136 Administrative jobs in Gladstone

Health Advocates Network - Nursing is seeking a travel nurse RN Administrative for a travel nursing job in Albany, Oregon.

• Specialty: Administrative
• Discipline: RN
• Start Date: ASAP
• Duration: 13 weeks
• 40 hours per week
• Shift: 8 hours, days
• Employment Type: Travel

HANStaff Job ID # . Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: RN - Admin

Health Advocates Network was founded on the basis of a shared aspiration, to improve the way healthcare staffing is done. We are a company established and led by nurses. Our flexible approach enables us to develop solutions customized to your specific needs. From short- and long-term travel contracts to local and per diem assignments and more, we are here to get you to your next adventure! By solving challenges, providing the best placements, and advocating for you, we stand to help you thrive and pave the path forward in your career. Click on the videos below to learn more about our values!

We are hiring to fill one vacancy. The vacancy filled is in the Admin Assistant job series in the Public Works Department. Depending on the knowledge, skills, abilities, and experience of the candidate selected, the position filled may be Admin I, II, or III. This is why there is such a range for the starting salary. When applying, you do not need to specify the position you are applying for.

Benefits:

• Starting Salary Between: 
  • Admin I: $20.78/hr.-$1.99/hr. - Max Pay: 29.69
  • Admin II: 21.52/hr.- 23.41/hr. - Max Pay: 31.98
  • Admin III: 21.70/hr.- 24.55/hr. - Max Pay: 33.13
• Additional benefits:
  • 100% paid premiums for medical, dental, and vision for eligible employees and  dependents
  • $ ,500 or 4,000 per year paid into a Health Savings Account for eligible employees
  • Generous paid holiday, vacation, and sick leave; 12 holidays, 96 hours of vacation, and 96 hours of sick leave per year
  • Eligibility for Public Employees' Retirement System (PERS) in Oregon
  • Qualification for the Public Service Loan Forgiveness Program
• To review more about our compensation and benefits, please see:

Recruitment Timeline:

• Application Deadline: see the above application close date
• Review Applications: Approximately one week from close date
• Interviews and Selection Process: Estimated to take 2-3 weeks
  • We conduct two rounds of interviews - first a panel interview with staff, and second is one-on-one interview with the Department Director
• The top applicant receives a conditional offer and moves into the background phase: Offer made within 1 week of Director interview
  • Post conditional offer, the candidate will need to pass the background verification/reference check

How to Apply:

• Complete this application by the deadline above.

The Opportunity

The Public Works department is dedicated to professionally maintaining and improving the current infrastructure of water, sewer, storm, street, airport and park services, to the highest possible standards for our community. We will continually look ahead to plan for and provide services that will allow the City of Florence to meet its future goals.

This is an opportunity to provide direct service to our community members and to the Department. This position makes an impact within our organization by performing a variety of clerical and administrative support services, as discussed below. 

Come join us in helping to make the City of Florence the Premier Community on the Coast!

The Role

A successful candidate will be self-motivated, proactive, and able to manage multiple and diverse responsibilities. The candidate should also be comfortable processing purchase requests, reconciling credit card transactions, and maintaining accurate records. They must also have exceptional customer service skills and have a strong understanding of current office technology, including converting and compiling various document types, and learning and utilizing cloud-based systems. The candidate must also be confident in taking charge of various forms of communication in person, over the phone, and in writing.

If you are someone who thrives in a fast-paced environment where collaboration is key and wants to make a positive impact, then this is a great role for you.

Specific responsibilities include, but are not limited to, the following:

1. Process purchase requests, reconcile credit card transactions, and maintain accurate financial records related to departmental expenditures. This is one of the most important functions this role performs. There are account codes, project codes, numerous invoices/receipts that need to be tracked, and it all has to be accurately accounted for in the various financial systems. Accuracy and an ability to decipher where to bill a purchase and why are key.

2. Serve as the front counter and initial point of contact for Public Works customer service. This includes greeting customers and visitors, directing them to the appropriate area, and answering and routing incoming calls related to utilities, permits, and public infrastructure services, and ensuring that the customer's questions are resolved.

3. Read and interpret basic Public Works-related materials such as maintenance reports, utility service documents, and city codes. Training will be provided; however, the ability to read through materials and locate answers to questions is essential.

4. Take the lead on correspondence by managing the department inbox, responding to inquiries, and routing messages internally as needed.

5. Take the lead on scheduling for the Public Works Director and departmental staff. This includes coordinating meetings, ensuring staff are where they need to be, and protecting designated in-office focus time.

6. Perform routine clerical and administrative work for the Public Works Department. This includes drafting clear communication for public notices, corresponding with individuals within key timeframes and deadlines, compiling meeting agendas, attachments, and minutes, and ensuring all communication is properly received and directed.

7. Provide excellent internal and external customer service by being knowledgeable and able to answer questions from staff, contractors, or the public about City services, projects, and schedules.

8. Set up and operate technology during meetings, which may occasionally include after-hours work once or twice a month. The candidate should be comfortable operating Zoom meetings, working on PowerPoint or slideshow presentations, and preparing agendas and minutes, along with other related tasks.

9. Be accurate, detail-oriented, and able to take specific direction well while maintaining organized and thorough records for departmental activities and projects.

click here  for a full job description including working conditions, physical requirements, and tools used (note, this posting is for the Public Works assignment).

What qualifications to bring with you

1. Admin Assistant I
   1. High school diploma or equivalent; and
   2. One year of experience and training that demonstrate an ability to perform this position
2. Knowledge of basic customer service
3. Skills in communication, time management, and in using current office technology 
4. Ability to work independently, maintain confidentiality, and follow specific procedures the same way every time

Nice-to-have qualifications

1. Knowledge of or experience in local government or planning
2. A higher level of education that what is listed above

Our Hiring Process

• After you apply for the position, if you are one of the best qualified applicants (determined by our review of the materials you submitted with your application (application, resume, and cover letter) and your demonstrated knowledge, skills, and abilities), prepare to discuss your background, goals, and motivations. We will reach out to schedule an interview. If you are not selected after this stage, we will let you know you were not selected. If this is you, keep an eye on our open roles for the next opportunity that might be a match.

• The top scoring applicants (after applying any Veteran’s Preference (see below)) from this initial interview round will be asked to conduct the Department Head interview.

• The Department Head interview is typically the final stage of the process and your chance to leave an impression through your enthusiasm, preparation, abilities, and resume. After this interview, the Department Head and the City Manager will meet to discuss the candidates and the City Manager will make the final decision based on the Department Manager’s recommendation. Human Resources will reach out to all applicants and confirm their status in the application process. The top candidate will receive a conditional offer that specifies what background procedures will be conducted (depends upon position).

• Applicants not selected may be placed on an eligibility list for the Department to use in the 6 months following the close of the recruitment. Applicants will be notified if they are placed on the eligibility list. This list will allow the Department to pick up with the candidates where they left off in the recruitment should another vacancy for the same position become available. The eligibility list may be closed at any time by the sole discretion of the Department Head.

Our Hiring Policies

• We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, in accordance with applicable federal, state, and local law. You can view our EEO Policy here:  
• The City is committed to providing reasonable accommodations to applicants if needed during the interview process. To request an accommodation, please email . You can view our ADA policy here:
• The City adheres to Veteran’s Preference laws and practices. If you qualify for and wish to claim Veteran’s preference, you must assert your Veteran’s Preference on the application and supply the required documentation by the closing date and time of the application. You can view information about what is required/qualifying here:  

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Each day, you know what needs to be done to help patients at LMG Clinics get the care they need. With your strong organizational and administrative skills, you coordinate the daily schedule, focusing on health maintenance as well as patients with serious or chronic health problems. Your ability to assess patient needs helps our medical staff to diagnose, coordinate treatments, provide a continuum of care and enhance patient well-being. You’re a team player on whom the medical staff and clinic patients rely. In short, you represent the Legacy mission of making life better for others.

This is a remote position – incumbents, who reside in Oregon or Washington only , may work at home, on the road or in a satellite location for all or part of their workweek. There may be occasional situations that require work to be performed on-site at an assigned Legacy Health location. Must have access to a reliable broadband internet connection to connect to Legacy’s VPN.

All new hires are required to come to a designated Legacy Health office location in Portland, Oregon prior to their start date for a new hire health assessment and to complete new hire paperwork. This position may require initial training and orientation to be site-based, before transitioning to the remote schedule.

Serve as an effective communication link between patient and clinic staff by gathering information from patients.

Independently and proactively identify patients in the practice by running panel reports for specific diagnosis and preventive care needs.

Communicates with patient directly to discuss preventative care needs and refers patients with medical concerns to appropriate clinical staff.

Serve as a medical home quality improvement team member; assist with improvement of workflows through PDSA Cycles and measurement of quality indicators.

Review provider schedules and patient charts to assist the care team in coordinating care for visits and identifying preventive healthcare needs.

Evaluate and analyze patient records, based on Primary Care patient standards, for patients who need: preventive services, diagnostics, and follow up.

Schedule patients for preventive care needs.

Participate in team huddles and evaluation of team data for proactive panel management.

Work with clinic team on developing standards, implementation, and maintenance of programs in chronic disease management for patients.

Additional clerical duties as assigned.

Education:

At least 2 years relevant experience in a healthcare setting, outpatient and care and service of patients with chronic disease preferred. High School graduate and some college preferred.

Experience :

Prior experience in a clinical setting such as MA, Unit Secretary, or clerical experience in a clinical setting

Effective communication and active listening skills

Knowledge of basic medical terminology

Clinical understanding of patient diagnosis and potential treatment orders preferred in specialty clinics

Philosophy and values consistent with a patient centered care model

Ability to work effectively in a team as well as independently and proactively

Good organizational and time management skills

Demonstrate effective interpersonal relationship and customer service skills

Demonstrated problem solving skills in a complex environment

Demonstrated proficiency working in an electronic medical record system, Microsoft Outlook, Word, and Excel

LEGACY’S VALUES IN ACTION:

Follows guidelines set forth in Legacy’s Values in Action.

Equal Opportunity Employer/Vet/Disabled

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The Legacy mission is about making lives better for others. Every member of our team – from clinical to clerical team – embodies that mission. If you believe that your clerical and communication skills can be a vital component of the Legacy mission, you may be perfect for our team.

This role provides complex and diversified clerical and office support that requires advanced administrative skills and knowledge. Duties will vary depending on working environment (clinical vs. nonclinical). Responsibilities may include typing, transcription, file management, scheduling procedures and/or meetings, physician billing, ordering supplies and operation of office equipment. Work is generally performed independently requiring judgment and problem-solving skills under limited supervision. May assist with orientation of new personnel. May register patients in absence of or as backup to Admitting. May act as a resource person for employees regarding staffing and payroll issues.

Office Assistant for Outpatient Cardiopulmonary Rehab program. Performs patient scheduling and insurance authorization tasks.

PRIMARY ADMINISTRATIVE SUPPORT :

Report generation, file management, operation of office equipment.

Produces, organizes and distributes correspondence and reports according to department and operating unit needs.

Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology when necessary, from notes or dictation.

Composes routine correspondence and reports under general department guidelines.

Edits documents for grammar, punctuation, etc. Responsible for file management. Maintains department records, files and logs in a complete, current and accessible manner. Respond to requests for records and locates previous medical records as needed.

Files, retrieves, reviews, responds to and distributes documents and/or correspondence that may be complex and time-sensitive.

Operates standard office equipment such as personal computer, facsimile, copier, postage machine and multi-line telephone.

Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendar and project management software.

ALTERNATIVE ADMINISTRATIVE SUPPORT :

May assist with ordering, L-timekeeping, billing and data collection as appropriate.

May be assigned to analyze departmental data usually from a single source using routine data gathering and analytical procedures.

May perform medical transcription.

May order supplies for department.

May monitor and audit department budget.

May prepare monthly billing and input patient charges into the system.

May reconcile daily books.

May participate in department CQI activities, data collection and typing of reports as requested.

May serve as L-time timekeeper. Handles any problems with staff paychecks by contacting the appropriate party (Payroll, Human Resources, etc.). Works with confidential information.

COORDINATION :

Coordinates workflow for the department. May include independently scheduling meetings and/or procedures.

Creates schedule types and work patterns as needed. Loads varying data into system about personnel, budget and staff coverage.

Coordinates the workflow of clerical support personnel.

Coordinates department activities within the limited scope of the position.

Organizes and schedules meetings within the department or with other medical staff and contracted vendors or between physicians and other departments.

Reports, files, logs and schedules information accurately and completely.

May be responsible to maintain calendars, make appointments and meeting arrangements for departmental staff or manager.

May make routine travel arrangements for departmental professional staff and manager.

Attends and reports on meetings in the functional work area.

Recommends department procedures and any changes to management.

Works with other departments as needed, and notifies appropriate parties of their assigned cases, changes in their schedules, etc.

Enters into the computer system any pertinent information needed for the procedure. Independently enters data as needed; may include daily patient/procedure data.

JOB KNOWLEDGE/JOB SKILLS

Technical, management and/or physician support is provided skillfully to maintain efficient and reliable workflow.

Maintains knowledge of department procedures.

Facilitates communication between department members and with other customers to help meet management's objectives.

Independently initiates required reports. Maintains confidentiality.

Anticipates the need to enhance skills and develops innovative responses to changes in the working environment.

Takes the initiative to maintain and improve job skills.

Performs all assigned duties accurately and effectively.

PRIORITIZATION OF WORK

Organizes and prioritizes daily workload and manages time to maximize efficiency.

Anticipates critical workload times and high volume periods.

Organizes time to deal with peak volume periods efficiently.

Handles multiple tasks simultaneously in a confident and proficient manner.

PROFESSIONAL BEHAVIOR:

Maintain the respect and confidence of others, including physicians, customers, patients and coworkers, by exhibiting professional appearance, proper conduct, punctual attendance, dependability and a positive attitude.

EDUCATION:

High school diploma or equivalent.

EXPERIENCE:

Three years in an administrative support role requiring judgment and performance of a wide range of secretarial and/or administrative functions. Knowledge of Microsoft Office Products including Word, Excel and Outlook required.  Hospital or healthcare experience preferred.

SKILLS:

Keyboard skills and ability to navigate electronic systems applicable to job functions.

Budget skills and the ability to organize and work independently.

May require ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation.

Ability to compose routine correspondence and reports.

Ability to edit documents for grammar, punctuation, etc.

Knowledge of departmental policies and procedures.

Time management and organizational skills.

Ability to withstand varying job pressures and effectively prioritize related tasks. Demonstrated interpersonal and effective communication skills that promote cooperation and teamwork.

Ability to work with credibility and effectiveness with medical and administrative staff. Knowledge of payroll and personnel policies and procedures.

Ability to work in a fast-paced environment.

Ability to work with confidential information.

May require demonstrated sixty words per minute keyboarding skill.

LEGACY’S VALUES IN ACTION:

Follows guidelines set forth in Legacy’s Values in Action

Equal Opportunity Employer/Vet/Disabled

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POWER YOUR GREATNESS

PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability inclusion & belonging

General Purpose

Provide advice, counsel and leadership to the net power cost group and makes and presents recommendations to management and client organizations regarding net power cost filings and cost modeling. Gather, analyze and interpret data for trends, forecasts and modeling. Develops and implements new strategies, programs, and/or processes in response to changing internal and external conditions.

Responsibilities of this position include the following:

• Develop regulatory filings, including testimony, exhibits and supporting documentation.
• Prepare and defend net power cost regulatory filings, including general rate cases, transition adjustment mechanisms, power cost adjustment mechanisms, and avoided cost filings,
• Prepare and analyze production cost model simulations utilizing the company’s GRID model.
• Responsible for Aurora model maintenance, including maintaining current resource attributes and updating data series inputs.
• Analyze the impact of changes to modeling inputs and support changes to department management.
• Coordinate with other company departments to ensure consistent practices for production cost modeling.
• Research relevant data, evaluate complex situations, develop creative alternatives, provide recommendations to management, and negotiate and influence outcomes.
• Assist in representing and supporting the company’s net power cost initiatives to regulators and/or their staffs, key community and customer groups, and other company departments.
• Interface and work with state regulatory commissions regarding appropriate application of company and commission administrative rules.
• Prepare final responses to discovery requests.
• Interpret rules and regulations to internal and external parties.
• Identify prospective and pending policy issues affecting the company’s business units.
• Provide regular reports on pending and anticipated activities to supervisors.

Requirements for this position include the following:

• Bachelor’s Degree in Accounting, Finance, Economics, Engineering or a related field; or the equivalent combination of education and experience.
• A minimum of seven years of experience in revenue requirement preparation, net power cost simulation modeling, cost of service analysis, pricing analysis or related analytical experience.
• Requires a complete understanding of the company’s resource system including transmission systems and constraints, thermal resources, reserve requirements, resource availability determination, resource commitment logic and dispatch, fuel costs, portfolio of complex wholesale sales and purchase contracts, risk management and mitigation.
• Ability to independently perform analysis and prepare regulatory filings.
• Strong leadership skills and the ability to work with all levels of an organization including people with different styles and backgrounds; ability to work both independently and as a member of a team.
• Project management skills including project leadership, task identification, and scheduling.
• Communication and interpersonal skills involving the ability to establish trust, maintain confidence, and understand social behavior and interactions.
• Ability to listen and communicate effectively through oral and written means.
• Proficient with the use of personal computers to gather, analyze, and summarize data.
• Knowledge of research, analysis, and consulting techniques, company policies, procedures, practices, and applicable federal, state, and local governmental laws and regulations

Preferences

• Advanced degree in related field.

Additional Information

Req Id:
Company Code: PACIFICORP
Primary Location: PORTLAND
Department: CFO
Schedule: FT
Personnel Subarea: Exempt
Hiring Range: $103,800 - $134,200
This position is eligible for an annual discretionary performance incentive bonus of up to 15.00% of salary.

Benefits: Health care, retirement, paid time off, tuition assistance, paid short-term and long-term disability, paid bereavement leave. For more information, please visit:

Employees must be able to perform the essential functions of the position with or without an accommodation.

PacifiCorp is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, medical condition, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.

Unless otherwise required by law, all offers of employment are contingent upon the successful completion of a background check and drug screening including for marijuana. While marijuana is legal in several states, including Oregon, a positive test for positions in Oregon may disqualify a candidate. The company complies with the laws of Washington and California and only obtains and considers positive tests for marijuana in safety-sensitive positions or those covered by U.S. Department of Transportation regulations.

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24 Seven is partnering with a global sportwear client based in Portland, Oregon to help them find an Executive Assistant for this onsite position working 5 days a week in-office. This is a full-time, 12 month contract with likelihood to extend or turn into a full-time opportunity. While on contract, you'd be eligible for benefits including medical, dental, vision, sick time, and more.

Ideal Candidate: will have at least 2–4 years of experience supporting senior leaders, strong Microsoft Office skills, and a service-oriented approach to engaging stakeholders.

Role Overview:

Provide a high level of administrative and operational support to VP Brand Marketing Communications, VP DTC Marketing and VP Sports Marketing as well as their teams to ensure efficient management and running of the function on a day-to-day level.

Key Responsibilities:

ADMINISTRATIVE:

• Be the face of the VPs to the broader employee base managing meetings, prioritizing their time, ensuring they are aware of any abrupt changes, upcoming deadlines, and when actions or decisions are needed from them
• Manage calendars (set meeting cadence around recurring and ad hoc meetings, manage calendar requests, manage ability of senior leader to have time to work and time to meet)
• Become familiar with leaders’ priorities and KPIs to fully understand which meetings are urgent and of high importance
• Ensure leaders are aware of and prepared for upcoming initiatives by staying on top of deadlines and planning ahead (ex. Performance Standard Reviews, TLU, Calibration)
• Coordinate and execute all travel arrangements and expense reports
• Support SVP EA on larger team meetings and events
• Manage distribution lists and communication groups

OPERATIONAL:

• Partner with SVP EA on meeting support (if athletes, sports teams or agencies are visiting, do we have rooms, product, food, transport etc.)
• Support scheduling broader meeting cadence at direction of the VPs (how often do full teams need to meet, agendas, materials needed)
• Provide ad hoc support to Brand Experience team for key internal events
• Help with IT issues, ordering of supplies, coordination with facilities or other EAs

Key Relationships:

• EA staff for Leadership Team
• Head Office / Project Management
• Brand Experience Team

Qualifications:

• At least 2 to 4 years of experience supporting senior leaders
• Excellent knowledge of Microsoft Office
• High level of service orientation in dealing with internal and external stakeholders/customers
• Project management experience preferred
• Excellent SAP/Concur knowledge preferred
• Excellent PC software skills

Brighton Hospice is seeking volunteers to help with administrative tasks such as assembling patient intake packets, making patient follow up calls, coordinating special projects and other duties as assigned.

This is a great opportunity for those interested in exploring a career in healthcare or medical office administration. The hours are flexible. Must be 18 years old.

For more information please contact: Alex Angel, Volunteer Coordinator, at