122 Administrative jobs in Norfolk

At Top Expert Homes , we pride ourselves on our expertise as investors and compassionate problem solvers. We are a local full-service Real Estate Investment firm dedicated to providing innovative solutions to homeowners facing various property-related challenges. Our mission is to help homeowners navigate difficult situations with integrity, professionalism, and a commitment to finding win-win solutions.

Job Description

We are looking for a full-time Real Estate Bookkeeper to join our expanding team! You'll be responsible for keeping our financial records organized, including tracking accounts payable and receivable, and ensuring that each account is reconciled correctly. This is an opportunity to bring order to our growing real estate office and see tangible results from your work on a daily basis!

Responsibilities

Your Responsibilities include, but not limited to:

• Directly responsible for the bookkeeping activities of the community, including paying bills, creating and receiving purchase orders, changing orders, processing of A/P, A/R, delinquencies, collections, and invoicing.
• Assisting the District Manager with the community budget and achievement of operational and financial goals.
• Maintaining accurate records of all bookkeeping transactions; adjusts ledgers, prepares/reconciles delinquency reports, verifies/adjusts BAH, and submits write-off packages.
• Assists with the preparation of monthly financial accounting reports and explanation of budget variances.
• Assists with the auditing and processing of move-outs, transfers, etc.; ensuring accuracy and timely input.
• Vendor/contractor communications concerning billing and invoicing.
• Assists incoming residents/potential residents with housing and community information.
• Assists other office staff with duties and customer relations.
• Performs other general office duties, i.e. phones, filing, special projects, and assignments, as needed.
• Participates in and attends various department or regional meetings, resident functions, seminars, training, and work-related events.
• Input records into the computer to make sure financial data is filed accurately
• Produce regular journal entries to post to the general ledger
• Prepare for quarterly reporting using standard best practices and assist in monthly closings
• Reconcile all business accounts to ensure our records match up and no transaction gets lost
• Complete other accounting tasks as needed to assist the real estate team
• Review accounts payable and receivable everyday to make sure invoices and expense reports are accurate
• Coordinate incoming and outgoing payments by printing, distributing, and obtaining check signatures when necessary
• Follow up with vendors for accounts payable and keep in touch as needed for collections and ensure bills are paid on time

Qualifications

What You Need for Success:

• The ideal candidate possesses these traits: self starter, detail oriented, organized, problem solver, team player, results driven, ablity to work within 30/60/90 goals
• Bookkeeping or accounting experience, preferably in real estate or property management.
• Proficiency in personal computer skills, keyboard, Internet search, email correspondence, math, Microsoft Office, including Word, Excel, and other software applications preferred (i.e. Quickbooks, AppFolio, Payscan).
• Clear and effective written and verbal communication and interaction with the management team, military partners, co-workers, vendors, or residents; sufficient to exchange or convey information and to give and receive work direction.
• Strong customer service and interpersonal skills.
• Ability to multi-task, prioritize, and complete assigned duties to ensure operational objectives are achieved.
• Must possess a positive and professional demeanor in all interactions, under all circumstances.
• Must be available to work a flexible schedule, including some hours on Saturdays as required.
• Ability to travel to other local office locations for work, training, meetings, and other work-related activities.
• High school diploma required, a Bachelor’s degree in Accounting or related field is highly valued

Why Join Us:

• Opportunity to make a meaningful impact in the lives of homeowners facing difficult situations.
• Dynamic and supportive team environment that values collaboration and innovation.
• Comprehensive training and professional development opportunities.
• Competitive compensation package with performance-based incentives.
• Flexible schedule and the ability to work remotely.

About Our Culture:

At Top Expert Homes, we foster a culture of empathy, professionalism, and continuous improvement. We believe in the power of teamwork and collaboration to achieve our goals while maintaining the highest standards of integrity and ethical conduct. We are committed to providing a supportive and inclusive work environment where every team member has the opportunity to thrive and succeed.

Join Our Team:

If you are passionate about real estate and making a positive impact in your community, we want to hear from you! Our ideal candidate takes pride in their detailed bookkeeping work and contributing to the greater success of the team. If this sounds like a job you’d love, start your application today!

Job Type: Full-time

Pay: $48,493.00 - $55,585.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Supplemental Pay:

• Bonus opportunities

Ability to Commute:

• Chesapeake, VA 23320 (Preferred)

Ability to Relocate:

• Chesapeake, VA 23320: Relocate before starting work (Required)
• Work Location: In person

Medi Home Health & Hospice , a division of Medical Services of America, Inc., currently seeks a Full-Time Office Manager in Chesapeake, VA.

This position is responsible for the direct supervision of the administrative office staff, management of office systems, and preparation and maintenance of electronic and paper employee personnel files.

· Maintains personnel records within EMR system. Ensures required information is accurate and up to date.

· Ensures required employee paperwork and payroll is accurate and submitted to Corporate Payroll/HR.

· Interviews, hires, cross trains, supervises and evaluates administrative staff under the guidance and approval of the administrator.

· Orders marketing and office supplies.

· Ensures purchase order numbers are obtained and accounts payable invoices are processed and submitted to the Corporate Accounting Department for payment.

· Works closely with the Corporate Risk & Safety Director as it relates to employee and client safety, work related injuries, safety policy & procedures, etc.

Job Requirements

· High school diploma or GED (general education degree) required. Bachelor’s degree preferred.

· Minimum of one-year computer data entry experience required. Home health billing experience preferred.

· Microsoft Office software proficiency.

· Type 45 to 60 words per minute.

· Ability to work under deadline pressure.

· Minimum of 1-2 year’s office management/supervisory experience required.

· Previous exposure to human resource functions.

MSA offers competitive pay and excellent benefits:

· Generous paid time off

· Medical/Prescription, Dental & Vision Insurance and other benefits (STD, LTD, Accident & Sickness, additional life insurance, etc.)

· Company paid employee life insurance

· 401(k) retirement with a generous company match

· Opportunities for advancement

· Many other great benefits

Visit us at

MSA is an Equal Opportunity Employer

• Manage/coordinate schedule of Executives/Senior Management
  
• Support the Recruitment Team through maintaining candidates from various online job boards within our database
  
• Preparation and submission of expense reports
  
• Preparation of business documents including confidential correspondence, memoranda, contracts and proposals
  
• Collect and distribute electronic, written and verbal information, internally and externally, on behalf of the SVP/President/CEO
  
• Preparation of conferences, meetings, events, and special project as required
  
• Schedule and attend confidential management meetings, prepare agendas, and transcribe or distribute minutes
  
• Manage corporate driver and coordination of schedule
  
• Manage/coordinate all travel arrangements for clients, Executives and/or Senior Management
  
• Meet/Liaise with individuals and/or groups inside or outside of the organization on behalf of the SVP/President/CEO
  
• Greeting guests and providing a good first impression of the business
  
• Updating information in ALLTRAC, as required
  
• Uploading correspondence to Webdocs
  
• Mailing out various correspondences to consumers and vendors.
  
• Process payments received via mail or Paytracs
  
• Activate new-hire/current employee's access card via fingerprinting process
  
• Distribution of faxes
  
• Ordering and maintenance of office supplies
  
• Escorting vendors/maintenance when on site
  
• Maintaining visitor logs/confidentiality logs
  
• Print documentation when needed
  
• Champion company core values and other company programs
  
• Other duties as assigned
  

• Growth Opportunities : We believe in promoting from within and providing opportunities for career advancement.
  
• Comprehensive Training : We offer extensive paid training to ensure you're equipped for success.
  
• Team-Oriented Culture : Work in a collaborative, supportive environment with peers who are passionate about what they do.
  
• Diversity & Inclusion: We celebrate the unique perspectives and contributions of all our employees.
  
• Fun Workplace: Join a vibrant team that knows how to have fun! From team engagement activities to social events, we foster a lively and inclusive work environment where you'll build strong connections.
  
• State-of-the-Art Offices: Work in our modern, well-equipped offices designed to enhance collaboration and productivity.
  
• Rewarding Work: Help businesses grow while making a real difference in people's lives!
  

Benefits:

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

401(k)

Title: Compliance Administrative Assistant – Entry Level Position

Summary: This position is responsible to assist the compliance inspector in

Duties and Responsibilities include the following. Other duties may be assigned.

· Learns the communities Covenants, Conditions and Restrictions and the Architectural Rules and Regulations to properly apply enforcement.

· Closes out violations that have been corrected and passes to the Compliance Manager any violation that has not complied.

· Receives and returns calls to residents to assist them in complying with compliance violations and complaints.

· Directs residents to the proper city division for complaints that are not handled by the association.

· Generates and mails various letters.

· Responsible for preparing all letters and notices generated by this position. Responsible for all filing, logging, documenting and closing of all violations.

· Interacts professionally with the members, real estate agents, builders, etc.). Respond to customer calls timely and follow up where applicable to ensure issues are resolved. Coordinate with volunteer groups as applicable (Architectural Review Committee, Due Process Hearing Panel)

· Assists with issuing and maintaining parking decals on areas that are maintained by the association.

· Assists office staff with answering phone calls and resident accounts.

· Work will include occasional Saturdays or evenings to assist with association events.

· Must have exceptional customer service skills.

· Performs other duties as need to ensure the smooth operation of the association.

· Qualifications:

· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Ability to operate standard office equipment

· Ability to interact with all types of individuals

· Detail-oriented

· Exercise good judgment

Physical Requirements/Work Environment

90% of the work is conducted inside. Must be able to walk, sit and stand for long periods. Fulltime position, employee is expected to work 40 hours a week.

Language Ability:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to management.

Math Ability:

Ability to calculate figures using addition and subtraction.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual must have knowledge of Microsoft Office Suite, email, spreadsheet software and database software.

Education/Experience:

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses:

Valid driver's license with ability to be placed on company insurance.

Additional Information:

This job description does not list all the duties of the position, just the highlights. Additional duties may be assigned. This job description may be revised at any time.

This job description is not a contract from employment and either you or the employer may terminate employment at any time.