67 Associate Museum Programs Assistant jobs in Austin
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Project Administrative Assistant
78703 Austin, Texas
ASM Research, An Accenture Federal Services Company
Posted 18 days ago
Job Viewed
Job Description
Supports Project Managers with various tasks on current contracts. Performs a variety of administrative and project functions. Responsible for tracking contract deliverables and the overall project schedule. This may include project tasks, configuration actions, and risks.
+ Supports the project manager to ensure all documentation is developed, edited and delivered on time and within set standards. This includes adhering to and maintaining project schedules.
+ Assists with development and management of project/program to include client meetings, coordination with business partners, and initial drafts of sub-contract clauses.
+ Coordinates project meetings. Captures detailed and accurate notes during all meetings, and creates meeting materials for members of the project team, includes presentations as necessary.
+ Collaborates with team members, vendors, and/or customers of all demographics and professional levels to achieve project success.
+ Assists in technical writing tasks. Responsible for proofreading and editing project reports and documents to ensure proper format, grammar, and style.
+ Assists with updating, submitting, and tracking contract deliverables and monthly reports. Packages and publishes deliverables and reports to project stakeholders.
+ Maintains and updates team collaboration site. Informs project team of any updated information or change in policies related to the project.
+ Organizes travel, purchases, staff onboarding, and account management as it pertains to the contract.
+ Meets cost standards by monitoring expenses and recommending cost-saving actions.
+ Supports AIMM methodologies by maintaining project documentation, supporting configuration management audits, collecting of CMMI metrics, etc.
**Minimum Qualifications**
+ High School Diploma; Bachelor's Degree preferred or equivalent relevant experience.
+ 1-2 years of administrative support or project coordination experience on government contracts.
+ Strong skills with MS Office to include Outlook, Excel, Teams, etc. Experience with MS Lists is highly desirable.
**Other Job Specific Skills**
+ Strong attention to detail and editing skills, as well as the ability to multi-task under pressure.
+ Ability to work well with clients and team members, as well as independently, sometimes with little guidance or supervision.
+ Proficient in Microsoft Office and Project or equivalent.
+ Excellent written, oral communication, and presentation skills. Experience with public speaking.
+ Exhibits willingness to be flexible and adaptable to changing priorities.
+ Demonstrates professionalism and a strong customer service skills with the ability to work in a fast paced, team-oriented environment.
+ Working knowledge of government contracts and related policies and requirements is preferred.
+ Problem-solving and decision making skills.
**Compensation Ranges**
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
**EEO Requirements**
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
**Disclaimer**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
$21.00 - $24.00
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
+ Supports the project manager to ensure all documentation is developed, edited and delivered on time and within set standards. This includes adhering to and maintaining project schedules.
+ Assists with development and management of project/program to include client meetings, coordination with business partners, and initial drafts of sub-contract clauses.
+ Coordinates project meetings. Captures detailed and accurate notes during all meetings, and creates meeting materials for members of the project team, includes presentations as necessary.
+ Collaborates with team members, vendors, and/or customers of all demographics and professional levels to achieve project success.
+ Assists in technical writing tasks. Responsible for proofreading and editing project reports and documents to ensure proper format, grammar, and style.
+ Assists with updating, submitting, and tracking contract deliverables and monthly reports. Packages and publishes deliverables and reports to project stakeholders.
+ Maintains and updates team collaboration site. Informs project team of any updated information or change in policies related to the project.
+ Organizes travel, purchases, staff onboarding, and account management as it pertains to the contract.
+ Meets cost standards by monitoring expenses and recommending cost-saving actions.
+ Supports AIMM methodologies by maintaining project documentation, supporting configuration management audits, collecting of CMMI metrics, etc.
**Minimum Qualifications**
+ High School Diploma; Bachelor's Degree preferred or equivalent relevant experience.
+ 1-2 years of administrative support or project coordination experience on government contracts.
+ Strong skills with MS Office to include Outlook, Excel, Teams, etc. Experience with MS Lists is highly desirable.
**Other Job Specific Skills**
+ Strong attention to detail and editing skills, as well as the ability to multi-task under pressure.
+ Ability to work well with clients and team members, as well as independently, sometimes with little guidance or supervision.
+ Proficient in Microsoft Office and Project or equivalent.
+ Excellent written, oral communication, and presentation skills. Experience with public speaking.
+ Exhibits willingness to be flexible and adaptable to changing priorities.
+ Demonstrates professionalism and a strong customer service skills with the ability to work in a fast paced, team-oriented environment.
+ Working knowledge of government contracts and related policies and requirements is preferred.
+ Problem-solving and decision making skills.
**Compensation Ranges**
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
**EEO Requirements**
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
**Disclaimer**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
$21.00 - $24.00
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
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0
Office Administrator/Marketing Assistant
78716 Austin, Texas
PGAL
Posted 5 days ago
Job Viewed
Job Description
PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open, and we offer the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in administration, design, project delivery, entrepreneurship, leadership, and life.
We are seeking a reliable and detail-oriented Office Administrator/Marketing Assistant responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management, office staff, and marketing efforts.
Responsibilities include, but not limited to:
- Assist principals and staff in all administrative functions, A Swiss Army Knife
- Answer/direct all incoming phone calls and greet all office visitors professionally and courteously
- Maintain and assist with paper & electronic files and contracts, AIA documents, and proposals
- Coordinate office meetings, schedule lunch-n-learns, order food, and special in-house events, meeting records, presentations, travel, and client/consultant management.
- Assist with tracking and researching future clients, projects, conferences, staff, etc.
- Assist with logging all RFIs, submittals, and shop drawings in Newforma or other client-based project management software.
- Partner with the Accounting Department for all invoicing
- Partner with the Marketing Department on proposals to organize and produce marketing deliverables, including creative, quality, and accurate qualification statements, coordinate conference attendance/booth set-up, office graphics, project photography, color & mood boards, etc.
- Creatively capturing and telling the project story of the architectural process.
- Provide support for generating and maintaining general marketing deliverables (project sheets, resumes, Vision database, etc.).
- Maintain building security by following procedures and maintaining a clean reception area.
- Receive and distribute daily mail and outgoing deliveries by courier and FedEx notifications for packages
- Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weekly
- Monitor and maintain office, kitchen/coffee supplies, and vendor maintenance and repair
- Other duties as assigned
Qualifications:
- Must be a reliable self-starter and have a strong service-oriented demeanor
- High school education or equivalent
- 3+ years of relevant experience in A/E/C or allied industry preferred
- Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (fluent in InDesign)
- Experience with graphic design, AIA contracts, and Newforma/Project Management software
- Must present a professional presence and demeanor that is reflective of a corporate office environment, with excellent written and verbal communication skills
- Time management skills with the ability to organize and prioritize multiple, simultaneous projects in a fast-paced environment
- Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems
- Must be legally authorized to work in the United States for any employer without sponsorship
If you are highly motivated, detail-oriented, and enthusiastic, able to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply.
PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays, PTO, and paid parental leave.
PGAL is an equal opportunity employer that includes disability and protected veteran status.
PGAL is a VEVRAA Federal Contractor.
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1
Assistant Dental Office Manager
78683 McNeil, Texas
Aspen Dental
Posted 4 days ago
Job Viewed
Job Description
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $18 - $21/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
**Job Type:** Full-time
**Salary:** $18 - $21/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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2
Assistant Dental Office Manager
78630 Cedar Park, Texas
Aspen Dental
Posted 24 days ago
Job Viewed
Job Description
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $20 - $3/hour
**Sing-On Bonus:** 1,000
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
**Job Type:** Full-time
**Salary:** $20 - $3/hour
**Sing-On Bonus:** 1,000
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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3
Administrative Assistant
78703 Austin, Texas
Adecco US, Inc.
Posted 2 days ago
Job Viewed
Job Description
**Our client in North Austin, Texas seeks an experienced Administrative Assistant to work full-time in their office. This is a temp-to-permanent position, M-F, 8a to 5p, $20 hourly.**
The Administrative Assistant I provides and/or performs a combination of the following services: shipping support, receptionist, data entry, and administrative assistant. Depending on the needs of the business unit, the array of assigned tasks and responsibilities may vary widely from site to site.
**Must Haves Qualities:**
+ Detail-oriented with excellent note taking and documentation skills.
+ Persistent and proactive - not afraid to follow up multiple times or push for accountability.
+ Strong communication skills, both written and verbal.
+ Able to work independently and take initiative without constant supervision.
+ Highly organized and capable of managing multiple priorities simultaneously.
This role requires someone who can keep the help/support team focus, help drive initiatives forward, and ensure no task is left behind.
**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:**
Adhere to plant and corporate safety policies.
Answers telephone and provides information to callers or routes calls to appropriate official. May have (frequent) communication with customers and/or vendors, as assigned.
Assist in other areas or perform other duties as required by fluctuating business needs.
Assist with event and catering planning, keep conference room and kitchenette in neat appearance and stocked with goods
Follows processes, work instructions, MSP's and other written and/or verbal instructions.
Identify opportunities and support continuous improvement / corrective action activity.
Maintains supply of HR forms in breakroom, monitors bulletin board displays in break room
Performs data entry into various business systems, such as MRP/ERP systems and / or quality management systems.
Responds to and takes appropriate action with email correspondence both internal and external to SCS.
**ADDITIONAL FUNCTIONS AND RESPONSIBILITIES:**
Compile and assign job packet (customer process/runsheet/etc) to incoming product.
Coordinate international shipments, overnight shipments,
Create packing slips, invoices, shipping labels, certificates of compliance, air bills, and export papers.
Identify and help resolve discrepancies between receipts and documentation.
Keeps shipping software programs up to date.
Maintains a neat and orderly work area.
Provide Order Entry support to a second site.
May coordinate Service Award and/or SC Logo Clothing/Company Store Program
May maintain inventory of shipping and packaging materials and supplies.
May perform procurement functions such as internal orders, Purchase Requisition placement, order tracking, inventory, etc.
EDUCATION, CERTIFICATES, LICENSES, REGISTRATIONS AND/OR EXPERIENCE:
High school diploma or general education degree (GED) and minimum three years related experience or an associate's degree and one year related experience.
**BASIC SKILLS:**
Able to accurately complete standard forms and spreadsheets compliant to quality procedures.
Able to comprehend basic written and verbal instructions.
Able to interact professionally with customers, vendors, and all layers of the organization.
Able to perform basic math functions.
Able to solve problems and make decisions quickly. Rapidly analyze the downstream impact of such decisions, and know when to seek advice/guidance from others.
Able to speak, read and write grammatically correct English.
Able to type efficiently and accurately
Able to write reports, memos and any other business correspondence.
Possesses exceptional customer service skills.
Possesses high ethical standards and ability to maintain confidentiality
Possesses well-developed communication, organizational and interpersonal skills.
Presents a professional attitude and handles confidential information according to non-disclosure guidelines
Presents professional demeanor and appearance as to greet external visitors and customers
Proficient in MSWord, MS Excel, and MS PowerPoint.
Self-motivated and able to work independently with limited supervision.
Well organized and detail oriented. Demonstrates a high level of accuracy when compiling or recording data and composing reports.
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
The Administrative Assistant I provides and/or performs a combination of the following services: shipping support, receptionist, data entry, and administrative assistant. Depending on the needs of the business unit, the array of assigned tasks and responsibilities may vary widely from site to site.
**Must Haves Qualities:**
+ Detail-oriented with excellent note taking and documentation skills.
+ Persistent and proactive - not afraid to follow up multiple times or push for accountability.
+ Strong communication skills, both written and verbal.
+ Able to work independently and take initiative without constant supervision.
+ Highly organized and capable of managing multiple priorities simultaneously.
This role requires someone who can keep the help/support team focus, help drive initiatives forward, and ensure no task is left behind.
**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:**
Adhere to plant and corporate safety policies.
Answers telephone and provides information to callers or routes calls to appropriate official. May have (frequent) communication with customers and/or vendors, as assigned.
Assist in other areas or perform other duties as required by fluctuating business needs.
Assist with event and catering planning, keep conference room and kitchenette in neat appearance and stocked with goods
Follows processes, work instructions, MSP's and other written and/or verbal instructions.
Identify opportunities and support continuous improvement / corrective action activity.
Maintains supply of HR forms in breakroom, monitors bulletin board displays in break room
Performs data entry into various business systems, such as MRP/ERP systems and / or quality management systems.
Responds to and takes appropriate action with email correspondence both internal and external to SCS.
**ADDITIONAL FUNCTIONS AND RESPONSIBILITIES:**
Compile and assign job packet (customer process/runsheet/etc) to incoming product.
Coordinate international shipments, overnight shipments,
Create packing slips, invoices, shipping labels, certificates of compliance, air bills, and export papers.
Identify and help resolve discrepancies between receipts and documentation.
Keeps shipping software programs up to date.
Maintains a neat and orderly work area.
Provide Order Entry support to a second site.
May coordinate Service Award and/or SC Logo Clothing/Company Store Program
May maintain inventory of shipping and packaging materials and supplies.
May perform procurement functions such as internal orders, Purchase Requisition placement, order tracking, inventory, etc.
EDUCATION, CERTIFICATES, LICENSES, REGISTRATIONS AND/OR EXPERIENCE:
High school diploma or general education degree (GED) and minimum three years related experience or an associate's degree and one year related experience.
**BASIC SKILLS:**
Able to accurately complete standard forms and spreadsheets compliant to quality procedures.
Able to comprehend basic written and verbal instructions.
Able to interact professionally with customers, vendors, and all layers of the organization.
Able to perform basic math functions.
Able to solve problems and make decisions quickly. Rapidly analyze the downstream impact of such decisions, and know when to seek advice/guidance from others.
Able to speak, read and write grammatically correct English.
Able to type efficiently and accurately
Able to write reports, memos and any other business correspondence.
Possesses exceptional customer service skills.
Possesses high ethical standards and ability to maintain confidentiality
Possesses well-developed communication, organizational and interpersonal skills.
Presents a professional attitude and handles confidential information according to non-disclosure guidelines
Presents professional demeanor and appearance as to greet external visitors and customers
Proficient in MSWord, MS Excel, and MS PowerPoint.
Self-motivated and able to work independently with limited supervision.
Well organized and detail oriented. Demonstrates a high level of accuracy when compiling or recording data and composing reports.
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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4
Administrative Assistant
78703 Austin, Texas
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Austin, Texas. This position is a long-term contract opportunity, offering flexible hours and the chance to support various administrative functions critical to daily operations. The ideal candidate will thrive in a dynamic environment and demonstrate exceptional organizational skills.
Responsibilities:
- Manage shared inboxes by sorting communications, filing important documents, and forwarding relevant messages to appropriate stakeholders.
- Organize digital reports and confirmations from service providers into structured folders for easy access.
- Forward building notifications and vendor alerts to internal teams and ensure timely communication.
- Oversee inventory and ordering of office supplies and groceries, keeping stock levels consistent and organized.
- Restock and arrange kitchen and breakroom items, ensuring spaces are clean and well-maintained.
- Coordinate with IT providers to address support tickets, invoices, and basic technology issues.
- Manage administrative settings in Microsoft 365, including subscriptions and troubleshooting tasks.
- Schedule and prepare internal and external meetings, ensuring conference rooms are ready and catering is organized when required.
- Participate in weekly administrative meetings to align on priorities and update shared planners.
- Maintain cleanliness and organization of shared office spaces, including daily kitchen routines.
Requirements - Minimum of 5 years of experience in administrative roles, demonstrating strong organizational abilities.
- Proficiency in Microsoft 365 applications, including Outlook Calendar.
- Ability to work independently and efficiently manage multiple tasks and priorities.
- Strong communication skills for liaising with internal teams and external vendors.
- Experience with scheduling meetings and coordinating logistics for office events.
- Familiarity with inventory management and office supply ordering systems.
- Comfortable with basic troubleshooting of office technology systems.
- Detail-oriented approach to filing and document management. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Austin, Texas. This position is a long-term contract opportunity, offering flexible hours and the chance to support various administrative functions critical to daily operations. The ideal candidate will thrive in a dynamic environment and demonstrate exceptional organizational skills.
Responsibilities:
- Manage shared inboxes by sorting communications, filing important documents, and forwarding relevant messages to appropriate stakeholders.
- Organize digital reports and confirmations from service providers into structured folders for easy access.
- Forward building notifications and vendor alerts to internal teams and ensure timely communication.
- Oversee inventory and ordering of office supplies and groceries, keeping stock levels consistent and organized.
- Restock and arrange kitchen and breakroom items, ensuring spaces are clean and well-maintained.
- Coordinate with IT providers to address support tickets, invoices, and basic technology issues.
- Manage administrative settings in Microsoft 365, including subscriptions and troubleshooting tasks.
- Schedule and prepare internal and external meetings, ensuring conference rooms are ready and catering is organized when required.
- Participate in weekly administrative meetings to align on priorities and update shared planners.
- Maintain cleanliness and organization of shared office spaces, including daily kitchen routines.
Requirements - Minimum of 5 years of experience in administrative roles, demonstrating strong organizational abilities.
- Proficiency in Microsoft 365 applications, including Outlook Calendar.
- Ability to work independently and efficiently manage multiple tasks and priorities.
- Strong communication skills for liaising with internal teams and external vendors.
- Experience with scheduling meetings and coordinating logistics for office events.
- Familiarity with inventory management and office supply ordering systems.
- Comfortable with basic troubleshooting of office technology systems.
- Detail-oriented approach to filing and document management. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Executive Administrative Assistant
78703 Austin, Texas
HCA Healthcare
Posted 5 days ago
Job Viewed
Job Description
**Description**
**Introduction**
Do you have the career opportunities as a(an) Executive Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join St. David's South Austin Medical Center which is part of the nation's leading provider of healthcare services, HCA Healthcare.
**Benefits**
St. David's South Austin Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Executive Administrative Assistant where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!
**Job Summary and Qualifications**
As the Executive Administrative Assistant, you will provide administrative support to the executive team. You will analyze relevant information to determine priority level. You will create forms, reports and correspondence to meet the changing needs of the office. You will work collaboratively with various hospital departments to facilitate communication between all levels of the organizational team.
+ You will handle various administrative details with initiative and good judgment
+ You will provide general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings
+ You will meet and greet any patients/visitors and answer inquiries and/or referring callers/visitors to appropriate persons/departments
+ You will develop and implement office procedures related to coordination of interoffice communication, records, and systems
+ You will attend meetings as assigned and report on actions
+ You will assist with PowerPoint Presentations and record minutes
+ You will maintain the strictest confidentiality
**What qualifications you will need:**
Experience
+ 5 years of administrative experience in a hospital
+ Proficient with Microsoft Office Suite
+ Excellent writing, spelling, and grammar skills
+ Excellent interpersonal communication skills
+ Experience working under pressure and in a high stress environment
Education
+ High School Graduate/Equivalent
+ Associate's in business, healthcare office or administrative management or equivalent with 3 years' work experience
St. David's South Austin Medical Center ( , which is part of St. David's HealthCare. We are a 368-bed acute care facility offering a range of complex specialties and sub-specialties. Our services include a nationally accredited oncology program with the area's only adult Transplant and Cellular Therapy Program; advanced trauma care with a Level II trauma center; comprehensive cardiac, stroke and orthopedic programs; full-service maternity and newborn care; and two full-service emergency centers in the communities of Bee Cave and Bastrop. St. David's South Austin Medical Center is affiliated with the Texas Institute for Robotic Surgery. We offer advanced robotic services for orthopedics, open heart and lung surgery, complex GI surgery, surgical oncology, general surgery, colorectal surgery, and urology. It was one of the first hospitals in Central Texas to combine the use of CT imaging and robotics to detect early stage lung cancer.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. **Unlock the possibilities and apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
**Introduction**
Do you have the career opportunities as a(an) Executive Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join St. David's South Austin Medical Center which is part of the nation's leading provider of healthcare services, HCA Healthcare.
**Benefits**
St. David's South Austin Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Executive Administrative Assistant where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!
**Job Summary and Qualifications**
As the Executive Administrative Assistant, you will provide administrative support to the executive team. You will analyze relevant information to determine priority level. You will create forms, reports and correspondence to meet the changing needs of the office. You will work collaboratively with various hospital departments to facilitate communication between all levels of the organizational team.
+ You will handle various administrative details with initiative and good judgment
+ You will provide general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings
+ You will meet and greet any patients/visitors and answer inquiries and/or referring callers/visitors to appropriate persons/departments
+ You will develop and implement office procedures related to coordination of interoffice communication, records, and systems
+ You will attend meetings as assigned and report on actions
+ You will assist with PowerPoint Presentations and record minutes
+ You will maintain the strictest confidentiality
**What qualifications you will need:**
Experience
+ 5 years of administrative experience in a hospital
+ Proficient with Microsoft Office Suite
+ Excellent writing, spelling, and grammar skills
+ Excellent interpersonal communication skills
+ Experience working under pressure and in a high stress environment
Education
+ High School Graduate/Equivalent
+ Associate's in business, healthcare office or administrative management or equivalent with 3 years' work experience
St. David's South Austin Medical Center ( , which is part of St. David's HealthCare. We are a 368-bed acute care facility offering a range of complex specialties and sub-specialties. Our services include a nationally accredited oncology program with the area's only adult Transplant and Cellular Therapy Program; advanced trauma care with a Level II trauma center; comprehensive cardiac, stroke and orthopedic programs; full-service maternity and newborn care; and two full-service emergency centers in the communities of Bee Cave and Bastrop. St. David's South Austin Medical Center is affiliated with the Texas Institute for Robotic Surgery. We offer advanced robotic services for orthopedics, open heart and lung surgery, complex GI surgery, surgical oncology, general surgery, colorectal surgery, and urology. It was one of the first hospitals in Central Texas to combine the use of CT imaging and robotics to detect early stage lung cancer.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. **Unlock the possibilities and apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
View Now
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6
Executive Administrative Assistant
78703 Austin, Texas
Aston Carter
Posted 8 days ago
Job Viewed
Job Description
Executive Administrative Assistant
Job Description
The Executive Administrative Assistant will support the VP of Systems Engineering. The ideal candidate must thrive in a fast-paced environment, collaborating effectively with the team, and demonstrate high proficiency in using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications, including Outlook, Excel, and PowerPoint, is required. This role demands excellent interpersonal skills, organizational and project management abilities, integrity, and the capacity to handle confidential information with sensitivity and maturity.
Responsibilities
+ Apply excellent judgment as a representative in interactions with leaders, customers, and global teams.
+ Manage executive schedules and calendars, coordinating meeting logistics.
+ Make purchases of equipment and supplies and reconcile purchasing card spending.
+ Book itineraries for domestic and international travel and submit expense reports.
+ Prepare and submit applications for travel visas.
+ Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals.
+ Coordinate with facilities for onsite repairs and manage travel and logistics for offsite staff meetings as needed.
+ Initiate domestic and international shipping requests for the direct team.
+ Review and approve international shipping requests through SICAT for broader organization.
+ Support social events, event planning logistics, and community engagement for local teams as part of the admin team.
+ Drive and coordinate quarterly communication town hall meetings and logistics.
Essential Skills
+ 5+ years of experience as an Executive Administrative Assistant.
+ Highly attentive to detail with a thorough and thoughtful approach to work.
+ Effective in professionally managing workflow interruptions, remaining flexible and accessible to minimize disruption.
+ Capable decision-making and ability to prioritize daily tasks, anticipate needs, and propose solutions.
+ Collaborative and able to work with a diverse team of professionals.
+ Proactive in anticipating the needs of executives and resourceful under pressure.
+ Adept and open to learning various new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP).
+ Highly capable with MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams.
+ Bachelor's degree preferred.
Additional Skills & Qualifications
+ Experience in the semiconductor industry.
Work Environment
This position is based onsite, working five days a week from Monday to Friday, 8 am to 5 pm.
Pay and Benefits
The pay range for this position is $22.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Austin,TX.
Application Deadline
This position is anticipated to close on Aug 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
The Executive Administrative Assistant will support the VP of Systems Engineering. The ideal candidate must thrive in a fast-paced environment, collaborating effectively with the team, and demonstrate high proficiency in using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications, including Outlook, Excel, and PowerPoint, is required. This role demands excellent interpersonal skills, organizational and project management abilities, integrity, and the capacity to handle confidential information with sensitivity and maturity.
Responsibilities
+ Apply excellent judgment as a representative in interactions with leaders, customers, and global teams.
+ Manage executive schedules and calendars, coordinating meeting logistics.
+ Make purchases of equipment and supplies and reconcile purchasing card spending.
+ Book itineraries for domestic and international travel and submit expense reports.
+ Prepare and submit applications for travel visas.
+ Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals.
+ Coordinate with facilities for onsite repairs and manage travel and logistics for offsite staff meetings as needed.
+ Initiate domestic and international shipping requests for the direct team.
+ Review and approve international shipping requests through SICAT for broader organization.
+ Support social events, event planning logistics, and community engagement for local teams as part of the admin team.
+ Drive and coordinate quarterly communication town hall meetings and logistics.
Essential Skills
+ 5+ years of experience as an Executive Administrative Assistant.
+ Highly attentive to detail with a thorough and thoughtful approach to work.
+ Effective in professionally managing workflow interruptions, remaining flexible and accessible to minimize disruption.
+ Capable decision-making and ability to prioritize daily tasks, anticipate needs, and propose solutions.
+ Collaborative and able to work with a diverse team of professionals.
+ Proactive in anticipating the needs of executives and resourceful under pressure.
+ Adept and open to learning various new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP).
+ Highly capable with MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams.
+ Bachelor's degree preferred.
Additional Skills & Qualifications
+ Experience in the semiconductor industry.
Work Environment
This position is based onsite, working five days a week from Monday to Friday, 8 am to 5 pm.
Pay and Benefits
The pay range for this position is $22.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Austin,TX.
Application Deadline
This position is anticipated to close on Aug 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
7
Administration - Administrative Assistant
78703 Austin, Texas
Impact Fire
Posted 12 days ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Austin office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Austin, TX**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
Impact Fire Services is seeking an Administrative Assistant to support the Austin office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
**This position is located in Austin, TX**
**Primary Job Responsibilities:**
+ Greeting visitors upon arrival to the office
+ Manage workflow ensuring that deadlines are met and work is completed correctly
+ Assist in scheduling work for field employees
+ Assist with collection calls on outstanding invoices
+ Assist in training staff members and new hires
+ Implement and monitor programs as directed by management, and see the programs through to completion
+ Generate memos, emails and reports when appropriate
+ Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
+ Maintain office supplies by checking inventory and order items
+ Respond to questions and requests for information
+ Answer incoming calls and assume other receptionist duties when needed
**Job Requirements:**
+ Administrative Assistant experience
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Ability to analyze and revise operating practices to improve efficiency
+ Detail oriented and comfortable working in a fast-paced office environment
+ Exceptional communication skills
+ Superior organization skills and dedication to completing projects in a timely manner
**Other Requirements:**
+ Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
+ and others at all times
+ Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
+ methods for solving problems to support the business objectives.
+ Strong interpersonal/communication skills
+ Detailed oriented and demonstrate a high degree of accuracy when performing data entry
+ Previous fire protection experience a plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**
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8
Executive Administrative Assistant
78701 Austin, Texas
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their executive leadership team in Austin, Texas, US . This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of professionalism and discretion. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing detailed itineraries. This includes coordinating domestic and international travel, booking flights, accommodations, and ground transportation, as well as processing expense reports. A significant part of your role will involve preparing and editing correspondence, reports, presentations, and other documents, often requiring advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. You will also be tasked with managing incoming communications, screening calls, responding to emails, and prioritizing requests. Event planning and coordination for executive meetings, board gatherings, and company events will also fall under your purview. This includes venue selection, catering, and ensuring all logistical details are handled seamlessly. Maintaining confidential files and records with utmost accuracy and security is paramount. Building and maintaining positive relationships with internal and external stakeholders will be key to your success. The ability to anticipate needs, work independently, and proactively identify and resolve potential issues is highly valued. Join our team and play a pivotal role in supporting our organization's leadership.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars and schedules.
- Arrange domestic and international travel, including flights, hotels, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen phone calls, manage correspondence, and handle inquiries.
- Organize and manage executive meetings and company events.
- Maintain confidential files and records with accuracy and discretion.
- Process expense reports and manage budget-related tasks as assigned.
- Act as a liaison between executives and internal/external stakeholders.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize tasks effectively.
- Bachelor's degree or equivalent experience preferred.
View Now
9