32 Administrative jobs in Bradenton Beach
2026 MBA: Assistant to the Chair, Executive Strategy Program- Full Time (St.Petersburg, FL)
33739 Saint Petersburg, Florida
Raymond James Financial, Inc.
Posted today
Job Viewed
Job Description
Job Description Summary
Partners with the CEO and business unit leaders in the development and rollout of the company's vision and strategy and by improving and safeguarding financial results. Develops, refines, and implements insights, recommendations, processes, reports, and tools.
Job Description
Raymond James Overview
One of the largest independent financial services firms in the country could be the place you build a career beyond your expectations.
Headquartered in St. Petersburg, FL, Raymond James Financial (NYSE: RJF) is a broadly diversified financial services firm engaged in investment and financial planning, capital markets, asset management, and banking. Our focus is on providing trusted advice and tailored, sophisticated strategies for individuals and institutions.
Raymond James has over 8,700 financial advisors serving clients with over $1.5 trillion in assets (as of fiscal year end 2024). The firm was founded in 1962, went public in 1983, and has been in the S&P 500 since 2017. At Raymond James, we value associate development and growth, offering opportunities through developmental programs, mentorships, and continuing education options. We strive to ensure everyone feels welcomed, valued, respected and heard so that you can fully contribute your unique talents for the benefit of
clients, your career, our firm and our communities. Raymond James is an equal opportunity employer and makes all employment decisions based on merit and business needs.
Job Summary
There's no better place to begin your post-MBA career than at the top. The Raymond James Assistant to the Chair (A2C), Executive Strategy Program is an exclusive, fast-track management development program that offers high-performing, self-motivated, experienced individuals the opportunity to acquire and hone the management and leadership skills necessary to succeed at the highest levels of the firm. With only 2 A2Cs per year, the mission of the role is to support and work alongside members of the Executive Leadership Team, in addition to the chair and the CEO, leading special projects and initiatives that shape the firm's strategy, business development, and ongoing success. Over the course of the 2-year program, A2Cs learn from some of the most respected minds in the financial services industry and regularly participate in meetings of the board of directors and other senior-level management sessions. Alumni of the A2C program have risen to the most senior levels of the firm, including CEO, and today lead functions spanning strategy, marketing, risk, and finance. Many head major business lines as senior leaders in investment banking, asset management, and capital markets.
Duties and Responsibilities
• Developing long-term strategic plans in partnership with senior leaders, serving as an integral part of the long-range planning process
• Driving large-scale initiatives from origination through execution, including:
- Preparing project proposals and plans
- Developing an understanding of business cases behind initiatives and motivating factors for stakeholders
- Locating, gathering and analyzing information on potential solutions to evaluate impacts on the firm
- Reviewing and analyzing financial justification for projects
- Preparing and delivering written and oral presentations to senior leaders
• Monitoring competitor movements and evaluating strategic implications
• Establishing and maintaining effective relationships with various functional areas across the organization
• Performing other duties and responsibilities as required
Knowledge, Skills, and Abilities
Ability to
• Lead cross-functional initiatives without direct reporting authority
• Operate independently with little direct supervision
• Lead others in providing a high level of customer service
• Use collaborative skills in encouraging and supporting team participation
• Prioritize and manage multiple projects in a fast-paced, dynamic environment
• Analyze issues, evaluate alternatives, develop proposals, and present recommendations
• Proactively address issues and develop solutions
Knowledge of
• Business planning and analysis
• Advanced principles of finance and banking
• Financial markets and products
• Concepts and principles of corporate strategy
Skill in
• Preparing and delivering written and oral presentations
• Implementing process improvement initiatives
• Managing projects using established project management methodologies
• Planning projects, coordinating and reporting activities across organizational lines
• Preparing surveys, summaries and written recommendations
Educational/Previous Experience Requirements
• Currently enrolled in the second year of a fully accredited full-time MBA program or recently graduated from a fully accredited full-time MBA program
• Minimum of three (3) years of relevant business experience
• Eligible applicants must be legally authorized to work in the US and not require visa sponsorship now or in the future (including beyond OPT/EAD)
• Bachelor's degree
• Any equivalent combination of experience, education, and/or training approved by Human Resources
Licenses/Certifications
• May require FINRA/NASAA licensure during tenure
Location- St. Petersburg office
• Hybrid; In-office 4-5 days/week
Travel
• 5% of the time
Education
Master's: Business Administration
Work Experience
General Experience - 3 to 6 years
Workstyle
Hybrid
At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.
We expect our associates at all levels to:
• Grow professionally and inspire others to do the same
• Work with and through others to achieve desired outcomes
• Make prompt, pragmatic choices and act with the client in mind
• Take ownership and hold themselves and others accountable for delivering results that matter
• Contribute to the continuous evolution of the firm
At Raymond James - as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.
Partners with the CEO and business unit leaders in the development and rollout of the company's vision and strategy and by improving and safeguarding financial results. Develops, refines, and implements insights, recommendations, processes, reports, and tools.
Job Description
Raymond James Overview
One of the largest independent financial services firms in the country could be the place you build a career beyond your expectations.
Headquartered in St. Petersburg, FL, Raymond James Financial (NYSE: RJF) is a broadly diversified financial services firm engaged in investment and financial planning, capital markets, asset management, and banking. Our focus is on providing trusted advice and tailored, sophisticated strategies for individuals and institutions.
Raymond James has over 8,700 financial advisors serving clients with over $1.5 trillion in assets (as of fiscal year end 2024). The firm was founded in 1962, went public in 1983, and has been in the S&P 500 since 2017. At Raymond James, we value associate development and growth, offering opportunities through developmental programs, mentorships, and continuing education options. We strive to ensure everyone feels welcomed, valued, respected and heard so that you can fully contribute your unique talents for the benefit of
clients, your career, our firm and our communities. Raymond James is an equal opportunity employer and makes all employment decisions based on merit and business needs.
Job Summary
There's no better place to begin your post-MBA career than at the top. The Raymond James Assistant to the Chair (A2C), Executive Strategy Program is an exclusive, fast-track management development program that offers high-performing, self-motivated, experienced individuals the opportunity to acquire and hone the management and leadership skills necessary to succeed at the highest levels of the firm. With only 2 A2Cs per year, the mission of the role is to support and work alongside members of the Executive Leadership Team, in addition to the chair and the CEO, leading special projects and initiatives that shape the firm's strategy, business development, and ongoing success. Over the course of the 2-year program, A2Cs learn from some of the most respected minds in the financial services industry and regularly participate in meetings of the board of directors and other senior-level management sessions. Alumni of the A2C program have risen to the most senior levels of the firm, including CEO, and today lead functions spanning strategy, marketing, risk, and finance. Many head major business lines as senior leaders in investment banking, asset management, and capital markets.
Duties and Responsibilities
• Developing long-term strategic plans in partnership with senior leaders, serving as an integral part of the long-range planning process
• Driving large-scale initiatives from origination through execution, including:
- Preparing project proposals and plans
- Developing an understanding of business cases behind initiatives and motivating factors for stakeholders
- Locating, gathering and analyzing information on potential solutions to evaluate impacts on the firm
- Reviewing and analyzing financial justification for projects
- Preparing and delivering written and oral presentations to senior leaders
• Monitoring competitor movements and evaluating strategic implications
• Establishing and maintaining effective relationships with various functional areas across the organization
• Performing other duties and responsibilities as required
Knowledge, Skills, and Abilities
Ability to
• Lead cross-functional initiatives without direct reporting authority
• Operate independently with little direct supervision
• Lead others in providing a high level of customer service
• Use collaborative skills in encouraging and supporting team participation
• Prioritize and manage multiple projects in a fast-paced, dynamic environment
• Analyze issues, evaluate alternatives, develop proposals, and present recommendations
• Proactively address issues and develop solutions
Knowledge of
• Business planning and analysis
• Advanced principles of finance and banking
• Financial markets and products
• Concepts and principles of corporate strategy
Skill in
• Preparing and delivering written and oral presentations
• Implementing process improvement initiatives
• Managing projects using established project management methodologies
• Planning projects, coordinating and reporting activities across organizational lines
• Preparing surveys, summaries and written recommendations
Educational/Previous Experience Requirements
• Currently enrolled in the second year of a fully accredited full-time MBA program or recently graduated from a fully accredited full-time MBA program
• Minimum of three (3) years of relevant business experience
• Eligible applicants must be legally authorized to work in the US and not require visa sponsorship now or in the future (including beyond OPT/EAD)
• Bachelor's degree
• Any equivalent combination of experience, education, and/or training approved by Human Resources
Licenses/Certifications
• May require FINRA/NASAA licensure during tenure
Location- St. Petersburg office
• Hybrid; In-office 4-5 days/week
Travel
• 5% of the time
Education
Master's: Business Administration
Work Experience
General Experience - 3 to 6 years
Workstyle
Hybrid
At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.
We expect our associates at all levels to:
• Grow professionally and inspire others to do the same
• Work with and through others to achieve desired outcomes
• Make prompt, pragmatic choices and act with the client in mind
• Take ownership and hold themselves and others accountable for delivering results that matter
• Contribute to the continuous evolution of the firm
At Raymond James - as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.
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0
Lead Hyperion Systems Administrator
St. Petersburg, Florida
Merito Group
Posted today
Job Viewed
Job Description
Lead Hyperion Systems Administrator
Are you an Oracle EPM expert who thrives at the intersection of technology, finance, and strategy? Do you enjoy solving complex problems, optimizing systems, and enabling teams with reliable financial data? If so, you might be the Lead Hyperion Systems Administrator we’re looking for.
In this pivotal role, you’ll collaborate across Finance and IT to drive the success of our enterprise financial planning systems. From troubleshooting issues to building smarter workflows, you’ll help us scale, innovate, and stay aligned with business goals.
Responsibilities:
- Act as the go-to Hyperion expert, supporting daily operations, troubleshooting issues, and driving continuous improvement.
- Lead monthly maintenance of planning systems—scenario/version rollovers, data integrations, and syncs with other financial and HR systems.
- Develop, test, and document business rules, calculations, allocations, and custom scripts to ensure data accuracy and efficiency.
- Build and run Hyperion reports, dashboards, and ad-hoc queries using Smart View and EPM Reporting tools.
- Collaborate with FP&A teams and business stakeholders to gather requirements, deliver enhancements, and support driver-based planning, scenario modeling, and forecasting.
- Provide hands-on training and documentation for users and assist with onboarding new team members into the Hyperion ecosystem.
- Manage user security, roles, and system access to maintain integrity and compliance.
- Contribute to or lead Oracle EPM Cloud rollouts, upgrades, or module expansions (Planning, FCCS, EPBCS).
- Support data integration tools such as Data Management, FDMEE, Oracle Integration Cloud (OIC), and ODI.
- Collaborate with IT on system strategy, patching, backups, and long-term scalability planning.
Qualifications:
- Bachelor’s degree in Accounting, Finance, Computer Science, or a related field.
- 3+ years of experience as a Financial Systems Admin, with a focus on Oracle EPM (Planning, FCCS, EPBCS).
- Experience with consolidation, intercompany eliminations, and financial close processes.
- Proficiency in Smart View, FR Studio, and Oracle EPM Cloud Reports / Management Reports.
- Strong Excel and Microsoft Office skills.
- Hands-on experience building or improving driver-based models, rolling forecasts, and scenario tools.
- Excellent organizational skills and a sharp eye for detail.
- A collaborative, customer-first mindset with strong communication skills.
- Demonstrated problem-solving skills and ability to work across departments with minimal oversight.
Bonus Points For:
- Integration experience with Oracle EBS GL or other ERP systems.
- Working knowledge of ODI, Calc Manager, Groovy, or Jython scripting.
- Experience with disaster recovery, patch management, or server maintenance.
- Familiarity with data transformation and automation workflows.
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1
Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)/Sarasota
34243 Sarasota, Florida
Harmony United Psychiatric Care
Posted 3 days ago
Job Viewed
Job Description
Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)
Company: Harmony United Psychiatric Care
Program Duration: 3 to 6 months (600 hours total)
Schedule: Flexible, minimum 20 hrs/week with 10 hrs/day (Full office day) Location: Sarasota
About UsHarmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care. We strive to provide the best treatment possible through individualized care for patients' needs.
About the ProgramThe Psychiatric Office Assistant Internship Program is designed for individuals seeking to transition into healthcare careers or entry-level candidates without prior medical experience. This hands-on program offers foundational exposure to medical office operations, particularly within behavioral and mental health settings.
Participants will gain practical skills, industry knowledge, and mentorship, enhancing their resumes and employability in the healthcare field. After successfully completing the program, you will receive a Certificate of Completion stating the hours served and skills learned, which can be included in your resume as an experience.
Voluntary, Unpaid Internship ProgramThis internship is a voluntary and unpaid position. Participants will not receive financial compensation or wages for their time during the internship. However, they will gain valuable, hands-on experience and training in a professional mental health care environment.
There are no fees charged by Harmony United Psychiatric Care for this internship program. All training and mentorship are provided at no cost to the intern.
Eligibility Criteria- Individuals aged 18 or above
- Must be a High School graduate
- No prior healthcare or office experience required
- Able to commit a consistent schedule
- Must pass a basic screening (e.g. background check)
- Motivated to gain healthcare experience for career development
- Week 1 Orientation and HIPAA/confidentiality training
- Week 2 to 4 Front desk observation and shadowing
- After week 4 Supervised hands-on practice in Psychiatric Out-Patient office tasks
- Professional phone etiquette and patient scheduling
- Electronic Health Record (EHR) basics using MEDENT
- Patient check-in/check-out procedures
- Managing patient flow and waiting area
- Professionalism, discretion, and confidentiality in healthcare
- Appointment scheduling and front desk duties including faxing, copying and filing
- Basics of psychiatric services offered
- General medical terminology
- Introduction to insurance billing and coding
- HIPAA compliance and patient privacy
- And other responsibilities pertinent to the operation of the clinic.
- Assigned supervisor
- Weekly feedback and progress check-ins
- Real-time guidance and corrections
- Structured training checklist to track learning milestones
- Observation periods prior to independent work
- Certificate of completion detailing hours and skills acquired
- Reference letter for employment or further education
- Experience to include on professional resumes
To be eligible for completion of program and receiving Certificate of Completion, participants must successfully complete a minimum of 600 hours of internship with us. This ensures sufficient hands-on experience and mastery of the core skills outlined in the program.
Drug-free policy:Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-joining drug screening and random drug testing. Violations of this policy will lead to disciplinary action, including termination of internship. By applying for an internship with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.
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2
Trust Administrative Coordinator
33747 Saint Petersburg, Florida
Raymond James Financial, Inc.
Posted today
Job Viewed
Job Description
**Essential Duties and Responsibilities:**
+ Applies some advanced skills and procedures appropriate for the position within assigned functional area.
+ Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level.
+ Schedules, reports, and tracks information for department.
+ Collects data for preparation of various reports, budgets, and variance analyses.
+ Compiles data for reports and collates into a single report.
+ Assists in preparing, reviewing, or auditing reports.
+ Assists with more complex research and investigation. May prepare analyses of information.
+ May assist in orienting and training lower level employees.
+ Performs other duties and responsibilities as assigned.
**Knowledge of:**
+ Basic office practices, procedures and methods.
+ Basic mathematical calculations.
**Skill in:**
+ Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
+ Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
**Ability to:**
+ Build solid, effective working relationships with others.
+ Coach others in the development of their skills.
+ Execute instructions and request clarification when necessary.
+ Provide courteous, timely service when addressing customer questions and concerns.
+ Speak clearly and concisely.
+ Convey information clearly and effectively through both formal and informal documents.
+ Constructively work under stress and pressure when faced with high workloads and deadlines.
+ Applies some advanced skills and procedures appropriate for the position within assigned functional area.
+ Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level.
+ Schedules, reports, and tracks information for department.
+ Collects data for preparation of various reports, budgets, and variance analyses.
+ Compiles data for reports and collates into a single report.
+ Assists in preparing, reviewing, or auditing reports.
+ Assists with more complex research and investigation. May prepare analyses of information.
+ May assist in orienting and training lower level employees.
+ Performs other duties and responsibilities as assigned.
**Knowledge of:**
+ Basic office practices, procedures and methods.
+ Basic mathematical calculations.
**Skill in:**
+ Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
+ Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
**Ability to:**
+ Build solid, effective working relationships with others.
+ Coach others in the development of their skills.
+ Execute instructions and request clarification when necessary.
+ Provide courteous, timely service when addressing customer questions and concerns.
+ Speak clearly and concisely.
+ Convey information clearly and effectively through both formal and informal documents.
+ Constructively work under stress and pressure when faced with high workloads and deadlines.
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3
Administrative Assistant
33747 St. Petersburg, Florida
Kimley-Horn
Posted today
Job Viewed
Job Description
**Overview**
Kimley-Horn is looking for an Administrative Assistant to join our team in St Petersburg, Florida (FL)! This is an in-office position.
**Responsibilities**
+ Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
+ Assist with producing plans, project manuals, and reports
+ This can consist of copying, printing, binding, filing, and scanning documents
+ Compile meeting agendas, minutes, and other miscellaneous documents
+ Proactively manage Outlook calendars (meetings/call scheduling)
+ Book travel arrangements and manage expense reports
+ Support the office's monthly invoicing activities
+ Partner with other administrative staff firm leaders
+ Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
+ Order supplies
+ Maintain and upkeep production rooms, supply rooms, and common areas
+ Assist with event planning and coordination
+ Run occasional errands
**Qualifications**
+ 2+ years in a corporate/professional environment in an Administrative role
+ Strong verbal and written communication skills (grammar/proofreading)
+ Strong proficiency in MS Office Suite
+ Professional, organized, client-oriented, and deadline driven
+ Proven ability to maintain confidentiality
+ Able to anticipate needs and manage competing priorities
+ Positive team player with commitment to quality
+ Self-starter who can thrive in an environment where leaders often travel off site serving clients
+ Contract management and billing experience preferred
+ Graphics and PowerPoint skills preferred
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Share this job with a friend ( on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _2 days ago_ _(10/7/ :33 AM)_
**_ID_** _ _
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Admin Support Production_
Kimley-Horn is looking for an Administrative Assistant to join our team in St Petersburg, Florida (FL)! This is an in-office position.
**Responsibilities**
+ Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
+ Assist with producing plans, project manuals, and reports
+ This can consist of copying, printing, binding, filing, and scanning documents
+ Compile meeting agendas, minutes, and other miscellaneous documents
+ Proactively manage Outlook calendars (meetings/call scheduling)
+ Book travel arrangements and manage expense reports
+ Support the office's monthly invoicing activities
+ Partner with other administrative staff firm leaders
+ Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
+ Order supplies
+ Maintain and upkeep production rooms, supply rooms, and common areas
+ Assist with event planning and coordination
+ Run occasional errands
**Qualifications**
+ 2+ years in a corporate/professional environment in an Administrative role
+ Strong verbal and written communication skills (grammar/proofreading)
+ Strong proficiency in MS Office Suite
+ Professional, organized, client-oriented, and deadline driven
+ Proven ability to maintain confidentiality
+ Able to anticipate needs and manage competing priorities
+ Positive team player with commitment to quality
+ Self-starter who can thrive in an environment where leaders often travel off site serving clients
+ Contract management and billing experience preferred
+ Graphics and PowerPoint skills preferred
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Share this job with a friend ( on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _2 days ago_ _(10/7/ :33 AM)_
**_ID_** _ _
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Admin Support Production_
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4
Office Manager
34221 Palmetto, Florida
Insight Global
Posted today
Job Viewed
Job Description
Job Description
10+ years of experience as an Office Manager
Strong Excel experience
Previous experience with running Payroll, Invoicing and Accounts Receivable
Technical experience- ability to learn new systems and applications
Softskills: adaptable, flexible, wears multiple hats
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
HR duties:
Prepare and execute weekly payroll (Rotate weekly with Bookkeeper)
Participate in testing, training and implementation of new payroll system (MITER)
Build and maintain all SOP's
Manage reporting of any associate injuries or vehicle accidents
Maintain employee handbook and all other policies and procedures
Maintain reporting of any safety issues or accidents to leadership team
Admin for Hiring:
- Onboarding and terminations (Follow SOPs)
- Maintain job descriptions for all positions
- Manage new candidate searches and interview scheduling
- Maintain details of transactions with recruiting companies.
- Track credits with search firms to ensure they are used before expiration
- Order & manage background checks & drug tests
- Vacation and Sick day reporting
Manage plumbing license renewals:
- Management of various HR benefits
- Uniforms (inventory/Ordering)
- Redwing Book Vouchers
- School Registration
- Approved School OTJ Hours
Assist employees with insurance benefits and 401k enrollment
Support staff with IT projects and BreakFix isssues
Fleet & Equipment Management duties:
o Azuga
- Ensure all trackers are installed and calibrated
- Azuga Database has all trackers labeled
- Employee drivers are set up
- Reporting established, prepared and disseminated
- Vehicle Maintenance records maintained in Azuga
- Facility reward system for drivers
- Training drivers to use the tools and incentivize use of tool
o Vehicle listing: Maintain listing & perform physical inventories
- License plates, tags, insurance, oïl changes, cameras, vin #
- Asset List - Physical inventory and proper additions and dispositions in financial system
- Prepare and input journal entries related to sales, trade and dispositions of vehicles.
Service Titan
- System Coordinator (In partnership with Service Manager and CFO)
- Maintain Open Issues List
- Assist with Price Book
- Review and manage invoicing from Service Titan for our subscription.
- Assist Service with Accounts Receivables
Other tasks as assigned:
- Management of Website, LinkedIn, Facebook, Nextdoor, + other applications as defined.
- Back up to CSR - Vacations, Sick Days, busy days etc.
- Christmas Cards
- Ability to use security cameras
- Ordering of Business cards
- Manage various building functions: Keyless door entry combinations, building alarm system, Ice Maker service contract, HVAC contract, etc. Construction or Plumbing industry experience
Understands small business
10+ years of experience as an Office Manager
Strong Excel experience
Previous experience with running Payroll, Invoicing and Accounts Receivable
Technical experience- ability to learn new systems and applications
Softskills: adaptable, flexible, wears multiple hats
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
HR duties:
Prepare and execute weekly payroll (Rotate weekly with Bookkeeper)
Participate in testing, training and implementation of new payroll system (MITER)
Build and maintain all SOP's
Manage reporting of any associate injuries or vehicle accidents
Maintain employee handbook and all other policies and procedures
Maintain reporting of any safety issues or accidents to leadership team
Admin for Hiring:
- Onboarding and terminations (Follow SOPs)
- Maintain job descriptions for all positions
- Manage new candidate searches and interview scheduling
- Maintain details of transactions with recruiting companies.
- Track credits with search firms to ensure they are used before expiration
- Order & manage background checks & drug tests
- Vacation and Sick day reporting
Manage plumbing license renewals:
- Management of various HR benefits
- Uniforms (inventory/Ordering)
- Redwing Book Vouchers
- School Registration
- Approved School OTJ Hours
Assist employees with insurance benefits and 401k enrollment
Support staff with IT projects and BreakFix isssues
Fleet & Equipment Management duties:
o Azuga
- Ensure all trackers are installed and calibrated
- Azuga Database has all trackers labeled
- Employee drivers are set up
- Reporting established, prepared and disseminated
- Vehicle Maintenance records maintained in Azuga
- Facility reward system for drivers
- Training drivers to use the tools and incentivize use of tool
o Vehicle listing: Maintain listing & perform physical inventories
- License plates, tags, insurance, oïl changes, cameras, vin #
- Asset List - Physical inventory and proper additions and dispositions in financial system
- Prepare and input journal entries related to sales, trade and dispositions of vehicles.
Service Titan
- System Coordinator (In partnership with Service Manager and CFO)
- Maintain Open Issues List
- Assist with Price Book
- Review and manage invoicing from Service Titan for our subscription.
- Assist Service with Accounts Receivables
Other tasks as assigned:
- Management of Website, LinkedIn, Facebook, Nextdoor, + other applications as defined.
- Back up to CSR - Vacations, Sick Days, busy days etc.
- Christmas Cards
- Ability to use security cameras
- Ordering of Business cards
- Manage various building functions: Keyless door entry combinations, building alarm system, Ice Maker service contract, HVAC contract, etc. Construction or Plumbing industry experience
Understands small business
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5
Executive Administrative Assistant
33747 St. Petersburg, Florida
TEKsystems
Posted 1 day ago
Job Viewed
Job Description
Description
Description: · Provides the full spectrum of support to two or more SVPs within the Technology organization · Maintains confidentiality · Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries · Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements · Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor · . Assist with hoteling issues that may arise throughout the day within the executive's organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc · Submit expense reports weekly and reconcile Corporate American Express accounts of the executives · Sorts, screens, reviews and distributes incoming and outgoing email · Build strong professional relationships with colleagues within the IT Admin Team and within the firm
Skills
Administration
Top Skills Details
Administration
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in St. Petersburg,FL.
Application Deadline
This position is anticipated to close on Oct 10, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Description: · Provides the full spectrum of support to two or more SVPs within the Technology organization · Maintains confidentiality · Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries · Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements · Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor · . Assist with hoteling issues that may arise throughout the day within the executive's organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc · Submit expense reports weekly and reconcile Corporate American Express accounts of the executives · Sorts, screens, reviews and distributes incoming and outgoing email · Build strong professional relationships with colleagues within the IT Admin Team and within the firm
Skills
Administration
Top Skills Details
Administration
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in St. Petersburg,FL.
Application Deadline
This position is anticipated to close on Oct 10, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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6
Executive Assistant
33747 St. Petersburg, Florida
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for a highly skilled Executive Assistant to provide dedicated support to the President of a prominent company in St. Petersburg, Florida. In this role, you will handle a variety of critical administrative and communication tasks, ensuring seamless coordination of the President's commitments and philanthropic activities. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced, high-impact environment.
Responsibilities:
- Manage the President's complex calendar, ensuring optimal scheduling of meetings and events.
- Arrange and coordinate travel itineraries, including transportation and accommodations, for both business and personal needs.
- Organize executive meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
- Serve as the primary point of contact for high-level communications, maintaining confidentiality and attention to detail.
- Support the President's role on charitable and industry boards by preparing documentation, coordinating events, and managing related tasks.
- Draft correspondence, presentations, and reports on behalf of the President.
- Oversee the organization of files, records, and other essential documents to ensure easy accessibility.
- Anticipate the President's needs by proactively identifying and resolving potential issues before they arise.
- Collaborate with internal and external stakeholders to facilitate smooth communication and project execution.
- Handle special projects and other duties as assigned, ensuring timely and high-quality outcomes.
Requirements - Proven experience as an Executive Assistant, preferably supporting C-level executives.
- Expertise in managing complex calendars and scheduling high-level meetings.
- Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, with an attentive and approachable demeanor.
- Proficiency in travel planning, including booking and coordinating detailed itineraries.
- High level of discretion and integrity when handling sensitive information.
- Ability to work independently, anticipate needs, and proactively solve problems.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a highly skilled Executive Assistant to provide dedicated support to the President of a prominent company in St. Petersburg, Florida. In this role, you will handle a variety of critical administrative and communication tasks, ensuring seamless coordination of the President's commitments and philanthropic activities. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced, high-impact environment.
Responsibilities:
- Manage the President's complex calendar, ensuring optimal scheduling of meetings and events.
- Arrange and coordinate travel itineraries, including transportation and accommodations, for both business and personal needs.
- Organize executive meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
- Serve as the primary point of contact for high-level communications, maintaining confidentiality and attention to detail.
- Support the President's role on charitable and industry boards by preparing documentation, coordinating events, and managing related tasks.
- Draft correspondence, presentations, and reports on behalf of the President.
- Oversee the organization of files, records, and other essential documents to ensure easy accessibility.
- Anticipate the President's needs by proactively identifying and resolving potential issues before they arise.
- Collaborate with internal and external stakeholders to facilitate smooth communication and project execution.
- Handle special projects and other duties as assigned, ensuring timely and high-quality outcomes.
Requirements - Proven experience as an Executive Assistant, preferably supporting C-level executives.
- Expertise in managing complex calendars and scheduling high-level meetings.
- Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, with an attentive and approachable demeanor.
- Proficiency in travel planning, including booking and coordinating detailed itineraries.
- High level of discretion and integrity when handling sensitive information.
- Ability to work independently, anticipate needs, and proactively solve problems.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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7