361 Administrative jobs in Burbank

Administrative Assistant, Executive at Markel Corp summary:

Provides comprehensive administrative support to senior leadership and the Central Region Leadership Team by managing communications, schedules, meetings, travel, and confidential information. Ensures efficient operation of executive functions by coordinating events, preparing reports and presentations, and maintaining strong business relationships. Demonstrates discretion, problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment.

• Partner with assigned executive(s) and/or members of the Central Region's Leadership Team maintaining frequent contact with public and private agencies, and internal and external clients.
• Has responsibility for the smooth functioning of meetings and correspondences involving assigned executive(s) and/or members of the Central Region's Leadership Team.
• Manages deliverables to assigned executive(s) and/or members of the Central Region's Leadership Team and provide any necessary reporting.
• Creates and edits presentations, documents and reports for assigned executive(s) and/or the members of the Central Region's Leadership Team as required.
• Serves as first person visitors and callers speak to when contacting assigned executive(s); demonstrate poise and exceptional interpersonal skill.
• Coordinates travel arrangements for assigned executives and department, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.
• Manages expense reporting process for executives and team/department.
• Manages and maintains executive(s) Outlook Calendar to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive(s) of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the executive to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the executive's effectiveness and time.
• Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs.
• Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.
• Reviews and edits materials prepared by executive and, when appropriate, recommends/makes revisions or changes in format and content. Maintains confidentiality of any communication/information received into assigned executive(s) office (i.e., electronic, paper, verbal, etc.).
• Stays current and knowledgeable of business operations in order to escalate inquiries to the appropriate representative for resolution. May collaborate with Workplace Resources to ensure department building issues/needs are reported immediately and resolved or partner with HR on issues such as staffing, associate changes, setting up interviews, etc.
• Other duties as assigned by executive(s) and/or member of the Central Region's Leadership Team.

• Bachelor's degree preferred.
• Incumbent should have completed 5+ years in an administrative assistant role.
• Strong skills with Microsoft Office Suite (Excel, Word, PPT).
• Excellent written, verbal and interpersonal communication skills with sensitivity to confidentiality.
• Ability to prioritize work to meet deadlines.
• Able to prioritize multiple tasks with strong time management skills.
• Ability to gather and summarize information for reporting purposes.
• Build and maintain good business relationships with administrative staff and executives across the organizations.

• We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life.

• All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.

• We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.

• All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings.

• All legitimate communications with Markel recruiters will come from Markel.com email addresses.

Keywords:

administrative support, executive assistant, calendar management, travel coordination, confidentiality, meeting coordination, report preparation, Microsoft Office, time management, business communication

Teamcenter Systems Administrator (Onsite) at Smiths Group summary:

The Teamcenter Systems Administrator is responsible for the day-to-day administration, maintenance, and support of the Teamcenter PLM system, ensuring system stability and performance. This role involves system configuration, user management, data quality assurance, troubleshooting, and integration with enterprise applications. The Administrator collaborates with engineering, manufacturing, IT teams, and external consultants to optimize PLM workflows and support company-wide productivity improvements.

• System Administration
  • Install, configure, and maintain Teamcenter PLM software and related components.
  • Perform system upgrades, patches, and hotfixes.
  • Monitor system performance, identify and resolve bottlenecks.
  • Manage system backups and recovery procedures.
  • Ensure system security and data integrity.
• User Administration
  • Create and manage user accounts and access permissions.
  • Provide user training and support on Teamcenter functionalities.
  • Troubleshoot user issues and provide timely resolutions.
• Data Management
  • Manage data migration and synchronization processes.
  • Implement data cleansing and archiving strategies.
  • Ensure data quality and consistency within the system.
• Customization & Enhancement
  • Analyze business processes and recommend improvements to Teamcenter workflows.
  • Customize Teamcenter to meet business requirements.
  • Design, test, and deploy new features and functionalities.
  • Collaborate with stakeholders to optimize system utilization and efficiency.
• Integration & Support
  • Integrate Teamcenter with other enterprise applications (e.g., ERP, CAD tools).
  • Provide technical support and resolve end-user issues.
  • Develop and maintain system workflows and processes.
• Training & Documentation
  • Create and maintain system documentation, guidelines, and training materials.
  • Conduct user training and onboarding sessions.
  • Monitor system usage and ensure adherence to best practices.
• Troubleshooting
  • Diagnose and resolve system errors and performance issues.
  • Investigate and resolve data integrity issues.
  • Provide technical support to users as needed.
• Collaboration
  • Liaise with Siemens support or external consultants for advanced troubleshooting.
  • Collaborate with IT and other departments to align PLM strategy with company goals.
• Project Support
  • Participate in PLM-related projects, such as system implementations and upgrades.
  • Provide technical expertise and support for PLM initiatives.
  • Keep abreast of the latest Teamcenter releases and best practices.
  • Attend relevant training courses and conferences to enhance skills.

• 5+ years of experience as a Teamcenter Systems Administrator required.
• Bachelor's degree in Computer Science, Engineering, or a related field.
• Strong understanding of Teamcenter architecture , data model, and administration tools.
• Experience with Teamcenter Active Workspace, Teamcenter Visualization, and other Teamcenter modules.
• Familiarity with Teamcenter CAD integrations including Solid Edge & NX.
• Knowledge of Export/Import using PLMXML, IPS Data Upload.
• Proficiency in SQL and scripting languages (e.g., Python, Perl).
• Excellent troubleshooting and problem-solving skills.
• Must be a U.S. citizen due to access to controlled documents, as stipulated by regulatory guidelines.

Keywords:

Teamcenter, PLM administration, system configuration, user management, data management, troubleshooting, system integration, software upgrades, technical support, process optimization

Executive Assistant - Kaufman Hall Consulting at SG2 Heatlh Care Intelligence summary:

The Executive Assistant supports senior leaders within the Kaufman Hall Consulting business unit by managing complex schedules, coordinating meetings, travel, and communications to maximize executive efficiency. This role requires strong organizational, project management, and interpersonal skills to handle confidential assignments, facilitate team initiatives, and foster positive internal and external relationships. The position emphasizes proactive problem-solving, professional growth, and alignment with Vizient's core values in a fast-paced, hybrid work environment.

• Calendar and Schedule Management: Proactively manage the day-to-day activities of the Executives, by resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
• Advanced Planning, Preparations & Research: Anticipate pre-meeting needs by conducting research and preparing materials to support the executive's preparation. This includes coordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials. Assist in managing action items for the Executives and independently conduct follow-ups to ensure timely completion of tasks where needed.
• Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams or Zoom. Seek out context to assimilate information and provide strategic support.
• Travel Arrangements & Expense Reporting: Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient's travel policies. Prepare, reconcile, and submit expense reports in a timely fashion, for the Executives and their leadership team to align with Vizient's expense policies.
• Communications, Correspondence Materials: Proactively assist executives with materials such as preparing, composing, and/or editing documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials. Manage communications with third parties regarding scheduling needs and expectations.
• Meeting Facilitation: Collaborate with team leaders to plan, participate, and facilitate leadership and team meetings, including preparing materials, and agendas, taking notes, and following up on action items based on Executives' requirements.
• Efficiency Enhancement: Optimize day-to-day operations for Executives and self, seeking to increase efficiency and organization. Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the team leaders' priorities and initiatives.
• Employee Engagement: Support leadership in coordinating employee engagement activities within the department and the enterprise Administrative Services team. Partner with Business Unit Administrative Managers on onboarding activities for the team.
• Customer Relations: Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives. Serve as liaison for other teams; resolve basic inquiries regarding department policies and activities. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across the Enterprise.
• Other / Special Projects: Provide project-based support to assigned Business Unit or area by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.

• Relevant degree preferred.
• 5 or more years of relevant experience in a corporate environment as a senior administrative support role required.
• Experience working with employee resource groups and/or community engagement programs preferred.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Proficiency in Microsoft Program Suite. Workday and Concur, are a plus.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self-direction and results driven.
• Willingness to travel.
• The ideal candidate will join us in a hybrid workplace model (3 days in office) at our office in Chicago, IL.

Keywords:

executive assistant, schedule management, travel coordination, meeting facilitation, project management, confidential support, communication skills, employee engagement, administrative support, professional development

Administrative/CEO Physician at ChenMed summary:

The Associate Market Clinical Director leads and manages Clinical Directors across multiple centers, overseeing performance, growth, and culture within their assigned market. They balance leadership duties with direct patient care as a Primary Care Physician, ensuring clinical outcomes meet organizational standards. This role requires entrepreneurial spirit, strong work ethic, and the ability to inspire and engage both clinical and operational teams.

We re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?

We re different than most primary care providers. We re rapidly expanding and we need great people to join our team.

Keywords:

Primary Care Physician, Clinical Director, Healthcare Leadership, Patient Care, Medical Management, Market Performance, Clinical Outcomes, Team Engagement, P&L Management, Healthcare Operations