204 Administrative jobs in San Bruno
Administrative Officer 3 Helen Wills Neuroscience Inst
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Administrative Officer 3 (7377U), Helen Wills Neuroscience Inst - 79130 About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles , Principles of Community , and Strategic Plan . At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview The Helen Wills Neuroscience Institute (HWNI) is the nexus for campus wide multidisciplinary neuroscience research at UC Berkeley. This unique cross- departmental structure brings together experts from a variety of fields to use the power of interdisciplinary research to achieve breakthroughs in the study of the brain and nervous system, and to drive the development of novel treatments and technologies. HWNI is looking for a manager to support this collaborative community and help to speed innovations in neuroscience. The neuroscience program manager uses skills as a seasoned and experienced administrative operation professional to manage, plan and administer the operations of this midsized academic/research organizational unit, perform short- and long-term planning for the organization and supervise staff and students. Position Summary Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff. Application Review Date The First Review Date for this job is: 07/07/2025. Responsibilities Manages, plans and administers a range of administrative operations in a medium sized academic and research unit. Administrative operations include budgetary financial management, human resources and academic personnel and includes the following functions: IT, equipment management, facilities, student services and event support. Provides administrative support for the HWNI Director and Executive Director. Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit/department. Gathers, analyzes, prepares and summarizes reports. Supervises a small staff of support employees and students. Develops and prepares budgets and financial reports for funding which may be complex. Gathers, analyzes, prepares and summarizes financial reports. Performs recharge administration, vendor payments, travel and entertainment reimbursements and BearBuy purchasing. Works closely with other campus units to independently manage academic personnel cases and HWNI membership process. Works with other campus units and HWNI associated centers to coordinate the planning for visiting speakers and faculty. This includes travel logistics, schedules, interviews, lectures, meals and lodging. Includes meetings with faculty, students and postdocs and other details associated with neuroscience related weekly seminar series. Processes reimbursements and vendor payments. Plans and organizes visitors/speakers for HWNI specific events and the annual holiday party. In consultation with the Executive Director, manages the design, drafting, and ongoing updates of organizational website content; drafts newsletters and correspondence to organizational constituents including weekly seminars bulletin. Manages social media communications. Keeps contact information of constituents up to date. Plan and organize HWNI specific events. Works with other campus units and HWNI associated centers to coordinate the planning for events and visiting speakers including the annual neuroscience research conference (to be coordinated with the neuroscience graduate program staff). This includes travel logistics, schedules, room logistics, catering, meals and lodging, Includes meetings with faculty, students, and postdocs and details. Processes reimbursements and vendor payments. Manages research funding opportunities for the HWNI community including processes associated with the annual call for proposals for the Rennie Fund for the Study of Epilepsy and the Radical Ideas in Brain Science Challenge. May assist with fundraising related duties and other duties as assigned. Performs studies for resource plans, including approaches, trends, sources and uses. Serves on committees representing HWNI. Required Qualifications Thorough knowledge of (or can quickly learn) University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities (or can quickly learn) such as event planning, website design, and accounting and payroll. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees or can quickly learn these. Bachelor's degree in related area and/or equivalent experience/training. Preferred Qualifications Solid knowledge of and/or can quickly learn common University-specific computer application programs. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted annual salary range that the University reasonably expects to pay for this position is $80,400.00 - $112,900.00. This is an exempt monthly-paid position. How to Apply To apply, please submit your resume and cover letter. Other Information This is not a visa opportunity. This position is eligible for up to 40% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. 'Misconduct' means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. To apply, visit Copyright 2025 Jobelephant.com Inc. All rights reserved. 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Administrative Officer (4800 CX) - Center for Human Compatible AI (CHAI)
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Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) Join to apply for the Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) role at University of California, Berkeley Continue with Google Continue with Google Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) 3 days ago Be among the first 25 applicants Join to apply for the Administrative Officer (4800 CX) Job #79360 - Center for Human Compatible AI (CHAI) role at University of California, Berkeley Get AI-powered advice on this job and more exclusive features. Sign in to access AI-powered advices Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google Continue with Google About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview The mission of the Center for Human Compatible AI is to reorient the field of artificial intelligence toward systems that are provably beneficial to humans. This position is for an individual with a long-term career ambition to sustain and advance the Center’s activities and influence for this purpose. Our hope is that the assistant director, after sufficient onboarding to understand the plans and perspectives of the Center’s leadership, will be able to exercise a high degree of autonomy and decision-making in service of the Center’s goals. This Administrative Officer position involves managing the full general operations of our Center. Administrative services will include activities in finance and human resources and may also include IT, facilities, student services, planning and execution of event logistics, and engaging in some communications on behalf of the Center, such as creating quarterly newsletters and managing the Center’s web site. The role also involves general management which includes long and short range strategic planning in service of the Center’s mission and directing activities through staff in the Center and at UCB. Application Review Date The First Review Date for this job is: 7/11/25 - Open until filled Responsibilities 50% Plans and manages administrative operations, logistics and communications. This includes ongoing events and activities selected and designed to increase the Center’s opportunities for research collaboration and impact toward its mission, such as regular seminars and meetings within the university, as well as workshops and conference events. Administrative operations include budgetary financial management, IT, event advertising content, facilities, student services, and coordinating communications with sponsor and donor organizations including progress reports and final reports. Assist with drafting contracts and grants including overseeing the post-award administration of grants and contracts. Ensures the terms and conditions of all awards are met and manage funds in compliance with regulations. Ensure financial integrity of research funds by regularly reviewing expenditures and comparing to budget and ensuring funds are not in overdraft. Participates in a variety of human resources activities including working with the HR team to initiate approvals for new hires, fellows, interns, and visitors, as well as onboarding new graduate students. This may require job classification and ensuring the completion of forms and documents related to HR and Payroll for unit/department. 20% Plans and investigates opportunities independently for the Center’s development toward its mission, including opportunities for research collaboration, public outreach, impactful engagements such as with policymakers, NGO’s and industry, and generally expanding the Center’s operations. Involves performing resource planning, including approaches, trends, sources and uses, to produce opportunities for recommendation to the Center’s PIs. Work closely with staff across the organization to develop and streamline internal processes and policies, assists to ensure compliance with University regulations and procedures and provides reporting and strategic advice. Oversee a continuous improvement program for operations and administrative processes and procedures. 10% Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents. 5% Manages staff and contractors to assist in the research impact of the Center’s junior researchers toward its mission, including postdocs and selected students. 5% Gathers, analyzes, prepares and summarizes financial and HR reports. 5% Serves on committees representing the Center. 5% May assist with fundraising related duties. Required Qualifications Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Basic understanding of the Center’s research and research strategy. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Bachelor's degree in related area and / or equivalent experience / training. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $80,400 - $12,900. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Misconduct Disclosure As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. “Misconduct” Means Any Violation Of The Policies Or Laws Governing Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Or Laws Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Discrimination, Dishonesty, Or Unethical Conduct, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at University of California, Berkeley by 2x Get notified about new Administrative Officer jobs in Berkeley, CA . 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Principal Administrative Analyst (1824) - Multiple Departments Citywide
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This is a citywide exam.
Specific Information regarding this recruitment process are listed below:
Application Opening: December 6, 2024
Recruitment ID: CCT-1824-C00188
This recruitment is open continuously and has no closing date.
Are you interested in supporting City departments problem-solve for homelessness, environmental sustainability, transportation, green spaces, public safety, and other key city services? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy analysis, this job may be the right fit. The City and County of San Francisco is looking to hire multiple Senior Administrative Analysts to be part of the City workforce of nearly 40,000 staff and growing. This is a unique opportunity to get direct insights into how San Francisco's $14 billion budget is used to provide high-quality services for residents, workers, and visitors. We are looking for candidates with a passion for public service.
San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.
In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long-term disability insurance; life insurance; and a generous paid time off package.
Come explore first-hand the many opportunities that the City and County of San Francisco has to offer.
Job DescriptionIn the role of Principal Administrative Analyst, you will lead and perform challenging and complex projects that span areas such as budgeting, financial analysis, economic analysis, data analysis, legislative and administrative policy, and contract administration. Your responsibilities include evaluating policy, financial, program, and organizational issues, and presenting findings and recommendations to senior management. You will also oversee key aspects of departmental operations, including budget development, grants management, and contract administration. This role involves conducting substantive, detailed, and consequential analytical work that significantly impacts the department, agency, or program in multiple areas, including budget development, financial and economic analysis, capital projects and grants management, development of complex contracting systems, administrative/management systems, legislation and regulation impact analysis, and program evaluation and planning. As the principal-level professional in this series, your work will be pivotal in shaping our organization's operations and decision-making processes.
The current City policy requires on-site work with some flexibility for telecommute schedules.
See below for examples of the range of duties by subject matter:
Policy and Administrative Analysis: Involves evaluating and making policy recommendations on a variety of complex, sensitive, and highly visible administrative, organizational, policy, program, budget, fiscal, and other issues within the department. This role includes conferring with senior management, supervising and training staff, and coordinating complex financial and operational activities.
Data and Research Analysis: This area entails directing and conducting complex and comprehensive surveys, studies, and research processes to analyze data and information from multiple sources. It also involves researching and evaluating data from various sources, developing evaluative processes, creating spreadsheets, documenting findings, and formulating recommendations.
Legislative and Regulatory Compliance: This specialization involves analyzing and evaluating the effect of highly complex and sensitive legislation, regulations, law, court decisions, and memoranda of understanding on the department. It includes advising management, presenting formal reports with compliance and mitigation recommendations, and acting as a legislative liaison to other departments.
Program Evaluation and Management: This area focuses on evaluating existing and proposed programs, developing performance measures, and recommending policies, procedures, and work processes for new programs. It includes coordinating the implementation and ongoing evaluation of new programs.
Financial and Economic Analysis: This specialization encompasses financial, fiscal, and economic analyses to evaluate the fiscal/financial condition of a department or program. It involves forecasting, revenue/expense projections, cost/benefit analysis, and financial reporting.
Budget Development and Management: This specialty involves advising management in budget development, administration, monitoring, and reporting. It includes conducting revenue/expense, trend, and statistical analyses, preparing budget narratives, and negotiating budget proposals.
Capital Projects and Grants Management: This area involves managing complex, multiple-source capital projects and grants, ensuring compliance with funding and legal requirements, and monitoring grant budgets.
Contractual Agreement Management: This specialization encompasses the development, processing, and administration of highly-complex contractual agreements with multiple funding sources. It includes competitive solicitation, negotiation, and contract compliance monitoring.
Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.
QualificationsEvery application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.
Education: Possession of a baccalaureate degree from an accredited college or university.
Experience: Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
Selection Procedures:
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
Administrative Analyst Core Exam (Weight: 60%): Candidates meeting the Minimum Qualifications will be invited to participate in the online Administrative Analyst Core Exam. Candidates will be sent a web link via email that will allow them to take the online Administrative Analyst Core Exam that is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in the Administrative Analyst classification.
1824 Supervisory Subtest (Weight: 40%): Candidates meeting the Minimum Qualifications will be invited to participate in the online 1824 Supervisory Subtest. Candidates will be sent a web link via email that will allow them to take the online 1824 Supervisory Subtest that is designed to measure knowledge, skills, and/or abilities in job-related areas which may include but not be limited to: Performance Management; Project Management; Team Building; Conflict Management and Leadership.
These computer-administered tests can be taken at home or at a time and location of one's convenience, but only within the time period specified on the test notification. Candidates must have access to a computer and reliable internet connection to participate in these exams.
Score Banking: Scores attained on these exams will be 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, candidates need not take the same test again. Rather, if another announcement you applied to and are deemed qualified for requires one or both of these exams and is held within one year of the original exam date, your score will be automatically applied to that announcement. However, after one year, a candidate has the option to either (a) apply their test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the test and only in association with a candidate's eligibility for another announcement to which the candidate has applied and is deemed qualified. If a candidate opts to re-test, the re-test score becomes the candidate's official score since it is the most recent.
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