30 Administrative jobs in Glenwood

We are seeking for a transcriptionist is responsible for providing administrative support to the clinical staff. Their duties include typing up reports, clinic letters and information for patients, transcribing notes from Doctors and Consultants and working closely with Service Managers and other administrative staff to ensure that patients and staff get the information they need in a timely manner.

Medical Audio Typists work closely with a range of people from dealing directly with patients to liaising with other administrators to ensure that all notes are accurate. Their duties typically include:

• Using the patient database to enter and retrieve information about patients and their care
• Typing patient appointment letters and ensuring that all relevant information is included
• Typing reports from Physicians and Consultants and distributing them to all recipients
• Checking test results and ensuring that all diagnostic data is recorded accurately
• Assisting with diary management, setting appointments and coordinating diaries
• Liaising with Doctors to ensure that all information is correct and complete
• Working with other Administrators to complete large transcription projects
• Providing other administrative support such as sorting mail, filing and answering phones
• Maintaining a clean and professional working environment

• Accurately input alphanumeric data from paper or electronic sources into databases, spreadsheets, or CRMs laurel-writes.com+11resources.workable.com+11upwork.com+11business.linkedin.comreddit.com.
• Verify entries by comparing against source documents and correct discrepanciesbusiness.linkedin.com+2resources.workable.com+2allremote.jobs+2.
• Update and maintain existing records; sort and archive documents for efficient retrievallhh.com+2resources.workable.com+2upwork.com+2.
• Conduct routine audits and data clean‑up, generating standard or ad‑hoc reports4cornerresources.com+3expertia.ai+3reddit.com+3.
• Collaborate with teams to streamline processes and resolve data issuesreddit.com+4business.linkedin.com+4reddit.com+4.
• Perform regular backups to preserve data integrity .Accurately transfer data from paper or electronic sources (forms, invoices, reports) into company databases, CRM systems, spreadsheets, or other platformsresumedesign.ai+15resources.workable.com+15spotlightdata.co+15upwork.com+1geeksforgeeks.org+1.
• Verify and validate data by cross-checking against source documents to identify errors or discrepanciesupwork.com+2resources.workable.com+2business.linkedin.com+2.
• Update , maintain, and organize existing records , flagging or correcting inaccuraciesreddit.com+3lhh.com+3reddit.com+3.
• Perform regular data audits , clean and format data, and generate standard or ad-hoc reports as neededspotlightdata.co+1reddit.com+1.
• Create, maintain, and backup electronic and physical files; scan, index, and archive documents to maintain comprehensive records .
• Collaborate with team members, data managers, and other departments to resolve data issues and improve processesresumedesign.ai+3spotlightdata.co+3business.linkedin.com+3.
• Ensure data privacy and security, adhering to relevant policies and confidentiality protocolsbusiness.linkedin.com+6reddit.com+6reddit.com+6.
• Assist with office support tasks like filing, responding to data requests, restocking supplies, and supporting system updates

• Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
• Receive visitors, field phone calls, questions and other inquiries from witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of witnesses.
• Confer with AUSA concerning witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Prior to witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Meet with witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for witness reimbursement documents.
• Prepare and submit documentation for witness reimbursement, i.e. witness vouchers and other required documentation for witnesses. Furnish requested information concerning pending and completed witness vouchers. Gather required documentation and reconcile Government Travel Accounts,
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to witness laws and regulations.
• Perform general office procedures, including, but not limited to: establish and maintain a variety of files, documents and databases; assemble documents and other information for file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical management related duties as required/assigned.

• Must have 2 to 3 years experiance in Legal Administration.
• Must have 2 to 3 years experiance in Fact Witness Management.
• Must successfully pass a Federal Background Check.