16 Full Time Staff jobs in Capitola

**Posting Title:** Administrative Assistant
**Reports To:** Executive Administrative Assistant
**Location:** San Jose, California / Hybrid
**Salary Range:** $25.00/hour to $30.00/hour
Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
**WHO WE ARE**
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
**THE ENERGY TEAM**
Our Energy Group at CEI builds projects from the field to the grid. Whether it's a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes-those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation's largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible.
**ABOUT THE ROLE**
We are seeking an organized and dynamic Administrative Assistant to provide daily support to Energy Group. This key team player is vital in ensuring information flow between office, field, vendors, and general contractors.
As an Administrative Assistant, you'll assist in the coordination of job start and job close, contract routing, tracking PM schedule: set up meetings, travel, and catering, and maintaining job files and controlled forms/logs. Other support responsibilities may include copying, faxing, and scanning, handling important documentation such as proposals, bid presentations, pre-qualifications, and change orders, and submittals, RFI's and RFI's, and work orders.
**ABOUT YOU**
You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
**WHAT YOU WILL GAIN**
As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors.
**MINIMUM QUALIFICATIONS**
_Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._
**Education:** High School Diploma or GED required.
**Licensure/Certifications:** None required.
**Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred.
_*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._
#LI-VR1
**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. ( is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Description
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week
- Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence
- Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering
- Answer phones, take and relay messages
- Coordinate and schedule travel
- Prepare and submit expense reports and reconcile credit card transactions
- Assist with submitting conflict checks and opening new matters
- Enter time charges
- Assist with onboarding tasks for new hires
- Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository
- Actively contribute to team meetings and other team related activities
- Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues
- Perform other related duties and projects as assigned
Requirements
- 5-year minimum experience in a professional services environment
- Must possess excellent communication skills
- Advanced skills in Microsoft Office Suite required
- Strong organizational skills coupled with ability to prioritize efficiently
- Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients
- Ability to perform duties with a high level of detail and accuracy
- Familiarity with Concur, PracticeLink, iManage, iTimekeep, or other similar applications is a plus
- Demonstrated ability to maintain high level of professionalism, confidentiality, discretion, and judgement while being personable
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Adecco is currently assisting one of its clients in their search for an Executive Administrative Assistant in Cupertino, CA!
**Pay rate** : $ 31.78
**Hours/Schedule: Monday - Friday 8:30am - 5pm**
**Duration:** Long term Temporary
**For instant consideration for this role, click on Apply Now and don't forget to upload your resume!**
The Executive Assistant role will support multiple calendars, including one VP, as well as provide excellent, comprehensive administrative and operational support to the Manufacturing Design team.
**Key Responsibilities:**
+ General executive administrative tasks as well as some operational and project coordination activities
+ Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
+ Coordinating domestic and international travel arrangements for select team members.
+ Facilitating expense reporting processes.
+ Supporting all Facilities activities for the team.
**Qualifications:**
+ 2 plus years of Executive Assistant experience supporting VP level or above.
+ Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
+ Excellent written and verbal communication skills and a strong sense of professionalism.
+ Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
+ Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
+ Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.
+ Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
+ Strong interpersonal skills and ability to build relationships cross-functionally.
+ Possess a "can-do" attitude - no task is too big or too small.
+ Ability to handle conflict appropriately, and know when to escalate issues and when to apply common sense.
+ Experience on the Mac platform highly desired.
+ Bachelor's degree or equivalent plus relevant experience
As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in the role **,** APPLY NOW for instant consideration!
**Pay Details:** $31.78 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

Job Description

PART-TIME

JOB DESCRIPTION : We are seeking a highly motivated and energetic Front Desk & Administration Assistant to manage reception duties and provide general administrative support. The ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multitasking, and work effectively under pressure. Routine responsibilities include front lobby reception, office supply management, business travel planning and booking (including visa applications), reimbursement processing, vendor invoice review, corporate apartment management, occasional executive support, and coordination with Human Resources on events and administrative tasks.

QUALIFICATIONS:

EDUCATION: AA/BA degree

EXPERIENCE: Minimum of 1 year of administrative support experience preferred; suitable candidates without prior experience will also be considered.

LANGUAGE: Proficiency in English and Mandarin Chinese

SKILLS:

• Microsoft Office (Word, Excel, PowerPoint)
• Basic reading and typing in Mandarin Chinese
• Strong interpersonal and communication skills
• Attention to detail
• Organizational skills
• Multitasking and prioritization
• Initiative and problem-solving abilities

RESPONSIBILITIES:

• Order, receive, and dispatch office supplies and equipment
• Ensure the front lobby complies with all policies and procedures
• Manage office equipment inventory
• Greet and interact with guests, handle inquiries, and facilitate meetings
• Distribute incoming mail and prepare outgoing packages
• Arrange business travel, hotel reservations, airport pickups, and manage corporate housing
• Supervise housekeeping and janitorial services to maintain a clean and safe front office environment
• Operate with knowledge of company policies and departmental functions
• Communicate effectively with management, clients, suppliers, and staff
• Provide executive support as needed
• Assist HR with training records and benefits documentation

Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status, in accordance with applicable laws.

#J-18808-Ljbffr

**The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one.**
_If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to_ Accessibility ( ?subject=Accommodation%20request) _(accommodation requests only; other inquiries won't receive a response)._
**Regular or Temporary:**
Regular
**Language Fluency:** English (Required)
**Work Shift:**
1st Shift (United States of America)
**Please review the following job description:**
The Sales Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations.
While this is a remote role, ideal candidates will be on the West Coast (Pacific time zone) to support our Northern California Sales teams. Our teams are able to collaborate using video and screen sharing technology which means you'll feel like you're part of the team while also enjoying the convenience of working from home.
At CRC Benefits, an industry leading provider of benefits services, we believe that it takes great employees to build a resilient organization. Our culture is based on corporate values that focus on inclusion, trust, collaboration, and innovation to help us build a bright future. As a result of listening to our employees, CRC Benefits has earned a Top Workplaces USA award three years in a row based solely on employee feedback and insight! If you want to work for a company where employees are valued and growth is encouraged, CRC Benefits could be the place.
**REQUIRED RESPONSIBILITIES**
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
+ Greet and assist visitors in a courteous manner. Answer phones and direct calls and respond to inquiries.
+ Type agendas for meetings/trainings and prepare meeting packages.
+ Compile and maintain an up-to-date telephone directory of numbers and addresses.
+ Analyze, document and track trends and internal service levels.
+ Develop and maintain positive business relationships with both internal and external clients.
+ Attend/participate in meetings and work on special projects as directed.
+ Maintain relationships with facility management and vendors.
+ Ensure the reception area, conference rooms, storage rooms, and general office areas are kept clean and organized.
+ Operates as backup for essential functions as requested by manager.
+ Occasional overtime or extended hours as needed.
+ Physical requirements include sitting or standing for up to eight hours a day, bending over and filing for several hours a week, close and distant vision and the ability to lift 25 pounds.
**EDUCATION AND EXPERIENCE**
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ High school diploma or GED and 2 - 3 years of customer service or administrative experience.
**CERTIFICATIONS, LICENSES, REGISTRATIONS**
n/a
**FUNCTIONAL SKILLS**
+ Proficient in Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook.
+ Excellent oral and written communication skills.
+ Exceptional analytical and critical thinking and problem-solving skills.
+ Ability to work in a fast-paced, deadline driven environment.
+ Comfortable with Sales teams and engaging with external clients if needed.
The annual base salary for this position is $55,000 - $65,000.
**General Description of Available Benefits for Eligible Employees of CRC Group:** All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of CRC Group offering the position. CRC Group offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. Depending on the position and division, this job may also be eligible for restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.
**_CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace._**
EEO is the Law ( Pay Transparency Nondiscrimination Provision E-Verify ( CRC Group, a leader in specialty wholesale insurance, and take your career to new heights. We're a dynamic team dedicated to innovation, collaboration, and excellence.
Why CRC Group?
- Growth: Advance your career with our learning and leadership development programs.
- Innovation: Work in a forward-thinking environment that values new ideas.
- Community: Be part of a supportive team that celebrates success together.
- Benefits: Enjoy competitive compensation, health benefits, and retirement plans.
Who We're Looking For
We seek passionate individuals who thrive in a fast-paced, collaborative environment. If you value integrity and are driven to succeed, CRC Group is the place for you.

**The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one.**
_If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to_ Accessibility ( ?subject=Accommodation%20request) _(accommodation requests only; other inquiries won't receive a response)._
**Regular or Temporary:**
Regular
**Language Fluency:** English (Required)
**Work Shift:**
1st Shift (United States of America)
**Please review the following job description:**
The Sales Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations.
While this is a remote role, ideal candidates will be on the West Coast (Pacific time zone) to support our Northern California Sales teams. Our teams are able to collaborate using video and screen sharing technology which means you'll feel like you're part of the team while also enjoying the convenience of working from home.
At CRC Benefits, an industry leading provider of benefits services, we believe that it takes great employees to build a resilient organization. Our culture is based on corporate values that focus on inclusion, trust, collaboration, and innovation to help us build a bright future. As a result of listening to our employees, CRC Benefits has earned a Top Workplaces USA award three years in a row based solely on employee feedback and insight! If you want to work for a company where employees are valued and growth is encouraged, CRC Benefits could be the place.
**REQUIRED RESPONSIBILITIES**
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
+ Greet and assist visitors in a courteous manner. Answer phones and direct calls and respond to inquiries.
+ Type agendas for meetings/trainings and prepare meeting packages.
+ Compile and maintain an up-to-date telephone directory of numbers and addresses.
+ Analyze, document and track trends and internal service levels.
+ Develop and maintain positive business relationships with both internal and external clients.
+ Attend/participate in meetings and work on special projects as directed.
+ Maintain relationships with facility management and vendors.
+ Ensure the reception area, conference rooms, storage rooms, and general office areas are kept clean and organized.
+ Operates as backup for essential functions as requested by manager.
+ Occasional overtime or extended hours as needed.
+ Physical requirements include sitting or standing for up to eight hours a day, bending over and filing for several hours a week, close and distant vision and the ability to lift 25 pounds.
**EDUCATION AND EXPERIENCE**
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ High school diploma or GED and 2 - 3 years of customer service or administrative experience.
**CERTIFICATIONS, LICENSES, REGISTRATIONS**
n/a
**FUNCTIONAL SKILLS**
+ Proficient in Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook.
+ Excellent oral and written communication skills.
+ Exceptional analytical and critical thinking and problem-solving skills.
+ Ability to work in a fast-paced, deadline driven environment.
+ Comfortable with Sales teams and engaging with external clients if needed.
The annual base salary for this position is $55,000 - $65,000.
**General Description of Available Benefits for Eligible Employees of CRC Group:** All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of CRC Group offering the position. CRC Group offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. Depending on the position and division, this job may also be eligible for restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.
**_CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace._**
EEO is the Law ( Pay Transparency Nondiscrimination Provision E-Verify ( CRC Group, a leader in specialty wholesale insurance, and take your career to new heights. We're a dynamic team dedicated to innovation, collaboration, and excellence.
Why CRC Group?
- Growth: Advance your career with our learning and leadership development programs.
- Innovation: Work in a forward-thinking environment that values new ideas.
- Community: Be part of a supportive team that celebrates success together.
- Benefits: Enjoy competitive compensation, health benefits, and retirement plans.
Who We're Looking For
We seek passionate individuals who thrive in a fast-paced, collaborative environment. If you value integrity and are driven to succeed, CRC Group is the place for you.

Job Description
Join Our Team as a Work-From-Home Data Entry Research Panelist!

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds - whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!

Why You'll Love This Job:

• Flexibility at Its Best: Work part-time or full-time, from anywhere, and on a schedule that fits your life.
• No Experience? No Problem! Comprehensive training is provided to set you up for success.
• Variety of Opportunities: Choose from a range of career fields and find the perfect fit for your talents.

What You'll Do:

• Participate in research studies that contribute to meaningful outcomes.
• Enjoy the freedom of remote work while building your career.

This role is your chance to turn your skills into income while working in an environment that's convenient and accommodating. Don't wait - take the first step toward a rewarding work-from-home career today!

Apply now and start building the flexible, fulfilling future you deserve.

Requirements

• Computer with internet access
• Quiet work space away from distractions
• Must be able and comfortable to working in an environment without immediate supervision
• Ability to read, understand, and follow oral and written instructions.
• Data entry or administrative assistant experience is not needed but can be a bonus
• We are recruiting those who have a background in health care, warehouse worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn

To get started, these are the essential elements you'll need!

• LapTop. You may be asked to use your webcam. These types of studies typically pay more. You'll need a stable internet connection. You may be asked to conduct a study using your SmartPhone.
• Data entry skills. All studies require that you be able to read, write and take direction as well as type a minimum of 25 words per minute.

Benefits

• Work when you want
• Earn cash working part time or full time.
• Learn new skills that you can take anywhere.
• No degree required
• Supplement your existing job. No need to quit your current job, unless you really hate it.
• Excellent job for Stay at home moms, retired folks, disabled people and anyone looking to learn how to make income online.

Seeking participants for Focus Group and market research studies. Work part-time from home and earn up to $750 per week. Register to see if you are eligible. Administrative Assistant admin experience not required.
Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

Compensation:

* $5- 150 (per 1 hour session)
* 300- 750 (multi-session studies)

Job Requirements:

* Show up at least 10 mins before discussion start time.
* Participate by completing written and oral instructions.
* Complete written survey provided for each panel.
* MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

Qualifications:

* Must have either a smartphone with working camera or desktop/laptop with webcam
* Must have access to high speed internet connection
* Desire to fully participate in one or several of the above topics
* Ability to read, understand, and follow oral and written instructions.
* Administrative assistant admin experience is not necessary.

Job Benefits:

* Flexibility to take part in discussions online or in-person.
* No commute needed should you choose to work from home remotely.
* No minimum hours. You can do this part-time or full-time
* Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
* You get to review and use new products or services before they are released to the public.

You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.