166 Administrative jobs in Berkeley

Neurology

Full Time

83713BR

Job Summary

The Administrative Analyst (AA) is a member of the Department of Neurology's Administrative Core Team (ACT). The incumbent will apply departmental and institutional policies, procedures, and knowledge to accomplish multiple projects, assignments, and tasks of mild to moderate scope and complexity. The AA will work mostly independently in areas that include but are not limited to, finance, purchasing, HR ticketing, supporting department committees, scheduling and programmatic support in special projects, coordination of visiting professors, and general event planning. As a member of ACT and supervised by the Administrative Core Team Manager, the AA will be supporting the central functions of the department and the department's leadership including division chiefs.

This is a hybrid position with one to three days a week in the Mission Bay office.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

The Department of Neurology is a teaching, research, and clinical care unit within the School of Medicine (SOM). The Department of Neurology is a large, multi-site department, with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC, and the Gladstone Institutes, and is affiliated with the UCSF Weill Institute for Neurosciences. The department is constructed of 14 administrative divisions with 11 clinical specialties. The department has 250+ faculty and academic employees, 300+ staff positions, and 182 trainees including: residents (50), clinical fellows (47), and postdoctoral scholars (85).

Required Qualifications

• Bachelor's degree in a related area and one or more years of related experience; and/ or equivalent experience / training.
• Intermediate to advanced knowledge of Microsoft Office Suite
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, faculty, trainees, and high-profile individuals verbally and in writing.
• Ability to use discretion and maintain confidentiality in all matters.
• Possess excellent organizational skills and the ability to multi-task with demanding timeframes.
• Ability to work effectively with others, including those with diverse perspectives
• Strong ability to remain composed and graceful under the pressure of deadlines, high-stakes projects, and emotionally-charged individuals

Preferred Qualifications

• Working knowledge of university-specific policies, applications, and programs.
• Progressive experience of administrative support in an academic institution
• Advanced level of writing and editing, especially related to research or academic matters
• Strong ability to balance the needs of multiple stakeholders and pivot between multiple tasks
• Working knowledge of graphics and creative programs such as Adobe Creative Suite
• Working knowledge of website management and maintenance
• Adept with technology and quick learner of new technology
• Previous experience in the UC system

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday, 8am-5pm

Billing, Insurance, and Administrative Specialist (Full time; Hybrid online / In office) About Us We are an organization that serves adults, adolescents, and their families who struggle with mental health challenges including but not limited to trauma, anxiety, depression, ADHD, and substance use disorder (SUD). We offer telehealth, in-person, and hybrid services. We are team-oriented and value a positive, supportive, and creative workplace environment to complement the meaningful and challenging work we do. If you are an administrative professional looking to support the growth of a mental health practice, Family Spring is the place for you! About You We are seeking a proactive, adaptable, organized, and detail-oriented Billing, Insurance, and Administrative Specialist to report to our Clinical Operations Manager. This position will also support the Chief Operating Officer (COO) and Chief Executive Officer (CEO) in ongoing tasks and projects. You are passionate about mental health, adept at balancing organization and task prioritization, capable of working within a multitude of spreadsheets, and interested in assisting the core operational and administrative tasks that it takes to operate an insurance-based mental health space. Your experience, skills, and approach will enable you to drive efficiencies and act as an assistant administrator, allowing our clinicians to focus on their work: fostering healing and growth in our clients. You are someone looking to be a core member of the Family Spring operational team. The following should describe you and your experience: Detail-oriented. Highly organized. Able to take initiative and follow specific directions. Well versed and passionate about spreadsheets and data. Comfortable communicating and interfacing with a wide variety of individuals involved in the healthcare system (clinicians, clients, insurance/payers, etc.) Duties and Responsibilities Your responsibilities will be the primary administrative functions that support the core operations of the company and include, but are not limited to: Complete office tasks such as collecting authorizations by mail; scanning, uploading, and shredding. Perform administrative electronic tasks such as monthly insurance eligibility sweeps, reconciling charts/payments in our electronic health record, and auditing clinicians’ charts. Verify insurance benefits, coverage, and patient eligibility for psychotherapy services. Monitor accounts receivables and follow up on unpaid, denied, or rejected claims with insurance companies; research and resolve billing issues. Reconcile explanation of benefits and process patient and insurance payments. Communicate with therapists regarding their clients’ outstanding balances, payment plans, and billing questions. Reduce outstanding claims through proactive outreach to insurance companies and patients, ensure billing practices comply with HIPAA, and maintain accurate documentation of all billing and administrative activities. Collaborate with clinical staff to ensure proper coding and claim accuracy. Assist clients with billing inquiries, payment options, and insurance-related questions. Work with therapists and administrative staff to streamline billing operations. Educate clients on their financial responsibilities and insurance benefits. Analyze claim trends, rejections, and payment issues to improve billing efficiency. Generate financial and billing reports to track revenue, outstanding claims, and cash flow. Identify opportunities to enhance the billing workflow and implement best practices. Participate in meetings with the operations team. Assist in the implementation of short- and long-term work plans and objectives for insurance/billing functions. Help with the documentation of preboarding, onboarding, and offboarding clinicians. Collect relevant data (i.e., gather info for reports for contracts, money lost in retro-termed authorizations, money recouped from payors due to overpayments/denied claims, etc.) Interface with and notify clinicians when claims are denied due to clinician error. Attend and participate in clinical and administrative meetings, as determined. Ensure that our clinic remains a respectful, collaborative space for all co-workers. Work a 40-hour work week M-F; at least one day in the Berkeley, CA office. Minimum Qualifications As an individual, the following must describe you: At least one year of experience in medical or mental health billing (insurance-based preferred). Familiarity with insurance claims processing, CPT codes, and mental health billing codes (e.g., 90837, 90834, 90791). Experience working with EHR/Practice Management software (e.g., SimplePractice, TherapyNotes, or similar). Strong understanding of insurance verification, claim submission, and denial management. Excellent problem-solving skills and ability to work independently. Strong communication and customer service skills. Attention to detail, accuracy, and organizational skills. Knowledge of HIPAA compliance and confidentiality regulations. Availability for a 40-hour work week, with flexibility for working at least 1-2 days in-person in our Berkeley office. Preferred Qualifications 5+ years of experience working as a billing, insurance, or administrative specialist in a healthcare setting. Experience working in an insurance-based psychotherapy practice. Familiarity with Medicare, Medicaid, and private commercial insurance billing. Experience with electronic remittance advice (ERA) and Explanation of Benefits (EOB) reconciliation. Understanding of patient payment plans and collections best practices. Compensation Salary: FTE, hourly: $25-37/hour, depending on experience. Dental, vision, and health insurance (100% paid for employee). 11 paid holidays. 2 weeks of PTO. To Apply Upload your CV in the appropriate area of the link below (PDF uploads only, please). Upload a 3-paragraph (maximum) cover letter in the appropriate area of the link below (PDF uploads only, please). In your cover letter please address the four areas in the following order: Describe your relevant experience (one paragraph maximum). Describe how you feel the role of a billing and administrative specialist would support an insurance-based mental health practice and how you see yourself fitting in (one paragraph maximum). Add anything else you think might be important for us to know about you, personally or professionally, regarding your application for this job (one paragraph maximum). Please note: We serve adults, young adults, and adolescents from diverse backgrounds and life experiences. We endeavor to have a provider team that reflects our patient population, so we encourage people with lived experience, people of color, and LGBTQ+ professionals to apply. #J-18808-Ljbffr

Founded in 2019, Lumafield has developed the world's first accessible X-Ray CT scanner for engineers. Our easy-to-use scanner and cloud-based software give engineers the ability to see their work clearly, inside and out, at an extremely affordable price. Engineers make million-dollar decisions every day, and they need tools that give them the greatest possible insight into their products. By offering unprecedented visibility into products, as well as AI-driven tools that highlight problems and generate quantitative data, Lumafield promises to revolutionize the way complex products are created, manufactured, and used across industries. We are an impact driven company obsessed with providing the best value to our customers keeping their needs at the center of our evolution. Our team today includes world-class researchers and industrial designers, PhDs, creators, founders of successful startups, and zero egos. We are backed by top venture capital funds like Kleiner Perkins, Lux Capital, DCVC, Spark Capital, and others. The company is headquartered in Cambridge, MA and has an office in San Francisco, CA. About the Role: Lumafield is looking for a Recruiter to join our People team and help continue to scale our world-class Sales, Marketing, Customer Success, and Business Development functions. You will partner closely with our Head of Sales, Head of Marketing, and other GTM leaders to identify, engage, and close top talent. This is a high-impact role with direct influence on our company’s next stage of growth. We’re looking for someone who thrives in fast-paced environments, who is process-driven, is deeply curious about our technology, has a preexisting network of GTM professionals, and is excited to own the full-cycle recruiting process from sourcing to close. Responsibilities: Own full-cycle recruiting for all go-to-market roles, from intake to close. Partner with GTM leadership to define hiring needs, success profiles, and sourcing strategies. Build strong pipelines of qualified candidates using a mix of outbound sourcing, inbound management, and creative outreach strategies. Drive a high-quality candidate experience at every stage of the process. Maintain and report on recruiting KPIs to help us continuously improve. Act as a brand ambassador for Lumafield in all candidate interactions. Help refine and scale recruiting processes, tools, and systems to support growth. Requirements: 4+ years of full-cycle recruiting experience focused on GTM and/or Technical roles in a startup or high-growth tech environment. Proven track record sourcing and closing high-performing sales, marketing, or customer-facing talent. Strong verbal and written communication skills. Organized, proactive, and able to manage competing priorities. Familiarity with tools like Lever, LinkedIn Recruiter, and other recruiting tools. $120,000 - $140,000 a year Lumafield offers both competitive cash and equity compensation, as well as a health & wellness stipend, 401k, parental leave, flexible PTO, commuter benefits, company wide events and more! Lumafield is committed to building a team that represents a variety of backgrounds, perspectives, and skills, because the more inclusive we are, the better our work will be. Do you feel like your skills don’t meet every single requirement listed? We encourage you to apply anyway – If you’re excited about our technology, the opportunity, and are eager to learn more we’d love to hear from you! In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital domestic partner status, sexual orientation, gender identity, disability, genetic information or veteran status. Reach out if you want to be a part of what we are building. San Francisco Applicants: Review the San Francisco Fair Chance Ordinance guidelines applicable in your area. #J-18808-Ljbffr

Senior Administrative Analyst (1823) - Multiple Departments Citywide (C00187)Apply using SmartRecruiters, the City and County of San Francisco's application portal.Specific Information regarding this recruitment process are listed below:This recruitment is open continuously and has no closing date.Are you interested in supporting City departments problem-solve for homelessness, environmental sustainability, transportation, green spaces, public safety, and other key city services? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy analysis, this job may be the right fit. The City and County of San Francisco is looking to hire multiple Senior Administrative Analysts to be part of the City workforce of nearly 40,000 staff and growing. This is a unique opportunity to get direct insights into how San Francisco’s $14 billion budget is used to provide high-quality services for residents, workers, and visitors. We are looking for candidates with a passion for public service.San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City’s commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long-term disability insurance; life insurance; and a generous paid time off package.Come explore first-hand the many opportunities that the City and County of San Francisco has to offer.As a Senior Administrative Analyst, you will be responsible for directing and performing challenging, complex, and sensitive projects that require a high level of expertise in various areas such as budgeting, financial, economic and data analysis, legislative and administrative policy, and contract administration. In this senior journey-level role, you will lead projects, provide guidance to junior staff, and serve as a key resource for departmental management.The current City policy requires on-site work with some flexibility for telecommute schedules.See below for examples of the range of duties by subject matter:Senior Policy Analystslead and perform in-depth research and analysis on special projects or high-profile public issues. Develop policy recommendations as well as prepare materials for publication such as policy memos and hearing materials by using analytical tools. Key duties include:Understanding department policy priorities and working with stakeholders, and tracking relevant local, state, and federal legislation and regulations that may impact the department.Spearheading comprehensive policy analysis and research efforts, including issue identification, report preparation, and expert recommendation generation.Continuously tracking local, state, and federal legislation, offering informed advice to senior management on compliance and financial impacts of new regulations.Developing, implementing, and managing required reporting systems, ensuring seamless compliance with legislative reporting mandates.Senior Budget AnalystsCoordinate, develop, manage, and monitor departmental budget proposals, which may range from moderately complex to highly complex. Key duties include:Skillfully negotiating budget proposals, collaborating both within the department and with external agencies, to ensure that financial resources are allocated efficiently and in line with departmental objectives.Preparing meticulously detailed budget line-item narratives, comprehensive analyses, and well-justified recommendations, providing essential information for annual and supplemental budget requests.Analyzing budget expenditures and revenues, identifying critical trends to inform decision-making. Producing insightful financial and statistical reports that contribute to informed financial management and strategy.Senior Contracts Analysts support the management of contract processes for their department throughout the full procurement process. They will collaborate and build relationships with other key departments overseeing contract monitoring and execution like the Contract Monitoring Division (CMD) and the City Attorney’s Office. Key duties include:Leading the oversight of contract processes, including the facilitation of informal and formal bid processes, throughout the entire procurement cycle, to ensure successful contract execution. Additionally, serving as a valuable thought partner on contract matters for department leadership and City vendors.Playing a pivotal role in crafting vital contract documents and offering valuable insights as a trusted thought partner on contract-related matters, driving effective and compliant contract operations.Providing a real-world example, a Senior Contracts Analyst could assist with procurement and contract administration related to bond programs that fund construction and modernization of San Francisco public schools.Senior Data Analystsconduct data and programmatic analysis using analytical programs. Using this information, analysts develop findings and actionable recommendations to inform programmatic and policy decisions. Key duties include:Leading data analysis efforts by utilizing analytical programs to derive meaningful findings and actionable recommendations, contributing to informed decision-making.Creating data visualizations, maps, and streamlined dashboards using PowerBI, Tableau, or other dashboarding technologies, while preparing comprehensive reports that include financial and policy recommendations grounded in relevant data, ensuring clear and informed communication.Providing a real-world example, a Senior Data Analyst might work with the San Francisco Planning Department to update the department’s data inventory and enhance data governance protocols in key areas including housing production, racial and social equity, and COVID-19 recovery.Senior Finance Analystsassist with fiscal accounting, budget analysis and reporting, billing, revenue collection, and debt management. Key duties include:Analyzing the overall financial condition of a department, interpreting City contracting guidance and informing recommendations, preparing financial statements and reports to various funding agencies throughout the fiscal year.Planning and performing economic and/or financial analyses including forecasting, revenue and/or expense projections, analyzing capital requirements, calculation of debt capacity, evaluation of financing alternatives. Conducting rate analysis, modeling and cost/benefit analysis, including preparation of audit schedules and financial statements.Providing a real-world example, a Senior Finance Analyst may work with the Department of Homelessness and Supportive Housing, learning about and providing financial analysis on programs funding robust supporting housing programs to formerly homeless individuals.Senior Grants Analystslead analytical work related to grants management and compliance. Serve as a central point of coordination and liaison for activities associated with the application and management of multiple-source capital projects and grants. Key duties include:Monitoring detailed and complex budgets, ensuring expenditures remain within budget, and shifting funds within guidelines. May coordinate the preparation of city-wide single audit report.Learning about grant policies and compliance standards of different grantors, administering, and coordinating application and reporting processes for grant opportunities with department program staff.Providing a real-world example, a Senior Grants Analyst might assist the San Francisco Planning Department in writing grants to bring in critical funding towards the growth and development of San Francisco.Please note that incumbents in this classification may be required to perform the full range of duties as listed in theclass specification .Education:Possession of a baccalaureate degree from an accredited college or university.Experience:Three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.Substitution:Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.SELECTION PROCEDURESAfter application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:Administrative Analyst Core Exam (Weight: 100%)Candidates meeting the Minimum Qualifications will be invited to participate in the online Administrative Analyst Core Exam. Candidates will be sent a web link via email that will allow them to take the online Administrative Analyst Core Exam that is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in the Administrative Analyst classification.This computer-administered test can be taken at home or at a time and location of one’s convenience, but only within the time period specified on the test notification. Candidates must have access to a computer and reliable internet connection to participate in this exam.Score Banking:Scores attained on the Administrative Analyst Core Exam will be 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, candidates need not take this test again. Rather, if another announcement you applied to and are deemed qualified for requires the Administrative Analyst Core Exam and is held within one year of your Administrative Analyst Core Exam date, your score will be automatically applied to that announcement. However, after one year, a candidate has the option to either (a) apply their test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the test and only in association with a candidate’s eligibility for another announcement to which the candidate has applied and is deemed qualified. If a candidate opts to re-test, the re-test score becomes the candidate’s official score since it is the most recent.If a significant modification is made to this exam in the future, the application of “banked” scores may no longer be appropriate. In such a rare circumstance, candidates with “banked” scores would be required to re-take the exam sooner than the three-year period specified above should they apply to another job opportunity where the modified exam is used.Eligible List/Score Report:A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.Upon passing the exam, candidates will be placed on the eligible list for a period of 12 months.Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. (Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at .)The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at .Additional Information Regarding Employment with the City and County of San Francisco:Applications for City and County of San Francisco jobs areonlyaccepted through an online process. Visit and begin the application process.Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110.Applicants will receive a confirmation email from when their application is successfully submitted. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.Recruitment Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst Casey Botkin via email at City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. #J-18808-Ljbffr

Administrative Officer 3 (7377U), Helen Wills Neuroscience Inst - 79130 About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles , Principles of Community , and Strategic Plan . At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview The Helen Wills Neuroscience Institute (HWNI) is the nexus for campus wide multidisciplinary neuroscience research at UC Berkeley. This unique cross- departmental structure brings together experts from a variety of fields to use the power of interdisciplinary research to achieve breakthroughs in the study of the brain and nervous system, and to drive the development of novel treatments and technologies. HWNI is looking for a manager to support this collaborative community and help to speed innovations in neuroscience. The neuroscience program manager uses skills as a seasoned and experienced administrative operation professional to manage, plan and administer the operations of this midsized academic/research organizational unit, perform short- and long-term planning for the organization and supervise staff and students. Position Summary Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff. Application Review Date The First Review Date for this job is: 07/07/2025. Responsibilities Manages, plans and administers a range of administrative operations in a medium sized academic and research unit. Administrative operations include budgetary financial management, human resources and academic personnel and includes the following functions: IT, equipment management, facilities, student services and event support. Provides administrative support for the HWNI Director and Executive Director. Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit/department. Gathers, analyzes, prepares and summarizes reports. Supervises a small staff of support employees and students. Develops and prepares budgets and financial reports for funding which may be complex. Gathers, analyzes, prepares and summarizes financial reports. Performs recharge administration, vendor payments, travel and entertainment reimbursements and BearBuy purchasing. Works closely with other campus units to independently manage academic personnel cases and HWNI membership process. Works with other campus units and HWNI associated centers to coordinate the planning for visiting speakers and faculty. This includes travel logistics, schedules, interviews, lectures, meals and lodging. Includes meetings with faculty, students and postdocs and other details associated with neuroscience related weekly seminar series. Processes reimbursements and vendor payments. Plans and organizes visitors/speakers for HWNI specific events and the annual holiday party. In consultation with the Executive Director, manages the design, drafting, and ongoing updates of organizational website content; drafts newsletters and correspondence to organizational constituents including weekly seminars bulletin. Manages social media communications. Keeps contact information of constituents up to date. Plan and organize HWNI specific events. Works with other campus units and HWNI associated centers to coordinate the planning for events and visiting speakers including the annual neuroscience research conference (to be coordinated with the neuroscience graduate program staff). This includes travel logistics, schedules, room logistics, catering, meals and lodging, Includes meetings with faculty, students, and postdocs and details. Processes reimbursements and vendor payments. Manages research funding opportunities for the HWNI community including processes associated with the annual call for proposals for the Rennie Fund for the Study of Epilepsy and the Radical Ideas in Brain Science Challenge. May assist with fundraising related duties and other duties as assigned. Performs studies for resource plans, including approaches, trends, sources and uses. Serves on committees representing HWNI. Required Qualifications Thorough knowledge of (or can quickly learn) University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities (or can quickly learn) such as event planning, website design, and accounting and payroll. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees or can quickly learn these. Bachelor's degree in related area and/or equivalent experience/training. Preferred Qualifications Solid knowledge of and/or can quickly learn common University-specific computer application programs. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted annual salary range that the University reasonably expects to pay for this position is $80,400.00 - $112,900.00. This is an exempt monthly-paid position. How to Apply To apply, please submit your resume and cover letter. Other Information This is not a visa opportunity. This position is eligible for up to 40% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. 'Misconduct' means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. To apply, visit Copyright 2025 Jobelephant.com Inc. All rights reserved. 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Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) Join to apply for the Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) role at University of California, Berkeley Continue with Google Continue with Google Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) 3 days ago Be among the first 25 applicants Join to apply for the Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) role at University of California, Berkeley Get AI-powered advice on this job and more exclusive features. Sign in to access AI-powered advices Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview The mission of the Center for Human Compatible AI is to reorient the field of artificial intelligence toward systems that are provably beneficial to humans. This position is for an individual with a long-term career ambition to sustain and advance the Center’s activities and influence for this purpose. Our hope is that the assistant director, after sufficient onboarding to understand the plans and perspectives of the Center’s leadership, will be able to exercise a high degree of autonomy and decision-making in service of the Center’s goals. This Administrative Officer position involves managing the full general operations of our Center. Administrative services will include activities in finance and human resources and may also include IT, facilities, student services, planning and execution of event logistics, and engaging in some communications on behalf of the Center, such as creating quarterly newsletters and managing the Center’s web site. The role also involves general management which includes long and short range strategic planning in service of the Center’s mission and directing activities through staff in the Center and at UCB. Application Review Date The First Review Date for this job is: 7/11/25 - Open until filled Responsibilities 50% Plans and manages administrative operations, logistics and communications. This includes ongoing events and activities selected and designed to increase the Center’s opportunities for research collaboration and impact toward its mission, such as regular seminars and meetings within the university, as well as workshops and conference events. Administrative operations include budgetary financial management, IT, event advertising content, facilities, student services, and coordinating communications with sponsor and donor organizations including progress reports and final reports. Assist with drafting contracts and grants including overseeing the post-award administration of grants and contracts. Ensures the terms and conditions of all awards are met and manage funds in compliance with regulations. Ensure financial integrity of research funds by regularly reviewing expenditures and comparing to budget and ensuring funds are not in overdraft. Participates in a variety of human resources activities including working with the HR team to initiate approvals for new hires, fellows, interns, and visitors, as well as onboarding new graduate students. This may require job classification and ensuring the completion of forms and documents related to HR and Payroll for unit/department. 20% Plans and investigates opportunities independently for the Center’s development toward its mission, including opportunities for research collaboration, public outreach, impactful engagements such as with policymakers, NGO’s and industry, and generally expanding the Center’s operations. Involves performing resource planning, including approaches, trends, sources and uses, to produce opportunities for recommendation to the Center’s PIs. Work closely with staff across the organization to develop and streamline internal processes and policies, assists to ensure compliance with University regulations and procedures and provides reporting and strategic advice. Oversee a continuous improvement program for operations and administrative processes and procedures. 10% Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents. 5% Manages staff and contractors to assist in the research impact of the Center’s junior researchers toward its mission, including postdocs and selected students. 5% Gathers, analyzes, prepares and summarizes financial and HR reports. 5% Serves on committees representing the Center. 5% May assist with fundraising related duties. Required Qualifications Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Basic understanding of the Center’s research and research strategy. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Bachelor's degree in related area and / or equivalent experience / training. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $80,400 - $12,900. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Misconduct Disclosure As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. “Misconduct” Means Any Violation Of The Policies Or Laws Governing Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Or Laws Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Discrimination, Dishonesty, Or Unethical Conduct, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at University of California, Berkeley by 2x Get notified about new Administrative Officer jobs in Berkeley, CA . 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This is a citywide exam.

Specific Information regarding this recruitment process are listed below:

Application Opening: December 6, 2024

Recruitment ID: CCT-1824-C00188

This recruitment is open continuously and has no closing date.

Are you interested in supporting City departments problem-solve for homelessness, environmental sustainability, transportation, green spaces, public safety, and other key city services? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy analysis, this job may be the right fit. The City and County of San Francisco is looking to hire multiple Senior Administrative Analysts to be part of the City workforce of nearly 40,000 staff and growing. This is a unique opportunity to get direct insights into how San Francisco's $14 billion budget is used to provide high-quality services for residents, workers, and visitors. We are looking for candidates with a passion for public service.

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long-term disability insurance; life insurance; and a generous paid time off package.

Come explore first-hand the many opportunities that the City and County of San Francisco has to offer.

In the role of Principal Administrative Analyst, you will lead and perform challenging and complex projects that span areas such as budgeting, financial analysis, economic analysis, data analysis, legislative and administrative policy, and contract administration. Your responsibilities include evaluating policy, financial, program, and organizational issues, and presenting findings and recommendations to senior management. You will also oversee key aspects of departmental operations, including budget development, grants management, and contract administration. This role involves conducting substantive, detailed, and consequential analytical work that significantly impacts the department, agency, or program in multiple areas, including budget development, financial and economic analysis, capital projects and grants management, development of complex contracting systems, administrative/management systems, legislation and regulation impact analysis, and program evaluation and planning. As the principal-level professional in this series, your work will be pivotal in shaping our organization's operations and decision-making processes.

The current City policy requires on-site work with some flexibility for telecommute schedules.

See below for examples of the range of duties by subject matter:

Policy and Administrative Analysis: Involves evaluating and making policy recommendations on a variety of complex, sensitive, and highly visible administrative, organizational, policy, program, budget, fiscal, and other issues within the department. This role includes conferring with senior management, supervising and training staff, and coordinating complex financial and operational activities.

Data and Research Analysis: This area entails directing and conducting complex and comprehensive surveys, studies, and research processes to analyze data and information from multiple sources. It also involves researching and evaluating data from various sources, developing evaluative processes, creating spreadsheets, documenting findings, and formulating recommendations.

Legislative and Regulatory Compliance: This specialization involves analyzing and evaluating the effect of highly complex and sensitive legislation, regulations, law, court decisions, and memoranda of understanding on the department. It includes advising management, presenting formal reports with compliance and mitigation recommendations, and acting as a legislative liaison to other departments.

Program Evaluation and Management: This area focuses on evaluating existing and proposed programs, developing performance measures, and recommending policies, procedures, and work processes for new programs. It includes coordinating the implementation and ongoing evaluation of new programs.

Financial and Economic Analysis: This specialization encompasses financial, fiscal, and economic analyses to evaluate the fiscal/financial condition of a department or program. It involves forecasting, revenue/expense projections, cost/benefit analysis, and financial reporting.

Budget Development and Management: This specialty involves advising management in budget development, administration, monitoring, and reporting. It includes conducting revenue/expense, trend, and statistical analyses, preparing budget narratives, and negotiating budget proposals.

Capital Projects and Grants Management: This area involves managing complex, multiple-source capital projects and grants, ensuring compliance with funding and legal requirements, and monitoring grant budgets.

Contractual Agreement Management: This specialization encompasses the development, processing, and administration of highly-complex contractual agreements with multiple funding sources. It includes competitive solicitation, negotiation, and contract compliance monitoring.

Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.

Education: Possession of a baccalaureate degree from an accredited college or university.

Experience: Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Selection Procedures:

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Administrative Analyst Core Exam (Weight: 60%): Candidates meeting the Minimum Qualifications will be invited to participate in the online Administrative Analyst Core Exam. Candidates will be sent a web link via email that will allow them to take the online Administrative Analyst Core Exam that is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in the Administrative Analyst classification.

1824 Supervisory Subtest (Weight: 40%): Candidates meeting the Minimum Qualifications will be invited to participate in the online 1824 Supervisory Subtest. Candidates will be sent a web link via email that will allow them to take the online 1824 Supervisory Subtest that is designed to measure knowledge, skills, and/or abilities in job-related areas which may include but not be limited to: Performance Management; Project Management; Team Building; Conflict Management and Leadership.

These computer-administered tests can be taken at home or at a time and location of one's convenience, but only within the time period specified on the test notification. Candidates must have access to a computer and reliable internet connection to participate in these exams.

Score Banking: Scores attained on these exams will be 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, candidates need not take the same test again. Rather, if another announcement you applied to and are deemed qualified for requires one or both of these exams and is held within one year of the original exam date, your score will be automatically applied to that announcement. However, after one year, a candidate has the option to either (a) apply their test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the test and only in association with a candidate's eligibility for another announcement to which the candidate has applied and is deemed qualified. If a candidate opts to re-test, the re-test score becomes the candidate's official score since it is the most recent.

If a significant