151 Administrative jobs in Patchogue
Administrative Support Assistant
11790 Stony Brook, New York
Northwell Health
Posted today
Job Viewed
Job Description
Job Description
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
* Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
* Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
* High School Diploma or equivalent required.
* 1-3 years of relevant experience, required
* Medical health care setting(Preferred)
* Customer Service experience(Preferred).
* Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
* Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
* Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
* High School Diploma or equivalent required.
* 1-3 years of relevant experience, required
* Medical health care setting(Preferred)
* Customer Service experience(Preferred).
* Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
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0
Administrative Coordinator
11931 Aquebogue, New York
Lessing's
Posted today
Job Viewed
Job Description
Description:
Please use this link to complete an application on our Company Career Page: Duties & Responsibilities:
-Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
-Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
-Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
-Use databases to create and distribute Banquet Event Orders and reports
-Responsible for generating weekly staff schedule
-Make sure that all communications with clients are responded to promptly
-Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
-Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
-Responsible for all invoice tracking and posting to CTUIT
-Process payments
-Vendor coordination and correspondence-Day-of operations assist and backup
Qualifications:
-College preferred
-Computer skills required: Excel, Word, database management, Publisher or equivalent a plus
-Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
-Demonstrate high quality verbal and interpersonal communication skills
-Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision
-Work flexible hours as required including evenings/weekends if needed. Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February)
-Maintain a positive attitude, professional manner and appearance in all situations
-Professional attire required
The Company:
Lessing's Hospitality Group is comprised of over 100 locations throughout the Northeast and Florida. Lessing's operates 21 wedding and catering venues, 16 full-service restaurants, over 75 corporate and academic dining centers, a historic inn, and a presidential yacht. Steeped in over 130 years of tradition, Lessing's Hospitality Group's focus is on providing each guest and client with unique, personalized experiences and remarkable hospitality.
Machine/ Equipment used:
-Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, Publisher
Working Conditions:
-Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis.
Physical Requirements:
Must have the ability to:
-Read and write (English) proficiently
-Communicate verbally with staff members with the use of two-way radios
-Give and/or follow verbal and written instructions
Salary (NY only): $18 - $20 per hour
Please use this link to complete an application on our Company Career Page: Duties & Responsibilities:
-Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
-Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
-Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
-Use databases to create and distribute Banquet Event Orders and reports
-Responsible for generating weekly staff schedule
-Make sure that all communications with clients are responded to promptly
-Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
-Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
-Responsible for all invoice tracking and posting to CTUIT
-Process payments
-Vendor coordination and correspondence-Day-of operations assist and backup
Qualifications:
-College preferred
-Computer skills required: Excel, Word, database management, Publisher or equivalent a plus
-Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
-Demonstrate high quality verbal and interpersonal communication skills
-Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision
-Work flexible hours as required including evenings/weekends if needed. Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February)
-Maintain a positive attitude, professional manner and appearance in all situations
-Professional attire required
The Company:
Lessing's Hospitality Group is comprised of over 100 locations throughout the Northeast and Florida. Lessing's operates 21 wedding and catering venues, 16 full-service restaurants, over 75 corporate and academic dining centers, a historic inn, and a presidential yacht. Steeped in over 130 years of tradition, Lessing's Hospitality Group's focus is on providing each guest and client with unique, personalized experiences and remarkable hospitality.
Machine/ Equipment used:
-Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, Publisher
Working Conditions:
-Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis.
Physical Requirements:
Must have the ability to:
-Read and write (English) proficiently
-Communicate verbally with staff members with the use of two-way radios
-Give and/or follow verbal and written instructions
Salary (NY only): $18 - $20 per hour
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1
Medical Office Assistant
11720 Centereach, New York
St. Catherine of Siena
Posted today
Job Viewed
Job Description
Overview
Catholic Health Physicians Practices strives to deliver clinically excellent medical care to our patients.
We are looking for a Medical Office Assistant who will provide the highest quality of patient care by becoming an integral part of the clinical team.
Job Details
Duties/Responsibilities:
* Prepares exam rooms for use following protocol including: disinfecting, stocking all rooms, and checking vaccinations and medications availability for the day.
* Preps the patient chart with pre-visit planning by reviewing the next working day's schedule and identifying gaps in care. The medical assistant is responsible for ensuring and/or obtaining the last mammogram and breast ultrasound, colonoscopy, immunizations and any clinical studies or consults that are required for that office visit
* Escorts patients to exam rooms. Directs patient flow for maximum efficiency.
* Collects and documents patient information, clinical data and other relevant information such as vital signs, height/weight, allergies, active medication list, chief complaint, pain screen and current symptoms.
* Obtains additional data from patient/significant other, EKG/lab/ diagnostic test results and other historical data. Reports findings to provider, recognizing abnormal findings or changes in condition.
* Confirms and clarifies written orders prior to implementation of delegated tasks.
* Collects, prepares and processes laboratory specimens for on-site and remote-site testing. Tracks and enters results in medical record. Performs quality control for waived testing and log maintenance
* Performs, prepares for and assists with in-office procedures which may include but not limited to EKG, holter monitor and other ancillary testing.
* Assist with front office duties: greeting patients, answering phones, and verifying insurances.
* Other duties assigned
Qualifications:
* Completion of a NYS accredited Medical Assistant Program required.
* Current Medical Assistant certification (National Healthcareer Association, American Medical Technologist, American Association of Medical Assistants, and National Centers for Competency Testing) preferred.
* BCLS training and current certification required from: American Heart Association - in person classes only. Please note that virtual classes are not accepted.
* Proficiency with care tasks such as phlebotomy, aseptic technique, etc
Salary Range
USD $23.00 - USD $32.00 /Hr.
This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate's qualifications, skills, competencies, and experience and position location. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
Catholic Health Physicians Practices strives to deliver clinically excellent medical care to our patients.
We are looking for a Medical Office Assistant who will provide the highest quality of patient care by becoming an integral part of the clinical team.
Job Details
Duties/Responsibilities:
* Prepares exam rooms for use following protocol including: disinfecting, stocking all rooms, and checking vaccinations and medications availability for the day.
* Preps the patient chart with pre-visit planning by reviewing the next working day's schedule and identifying gaps in care. The medical assistant is responsible for ensuring and/or obtaining the last mammogram and breast ultrasound, colonoscopy, immunizations and any clinical studies or consults that are required for that office visit
* Escorts patients to exam rooms. Directs patient flow for maximum efficiency.
* Collects and documents patient information, clinical data and other relevant information such as vital signs, height/weight, allergies, active medication list, chief complaint, pain screen and current symptoms.
* Obtains additional data from patient/significant other, EKG/lab/ diagnostic test results and other historical data. Reports findings to provider, recognizing abnormal findings or changes in condition.
* Confirms and clarifies written orders prior to implementation of delegated tasks.
* Collects, prepares and processes laboratory specimens for on-site and remote-site testing. Tracks and enters results in medical record. Performs quality control for waived testing and log maintenance
* Performs, prepares for and assists with in-office procedures which may include but not limited to EKG, holter monitor and other ancillary testing.
* Assist with front office duties: greeting patients, answering phones, and verifying insurances.
* Other duties assigned
Qualifications:
* Completion of a NYS accredited Medical Assistant Program required.
* Current Medical Assistant certification (National Healthcareer Association, American Medical Technologist, American Association of Medical Assistants, and National Centers for Competency Testing) preferred.
* BCLS training and current certification required from: American Heart Association - in person classes only. Please note that virtual classes are not accepted.
* Proficiency with care tasks such as phlebotomy, aseptic technique, etc
Salary Range
USD $23.00 - USD $32.00 /Hr.
This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate's qualifications, skills, competencies, and experience and position location. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
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2
Administrative Assistant $24/HR - IMMEDIATE HIRE
11706 Bay Shore, New York
Aston Carter
Posted today
Job Viewed
Job Description
IMMEDIATE ADMINISTRATIVE ASSISTANT NEEDED
OPPORTUNITY TO WORK FOR A LARGE CONTRACTING/CONSTRUCTION ORGANIZATION IN THE AREA
FULL TIME MONDAY - FRIDAY 9AM-5PM
BAY SHORE, NY
$24/HR
Qualification:
+ 3 years of administrative assistant experience (construction admin preferred)
+ Microsoft Excel skills
+ Detail oriented
+ Fast paced worker
+ Excellent communication skills
Description
Key Responsibilities:
+ Experience with higher level admin/office work
+ Experience with Book keeping is a huge plus
+ Experience/ability to conduct research to approve construction permitting
+ Documentation research for construction
+ Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
+ Maintain electronic and hard copy filing systems.
+ Schedule and coordinate meetings, appointments, and travel arrangements.
+ Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
+ Assist in the preparation of regularly scheduled reports.
+ Order office supplies and maintain inventory.
+ Handle requests for information and data.
+ Resolve administrative problems and inquiries.
+ Support other departments as needed.
Pay and Benefits
The pay range for this position is $0.00 - 25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bay Shore,NY.
Application Deadline
This position is anticipated to close on Aug 27, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
OPPORTUNITY TO WORK FOR A LARGE CONTRACTING/CONSTRUCTION ORGANIZATION IN THE AREA
FULL TIME MONDAY - FRIDAY 9AM-5PM
BAY SHORE, NY
$24/HR
Qualification:
+ 3 years of administrative assistant experience (construction admin preferred)
+ Microsoft Excel skills
+ Detail oriented
+ Fast paced worker
+ Excellent communication skills
Description
Key Responsibilities:
+ Experience with higher level admin/office work
+ Experience with Book keeping is a huge plus
+ Experience/ability to conduct research to approve construction permitting
+ Documentation research for construction
+ Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
+ Maintain electronic and hard copy filing systems.
+ Schedule and coordinate meetings, appointments, and travel arrangements.
+ Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
+ Assist in the preparation of regularly scheduled reports.
+ Order office supplies and maintain inventory.
+ Handle requests for information and data.
+ Resolve administrative problems and inquiries.
+ Support other departments as needed.
Pay and Benefits
The pay range for this position is $0.00 - 25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bay Shore,NY.
Application Deadline
This position is anticipated to close on Aug 27, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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3
Administrative Coordinator
11787 Smithtown, New York
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Coordinator to join our team in Smithtown, New York. This is a Contract-to-permanent position offering an excellent opportunity to support the staffing department with essential administrative tasks. The ideal candidate will be organized, tech-savvy, and comfortable managing multiple priorities effectively.
Responsibilities:
- Review and organize incoming resumes to ensure accurate documentation.
- Reach out to new candidates to gather necessary information and facilitate their onboarding.
- Coordinate and schedule interviews with recruiters, ensuring smooth communication between all parties.
- Provide administrative support to the staffing department, handling various day-to-day tasks.
- Manage calendars and schedules to keep operations running seamlessly.
- Handle inbound calls professionally and address inquiries promptly.
- Maintain a high level of accuracy and attention to detail in all administrative processes.
- Utilize technology and software tools effectively to support departmental needs. Requirements - Proven experience in administrative assistance or a related role.
- Familiarity with home health industry practices is a plus.
- Strong ability to answer and manage inbound calls efficiently.
- Proficiency in calendar management and scheduling processes.
- Excellent organizational and multitasking skills.
- High level of comfort with technology and software tools.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Review and organize incoming resumes to ensure accurate documentation.
- Reach out to new candidates to gather necessary information and facilitate their onboarding.
- Coordinate and schedule interviews with recruiters, ensuring smooth communication between all parties.
- Provide administrative support to the staffing department, handling various day-to-day tasks.
- Manage calendars and schedules to keep operations running seamlessly.
- Handle inbound calls professionally and address inquiries promptly.
- Maintain a high level of accuracy and attention to detail in all administrative processes.
- Utilize technology and software tools effectively to support departmental needs. Requirements - Proven experience in administrative assistance or a related role.
- Familiarity with home health industry practices is a plus.
- Strong ability to answer and manage inbound calls efficiently.
- Proficiency in calendar management and scheduling processes.
- Excellent organizational and multitasking skills.
- High level of comfort with technology and software tools.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Administrative Support Assistant
11706 Bay Shore, New York
Northwell Health
Posted 1 day ago
Job Viewed
Job Description
Job Description
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
* Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
* Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
* High School Diploma or equivalent required.
* 1-3 years of relevant experience, required.
* Health care setting experience (Preferred)
* Customer service experience (Preferred)
* Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
* Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
* Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
* High School Diploma or equivalent required.
* 1-3 years of relevant experience, required.
* Health care setting experience (Preferred)
* Customer service experience (Preferred)
* Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
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5
Accounting Assistant
11725 Commack, New York
ClubCorp
Posted 2 days ago
Job Viewed
Job Description
Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives Accounting, Assistant, Hospitality, Payment Processing, Account
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6
Administrative Support Assistant
11706 Bay Shore, New York
Northwell Health
Posted 2 days ago
Job Viewed
Job Description
Job Description
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
* Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
* Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
* High School Diploma or equivalent required.
* 1-3 years of relevant experience, required.
* Health care setting(Preferred)
* Customer Service experience(Preferred)
* Bilingual(Preferred)
* Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
* Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
* Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
* High School Diploma or equivalent required.
* 1-3 years of relevant experience, required.
* Health care setting(Preferred)
* Customer Service experience(Preferred)
* Bilingual(Preferred)
* Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
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7
Administrative Assistant
11706 Bay Shore, New York
Aston Carter
Posted 3 days ago
Job Viewed
Job Description
Administrative Assistant (3-Month Contract)
Business Casual Environment
Join Us for a Fast-Paced, Impactful Opportunity!
We're looking for a proactive and detail-driven Administrative Assistant to join our team on a short-term contract. If you're someone who thrives in a dynamic office setting, enjoys keeping things organized, and can juggle multiple priorities with ease-this is your chance to make a real difference.
What You'll Do:
As the go-to support for our team, you'll help keep operations running smoothly by:
+ Conducting research and reviewing documentation to support construction permitting processes.
+ Managing day-to-day administrative tasks like mailing, scanning, copying, and filing (both digital and physical).
+ Coordinating meetings, appointments, and travel logistics with precision.
+ Drafting and editing professional documents-emails, reports, memos, and more.
+ Assisting with regular reporting and data tracking.
+ Monitoring office supply levels and placing orders as needed.
+ Responding to internal requests for information and resolving administrative inquiries.
+ Collaborating with other departments to support cross-functional needs.
What You Bring:
+ Proven experience in administrative or office support roles.
+ Familiarity with permitting processes or the ability to quickly learn.
+ Strong organizational and time management skills-you know how to prioritize!
+ Attention to detail and a knack for solving problems before they arise.
+ Comfort with office management tools and systems (e.g., Microsoft Office, Google Workspace).
Bonus Points For:
+ Bookkeeping experience or financial tracking skills.
+ An associate's or bachelor's degree (though not required).
+ Experience in customer service, data entry, calendar management, or proposal support.
Work Environment:
You'll be working in a collaborative office setting with access to standard equipment (computers, scanners, fax machines). Expect a mix of independent tasks and team coordination, all within a business casual dress code.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bay Shore,NY.
Application Deadline
This position is anticipated to close on Aug 31, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Business Casual Environment
Join Us for a Fast-Paced, Impactful Opportunity!
We're looking for a proactive and detail-driven Administrative Assistant to join our team on a short-term contract. If you're someone who thrives in a dynamic office setting, enjoys keeping things organized, and can juggle multiple priorities with ease-this is your chance to make a real difference.
What You'll Do:
As the go-to support for our team, you'll help keep operations running smoothly by:
+ Conducting research and reviewing documentation to support construction permitting processes.
+ Managing day-to-day administrative tasks like mailing, scanning, copying, and filing (both digital and physical).
+ Coordinating meetings, appointments, and travel logistics with precision.
+ Drafting and editing professional documents-emails, reports, memos, and more.
+ Assisting with regular reporting and data tracking.
+ Monitoring office supply levels and placing orders as needed.
+ Responding to internal requests for information and resolving administrative inquiries.
+ Collaborating with other departments to support cross-functional needs.
What You Bring:
+ Proven experience in administrative or office support roles.
+ Familiarity with permitting processes or the ability to quickly learn.
+ Strong organizational and time management skills-you know how to prioritize!
+ Attention to detail and a knack for solving problems before they arise.
+ Comfort with office management tools and systems (e.g., Microsoft Office, Google Workspace).
Bonus Points For:
+ Bookkeeping experience or financial tracking skills.
+ An associate's or bachelor's degree (though not required).
+ Experience in customer service, data entry, calendar management, or proposal support.
Work Environment:
You'll be working in a collaborative office setting with access to standard equipment (computers, scanners, fax machines). Expect a mix of independent tasks and team coordination, all within a business casual dress code.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bay Shore,NY.
Application Deadline
This position is anticipated to close on Aug 31, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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8
Commercial Sales Support & Administrative Assistant
11725 Commack, New York
Liberty Moving and Storage
Posted 3 days ago
Job Viewed
Job Description
COMMERCIAL SALES SUPPORT & ADMINISTRATIVE ASSISTANT
Liberty Moving & Storage is looking for a responsible Sales Support and Administrative Assistant to perform a variety of administrative and clerical tasks for our entire Commercial Sales Department. Duties of the Sales Support or Administrative Assistant include providing administrative and sales support to our Management, Sales Team, and Warehouse-Logistics Team within the commercial department.
This position is NOT eligible for remote work. Your job duties will be performed onsite at our Commack location. Hours are from Monday - Friday, 8:00 AM to 5:00 pm, with a 1-hour unpaid lunch break. Expect to work 40 hours a week with minimal to no overtime.
Primary Responsibilities:
* Manage administrative requests and queries from Senior Management Team.
* Coordinate administrative request and queries from Commercial Department Sales Staff.
* Preparing sales proposals for Commercial Account Managers.
* Providing excellent customer service for all Commercial accounts.
* Organize & Schedule appointments for Management and Sales-Warehouse-Logistics Team.
* Write and distribute email, correspondence memos, letters, faxes and forms.
* Assist in the preparation of regularly scheduled reports.
* Develop and maintain a filing system. Maintain ALL tasks on 'Administrative Task List'.
* Prepare documents, timesheets, and work orders for NYU Account.
* Working Knowledge of Google Docs, update Google Docs on a daily basis.
* Ultimately, a successful Administrative Assistant will ensure a smooth day-to-day operation.
Knowledge, Skills, and Abilities:
* Proven experience as an Administrative Assistant or Sales Support.
* Excellent Customer Service Skills; 'White Glove' Service a major plus.
* Knowledge of office management systems and procedural efficiencies.
* Working knowledge of Office Equipment (e.g., Printers, Scanners, etc.)
* Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
* Excellent time management skills and the ability to prioritize work.
* Attention to detail and problem-solving skills.
Preferred Qualifications:
* Excellent written and verbal communication skills.
* Strong organizational skills with the ability to multi-task.
* High School degree; additional qualification as an Administrative Assistant a big plus - Previous sales support or administrative sales experience a big plus!
Compensation & Benefits
* Pay: $25.00 to $26.00 hourly DOE
* Benefits:
* Medical, dental, and vision insurance (available the 1st of the month after 30
days; dental/vision 100% employee funded).
* Generous HRA program for employees enrolled in medical coverage (medical
includes vision).
* 401(k) with company match (available the 1st of the month after 1 year).
Join a company with history, stability, and a reputation for excellence - and help us write the next chapter.
Liberty Moving & Storage is looking for a responsible Sales Support and Administrative Assistant to perform a variety of administrative and clerical tasks for our entire Commercial Sales Department. Duties of the Sales Support or Administrative Assistant include providing administrative and sales support to our Management, Sales Team, and Warehouse-Logistics Team within the commercial department.
This position is NOT eligible for remote work. Your job duties will be performed onsite at our Commack location. Hours are from Monday - Friday, 8:00 AM to 5:00 pm, with a 1-hour unpaid lunch break. Expect to work 40 hours a week with minimal to no overtime.
Primary Responsibilities:
* Manage administrative requests and queries from Senior Management Team.
* Coordinate administrative request and queries from Commercial Department Sales Staff.
* Preparing sales proposals for Commercial Account Managers.
* Providing excellent customer service for all Commercial accounts.
* Organize & Schedule appointments for Management and Sales-Warehouse-Logistics Team.
* Write and distribute email, correspondence memos, letters, faxes and forms.
* Assist in the preparation of regularly scheduled reports.
* Develop and maintain a filing system. Maintain ALL tasks on 'Administrative Task List'.
* Prepare documents, timesheets, and work orders for NYU Account.
* Working Knowledge of Google Docs, update Google Docs on a daily basis.
* Ultimately, a successful Administrative Assistant will ensure a smooth day-to-day operation.
Knowledge, Skills, and Abilities:
* Proven experience as an Administrative Assistant or Sales Support.
* Excellent Customer Service Skills; 'White Glove' Service a major plus.
* Knowledge of office management systems and procedural efficiencies.
* Working knowledge of Office Equipment (e.g., Printers, Scanners, etc.)
* Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
* Excellent time management skills and the ability to prioritize work.
* Attention to detail and problem-solving skills.
Preferred Qualifications:
* Excellent written and verbal communication skills.
* Strong organizational skills with the ability to multi-task.
* High School degree; additional qualification as an Administrative Assistant a big plus - Previous sales support or administrative sales experience a big plus!
Compensation & Benefits
* Pay: $25.00 to $26.00 hourly DOE
* Benefits:
* Medical, dental, and vision insurance (available the 1st of the month after 30
days; dental/vision 100% employee funded).
* Generous HRA program for employees enrolled in medical coverage (medical
includes vision).
* 401(k) with company match (available the 1st of the month after 1 year).
Join a company with history, stability, and a reputation for excellence - and help us write the next chapter.
View Now
9