446 Event Planning jobs in the United States
Project Manager, Hospitality Events
Jersey City, New Jersey
First Agency
Job Viewed
Job Description
FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.
Job Location : Jersey City, NJ (hybrid - 3x a week in office, subject to change to 5 days at any time)
What You Would Get To DoThe Project Manager, Hospitality Events will support the Firms hospitality strategy by having excellent communication and organizational skills and the ability to successfully manage stakeholder relationships. This person will be expected to gain knowledge of the firms current Hospitality Commitments, Sports and Entertainment venues nationwide, and build relationships with key business partners.
Limited domestic travel may be required with this role.
Your Contributions
- Business Strategy and Management
- Conduct research and create presentations for internal review
- Support in development of creative ideas for new and existing hospitality events
- Design, develop and present strategic program recommendations
- Marquee Hospitality Events
- Assist with budget and spend management, ensuring accurate tracking and reporting through internal systems
- Support contract negotiations and assist with approvals and communication throughout the process
- Assist with the coordination for hospitality events, including transportation, hotel, venue, and food and beverage arrangements, as well as managing gift selection
- Create agendas, attend update meetings, and ensure effective communication with internal and external clients
- Help coordinator event-related communications, including invitations, RSVPs, ticket distribution, and other materials
- Participate in site visits and support overall event execution to ensure seamless logistics and attendee experience
- Firm Ticketing
- Work Closely with the internal ticketing team on ticket allotments and connectivity to Hospitality Events
- Join weekly calls to build relationships with key stakeholders
- Manage internal accounting systems for hospitality events
- Pay invoices
- Manage approvals
- Manage payments against budgeted costs
- Facilitate calendars, meetings and other communications with internal and external clients
- Work within client platforms and systems to manage process, budgets and invoice payments
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST . Please contact recruiting@ if you need accommodation at any stage of the recruitment process.
- 5-8+ years experience in event management focused on Sports and Entertainment
- Bachelor's degree preferred or equivalent practical experience
- Experience in the management of ticketing systems a plus, but not required
- Work experience inside a Sports and Entertainment venue a plus, but not required
- Good working knowledge of MS Office Suite
- Highly organized with excellent time management skills to handle multiple tasks and meet strict deadlines
- Ability to establish relationships and maintain a positive rapport with clients, vendors and suppliers
- Knowledge of Sports and Entertainment Venues preferred, but not required
- Creative problem solver, resourceful, team player
- Calm and flexible approach to handling the pressure and stress of ever-changing demands
- Ambitious and proactive
- Willing to travel when required
At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:
- Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
- 401 (k)
- Five Flexible Spending Accounts Options
- Employee Assistance Program (EAP)
- Life, Disability & Pet Coverages
- Wellness Stipend
- Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
- Aura Identity Theft Protection
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
United States Residents: The base pay for this position ranges from $70,000 to $100,000. This role is also eligible for an annual discretionary bonus.
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.
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Event Planning Coordinator
17046 Lebanon, Pennsylvania
American Heart Association
Posted today
Job Viewed
Job Description
**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (the "Association") has an excellent opportunity for an **Event Planning Coordinator.** **_This hybrid position is located in the Southern Tier, NY or surrounding area and supports campaign events in Eastern Pennsylvania and New York_** **.** **_This position will_** **_require periodic travel for events_** **_._** This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include managing data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
Whether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors.
+ Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
+ Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
+ Implement Association risk reduction procedures to ensure the safety and success of each event
+ Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
+ Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
+ Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
+ Prepare ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
+ Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
**Event Data Management**
The Event Planning Coordinator is responsible for meticulously managing all event-related data including financial, fundraising metrics and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data and associated revenue/donations.
+ Manage Event Data: Collect, organize, enter and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits and other key notes relevant to the event
+ Auction Item Data: Oversee the collection, management and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
+ Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed
+ Generate reports from various systems as needed
**Financial Responsibilities**
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
+ Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable and accounts payable reports, ensuring accuracy and completeness
+ Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
+ Input requests for payments in financial system for vendor contracts and invoices
+ Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
+ Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
**Support Services**
The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
+ Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved
+ Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
+ Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
+ Assisting in the coordination and execution of leadership and board meetings
+ Preparing presentations, correspondence and documentation in a timely manner including meeting minutes
+ Working independently and within a team on special nonrecurring and ongoing projects
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require:**
+ Must have earned a high school diploma or equivalent.
+ At least three years experience in administrative work, project coordination and/or event management systems with strong attention to detail.
+ Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.)
+ Demonstrated ability to work on multiple tasks concurrently.
+ Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
+ Ability to objectively evaluate, make effective decisions and develop alternative solutions.
+ Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association.
+ Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
+ Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
+ Knowledge of and skill in report preparation, proofreading and attention to detail.
+ Requires access to reliable transportation at all times on an immediate basis.
+ Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
+ Must pass background check and must be at least 18 years old.
**Preferred Qualifications, not mandatory to qualify** :
+ Nonprofit experience.
+ Digital event production experience.
+ Design skills, preferably in Canva or similar.
+ Knowledge of email marketing basics.
+ Experience using Tableau reports.
+ Proficient in Microsoft SharePoint and Teams.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**Expected pay range will be $21.90/hourly to $28.10/hourly. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-PA-Lehigh Valley_
**Posted Date** _2 months ago_ _(8/11/2025 9:48 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (the "Association") has an excellent opportunity for an **Event Planning Coordinator.** **_This hybrid position is located in the Southern Tier, NY or surrounding area and supports campaign events in Eastern Pennsylvania and New York_** **.** **_This position will_** **_require periodic travel for events_** **_._** This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include managing data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
Whether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors.
+ Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
+ Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
+ Implement Association risk reduction procedures to ensure the safety and success of each event
+ Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
+ Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
+ Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
+ Prepare ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
+ Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
**Event Data Management**
The Event Planning Coordinator is responsible for meticulously managing all event-related data including financial, fundraising metrics and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data and associated revenue/donations.
+ Manage Event Data: Collect, organize, enter and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits and other key notes relevant to the event
+ Auction Item Data: Oversee the collection, management and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
+ Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed
+ Generate reports from various systems as needed
**Financial Responsibilities**
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
+ Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable and accounts payable reports, ensuring accuracy and completeness
+ Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
+ Input requests for payments in financial system for vendor contracts and invoices
+ Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
+ Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
**Support Services**
The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
+ Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved
+ Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
+ Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
+ Assisting in the coordination and execution of leadership and board meetings
+ Preparing presentations, correspondence and documentation in a timely manner including meeting minutes
+ Working independently and within a team on special nonrecurring and ongoing projects
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require:**
+ Must have earned a high school diploma or equivalent.
+ At least three years experience in administrative work, project coordination and/or event management systems with strong attention to detail.
+ Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.)
+ Demonstrated ability to work on multiple tasks concurrently.
+ Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
+ Ability to objectively evaluate, make effective decisions and develop alternative solutions.
+ Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association.
+ Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
+ Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
+ Knowledge of and skill in report preparation, proofreading and attention to detail.
+ Requires access to reliable transportation at all times on an immediate basis.
+ Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
+ Must pass background check and must be at least 18 years old.
**Preferred Qualifications, not mandatory to qualify** :
+ Nonprofit experience.
+ Digital event production experience.
+ Design skills, preferably in Canva or similar.
+ Knowledge of email marketing basics.
+ Experience using Tableau reports.
+ Proficient in Microsoft SharePoint and Teams.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**Expected pay range will be $21.90/hourly to $28.10/hourly. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-PA-Lehigh Valley_
**Posted Date** _2 months ago_ _(8/11/2025 9:48 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
View Now
0
Event Planning Coordinator
18002 Lehigh Valley, Pennsylvania
American Heart Association
Posted today
Job Viewed
Job Description
**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (the "Association") has an excellent opportunity for an **Event Planning Coordinator.** **_This hybrid position is located in the Southern Tier, NY or surrounding area and supports campaign events in Eastern Pennsylvania and New York_** **.** **_This position will_** **_require periodic travel for events_** **_._** This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include managing data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
Whether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors.
+ Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
+ Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
+ Implement Association risk reduction procedures to ensure the safety and success of each event
+ Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
+ Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
+ Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
+ Prepare ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
+ Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
**Event Data Management**
The Event Planning Coordinator is responsible for meticulously managing all event-related data including financial, fundraising metrics and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data and associated revenue/donations.
+ Manage Event Data: Collect, organize, enter and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits and other key notes relevant to the event
+ Auction Item Data: Oversee the collection, management and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
+ Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed
+ Generate reports from various systems as needed
**Financial Responsibilities**
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
+ Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable and accounts payable reports, ensuring accuracy and completeness
+ Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
+ Input requests for payments in financial system for vendor contracts and invoices
+ Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
+ Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
**Support Services**
The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
+ Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved
+ Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
+ Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
+ Assisting in the coordination and execution of leadership and board meetings
+ Preparing presentations, correspondence and documentation in a timely manner including meeting minutes
+ Working independently and within a team on special nonrecurring and ongoing projects
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require:**
+ Must have earned a high school diploma or equivalent.
+ At least three years experience in administrative work, project coordination and/or event management systems with strong attention to detail.
+ Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.)
+ Demonstrated ability to work on multiple tasks concurrently.
+ Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
+ Ability to objectively evaluate, make effective decisions and develop alternative solutions.
+ Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association.
+ Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
+ Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
+ Knowledge of and skill in report preparation, proofreading and attention to detail.
+ Requires access to reliable transportation at all times on an immediate basis.
+ Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
+ Must pass background check and must be at least 18 years old.
**Preferred Qualifications, not mandatory to qualify** :
+ Nonprofit experience.
+ Digital event production experience.
+ Design skills, preferably in Canva or similar.
+ Knowledge of email marketing basics.
+ Experience using Tableau reports.
+ Proficient in Microsoft SharePoint and Teams.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**Expected pay range will be $21.90/hourly to $28.10/hourly. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-PA-Lehigh Valley_
**Posted Date** _2 months ago_ _(8/11/2025 9:48 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (the "Association") has an excellent opportunity for an **Event Planning Coordinator.** **_This hybrid position is located in the Southern Tier, NY or surrounding area and supports campaign events in Eastern Pennsylvania and New York_** **.** **_This position will_** **_require periodic travel for events_** **_._** This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include managing data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
Whether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors.
+ Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
+ Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
+ Implement Association risk reduction procedures to ensure the safety and success of each event
+ Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
+ Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
+ Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
+ Prepare ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
+ Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
**Event Data Management**
The Event Planning Coordinator is responsible for meticulously managing all event-related data including financial, fundraising metrics and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data and associated revenue/donations.
+ Manage Event Data: Collect, organize, enter and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits and other key notes relevant to the event
+ Auction Item Data: Oversee the collection, management and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
+ Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed
+ Generate reports from various systems as needed
**Financial Responsibilities**
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
+ Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable and accounts payable reports, ensuring accuracy and completeness
+ Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
+ Input requests for payments in financial system for vendor contracts and invoices
+ Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
+ Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
**Support Services**
The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
+ Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved
+ Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
+ Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
+ Assisting in the coordination and execution of leadership and board meetings
+ Preparing presentations, correspondence and documentation in a timely manner including meeting minutes
+ Working independently and within a team on special nonrecurring and ongoing projects
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require:**
+ Must have earned a high school diploma or equivalent.
+ At least three years experience in administrative work, project coordination and/or event management systems with strong attention to detail.
+ Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.)
+ Demonstrated ability to work on multiple tasks concurrently.
+ Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
+ Ability to objectively evaluate, make effective decisions and develop alternative solutions.
+ Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association.
+ Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
+ Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
+ Knowledge of and skill in report preparation, proofreading and attention to detail.
+ Requires access to reliable transportation at all times on an immediate basis.
+ Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
+ Must pass background check and must be at least 18 years old.
**Preferred Qualifications, not mandatory to qualify** :
+ Nonprofit experience.
+ Digital event production experience.
+ Design skills, preferably in Canva or similar.
+ Knowledge of email marketing basics.
+ Experience using Tableau reports.
+ Proficient in Microsoft SharePoint and Teams.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**Expected pay range will be $21.90/hourly to $28.10/hourly. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-PA-Lehigh Valley_
**Posted Date** _2 months ago_ _(8/11/2025 9:48 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
View Now
1
Event Planning Coordinator
17699 Lancaster, Pennsylvania
American Heart Association
Posted today
Job Viewed
Job Description
**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (the "Association") has an excellent opportunity for an **Event Planning Coordinator.** **_This hybrid position is located in the Southern Tier, NY or surrounding area and supports campaign events in Eastern Pennsylvania and New York_** **.** **_This position will_** **_require periodic travel for events_** **_._** This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include managing data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
Whether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors.
+ Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
+ Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
+ Implement Association risk reduction procedures to ensure the safety and success of each event
+ Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
+ Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
+ Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
+ Prepare ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
+ Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
**Event Data Management**
The Event Planning Coordinator is responsible for meticulously managing all event-related data including financial, fundraising metrics and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data and associated revenue/donations.
+ Manage Event Data: Collect, organize, enter and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits and other key notes relevant to the event
+ Auction Item Data: Oversee the collection, management and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
+ Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed
+ Generate reports from various systems as needed
**Financial Responsibilities**
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
+ Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable and accounts payable reports, ensuring accuracy and completeness
+ Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
+ Input requests for payments in financial system for vendor contracts and invoices
+ Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
+ Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
**Support Services**
The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
+ Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved
+ Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
+ Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
+ Assisting in the coordination and execution of leadership and board meetings
+ Preparing presentations, correspondence and documentation in a timely manner including meeting minutes
+ Working independently and within a team on special nonrecurring and ongoing projects
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require:**
+ Must have earned a high school diploma or equivalent.
+ At least three years experience in administrative work, project coordination and/or event management systems with strong attention to detail.
+ Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.)
+ Demonstrated ability to work on multiple tasks concurrently.
+ Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
+ Ability to objectively evaluate, make effective decisions and develop alternative solutions.
+ Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association.
+ Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
+ Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
+ Knowledge of and skill in report preparation, proofreading and attention to detail.
+ Requires access to reliable transportation at all times on an immediate basis.
+ Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
+ Must pass background check and must be at least 18 years old.
**Preferred Qualifications, not mandatory to qualify** :
+ Nonprofit experience.
+ Digital event production experience.
+ Design skills, preferably in Canva or similar.
+ Knowledge of email marketing basics.
+ Experience using Tableau reports.
+ Proficient in Microsoft SharePoint and Teams.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**Expected pay range will be $21.90/hourly to $28.10/hourly. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-PA-Lehigh Valley_
**Posted Date** _2 months ago_ _(8/11/2025 9:48 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (the "Association") has an excellent opportunity for an **Event Planning Coordinator.** **_This hybrid position is located in the Southern Tier, NY or surrounding area and supports campaign events in Eastern Pennsylvania and New York_** **.** **_This position will_** **_require periodic travel for events_** **_._** This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include managing data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial system and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
Whether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors.
+ Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
+ Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
+ Implement Association risk reduction procedures to ensure the safety and success of each event
+ Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
+ Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
+ Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
+ Prepare ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
+ Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
**Event Data Management**
The Event Planning Coordinator is responsible for meticulously managing all event-related data including financial, fundraising metrics and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data and associated revenue/donations.
+ Manage Event Data: Collect, organize, enter and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits and other key notes relevant to the event
+ Auction Item Data: Oversee the collection, management and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
+ Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed
+ Generate reports from various systems as needed
**Financial Responsibilities**
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
+ Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable and accounts payable reports, ensuring accuracy and completeness
+ Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
+ Input requests for payments in financial system for vendor contracts and invoices
+ Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
+ Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
**Support Services**
The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
+ Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved
+ Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
+ Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
+ Assisting in the coordination and execution of leadership and board meetings
+ Preparing presentations, correspondence and documentation in a timely manner including meeting minutes
+ Working independently and within a team on special nonrecurring and ongoing projects
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require:**
+ Must have earned a high school diploma or equivalent.
+ At least three years experience in administrative work, project coordination and/or event management systems with strong attention to detail.
+ Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.)
+ Demonstrated ability to work on multiple tasks concurrently.
+ Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
+ Ability to objectively evaluate, make effective decisions and develop alternative solutions.
+ Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association.
+ Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
+ Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
+ Knowledge of and skill in report preparation, proofreading and attention to detail.
+ Requires access to reliable transportation at all times on an immediate basis.
+ Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
+ Must pass background check and must be at least 18 years old.
**Preferred Qualifications, not mandatory to qualify** :
+ Nonprofit experience.
+ Digital event production experience.
+ Design skills, preferably in Canva or similar.
+ Knowledge of email marketing basics.
+ Experience using Tableau reports.
+ Proficient in Microsoft SharePoint and Teams.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**Expected pay range will be $21.90/hourly to $28.10/hourly. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-PA-Lehigh Valley_
**Posted Date** _2 months ago_ _(8/11/2025 9:48 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
View Now
2
Event Planning Coordinator
85001 Whispering Pines, Arizona
$58000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a premier hospitality group, is seeking a creative and detail-oriented Event Planning Coordinator to join their vibrant team. This hybrid role offers a dynamic blend of on-site collaboration and remote flexibility, contributing to the successful execution of exceptional events in Phoenix, Arizona, US . You will be instrumental in managing all aspects of event planning, from conceptualization and client consultation to vendor coordination and on-site execution. This position requires exceptional organizational skills, a passion for creating memorable experiences, and the ability to thrive in a fast-paced, client-focused environment. You will work closely with clients to understand their vision and translate it into flawless events.
Key Responsibilities:
Key Responsibilities:
- Coordinate and manage all logistical aspects of events, including venue selection, catering, décor, entertainment, and staffing.
- Develop detailed event proposals, timelines, and budgets, ensuring adherence to financial constraints.
- Liaise with clients to understand their needs, preferences, and objectives, providing expert guidance and recommendations.
- Source, negotiate with, and manage relationships with vendors and suppliers to secure the best services and pricing.
- Oversee event set-up, execution, and breakdown, ensuring seamless operations on the day of the event.
- Conduct site inspections and pre-event meetings to confirm all arrangements.
- Manage guest lists, RSVPs, and seating arrangements.
- Troubleshoot and resolve any issues that arise before or during events.
- Gather post-event feedback and conduct debriefings to identify areas for improvement.
- Stay abreast of industry trends and best practices in event planning and hospitality.
- Proven experience in event planning, coordination, or a related role within the hospitality industry.
- Excellent organizational and project management skills with a keen eye for detail.
- Strong negotiation and vendor management abilities.
- Exceptional interpersonal and client-facing communication skills.
- Ability to work effectively both independently and as part of a team in a hybrid work model.
- Proficiency in event management software and Microsoft Office Suite.
- A creative mindset with a passion for delivering outstanding guest experiences.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
- Bachelor's degree in Hospitality Management, Marketing, or a related field is preferred.
- A portfolio of successfully executed events is a strong asset.
Apply Now
3
Event Planning Coordinator
45202 Cincinnati, Ohio
$55000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is a premier hospitality group seeking a talented and energetic Event Planning Coordinator to join their team in Cincinnati, Ohio, US . This role is essential for executing successful and memorable events, ranging from intimate gatherings to large-scale corporate functions and social celebrations. You will work closely with clients, vendors, and internal teams to manage all aspects of event planning and execution, ensuring seamless coordination and exceeding client expectations. Responsibilities include initial client consultations, budget management, venue selection, vendor negotiation, menu planning, and on-site event supervision. The ideal candidate will have a keen eye for detail, exceptional organizational skills, and a passion for creating outstanding guest experiences. You will be the primary point of contact for clients throughout the planning process, providing updates, addressing concerns, and ensuring all details are meticulously handled. Collaboration with the culinary team, A/V specialists, and other venue staff will be critical for a cohesive event. This role requires a creative thinker who can also manage logistics effectively, troubleshoot issues calmly and professionally, and maintain a positive attitude under pressure. You will be responsible for developing event timelines, coordinating staffing, and overseeing setup and breakdown. A deep understanding of hospitality trends and client service best practices is vital. This is an on-site position requiring full dedication to the vibrant atmosphere of Cincinnati, Ohio, US , and its thriving event scene. You will have the opportunity to shape unique events and build lasting relationships with clients and partners. The work environment is dynamic and fast-paced, offering a challenging yet rewarding career path for individuals dedicated to excellence in event management. We pride ourselves on delivering exceptional service and creating unforgettable moments for our guests, and this role is central to that mission. Join a team that values creativity, teamwork, and a commitment to delivering world-class hospitality experiences.
Responsibilities:
Responsibilities:
- Plan and coordinate all aspects of events, from conception to execution.
- Liaise with clients to understand their event needs and objectives.
- Develop event proposals, budgets, and timelines.
- Source and manage vendors, including caterers, decorators, and entertainment.
- Oversee event logistics, including venue setup, staffing, and guest management.
- Conduct site visits and venue inspections.
- Ensure all events are executed smoothly and within budget.
- Address client inquiries and resolve issues promptly and professionally.
- Collaborate with internal departments to ensure seamless service delivery.
- Provide on-site support during events.
- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field.
- 2+ years of experience in event planning or coordination.
- Proven ability to manage multiple projects simultaneously.
- Strong organizational and time management skills.
- Excellent communication, interpersonal, and customer service skills.
- Experience with event management software is a plus.
- Knowledge of food and beverage services and catering operations.
- Ability to work flexible hours, including evenings and weekends, as needed.
- Creative thinking and problem-solving abilities.
Apply Now
4
Event Planning Manager
85067 Phoenix, Arizona
Hyatt
Posted 8 days ago
Job Viewed
Job Description
**Description:**
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast paced environment
+ Refined verbal and written communication skills
+ A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
+ Prefer two years hotel experience or completed Event Management trainee program
+ Prefer candidate has completed PSS or equivalent training
**Primary Location:** US-AZ-Phoenix
**Organization:** Hyatt Regency Phoenix
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** PHO
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast paced environment
+ Refined verbal and written communication skills
+ A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
+ Prefer two years hotel experience or completed Event Management trainee program
+ Prefer candidate has completed PSS or equivalent training
**Primary Location:** US-AZ-Phoenix
**Organization:** Hyatt Regency Phoenix
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** PHO
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
View Now
5
Event Planning Manager
60684 Chicago, Illinois
Hyatt
Posted 9 days ago
Job Viewed
Job Description
**Description:**
Whether traveling for business or pleasure, Hyatt Regency McCormick Place has everything you'll need under one hotel roof with over 1258 guest rooms, 53 suites and 13,000 sq. ft. of meeting space. In addition, our conference center boasts nearly 30,000 sq. ft. of meeting space. You will rest comfortably in spacious rooms and suites. Enjoy international cuisine at Third Star, ramen bowls at Sixes & Eights or meet for drinks at ARC Bar. Relax in our indoor pool and reenergize in the 24-hour StayFit Gym. If you are hosting a meeting or event, our hotel gives you direct access to more than 2.8 million square feet of space at the country's largest convention center.
At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing efficient service and meaningful experiences. Join us for this incredible opportunity to be a key member of Hyatt Hotels; a company that continuously earns a spot on Fortune's 100 Best Companies to Work For year after year!
The Event Planning Manager is an experienced professional responsible for planning and executing events, reporting directly to the Director of Events. The Event Planning Manager should have planning experience that includes, but is not limited to, menu planning, agenda development, event coordination, and effective communication with hotel associates. Additionally, the Event Planning Manager would be responsible for on-site coordination and the wrap-up of each event. This person should be forward-thinking and can anticipate opportunities as needed. They would need to maintain strong customer relationships and work closely with support staff. This Manager would service large market events staring at 250 rooms and beyond. Hybrid opportunities are available and discussed during the recruitment phase.
**Responsibilities**
+ Serve as the primary contact for clients coordinating mid-size to large, complex group events including meetings, conferences, galas, and trade shows.
+ Manage all aspects of the event planning lifecycle: from initial detailing, menu planning, and floor plans, to execution and post-event follow-up.
+ Partner with Event Sales, Operations, and Culinary teams to ensure seamless service delivery and a consistent guest experience.
+ Coordinate logistics including AV needs, room setups, F&B requirements, timelines, and billing.
+ Maintain detailed and organized Event Orders (EOs), diagrams, and communications for internal teams.
+ Lead pre-event meetings with clients and internal teams; conduct site visits and client planning meetings as needed.
+ Foster strong relationships with clients to encourage repeat business and positive word-of-mouth.
+ Monitor group revenues, labor costs, and up-sell opportunities to maximize profitability.
+ Ensure events are executed in compliance with Hyatt brand standards and property SOPs.
+ Represent the hotel at industry events and networking functions as required.
**Salary:** Salary range for this position is **$60,100 - $73,600** . Actual pay will be commensurate with experience.
In today's job market, you may be asking, "Why Hyatt?" Here's why:
**We are evolving the future of the hospitality industry**
Hyatt is a global leader in the hospitality industry connecting the world through care. We provide more human, more authentic and more meaningful experiences to our colleagues and guests in our hotel locations spanning across 69 countries. As people who care, we believe in making a positive impact and providing resources so our people can be their best. Because when our people are at their best, we can provide the best experiences for our guests.
**We're opening doors for all**
No matter what career stage you're in, you'll find a home here at Hyatt. Each day is an opportunity to chart your own journey, go after new opportunities and discover a career you never knew existed. That's because we understand the importance of opening doors and expanding horizons while supporting you in your personal and professional development.
**"Care Connects Us" is our guiding principle**
It's the belief that it all starts with people who care. We see it in the way we treat each other and our guests. It's our superpower. It's how we create a culture of warmth, empathy and respect that results in more genuine connections and creating inclusive environments, together.
**We need your curiosity. We need your innovative spirit. And we need your authentic self.**
There is always a space for you here, and we take pride in empowering you to turn trips into journeys, encounters into experiences and jobs into careers. Hospitality is more than just a job - it's a career for people who care. People like you. People like us.
**What you can expect**
+ Collaborative and team-driven environment with diverse industry experience and multi-cultural backgrounds
+ Health benefit eligibility at 30 days of employment (FT only)
+ 401K with company match - eligible to contribute at 30 days of employment
+ Discounted room nights at over 1,000 Hyatt properties upon hire
+ Free room nights at over 1,000 Hyatt properties at 90 days of employment (FT/PT)
+ Education Assistance/Tuition Reimbursement (FT/PT)
+ complimentary employee parking
+ Access to hotel gym
+ Free meals in colleague cafeteria
+ Paid Time Off including Vacation, Sick Time, Holidays (eligibility and amount dependent on employment status)
+ Annual performance-based increases
_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status_
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**This is not your typical career opportunity. This is the Hyatt Touch.**
**Qualifications:**
+ Associate's Degree or higher
+ Minimum 3-5 years of event planning experience in a full-service or convention hotel environment required; large-scale group/convention experience
+ Experience with large market events is a necessity
+ Experience with Union Labor
+ A genuine desire to satisfy the needs of others in a fast-paced environment
+ Refined verbal and written communication skills
+ Must be proficient in general computer knowledge, such as Microsoft Office, and efficient in typing.
+ Candidates should be highly detail-oriented and organized
+ Flexible schedule, some nights, weekends, and Holidays are required.
**Primary Location:** US-IL-Chicago
**Organization:** Hyatt Regency McCormick Place
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** CHI
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
Whether traveling for business or pleasure, Hyatt Regency McCormick Place has everything you'll need under one hotel roof with over 1258 guest rooms, 53 suites and 13,000 sq. ft. of meeting space. In addition, our conference center boasts nearly 30,000 sq. ft. of meeting space. You will rest comfortably in spacious rooms and suites. Enjoy international cuisine at Third Star, ramen bowls at Sixes & Eights or meet for drinks at ARC Bar. Relax in our indoor pool and reenergize in the 24-hour StayFit Gym. If you are hosting a meeting or event, our hotel gives you direct access to more than 2.8 million square feet of space at the country's largest convention center.
At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing efficient service and meaningful experiences. Join us for this incredible opportunity to be a key member of Hyatt Hotels; a company that continuously earns a spot on Fortune's 100 Best Companies to Work For year after year!
The Event Planning Manager is an experienced professional responsible for planning and executing events, reporting directly to the Director of Events. The Event Planning Manager should have planning experience that includes, but is not limited to, menu planning, agenda development, event coordination, and effective communication with hotel associates. Additionally, the Event Planning Manager would be responsible for on-site coordination and the wrap-up of each event. This person should be forward-thinking and can anticipate opportunities as needed. They would need to maintain strong customer relationships and work closely with support staff. This Manager would service large market events staring at 250 rooms and beyond. Hybrid opportunities are available and discussed during the recruitment phase.
**Responsibilities**
+ Serve as the primary contact for clients coordinating mid-size to large, complex group events including meetings, conferences, galas, and trade shows.
+ Manage all aspects of the event planning lifecycle: from initial detailing, menu planning, and floor plans, to execution and post-event follow-up.
+ Partner with Event Sales, Operations, and Culinary teams to ensure seamless service delivery and a consistent guest experience.
+ Coordinate logistics including AV needs, room setups, F&B requirements, timelines, and billing.
+ Maintain detailed and organized Event Orders (EOs), diagrams, and communications for internal teams.
+ Lead pre-event meetings with clients and internal teams; conduct site visits and client planning meetings as needed.
+ Foster strong relationships with clients to encourage repeat business and positive word-of-mouth.
+ Monitor group revenues, labor costs, and up-sell opportunities to maximize profitability.
+ Ensure events are executed in compliance with Hyatt brand standards and property SOPs.
+ Represent the hotel at industry events and networking functions as required.
**Salary:** Salary range for this position is **$60,100 - $73,600** . Actual pay will be commensurate with experience.
In today's job market, you may be asking, "Why Hyatt?" Here's why:
**We are evolving the future of the hospitality industry**
Hyatt is a global leader in the hospitality industry connecting the world through care. We provide more human, more authentic and more meaningful experiences to our colleagues and guests in our hotel locations spanning across 69 countries. As people who care, we believe in making a positive impact and providing resources so our people can be their best. Because when our people are at their best, we can provide the best experiences for our guests.
**We're opening doors for all**
No matter what career stage you're in, you'll find a home here at Hyatt. Each day is an opportunity to chart your own journey, go after new opportunities and discover a career you never knew existed. That's because we understand the importance of opening doors and expanding horizons while supporting you in your personal and professional development.
**"Care Connects Us" is our guiding principle**
It's the belief that it all starts with people who care. We see it in the way we treat each other and our guests. It's our superpower. It's how we create a culture of warmth, empathy and respect that results in more genuine connections and creating inclusive environments, together.
**We need your curiosity. We need your innovative spirit. And we need your authentic self.**
There is always a space for you here, and we take pride in empowering you to turn trips into journeys, encounters into experiences and jobs into careers. Hospitality is more than just a job - it's a career for people who care. People like you. People like us.
**What you can expect**
+ Collaborative and team-driven environment with diverse industry experience and multi-cultural backgrounds
+ Health benefit eligibility at 30 days of employment (FT only)
+ 401K with company match - eligible to contribute at 30 days of employment
+ Discounted room nights at over 1,000 Hyatt properties upon hire
+ Free room nights at over 1,000 Hyatt properties at 90 days of employment (FT/PT)
+ Education Assistance/Tuition Reimbursement (FT/PT)
+ complimentary employee parking
+ Access to hotel gym
+ Free meals in colleague cafeteria
+ Paid Time Off including Vacation, Sick Time, Holidays (eligibility and amount dependent on employment status)
+ Annual performance-based increases
_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status_
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**This is not your typical career opportunity. This is the Hyatt Touch.**
**Qualifications:**
+ Associate's Degree or higher
+ Minimum 3-5 years of event planning experience in a full-service or convention hotel environment required; large-scale group/convention experience
+ Experience with large market events is a necessity
+ Experience with Union Labor
+ A genuine desire to satisfy the needs of others in a fast-paced environment
+ Refined verbal and written communication skills
+ Must be proficient in general computer knowledge, such as Microsoft Office, and efficient in typing.
+ Candidates should be highly detail-oriented and organized
+ Flexible schedule, some nights, weekends, and Holidays are required.
**Primary Location:** US-IL-Chicago
**Organization:** Hyatt Regency McCormick Place
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** CHI
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
View Now
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6
Event Planning Manager
80517 Estes Park, Colorado
Sage Hospitality Group
Posted 9 days ago
Job Viewed
Job Description
**Why us?**
As part of **Sage Hospitality Group** , we passionately strive to be the best and create excellence in everything we do. We believe in enriching lives one experience at a time. More than a slogan, we empower our employees to make positive impacts on the communities in which we live and work. By providing genuine service we build relationships with our guests and value for our shareholders, and we create unforgettable experiences.
We are looking for independent thinkers. Those who harness their entrepreneurial spirit so that it breaks preconceived notions. We're not afraid to forge our own path. After all, it's what industry leaders do. That's why we welcome risk takers and creative spirits alike. No matter your daily role, Sage recognizes that your success is about more than the work you do-it's really about who you are, which is why we invest in your personal and professional growth. We hope you consider joining us!
Nestled in the majestic Rocky Mountains in Estes Park, Colorado, **The Stanley Hotel** is a landmark of timeless elegance, known for its historic charm, panoramic views, and a legacy that has inspired artists, writers, and adventurers for over a century. From its famed role in American pop culture to its status as a luxury mountain retreat, The Stanley offers guests an unforgettable blend of grandeur and mystery. We're looking for someone who can bring creativity, operational excellence, and a passion for storytelling.
Estes Park is more than a scenic getaway-it's the gateway to Rocky Mountain National Park, offering year-round outdoor adventure, wildlife encounters, and a vibrant arts and culture scene. Working at The Stanley means embracing the spirit of exploration and hospitality in a setting unlike any other.
At Sage Hospitality Group, we aim to "make the ordinary extraordinary," and The Stanley Hotel is no exception. As Assistant General Manager, you'll shape experiences that reflect the rich history and bold future of this remarkable destination. Join us, and help write the next chapter in The Stanley's enduring legacy.
**Job Overview**
Primary focus is on executing all aspects of event planning including meetings, reunions, social functions and catering. Event planning includes all aspects of business coordination from the signing of a group contract forward, for example, direct billing requirements, catering, all event details, VIP needs, amenities, group resumes, rooming lists, registration cards, etc. Approximately 75% of overall time. Other key responsibilities include targeting, capturing and coordinating catering sales. Approximately 25% of overall time. Meets and exceeds revenue goals by developing new catering accounts and planning/coordinating all components of group business in a profitable and win-win selling approach.This position primarily handles complex events. Ensures a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue by up-selling and offering enhancements to create outstanding events. Supports and leads the Events team. Serves as the event planner's primary contact (following turnover) on property and is responsible for his/her experience.
**Responsibilities**
+ Achieves a minimum a 90% of productivity goals and 100% of activity goals, as established by management.
+ Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days. Determination and coordination of all event planning needs.
+ Responsible for effectively communicating with the various departments to ensure that the meeting and related functions are executed to the clients "expectations plus one."
+ Direct Sales: Targets appointment-oriented sales calls to ensure a successful catering direct sales effort, in accordance with goals established by department budget and marketing plan. Must have own reliable transportation and possess a valid state driver's license in order to make outside sales calls.
* Key Account Management: Maximizes current hotel key accounts by identifying and developing those that offer revenue growth.
+ New Account Development: Captures competitor's accounts through networking, research and reader board surveys in order to target and solicit those most probable to generate new business.
+ Acquires referrals from existing accounts: Follows up on all leads within 48 hours of receipt in an effort to create new business for the hotel and, when appropriate, sends leads to other Sage hotels.
+ Group retention: Is responsible for rebooking group and applicable catering business through building strong, professional customer relationships and providing consistent outstanding customer service.
+ Account Service and Management: Maintains well-documented, accurate, organized and up-todate file management in order to serve client and employer in the most expedient, organized and knowledgeable manner.
+ Develops customer profiles and maintains as effective trace system including trace dates and references, in order to best meet client needs, resulting in superior account service and increased revenues.
+ Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
+ Promptly, the same day or by 10am the next business day, follows-up on all customers' needs and inquires in an efficient and expedient manner.Time Management: Focuses on revenue-producing activity and maximizes selling time through retaining accounts/customers, maximizing account yield opportunities and direct sales effectiveness.
+ Professionalism: Controls expenses on the property's behalf in order to minimize department and hotel costs. Maximizes return on all investments. Represents themselves and the hotel with the highest level of integrity and professionalism, a service -focused approach and a caring, sincere attitude at all times.
+ Exhibits a positive and involved team attitude to all hotel departments and maintains open communications with all coworkers for the best overall performance of the hotel. Display a neat, clean and business-like appearance at all times.
+ Solve problems and/or suggest alternatives to previous arrangements if necessary.
+ Leads pre-event and post-event meetings for assigned groups.
+ Identifies operational challenges associated with his/her group and works with the property staff and customer to solve these challenges and/or develop alternative solutions.
+ Strives to improve service performance.
+ Sets a positive example for guest relations.
+ Celebrates successes and publicly recognizes the contributions of team members.
**Qualifications**
**Education/Formal**
Training Minimum of high school diploma or equivalent.
Experience
One year minimum hotel sales or catering experience.
**Knowledge/Skills**
+ Requires knowledge of general sales techniques.
+ Yield management experience required.
+ Requires highly developed customer service skills. Strong follow-up and guest satisfactions skills.
+ Understand and follow verbal/written instructions.
+ Work on more than one task at a time.
+ Develop strong internal and customer relationships.
+ Set and manage priorities and plan activities in advance.
+ Solve problems and make sound business decisions.
+ Respond to coaching, feedback and training.
+ Must be detailed oriented.
**Physical Demands**
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Requires ability to hear, speak, read and write English fluently.
+ Requires 12th grade level mathematics, spelling and reading skills.
+ Reuires effective verbal communication and business writing skills.
+ Must have dexterity/mobility to meet clients on and off premises, to tour property and attend functions, to climb stairs, use door keys and operate basic office equipment.
+ Vision to read fine print and computer screens, to see colors, to observe rooms in poorly lit conditions.
**Benefits**
▪ Independence Plan - Paid Time Off
▪ Medical, dental, & vision insurance
▪ Health savings and flexible spending accounts
▪ Basic Life and AD&D insurance
▪ Company-paid short-term disability
▪ Paid FMLA leave for up to a period of 12 weeks
▪ Employee Assistance Program
▪ Great discounts on Hotels, Restaurants, and much more.
▪ Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral.
_The application period will be open for approximately 30 days or until a suitable candidate is identified. We encourage qualified individuals to submit their applications within this timeframe._
**Salary**
USD $0,000.00 - USD 70,000.00 /Yr.
**ID:** _ _
**Position Type:** _Regular Full-Time_
**Property** **:** _Stanley Hotel_
**Outlet:** _Hotel_
**Category:** _Catering & Events_
**Min:** _USD 60,000.00/Yr._
**Max:** _USD 70,000.00/Yr._
**Tipped Position:** _No_
**_Address_** **:** _333 E Wonder View Ave_
**_City_** **:** _Estes Park_
**_State_** **:** _Colorado_
EOE Protected Veterans/Disability
As part of **Sage Hospitality Group** , we passionately strive to be the best and create excellence in everything we do. We believe in enriching lives one experience at a time. More than a slogan, we empower our employees to make positive impacts on the communities in which we live and work. By providing genuine service we build relationships with our guests and value for our shareholders, and we create unforgettable experiences.
We are looking for independent thinkers. Those who harness their entrepreneurial spirit so that it breaks preconceived notions. We're not afraid to forge our own path. After all, it's what industry leaders do. That's why we welcome risk takers and creative spirits alike. No matter your daily role, Sage recognizes that your success is about more than the work you do-it's really about who you are, which is why we invest in your personal and professional growth. We hope you consider joining us!
Nestled in the majestic Rocky Mountains in Estes Park, Colorado, **The Stanley Hotel** is a landmark of timeless elegance, known for its historic charm, panoramic views, and a legacy that has inspired artists, writers, and adventurers for over a century. From its famed role in American pop culture to its status as a luxury mountain retreat, The Stanley offers guests an unforgettable blend of grandeur and mystery. We're looking for someone who can bring creativity, operational excellence, and a passion for storytelling.
Estes Park is more than a scenic getaway-it's the gateway to Rocky Mountain National Park, offering year-round outdoor adventure, wildlife encounters, and a vibrant arts and culture scene. Working at The Stanley means embracing the spirit of exploration and hospitality in a setting unlike any other.
At Sage Hospitality Group, we aim to "make the ordinary extraordinary," and The Stanley Hotel is no exception. As Assistant General Manager, you'll shape experiences that reflect the rich history and bold future of this remarkable destination. Join us, and help write the next chapter in The Stanley's enduring legacy.
**Job Overview**
Primary focus is on executing all aspects of event planning including meetings, reunions, social functions and catering. Event planning includes all aspects of business coordination from the signing of a group contract forward, for example, direct billing requirements, catering, all event details, VIP needs, amenities, group resumes, rooming lists, registration cards, etc. Approximately 75% of overall time. Other key responsibilities include targeting, capturing and coordinating catering sales. Approximately 25% of overall time. Meets and exceeds revenue goals by developing new catering accounts and planning/coordinating all components of group business in a profitable and win-win selling approach.This position primarily handles complex events. Ensures a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue by up-selling and offering enhancements to create outstanding events. Supports and leads the Events team. Serves as the event planner's primary contact (following turnover) on property and is responsible for his/her experience.
**Responsibilities**
+ Achieves a minimum a 90% of productivity goals and 100% of activity goals, as established by management.
+ Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days. Determination and coordination of all event planning needs.
+ Responsible for effectively communicating with the various departments to ensure that the meeting and related functions are executed to the clients "expectations plus one."
+ Direct Sales: Targets appointment-oriented sales calls to ensure a successful catering direct sales effort, in accordance with goals established by department budget and marketing plan. Must have own reliable transportation and possess a valid state driver's license in order to make outside sales calls.
* Key Account Management: Maximizes current hotel key accounts by identifying and developing those that offer revenue growth.
+ New Account Development: Captures competitor's accounts through networking, research and reader board surveys in order to target and solicit those most probable to generate new business.
+ Acquires referrals from existing accounts: Follows up on all leads within 48 hours of receipt in an effort to create new business for the hotel and, when appropriate, sends leads to other Sage hotels.
+ Group retention: Is responsible for rebooking group and applicable catering business through building strong, professional customer relationships and providing consistent outstanding customer service.
+ Account Service and Management: Maintains well-documented, accurate, organized and up-todate file management in order to serve client and employer in the most expedient, organized and knowledgeable manner.
+ Develops customer profiles and maintains as effective trace system including trace dates and references, in order to best meet client needs, resulting in superior account service and increased revenues.
+ Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
+ Promptly, the same day or by 10am the next business day, follows-up on all customers' needs and inquires in an efficient and expedient manner.Time Management: Focuses on revenue-producing activity and maximizes selling time through retaining accounts/customers, maximizing account yield opportunities and direct sales effectiveness.
+ Professionalism: Controls expenses on the property's behalf in order to minimize department and hotel costs. Maximizes return on all investments. Represents themselves and the hotel with the highest level of integrity and professionalism, a service -focused approach and a caring, sincere attitude at all times.
+ Exhibits a positive and involved team attitude to all hotel departments and maintains open communications with all coworkers for the best overall performance of the hotel. Display a neat, clean and business-like appearance at all times.
+ Solve problems and/or suggest alternatives to previous arrangements if necessary.
+ Leads pre-event and post-event meetings for assigned groups.
+ Identifies operational challenges associated with his/her group and works with the property staff and customer to solve these challenges and/or develop alternative solutions.
+ Strives to improve service performance.
+ Sets a positive example for guest relations.
+ Celebrates successes and publicly recognizes the contributions of team members.
**Qualifications**
**Education/Formal**
Training Minimum of high school diploma or equivalent.
Experience
One year minimum hotel sales or catering experience.
**Knowledge/Skills**
+ Requires knowledge of general sales techniques.
+ Yield management experience required.
+ Requires highly developed customer service skills. Strong follow-up and guest satisfactions skills.
+ Understand and follow verbal/written instructions.
+ Work on more than one task at a time.
+ Develop strong internal and customer relationships.
+ Set and manage priorities and plan activities in advance.
+ Solve problems and make sound business decisions.
+ Respond to coaching, feedback and training.
+ Must be detailed oriented.
**Physical Demands**
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Requires ability to hear, speak, read and write English fluently.
+ Requires 12th grade level mathematics, spelling and reading skills.
+ Reuires effective verbal communication and business writing skills.
+ Must have dexterity/mobility to meet clients on and off premises, to tour property and attend functions, to climb stairs, use door keys and operate basic office equipment.
+ Vision to read fine print and computer screens, to see colors, to observe rooms in poorly lit conditions.
**Benefits**
▪ Independence Plan - Paid Time Off
▪ Medical, dental, & vision insurance
▪ Health savings and flexible spending accounts
▪ Basic Life and AD&D insurance
▪ Company-paid short-term disability
▪ Paid FMLA leave for up to a period of 12 weeks
▪ Employee Assistance Program
▪ Great discounts on Hotels, Restaurants, and much more.
▪ Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral.
_The application period will be open for approximately 30 days or until a suitable candidate is identified. We encourage qualified individuals to submit their applications within this timeframe._
**Salary**
USD $0,000.00 - USD 70,000.00 /Yr.
**ID:** _ _
**Position Type:** _Regular Full-Time_
**Property** **:** _Stanley Hotel_
**Outlet:** _Hotel_
**Category:** _Catering & Events_
**Min:** _USD 60,000.00/Yr._
**Max:** _USD 70,000.00/Yr._
**Tipped Position:** _No_
**_Address_** **:** _333 E Wonder View Ave_
**_City_** **:** _Estes Park_
**_State_** **:** _Colorado_
EOE Protected Veterans/Disability
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7
Event Planning Manager
90069 West Hollywood, California
Hyatt
Posted 9 days ago
Job Viewed
Job Description
**Description:**
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sales and events bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast paced environment
+ Refined verbal and written communication skills
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented and organized
+ Prefer two years hotel experience or completed Event Management trainee program
**Primary Location:** US-CA-Los Angeles
**Organization:** Andaz West Hollywood
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** LOS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sales and events bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast paced environment
+ Refined verbal and written communication skills
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented and organized
+ Prefer two years hotel experience or completed Event Management trainee program
**Primary Location:** US-CA-Los Angeles
**Organization:** Andaz West Hollywood
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** LOS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
View Now
8
Event Planning Manager
90006 Los Angeles, California
Hyatt
Posted 9 days ago
Job Viewed
Job Description
**Description:**
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sales and events bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast paced environment
+ Refined verbal and written communication skills
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented and organized
+ Prefer two years hotel experience or completed Event Management trainee program
**Primary Location:** US-CA-Los Angeles
**Organization:** Andaz West Hollywood
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** LOS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sales and events bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast paced environment
+ Refined verbal and written communication skills
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented and organized
+ Prefer two years hotel experience or completed Event Management trainee program
**Primary Location:** US-CA-Los Angeles
**Organization:** Andaz West Hollywood
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** LOS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
View Now
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