24 Administrative Support Staff jobs in Pittsburgh
Administrative Support / Staff Accountant
McKees Rocks, Pennsylvania
Reed Building Supply
Posted today
Job Viewed
Job Description
Job Description
Job Description
Position Overview
The Administrative Support / Staff Accountant plays a key role in supporting the daily operations of our business. This dual-role position combines accounting functions with general administrative responsibilities, ensuring smooth office operations, accurate financial management, and compliance with company standards. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced construction and building materials supply environment.
Key Responsibilities
Accounting & Finance
- Manage day-to-day bookkeeping, including accounts payable (AP) and accounts receivable (AR).
- Process vendor invoices, purchase orders, bills, and expense reports.
- Reconcile bank accounts, credit card transactions, and general ledger entries.
- Prepare journal entries, assist with month-end and year-end closing.
- Track and maintain job costing, project billing, and inventory transactions relevant to construction supply operations.
- Assist in payroll processing, timecard entry, and labor/job allocation.
- Support preparation of financial statements, budgets, and variance reports.
- Maintain compliance with company policies, accounting standards, and industry regulations.
- Reconcile bank accounts, vendor and customer accounts.
Administrative Support
- Provide office support including filing, correspondence, scheduling and document management.
- Maintain vendor and customer account files, including contracts, insurance certificates, credit documentation, etc.
- Answer phones and emails, greet visitors, and route inquiries as appropriate.
- Support project managers with purchase orders, submittals, and scheduling paperwork.
- Maintain company records in line with retention policies.
- Coordinate with suppliers, contractors, and internal departments for smooth business operations.
- Obtain and maintain W-9 forms from vendors
Qualifications
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration strongly preferred.
- Experience:
- 2–4 years of experience in accounting preferably in the construction industry, administrative support, or office management.
- Prior experience in the construction, contracting, or building materials industry strongly preferred.
- Skills:
- Knowledge of bookkeeping/accounting principles (GAAP).
- Proficiency in QuickBooks, or similar accounting software.
- Strong Excel and Microsoft Office skills.
- Familiarity with construction-specific AIA invoicing is a plus.
- Excellent organizational and communication skills.
- Strong attention to detail and ability to meet deadlines.
Core Competencies
- Accuracy & Detail Orientation – Maintains error-free records.
- Communication – Professional interaction with vendors, customers, and staff.
- Problem-Solving – Anticipates issues and recommends solutions.
- Teamwork – Works well with sales, operations, and project managers.
- Confidentiality – Handles sensitive company and financial data responsibly.
Other
· Licenses – Valid PA driver’s license
· Other – Willingness to obtain a notary license.
Compensation & Benefits
- Competitive salary based on experience.
- Health and dental insurance.
- 401(k).
- Paid time off (PTO) and holidays.
- Career growth and professional development opportunities.
Reed Building Supply, LLC is a leading building supply company that has been serving the construction industry for over 15 years. We take pride in providing high-quality building materials and exceptional customer service to our clients. As we continue to expand our operations and product offerings, we are seeking a dedicated Administrative Support / Staff Accountant to strengthen our back-office operations and financial accuracy.
Company DescriptionReed Building Supply, LLC is a leading building supply company that has been serving the construction industry for over 15 years. We take pride in providing high-quality building materials and exceptional customer service to our clients. As we continue to expand our operations and product offerings, we are seeking a dedicated Administrative Support / Staff Accountant to strengthen our back-office operations and financial accuracy.
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0
Administrative Assistant
15222 Pittsburgh, Pennsylvania
Sedgwick
Posted 2 days ago
Job Viewed
Job Description
By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records; library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
_As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $19.00._ _A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits._
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records; library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
_As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $19.00._ _A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits._
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
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1
Administrative Assistant
08807 Bridgeville, Pennsylvania
Robert Half
Posted 5 days ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.
Responsibilities:
- Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.
- Answer and direct incoming calls professionally, providing a positive experience for callers.
- Schedule and coordinate meetings, appointments, and events using calendar management tools.
- Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.
- Assist in the preparation of reports and presentations as needed.
- Handle data entry tasks with precision and attention to detail.
- Support special projects and ad hoc tasks as assigned to meet departmental goals.
- Maintain organized records and ensure timely retrieval of information.
- Collaborate with team members to streamline workflows and improve efficiency.
- Provide exceptional support to ensure departmental operations run smoothly.
Requirements - A minimum of 1 year of experience in administrative support or a related role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent verbal and written communication abilities.
- Demonstrated ability to manage calendars and schedule meetings effectively.
- Experience handling inbound calls and providing attentive phone support.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- High level of reliability and discretion when managing sensitive information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.
Responsibilities:
- Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.
- Answer and direct incoming calls professionally, providing a positive experience for callers.
- Schedule and coordinate meetings, appointments, and events using calendar management tools.
- Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.
- Assist in the preparation of reports and presentations as needed.
- Handle data entry tasks with precision and attention to detail.
- Support special projects and ad hoc tasks as assigned to meet departmental goals.
- Maintain organized records and ensure timely retrieval of information.
- Collaborate with team members to streamline workflows and improve efficiency.
- Provide exceptional support to ensure departmental operations run smoothly.
Requirements - A minimum of 1 year of experience in administrative support or a related role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent verbal and written communication abilities.
- Demonstrated ability to manage calendars and schedule meetings effectively.
- Experience handling inbound calls and providing attentive phone support.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- High level of reliability and discretion when managing sensitive information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Administrative Assistant
15222 Pittsburgh, Pennsylvania
System One
Posted 6 days ago
Job Viewed
Job Description
Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
+ Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
+ Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
+ Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
+ Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
+ Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
+ Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
+ Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Requirements
+ Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
+ At least an Associate degree is highly preferred
+ At least 3 years of applicable and proven Administrative Support experience
#M3
Ref: #558-Scientific
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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3
Administrative Assistant - Intermediate
15222 Pittsburgh, Pennsylvania
UPMC
Posted 3 days ago
Job Viewed
Job Description
Exciting Opportunity at UPMC Enterprises! Join our team as an Administrative Assistant- Intermediate! This position offers on-site work from 8:30 AM to 4:30 PM, Monday through Friday, with a transition to the US Steel Building in August this year.
In this role, you will provide essential administrative support under general supervision. Your duties will include greeting visitors, managing calendars, requesting ID badges, handling mail, and maintaining the office kitchen.
If you have three years of administrative support experience, seize this opportunity to advance your career. Apply now and take the next step with us!
**Responsibilities:**
+ Under general direction, provides varied administrative support to a department or group of professionals.
+ May make travel arrangements.
+ Maintains various accounting and budgetary records (i.e., completes expense reports).
+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
+ May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
+ Reviews administrative procedures and interprets them for employees.
+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
+ High school diploma or equivalent is required.
+ Three years of experience in an administrative support role is required.
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
+ Ability to use applicable MS Suite products.
+ Working knowledge of business processes and procedures.
+ Knowledge of basic accounting and financial principles and functions.
+ Ability to analyze data and use basic reasoning skills
**Licensure, Certifications, and Clearances:**
+ Act 34 **UPMC is an Equal Opportunity Employer/Disability/Veteran**
In this role, you will provide essential administrative support under general supervision. Your duties will include greeting visitors, managing calendars, requesting ID badges, handling mail, and maintaining the office kitchen.
If you have three years of administrative support experience, seize this opportunity to advance your career. Apply now and take the next step with us!
**Responsibilities:**
+ Under general direction, provides varied administrative support to a department or group of professionals.
+ May make travel arrangements.
+ Maintains various accounting and budgetary records (i.e., completes expense reports).
+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
+ May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
+ Reviews administrative procedures and interprets them for employees.
+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
+ High school diploma or equivalent is required.
+ Three years of experience in an administrative support role is required.
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
+ Ability to use applicable MS Suite products.
+ Working knowledge of business processes and procedures.
+ Knowledge of basic accounting and financial principles and functions.
+ Ability to analyze data and use basic reasoning skills
**Licensure, Certifications, and Clearances:**
+ Act 34 **UPMC is an Equal Opportunity Employer/Disability/Veteran**
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4
Administrative Assistant - RPW
15108 Moon Township, Pennsylvania
HUB International
Posted 6 days ago
Job Viewed
Job Description
**ABOUT HUB:**
In a rapidly changing world, HUB Retirement & Private Wealth (RPW) advises businesses and individuals on how to prepare for their financial future. We are a service-oriented financial consulting firm providing an array of services, ranging from investment management, insurance and retirement consulting services. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the wealth management & insurance community.
**POSITION SUMMARY** :
The Administrative Assistant will provide admin and clerical support to Office Management and the Executive Administrative Assistant at HUB International as an integral member of our team. The Administrative Assistant will utilize their organizational, follow-through skills to provides valuable day-to-day support to the office.
**RESPONSIBILITIES:**
+ Maintains calendar and scheduling for Sr. Vice President
+ Manages client review scheduling to ensure meetings are timely and adhere with the stated client service matrix
+ Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
+ Provide callers with address, directions, and other information as required
+ Opens and distributes the incoming mail / collects and prepares the outgoing and overnight mail
+ Check and mail processing
+ Prepares letters, forms, and spreadsheets to assist with servicing existing and prospective clients
+ Assist with organizing employee events
+ Update client relationship management software
+ Assists financial advisors with marketing efforts
+ File and uploading documents for compliance and internal records
+ Orders, receives, and maintains office supplies and proactively ensures office supplies are available when needed
+ Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned
+ File and uploading documents for compliance and internal records
**FACTORS FOR SUCCESS** :
+ High School diploma or GED; AA and/or college degree preferred, but not required.
+ 2+ years of related office experience, or an equivalent combination of education and experience
+ Proven computer proficiency
+ **MUST** be proficient with Microsoft Office (e.g., Word, Excel, Outlook)
+ Professional appearance and demeanor
+ Demonstrated customer service skills
+ Proven ability to manage multiple tasks with competing priorities
+ Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization
**WHY CHOOSE HUB?**
Throughout our network of more than 750+ HUB offices in North America, we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
+ Are seeking a progressive work environment at a rapidly growing organization
+ Have a desire to help others protect their future
+ Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ Are focused on learning and development to enhance your industry knowledge and expertise
+ Are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ Believe in integrity and building success by developing relationships with others
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
In a rapidly changing world, HUB Retirement & Private Wealth (RPW) advises businesses and individuals on how to prepare for their financial future. We are a service-oriented financial consulting firm providing an array of services, ranging from investment management, insurance and retirement consulting services. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the wealth management & insurance community.
**POSITION SUMMARY** :
The Administrative Assistant will provide admin and clerical support to Office Management and the Executive Administrative Assistant at HUB International as an integral member of our team. The Administrative Assistant will utilize their organizational, follow-through skills to provides valuable day-to-day support to the office.
**RESPONSIBILITIES:**
+ Maintains calendar and scheduling for Sr. Vice President
+ Manages client review scheduling to ensure meetings are timely and adhere with the stated client service matrix
+ Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
+ Provide callers with address, directions, and other information as required
+ Opens and distributes the incoming mail / collects and prepares the outgoing and overnight mail
+ Check and mail processing
+ Prepares letters, forms, and spreadsheets to assist with servicing existing and prospective clients
+ Assist with organizing employee events
+ Update client relationship management software
+ Assists financial advisors with marketing efforts
+ File and uploading documents for compliance and internal records
+ Orders, receives, and maintains office supplies and proactively ensures office supplies are available when needed
+ Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned
+ File and uploading documents for compliance and internal records
**FACTORS FOR SUCCESS** :
+ High School diploma or GED; AA and/or college degree preferred, but not required.
+ 2+ years of related office experience, or an equivalent combination of education and experience
+ Proven computer proficiency
+ **MUST** be proficient with Microsoft Office (e.g., Word, Excel, Outlook)
+ Professional appearance and demeanor
+ Demonstrated customer service skills
+ Proven ability to manage multiple tasks with competing priorities
+ Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization
**WHY CHOOSE HUB?**
Throughout our network of more than 750+ HUB offices in North America, we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
+ Are seeking a progressive work environment at a rapidly growing organization
+ Have a desire to help others protect their future
+ Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ Are focused on learning and development to enhance your industry knowledge and expertise
+ Are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ Believe in integrity and building success by developing relationships with others
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
View Now
5
Administrative Assistant - RPW
15108 Moon Township, Pennsylvania
HUB International
Posted 6 days ago
Job Viewed
Job Description
**ABOUT HUB:**
In a rapidly changing world, HUB Retirement & Private Wealth (RPW) advises businesses and individuals on how to prepare for their financial future. We are a service-oriented financial consulting firm providing an array of services, ranging from investment management, insurance and retirement consulting services. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the wealth management & insurance community.
**POSITION SUMMARY** :
The Administrative Assistant will provide admin and clerical support to Office Management and the Executive Administrative Assistant at HUB International as an integral member of our team. The Administrative Assistant will utilize their organizational, follow-through skills to provides valuable day-to-day support to the office.
**RESPONSIBILITIES:**
+ Maintains calendar and scheduling for Sr. Vice President
+ Manages client review scheduling to ensure meetings are timely and adhere with the stated client service matrix
+ Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
+ Provide callers with address, directions, and other information as required
+ Opens and distributes the incoming mail / collects and prepares the outgoing and overnight mail
+ Check and mail processing
+ Prepares letters, forms, and spreadsheets to assist with servicing existing and prospective clients
+ Assist with organizing employee events
+ Update client relationship management software
+ Assists financial advisors with marketing efforts
+ File and uploading documents for compliance and internal records
+ Orders, receives, and maintains office supplies and proactively ensures office supplies are available when needed
+ Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned
+ File and uploading documents for compliance and internal records
**FACTORS FOR SUCCESS** :
+ High School diploma or GED; AA and/or college degree preferred, but not required.
+ 2+ years of related office experience, or an equivalent combination of education and experience
+ Proven computer proficiency
+ **MUST** be proficient with Microsoft Office (e.g., Word, Excel, Outlook)
+ Professional appearance and demeanor
+ Demonstrated customer service skills
+ Proven ability to manage multiple tasks with competing priorities
+ Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization
**WHY CHOOSE HUB?**
Throughout our network of more than 750+ HUB offices in North America, we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
+ Are seeking a progressive work environment at a rapidly growing organization
+ Have a desire to help others protect their future
+ Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ Are focused on learning and development to enhance your industry knowledge and expertise
+ Are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ Believe in integrity and building success by developing relationships with others
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
In a rapidly changing world, HUB Retirement & Private Wealth (RPW) advises businesses and individuals on how to prepare for their financial future. We are a service-oriented financial consulting firm providing an array of services, ranging from investment management, insurance and retirement consulting services. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the wealth management & insurance community.
**POSITION SUMMARY** :
The Administrative Assistant will provide admin and clerical support to Office Management and the Executive Administrative Assistant at HUB International as an integral member of our team. The Administrative Assistant will utilize their organizational, follow-through skills to provides valuable day-to-day support to the office.
**RESPONSIBILITIES:**
+ Maintains calendar and scheduling for Sr. Vice President
+ Manages client review scheduling to ensure meetings are timely and adhere with the stated client service matrix
+ Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
+ Provide callers with address, directions, and other information as required
+ Opens and distributes the incoming mail / collects and prepares the outgoing and overnight mail
+ Check and mail processing
+ Prepares letters, forms, and spreadsheets to assist with servicing existing and prospective clients
+ Assist with organizing employee events
+ Update client relationship management software
+ Assists financial advisors with marketing efforts
+ File and uploading documents for compliance and internal records
+ Orders, receives, and maintains office supplies and proactively ensures office supplies are available when needed
+ Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned
+ File and uploading documents for compliance and internal records
**FACTORS FOR SUCCESS** :
+ High School diploma or GED; AA and/or college degree preferred, but not required.
+ 2+ years of related office experience, or an equivalent combination of education and experience
+ Proven computer proficiency
+ **MUST** be proficient with Microsoft Office (e.g., Word, Excel, Outlook)
+ Professional appearance and demeanor
+ Demonstrated customer service skills
+ Proven ability to manage multiple tasks with competing priorities
+ Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization
**WHY CHOOSE HUB?**
Throughout our network of more than 750+ HUB offices in North America, we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
We are the perfect fit if you:
+ Are seeking a progressive work environment at a rapidly growing organization
+ Have a desire to help others protect their future
+ Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ Are focused on learning and development to enhance your industry knowledge and expertise
+ Are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ Believe in integrity and building success by developing relationships with others
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program ( endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
View Now
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6
Clinic Administrative Assistant
15260 Pittsburgh, Pennsylvania
Fresenius Medical Care Holdings, Inc.
Posted 2 days ago
Job Viewed
Job Description
PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS :
- The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
SUPERVISION:
- None
EDUCATION :
- High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS :
- Minimum 6 months relevant experience without a degree.
- 1-2 years related experience preferred.
- Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
- Pleasant telephone manner.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
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7
Legal Administrative Assistant / Office Manager
Pittsburgh, Pennsylvania
Orion Placement
Posted 7 days ago
Job Viewed
Job Description
Pay: $52,000.00 - $60,000.00 per year
Job description:
Note: This position requires employees to be on-site five days a week at our clients Pittsburgh, PA office.
Note: The qualified candidate for this position must have prior accounts payable/receivable experience with Quickbooks. Must have legal drafting experience.
About Our Client
Our client is a small business covering a variety of industries. They are seeking a highly organized and detail-oriented Office Manager/Administrative Assistant. This role may also expand to include paralegal/legal assistant duties.
Job Description
-
Process accounts payable/receivable
-
Maintain ledgers, reconcile accounts, resolve discrepancies, and generate financial reports
-
Coordinate payroll with service provider
-
Organize and file records and maintain office supplies
-
Manage building operations, including coordinating with vendors for maintenance and repairs
-
Address tenant concerns, handle rental invoicing/collection, and oversee property management
-
Answer phones, manage incoming/outgoing mail, and provide administrative support as requested
-
Draft and file legal documents such as pleadings, motions, and interrogatories
-
Conduct legal research as requested
-
Communicate with clients, witnesses, legal counsel, and court personnel
Qualifications
Must have experience in bookkeeping with Quickbooks
Must have legal drafting experience
-
Self-motivated individual capable of working autonomously
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Willing and eager to learn and take on projects
-
Strong interpersonal and communication skills, both written and verbal
-
Excellent organizational skills and attention to detail
-
Ability to prioritize tasks effectively, problem solve, and adapt to changing situations
-
Proven administrative experience
Why This Is a Great Opportunity
-
Opportunity to wear multiple hats and gain experience across industries
-
Exposure to both administrative and legal support responsibilities
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Growth potential for a motivated and adaptable individual
JPC-361
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8
Front Desk / Administrative Assistant
15147 Verona, Pennsylvania
Kelly Services, Inc.
Posted 6 days ago
Job Viewed
Job Description
#x 9; Greet and screen guests; answer and appropriately route phone calls Open and distribute incoming mail and faxes Order and maintain office supplies Reconcile company credit card receipts using Certify Process HQ accounts payable invoices and com Administrative Assistant, Front Desk, Administrative, Assistant, Staffing
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9