilities:
Administrative Support
+ Provides varied administrative support.
+ Makes travel arrangements.
+ Maintains accounting and budget records.
+ Collects and analyzes data.
+ Composes reports.
+ Reviews administrative procedures.
Clerical and Calendar Management
+ Performs clerical tasks: copying, filing, typing.
+ Maintains office files and records.
+ Orders supplies and maintains equipment.
+ Manages calls and messages.
+ Greets visitors.
+ Schedules meetings and ensures smooth flow.
Presentation and Correspondence
+ Assists with presentations.
+ Composes and modifies correspondence.
+ High school diploma or equivalent
+ Three year's experience in an administrative support role
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
+ Ability to use applicable MS Suite products
+ Working knowledge of business processes and procedures
+ Knowledge of basic accounting and financial principles and functions
+ Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
+ Cardiopulmonary Resuscitation (CPR)
+ Act 31 Child Abuse Reporting with renewal
+ Act 33 with renewal
+ Act 34 with renewal
+ Act 73 FBI Clearance with renewal
_UPMC is an Equal Opportunity Employer/Disability/Veteran_