33 Administrative jobs in Fruitland

Receptionist

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Bilingual skills required

• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable.
• Assist HR with clerical duties: payroll, attendance, reporting and employee events
• Greets and directs visitors to the company.
• Takes and retrieves messages for various personnel.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Receives, sorts and forwards incoming mail. Maintains and routes publications.
• Coordinates the pick-up and delivery of express mail services and trucks. (FedEx, UPS, etc.)
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Promotes, adheres, and is responsible for Food Safety and Quality.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Maintains safe and clean working environment by complying with procedures, rules, and regulations.
• Contributes to team effort by accomplishing related results as needed.

• Bilingual skills required (English and Spanish)
• Ability to apply understanding to carry out instructions furnished in written, oral or diagram form.
• High school diploma or equivalent.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude.

• Managing complex calendars, scheduling meetings, and coordinating appointments for executives.
• Arranging domestic and international travel, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Coordinating and preparing for board meetings, executive meetings, and other high-level engagements, including room bookings, catering, and material distribution.
• Managing expense reports and processing invoices.
• Maintaining organized filing systems, both physical and digital.
• Acting as a primary point of contact for internal and external stakeholders.
• Conducting research and preparing background materials for meetings and projects.
• Handling confidential and sensitive information with discretion and professionalism.
• Assisting with special projects as needed.

• Manage and maintain complex, dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Organize and plan high-level meetings, conferences, and events, including logistics, agendas, and materials.
• Screen and prioritize incoming communications, acting as a primary point of contact for internal and external stakeholders.
• Conduct research, compile data, and prepare summaries for various projects and initiatives.
• Manage expense reports and reconcile corporate credit cards.
• Handle confidential information with discretion and professionalism.
• Anticipate needs and proactively address potential issues to ensure executive efficiency.
• Maintain organized filing systems, both digital and physical.
• Liaise with other departments and external contacts to facilitate communication and workflow.
• Provide general administrative support, including managing supplies and office upkeep.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom, Google Workspace).
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of discretion and ability to handle sensitive information.
• Proactive approach to problem-solving and ability to work with minimal supervision.
• Adaptability and flexibility to manage changing priorities.
• Attention to detail and a commitment to accuracy.

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, managing itineraries and expense reports.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper and liaison for the executives.
• Organize and prepare materials for meetings, including agendas, background documents, and presentations, and take minutes as needed.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Assist with the planning and execution of special projects and events as required.
• Manage office supplies, equipment, and vendor relationships.
• Conduct research on various topics as directed by executives.
• Provide general administrative support, including filing, copying, and data entry.
• Anticipate the needs of the executives and proactively offer solutions.

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role, with at least 4 years of experience.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with internal and external stakeholders.
• High degree of professionalism, discretion, and confidentiality.
• Ability to multitask, prioritize, and adapt to changing demands in a fast-paced environment.
• Experience in event planning or project coordination is a plus.
• Associate's or Bachelor's degree in Business Administration or a related field preferred.

• Manage and maintain complex executive calendars, scheduling meetings and appointments with precision.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Filter and prioritize incoming communications, ensuring critical matters receive timely attention.
• Act as a liaison between executives and internal departments, external clients, and partners.
• Organize and manage executive events, conferences, and offsite meetings.
• Process expense reports and manage budget-related administrative tasks.
• Maintain organized filing systems, both physical and digital, ensuring confidentiality.
• Conduct research and compile data for various projects and reports.
• Provide general administrative support as needed, including answering phones and managing mail.

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Bachelor's degree preferred.

• Oversee daily administrative operations, ensuring efficiency and organization.
• Manage office facilities, including space planning, maintenance, and supplies.
• Support executive leadership with scheduling, correspondence, and travel arrangements.
• Develop and implement administrative policies and procedures.
• Manage vendor relationships and negotiate contracts for office services.
• Oversee budget for administrative expenses and track spending.
• Coordinate company events, meetings, and employee engagement activities.
• Ensure compliance with health and safety regulations in the workplace.
• Onboard new administrative staff and provide training and guidance.
• Maintain organized filing systems, both physical and digital.
• Act as a liaison between employees and management for administrative matters.
• Implement and manage office technology and communication systems.
• Assist with HR administrative tasks as needed, such as record-keeping.
• Proactively identify and resolve operational issues.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in office management, administration, or operations.
• Proven experience in a senior administrative or operations management role.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, interpersonal, and problem-solving skills.
• Proficiency in Microsoft Office Suite and experience with administrative software.
• Ability to work effectively in a hybrid environment, balancing remote and in-office responsibilities.
• Experience with budget management and vendor negotiation.
• Proactive and detail-oriented with a commitment to accuracy.
• Ability to handle confidential information with discretion.

• Manage and maintain executive calendars, scheduling appointments and meetings efficiently.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Manage expense reports and process invoices accurately and in a timely manner.
• Maintain confidential files and records with a high degree of discretion.
• Conduct research and compile data for various projects as requested.
• Serve as a primary point of contact for internal and external stakeholders.
• Anticipate the needs of executives and proactively address potential issues.

• High school diploma or equivalent; Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 3-5 years of experience as an Executive Administrative Assistant, preferably supporting senior management.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and judgment.
• Experience with calendar management and travel coordination.
• Ability to work independently with minimal supervision.
• Familiarity with office management systems and procedures.
• Proactive problem-solving skills and a positive attitude.