199 Administrative jobs in Malden

HonorVet Technologies is seeking a travel nurse RN Administrative Supervisor for a travel nursing job in Beverly, Massachusetts.

• Specialty: Administrative
• Discipline: RN
• Start Date: 10/20/2025
• Duration: 13 weeks
• 40 hours per week
• Shift: 12 hours, rotating
• Employment Type: Travel

Job Title: Nurse Supervisor 

Shifts:

• Three 12-hour shifts (7:00 PM – 7:00 AM) with rotating weekends
• Three 4-hour shifts (3:00 PM – 7:00 PM)

The Nursing Supervisor provides clinical and administrative support to nursing staff in the absence of the Nurse Manager and Nursing Leadership. This role demonstrates a commitment to evidence-based practice and upholds the philosophy, policies, procedures, and standards of the Nursing Division and the Hospital.

Responsibilities include coordinating, directing, and serving as a resource to nursing staff to ensure delivery of high-quality patient care. The Nursing Supervisor acts as a clinical resource with strong organizational and communication skills, facilitating patient flow and managing the allocation of nursing staff resources.

Additional duties include:

• Interpreting and clarifying hospital policies for nursing staff and other personnel
• Assisting in the orientation and ongoing professional development of nursing staff
• Providing input to Nurse Managers regarding staff performance and development
• Supporting and facilitating staff nurse attendance at hospital meetings
• Making sound decisions in critical situations

• Graduate of an accredited school of nursing
• Minimum of three years of recent nursing experience
• BSN required (or currently in progress)

• Current Massachusetts RN license (active at time of submission)
• BLS required
• ACLS required
• PALS preferred

HonorVet Technologies: Pioneering Purpose, Empowering Heroes

Founded in 2015, HonorVet Technologies stands as a Service-Disabled Veteran-Owned Small Business (SDVOSB) , proudly certified by NaVOBA and the U.S. Department of Veterans Affairs . Our mission goes beyond staffing—we are committed to transforming lives by addressing the critical unemployment challenges faced by veterans.

As a Joint Commission-certified clinical staffing agency , we deliver unmatched expertise in placing top-tier healthcare professionals—RNs, LPNs/LVNs, CNAs/CMAs, and NPs—across diverse facilities, including hospitals, clinics, rehabilitation centers, old-age homes, schools, correctional facilities, and more.

At HonorVet, we don't just fill roles; we bridge gaps, uplift communities, and honor the ones who served.

• Vision benefits
• License and certification reimbursement
• Continuing Education
• Medical benefits
• Wellness and fitness programs
• Dental benefits
• Guaranteed Hours
• Mileage reimbursement
• Referral bonus
• Bereavement
• Holiday Pay
• Sick pay
• Retention bonus

Sr Executive Assistant, Growth (Hybrid - Acton, MA) at Insulet Corporation summary:

The Senior Executive Assistant supports the Chief Growth Officer and the executive team with high-level administrative tasks, including calendar management, meeting coordination, travel arrangements, and expense processing. This role requires exceptional organizational skills, discretion, and proficiency with digital collaboration tools such as MS Teams, SharePoint, Concur, and SAP. The position also involves event planning, vendor management, and maintaining seamless communication across the Growth organization in a hybrid work environment.

• Executive Support & Point of Contact: Serve as the primary liaison for the Chief Growth Officer, both in-person and virtually, ensuring seamless communication and coordination.
• Calendar & Scheduling Management: Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.
• Calendar Alignment: Ensure the Growth organization's calendar is synchronized with the broader enterprise calendar.
• Digital Collaboration Tools: Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.
• Expense Management: Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly.
• Meeting Coordination: Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls.
• Event Planning: Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination.
• Vendor & Purchase Order Management: Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments.
• Invoice Processing: Manage invoices, resolve discrepancies, and maintain accurate financial records.
• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility.
• Confidentiality & Communication: Handle sensitive corporate information with discretion and communicate professionally within scope of authority.
• Additional Duties: Perform other responsibilities as assigned to support the effectiveness of the growth office

• 7-10 years of experience supporting C-level executives.
• Proven ability to manage complex projects and coordinate across stakeholders.
• Experience in global organizations, navigating time zones and cultural nuances.

• Dependable, highly organized and very detail oriented.
• Ability to act independently and use discretionary judgment.
• Demonstrated problem-solving and project management skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.
• Experience with Concur and SAP is highly desirable.
• Exceptional verbal, written, and presentation skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong interpersonal skills and a collaborative, team-oriented approach.
• Resilient and professional mindset in a dynamic and fast-moving environment

• Occasional travel may be required based on business needs

Keywords:

executive assistant, administrative support, calendar management, meeting coordination, travel arrangements, expense reporting, event planning, vendor management, digital collaboration, SAP, Concur

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Answer telephones, forward messages, and provide responses to routine queries
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization's workflow.

• Bachelor's or Master's Degree in a related field and at least ten years of experience in the respective technical / professional discipline being performed, five of which must be in the DoD OR
• Fifteen years of directly related experience with proper certifications

Sr Executive Assistant, Legal at Insulet Corporation summary:

The Senior Executive Assistant, Legal, provides expert administrative and legal governance support to senior executives including the General Counsel, Corporate Secretary, and Chief of Staff. Responsibilities encompass managing complex calendars, coordinating Board meetings and materials, handling confidential legal documentation, and supporting cross-functional executive initiatives. This role demands exceptional organizational skills, discretion, and experience working with C-level executives in a public corporate environment.

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.

• Prepare and edit correspondence, presentations, and reports.

• Handle expense reporting and invoice processing.

• Maintain filing systems and ensure document accuracy and confidentiality.

• Manage Board calendar.

• Support the effective operation of the Board of Directors and its committees by managing logistics, communications, and documentation

• Assist with preparation and distribution of Board and Committee materials, including tracking deadlines for materials and uploading materials to Board portal.

• Working with event specialist to plan and execute Board meetings (secure location, coordinate on-site catering as well as off-site dinners).

• Coordinate logistics for Board meetings, including travel for directors, printing agendas, preparing presentations for projection, and coordinating with IT as needed.

• Coordinate requests for corporate aircraft use and manage aircraft logs.

• Support the Corporate Secretary in governance best practices and board evaluations.

• Support General Counsel and Legal Lead Team.

• Manage Legal Lead Team staff meeting and coordinate Legal Team off-sites.

• Support cross-functional initiatives led by the Chief of Staff.

• Support staff meetings of the Executive Leadership Team, including scheduling and managing agendas.

• Help manage strategic projects and executive communications.

• Work with event specialist to plan and execute events for the Executive Leadership Team (such as quarterly business review meetings).

• Serve as a liaison between executive leadership and internal departments, including managing corporate calendar.

• Handle sensitive legal, corporate, and personnel information with the utmost confidentiality.

• Exercise sound judgment in managing priorities and communications.

• Minimum of 7 years' experience supporting C-level executives required, preferably in legal or corporate governance environments.

• Bachelor's degree in Business Administration or a related field is preferred.

• Experience interacting with Board members is preferable.

• Excellent written and verbal communication skills.

• Self-motivated, highly reliable, calm, diplomatic and able to thrive in a high-growth environment, managing multiple priorities under tight deadlines.

• Ability to anticipate the needs of the executives with minimal guidance.

• Adaptable nature and ability to shift priorities as needed.

• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality.

• Maturity and integrity that fosters respect and trust from others.

• Confidence in making decisions.

• Strong problem resolution and project management skills.

• Superb organizational skills and attention to detail.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and board portal software.

• Responsive nature and ability to work outside normal business hours as needed.

• Knowledge of board governance and experience liaising with board members (preferred).

Keywords:

executive assistant, legal support, board governance, corporate secretary, calendar management, confidentiality, executive coordination, legal documentation, corporate governance, administrative support

Administrative Supervisor, Home Care at East Boston Neighborhood Health Center Corporation summary:

The Administrative Supervisor, Home Care at NeighborHealth oversees daily operations of the PACE Home Care Scheduling Department, coordinating scheduling and delivery of in-home support services such as health aides and meal delivery. This role manages schedulers and referral specialists to ensure efficient use of resources and maximum departmental productivity. The position requires strong leadership, organizational, and communication skills to collaborate across teams and support the health and well-being of the community.

• Excellent ability to collaborate, engage, and lead by example with a broad range of staff.
• Excellent speaking ability, judgment, initiative and problem solving abilities
• Computer and internet skills and experience required, familiarity and comfort with MS Office products essential
• Ability to work a flexible work schedule
• Ability to maintain productivity in environment that requires individual to work independently 90% of time
• Teamwork experience working cross-functionality throughout multiple disciplines.
• Excellent organizational skills as demonstrated by prioritization and multi tasking

• MEDICAL, DENTAL, AND VISION COVERAGE
• LIFE AND DISABILITY INSURANCE
• 401(K) RETIREMENT PLAN
• TUITION REIMBURSEMENT
• FLEXIBLE SPENDING AND TRANSPORTATION ACCOUNTS
• PAID HOLIDAYS, VACATIONS, SICK, AND PERSONAL TIME
• GENEROUS STAFF DEVELOPMENT BENEFIT
• EXCELLENT MALPRACTICE COVERAGE
• PET INSURANCE
• FREE PARKING
• AND MUCH MORE

Keywords:

home care supervision, healthcare administration, PACE program, medical scheduling, in-home support services, community health, patient coordination, team leadership, resource management, healthcare operations

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions:

• Financial Administration : Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.
• Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.
• Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.
• Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.
• Meeting & Schedule Management: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.
• Project Support: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

We are looking for a candidate who possesses the following skills and qualifications:

• Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.
• Strong Communication: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.
• Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.
• Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.
• Proactive Mindset: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.
• Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed.

Education: Bachelor’s degree in marketing, business administration, or a related field in required

Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions:

• Financial Administration : Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.
• Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.
• Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.
• Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.
• Meeting & Schedule Management: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.
• Project Support: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

We are looking for a candidate who possesses the following skills and qualifications:

• Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.
• Strong Communication: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.
• Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.
• Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.
• Proactive Mindset: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.
• Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed.

Education: Bachelor’s degree in marketing, business administration, or a related field in required

Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions:

• Financial Administration : Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.
• Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.
• Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.
• Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.
• Meeting & Schedule Management: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.
• Project Support: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

We are looking for a candidate who possesses the following skills and qualifications:

• Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.
• Strong Communication: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.
• Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.
• Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.
• Proactive Mindset: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.
• Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed.

Education: Bachelor’s degree in marketing, business administration, or a related field in required

Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

The Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation.  Is dedicated to deliver excellent customer service and strengthening the patient/team relationship.  Works to improve clinical operations through coordination of contact between team clinicians, patients and referrals outside the center.  Reports to the department supervisor.   This position is full time M-F 8am to 4pm with no weekend or holiday hours and excellent benefits!

ESSENTIAL RESPONSIBILITIES:

• Schedules and confirms patient diagnostic appointments, surgeries and medical consultations with specialists as directed.
• Attends team meetings and participates in the coordination of participant care.
• Functions as the Transportation Driver Designee on the IDT and communicates all transportation needs and changes to the Transportation Liaisons. 
• Maintains the master weekly appointment schedule and communicates the appointments with participants, caregivers and appropriate staff.
• Tracks receipt of returned office notes, test results, hospital documents and other pertinent documentation in the electronic medical record.
• Runs reports in EMR to ensure tasks and office notes are completed in a timely manner.
• Maintains all current and inactive participants’ charts as directed.
• Develops and maintains relationships with existing and new transportation providers and outside specialty offices.
• Works directly with transportation vendors to schedule rides to/from the ADH as well as outside medical appointments based on safety and efficiency. 
• Conducts transportation quarterly audits to ensure compliance with CMS for successful surveys.
• Participates in Element Care Committees, as required, and communicates relative information back to the team. 
• Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
• Verifies all demographic and insurance information with hospitals/specialty offices and makes changes as necessary.
• Brings organization and sense of calm to chaotic situations, as necessary, while maintaining standards.
• Ability to pass a fit test. Position requires mask where seal is critical. Incumbent is required to not have facial hair that interferes with a tight seal of the respirator.
• Performs other duties as required.

 JOB SPECIFICATIONS:

• High school degree or equivalent.  
• Two years experience as a Secretary;   Experience as a Medical Secretary-Preferred
• Certified in Medical Terminology- Preferred
• Electronic Medical Record experience- Preferred.
• Strong written and verbal communication skills.
• Ability to multi-task efficiently and effectively in a high pressure environment. 
• Organizational skills, problem solving skills and ability to prioritize work. 
• Possesses a strong commitment to team environment dynamics with the ability to work independently.
• Personally responsible to complete work in a timely and consistent manner.
• Strong computer skills.  
• Covid vaccine required.
• Mandarin speaking Required

EEO Statement

Element Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.

PI8ccdbfb89ee