9 Healthcare Administrator jobs in New York

Alliance Director, Healthcare Facilities Management - Talent Community
Job ID

Posted
10-Dec-2024
Role type
Full-time
Areas of Interest
Facilities Management, Project Management, Transaction Management
Location(s)
Brooklyn - New York - United States of America, Darien - Connecticut - United States of America, Hackensack - New Jersey - United States of America, Manhattan - New York - United States of America, New Rochelle - New York - United States of America, Newark - New Jersey - United States of America, Stamford - Connecticut - United States of America, Union City - New Jersey - United States of America, Yonkers - New York - United States of America
CBRE is using this platform to provide general information to individuals who want to learn more about a career at CBRE. If an opportunity opens that matches your qualifications, we will reach out to you at that time. We are growing a world-class organization with a world-class team and appreciate your interest in CBRE. We welcome you to explore our Careers ( page and apply directly to any positions that interest you. We will not consider the submission of resumes on this platform as an expression of interest in any posted position at CBRE.
**About the Role:**
As a CBRE Alliance Director, you will assist with the oversight of the department responsible for developing and maintaining business relationships with client accounts of strategic significance within the healthcare industry.
This job is part of the Operations Management job function. They are responsible for coordinating staff functions and operations that support the organization's goals and strategies.
**What You'll Do:**
+ Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
+ Coordinate and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
+ Implement business strategies to achieve profitable relationships and identify new revenue opportunities.
+ Build and maintain effective long-term client relationships and a high level of satisfaction. Formulate, negotiate, and execute contracts utilizing internal expert resources.
+ Prepare and submit short and long-range plans and strategies to clients using available marketing programs to reach nominated targets.
+ Direct new business efforts with current accounts. Source new business opportunities and engage the field accordingly.
+ Conduct regular status and strategy meetings with the client's management to understand needs.
+ Evaluate industry and business trends and review and identify performance across the strategic account. Review data for potential impact on new business and operations and respond with business changes. Achieve revenue targets by increasing spend per account.
+ Apply a robust knowledge of multiple disciplines, the business, and key drivers which impact departmental and cross-functional performance.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. Persuade managers and other colleagues to take action while being guided by the organization's functional business plans. Negotiate with external partners, vendors, and customers of divergent interests to reach a common goal.
+ Identify and solve multi-dimensional, complex, operational, and organizational problems leveraging the appropriate resources within or outside the department.
+ Significantly improves and changes existing methods, processes, and standards within job discipline.
**What You'll Need:**
+ Bachelor's Degree preferred with 8-12 years of relevant experience. In lieu of a degree, a combination of experience and education with an emphasis on Facilities Management, Engineering Operations, Transaction Management, Project Management/Construction and Consulting will be considered.
+ CFM, FMA industry certifications recommended.
+ Preference will be given to applicants with direct Facilities Management leadership experience in a healthcare setting.
+ Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention is preferred.
+ Ability to lead the exchange of sensitive, complicated, and difficult information, convey performance expectations, and handle problems.
+ Leadership skills to set, manage and achieve targets with a direct impact on multiple departments results within a function.
+ In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Expert organizational skills and an advanced inquisitive mindset.
+ Must have the ability to travel.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

Alliance Director, Healthcare Facilities Management - Talent Community
Job ID

Posted
10-Dec-2024
Role type
Full-time
Areas of Interest
Facilities Management, Project Management, Transaction Management
Location(s)
Brooklyn - New York - United States of America, Darien - Connecticut - United States of America, Hackensack - New Jersey - United States of America, Manhattan - New York - United States of America, New Rochelle - New York - United States of America, Newark - New Jersey - United States of America, Stamford - Connecticut - United States of America, Union City - New Jersey - United States of America, Yonkers - New York - United States of America
CBRE is using this platform to provide general information to individuals who want to learn more about a career at CBRE. If an opportunity opens that matches your qualifications, we will reach out to you at that time. We are growing a world-class organization with a world-class team and appreciate your interest in CBRE. We welcome you to explore our Careers ( page and apply directly to any positions that interest you. We will not consider the submission of resumes on this platform as an expression of interest in any posted position at CBRE.
**About the Role:**
As a CBRE Alliance Director, you will assist with the oversight of the department responsible for developing and maintaining business relationships with client accounts of strategic significance within the healthcare industry.
This job is part of the Operations Management job function. They are responsible for coordinating staff functions and operations that support the organization's goals and strategies.
**What You'll Do:**
+ Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
+ Coordinate and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
+ Implement business strategies to achieve profitable relationships and identify new revenue opportunities.
+ Build and maintain effective long-term client relationships and a high level of satisfaction. Formulate, negotiate, and execute contracts utilizing internal expert resources.
+ Prepare and submit short and long-range plans and strategies to clients using available marketing programs to reach nominated targets.
+ Direct new business efforts with current accounts. Source new business opportunities and engage the field accordingly.
+ Conduct regular status and strategy meetings with the client's management to understand needs.
+ Evaluate industry and business trends and review and identify performance across the strategic account. Review data for potential impact on new business and operations and respond with business changes. Achieve revenue targets by increasing spend per account.
+ Apply a robust knowledge of multiple disciplines, the business, and key drivers which impact departmental and cross-functional performance.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. Persuade managers and other colleagues to take action while being guided by the organization's functional business plans. Negotiate with external partners, vendors, and customers of divergent interests to reach a common goal.
+ Identify and solve multi-dimensional, complex, operational, and organizational problems leveraging the appropriate resources within or outside the department.
+ Significantly improves and changes existing methods, processes, and standards within job discipline.
**What You'll Need:**
+ Bachelor's Degree preferred with 8-12 years of relevant experience. In lieu of a degree, a combination of experience and education with an emphasis on Facilities Management, Engineering Operations, Transaction Management, Project Management/Construction and Consulting will be considered.
+ CFM, FMA industry certifications recommended.
+ Preference will be given to applicants with direct Facilities Management leadership experience in a healthcare setting.
+ Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention is preferred.
+ Ability to lead the exchange of sensitive, complicated, and difficult information, convey performance expectations, and handle problems.
+ Leadership skills to set, manage and achieve targets with a direct impact on multiple departments results within a function.
+ In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Expert organizational skills and an advanced inquisitive mindset.
+ Must have the ability to travel.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

Alliance Director, Healthcare Facilities Management - Talent Community
Job ID

Posted
10-Dec-2024
Role type
Full-time
Areas of Interest
Facilities Management, Project Management, Transaction Management
Location(s)
Brooklyn - New York - United States of America, Darien - Connecticut - United States of America, Hackensack - New Jersey - United States of America, Manhattan - New York - United States of America, New Rochelle - New York - United States of America, Newark - New Jersey - United States of America, Stamford - Connecticut - United States of America, Union City - New Jersey - United States of America, Yonkers - New York - United States of America
CBRE is using this platform to provide general information to individuals who want to learn more about a career at CBRE. If an opportunity opens that matches your qualifications, we will reach out to you at that time. We are growing a world-class organization with a world-class team and appreciate your interest in CBRE. We welcome you to explore our Careers ( page and apply directly to any positions that interest you. We will not consider the submission of resumes on this platform as an expression of interest in any posted position at CBRE.
**About the Role:**
As a CBRE Alliance Director, you will assist with the oversight of the department responsible for developing and maintaining business relationships with client accounts of strategic significance within the healthcare industry.
This job is part of the Operations Management job function. They are responsible for coordinating staff functions and operations that support the organization's goals and strategies.
**What You'll Do:**
+ Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
+ Coordinate and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
+ Implement business strategies to achieve profitable relationships and identify new revenue opportunities.
+ Build and maintain effective long-term client relationships and a high level of satisfaction. Formulate, negotiate, and execute contracts utilizing internal expert resources.
+ Prepare and submit short and long-range plans and strategies to clients using available marketing programs to reach nominated targets.
+ Direct new business efforts with current accounts. Source new business opportunities and engage the field accordingly.
+ Conduct regular status and strategy meetings with the client's management to understand needs.
+ Evaluate industry and business trends and review and identify performance across the strategic account. Review data for potential impact on new business and operations and respond with business changes. Achieve revenue targets by increasing spend per account.
+ Apply a robust knowledge of multiple disciplines, the business, and key drivers which impact departmental and cross-functional performance.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. Persuade managers and other colleagues to take action while being guided by the organization's functional business plans. Negotiate with external partners, vendors, and customers of divergent interests to reach a common goal.
+ Identify and solve multi-dimensional, complex, operational, and organizational problems leveraging the appropriate resources within or outside the department.
+ Significantly improves and changes existing methods, processes, and standards within job discipline.
**What You'll Need:**
+ Bachelor's Degree preferred with 8-12 years of relevant experience. In lieu of a degree, a combination of experience and education with an emphasis on Facilities Management, Engineering Operations, Transaction Management, Project Management/Construction and Consulting will be considered.
+ CFM, FMA industry certifications recommended.
+ Preference will be given to applicants with direct Facilities Management leadership experience in a healthcare setting.
+ Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention is preferred.
+ Ability to lead the exchange of sensitive, complicated, and difficult information, convey performance expectations, and handle problems.
+ Leadership skills to set, manage and achieve targets with a direct impact on multiple departments results within a function.
+ In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Expert organizational skills and an advanced inquisitive mindset.
+ Must have the ability to travel.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
**Healthcare Risk Management**
**FT Days- M-F onsite**
***RNs, Pharmacists, Social Workers encouraged to apply!***
***This is NOT a remote work from home position***
**Mission Statement:**
We, St Peter's Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
**POSITION SUMMARY**
The Clinical Risk Management Analyst is responsible for the overall patient safety and clinical risk management functions related to review and response to reported events.
Responds to crisis situations that have patient safety and risk management implications and assists staff with problem solving.
**EDUCATION, TRAINING, EXPERIENCE, CERTIFICATION AND LICENSURE:**
Experience in health care setting.
Bachelor's degree required (nursing, healthcare related degree is strongly preferred).
Master's degree preferred.
Certification (CPHRM) is preferred.
Registered Nurse preferred.
Ideally, the candidate will have 3-5 years in risk management / patient safety experience.
**SPECIAL EQUIPMENT, SKILLS OR OTHER REQUIREMENTS:**
Strong written and oral communication skills, strong interpersonal, motivational and conflict resolution skills.
Strong management and administrative skills.
Broad-based knowledge of hospital related regulatory compliance requirements.
Presentation skills, team player, ability to influence change without direct authority, and negotiation skills.
**WORK ENVIRONMENT AND HAZARDS:**
Office and/or Clinical Setting. Exposure Class I or II - dependent on service.
**PHYSICAL DEMANDS:**
Sedentary work: requires sitting, standing and walking.
**WORK CONTACT GROUP:**
All services, employees, medical staff, patients, visitors, vendors, various regulatory and professional agencies.
**SUPERVISED BY:**
Manager of Risk Management
**SUPERVISES:**
none
**CAREER PATH:**
Management
**OPERATIONS/COMPLIANCE:**
Is responsible for data management, investigation & reporting. Supports the education components of the facility's risk management program. Promotes the organizational patient safety initiatives.
**LOSS PREVENTION/PATIENT SAFETY:**
Navigates facility-wide systems for risk identification, investigation, and reduction. Organizes and manages facility-wide educational programs on health care risk management and related subjects for health care practitioners. Presents such programs in conjunction with the facility's education department or other organizations. Maintains a network of informational sources and experts; performs risk surveys and inspects patient care areas; reviews facility to assess loss potential. Works with leadership to develop risk mitigation plans associated with litigated claims. Ensures that patient care-related incidents are reported to Trinity System Office, CMS, and/or the Department of Health as required by law.
**_Specific Activities_**
+ Conducts case finding by daily review of reported events and other information retrieved from other sources (i.e., verbal report, phone report, electronic submissions from MIDAS, and other referrals) and initiates appropriate follow-up.
+ Communicates with regulatory agencies, as needed, including, but not limited to: the NYS Department of Health (DOH),FDA, and others.
+ Coordinates overall functions including but not limited to: NYPORTS, NIMRS, Justice Center, STARS/ClearSight, Centers for Medicare and Medicaid Services (CMS) death reporting in restraints; ensuring that reporting criteria are met.
+ Demonstrates a strong ability to identify, analyze and solve problems.
+ Uses appropriate tools when conducting root cause analysis, failure mode and effect analysis, gap analysis, other risk assessments.
+ Promotes an environment of learning and safety.
+ Is readily available to all staff as a resource.
+ Competent with data display and analysis
+ Additional duties as assigned.
**Pay Range:** $29.23-$43.49
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

About the job VP Data Management, Healthcare & Life Sciences

Job Role: VP Data Management Healthcare & Life Sciences

Department: Data Management

Level: Vice President

Job Summary

The VP Data Management Healthcare & Life Sciences is responsible for managing and nurturing client relationships, overseeing comprehensive account strategies, ensuring client satisfaction and takes charge of monitoring and optimizing the accounts financial performance, including managing the P&L to ensure profitability and growth for their vertical in the Data Management business unit. This position works with Sales, Engagement Managers, and Capability Directors to develop proposals and statements of work for new business, collaborating with delivery enablement and resource management to staff engagements. They're also responsible for enabling communication between clients, other business units, internal support staff, as well as multi-functional and multi-shore project teams. This position may require frequent travel to client sites in the U.S.

Essential Duties

40% Vertical Growth

• Oversee and expand a portfolio of Data Management clients within the Healthcare and Life Sciences vertical, generating $10 million+ in annual revenue.
• Monitor financial performance within the vertical, including revenue, expenses, and profitability.
• Identify opportunities for account expansion within the vertical, collaborating with clients to develop solutions that drive mutual growth.
• Manage and drive account strategy for each client within the portfolio.
• Build primary, trusted advisor relationships with clients to engage and strategize with senior level executives to identify additional areas of opportunity within data management, analytics, digital, etc.
• Conduct periodic business review(s) within assigned accounts with clear articulation and measurement of business value brought through our engagements.

30% Relationship Management

• Become a trusted advisor to senior level executives at Healthcare and Life Sciences customers to demonstrate our client's data management capabilities.
• Build and nurture strong relationships with key clients, understanding their business needs and challenges.
• Serve as the primary point of contact for clients, ensuring clear and effective communication between all stakeholders.
• Monitor client satisfaction levels, proactively addressing any issues or concerns to maintain high levels of customer satisfaction.
• Identify opportunities to cross-sell or upsell additional services to existing clients within the vertical, including other business units aligned with your vertical who may have a need for data management services.
• Develop strategies to enhance client retention within the vertical, ensuring long-term partnerships and recurring revenue streams.
• Gather feedback from clients within the vertical to continuously improve products, services, and overall customer experience.

15% Engagement Administration

• Identify and produce engagement metrics to be used in tracking engagement success
• Identify, onboard, assemble, and manage resources required to fulfil planned delivery to customer expectations
• Manage project change requests, change orders, and corrective actions to ensure project success
• Work with the Finance team to manage invoices, provisions, forecasts on a monthly basis

10% Management and Leadership

• Provide coaching, mentoring and support to project resources, including solution architect and project manager activities as needed
• Facilitate consistent communication to stakeholders outlining status, risks, issues, and action plans, including accurate and timely updates to project sponsors
• Assist with the recruiting of new consulting employees and contract resources by performing technical and non-technical interviews and providing feedback to hiring manager and recruiting

5% Other duties as assigned or identified

Education & Experience

• Bachelors or Master's degree in Business or IT or 15+ years of relevant professional experience.
• 10+ years of professional experience with Business Intelligence and Data Warehouse implementations and enterprise data management
• 8+ years of experience working with Healthcare and Life Science organizations in either a consulting services environment or directly
• 3+ years of experience in technical architecture or project management
• Led project and development teams in implementation of complex systems.
• Demonstrated ability to sell services across data management and analytics
• Highly competent with MS Project and standard desktop MS Office applications.
• Experience with sales and/or pre-sales processes in a consulting services organization

Nice to have:

• Experience with master data management, data governance
• Knowledge of project management discipline and methodologies, including Agile, Waterfall, RUP, Scrum, Kanban
• Experiencing overseeing project teams of 5-20 people

Utica, NY - Seeking Hospital Medicine Practice Administrator

Everybody Has A Role To Play In Transforming Healthcare

As a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.

Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.
• Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.
• Provide executive support to the site medical director and site management team to meet contract expectations.
• Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.
• Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.
• As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.
• Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.
• As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.
• As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.
• Collect, track, and analyze all site financial and operational data.
• Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
• Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.
• Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.
• Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.
• Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.
• Develop and maintain site orientation checklists and manuals.
• Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.
• As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.
• Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.
• Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.

Required Experience and Competencies

• Two to three years of experience in an office or healthcare setting required.
• Associate or Bachelor's degree in Business Administration, Human Resources or related field strongly preferred.
• Experience working in the healthcare field is preferred.
• Knowledge of healthcare and medical terminology preferred.
• Knowledge of general Human Resource principles preferred.
• Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
• Strong consultation skills and the ability to seek out information.
• Strong work ethic, organizational skills, and interpersonal skills.
• Ability to prioritize and work in a stressful environment.
• Ability to be self-directed, motivated, and sensitive to deadlines.
• Ability to express ideas and convey information effectively in verbal and written communications.
• Able to create positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.
• Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.
• Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand and communicate in English sufficient to perform the duties of the position.
• Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.

The Practice

Wynn Hospital - Utica, New York

• State-of-the-art, 250-bed facility with private patient rooms, behavioral health ED treatment rooms, a birthing center, and a helistop.
• 42-bed open ICU, Level III Trauma Center, and a Comprehensive Stroke Center Program.
• All sub-specialty backups available.

The Community

• Utica, New York, located in the Mohawk Valley, is a charming city blending history, culture, and community.
• Known for its diverse heritage, it offers landmarks like the Munson-Williams-Proctor Arts Institute and the Stanley Theatre, which hosts renowned performances.
• Food lovers appreciate Utica's unique culinary scene, including iconic dishes like Utica greens and Chicken Riggies.
• Outdoor enthusiasts can explore the Erie Canalway Trail or nearby Adirondack Park for hiking, skiing, and camping.
• Seasonal weather showcases snowy winters, blossoming springs, vibrant autumns, and warm summers.
• Utica's affordability, welcoming neighborhoods, and proximity to larger cities like Syracuse and Albany make it ideal for families and p rofessionals.
• Sports fans can cheer on the Utica Comets, the city's AHL hockey team.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Commuter Benefits Program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

We are excited to share the base salary range for this position is $4.28 - 30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.

**Job Description**
The Senior Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include a high volume of telephones, reception, check in, registration, scheduling coordination, including OR scheduling and confirmation, authorization/precertification, chart preparation and maintenance, and all other duties as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis.
**Qualifications**
+ Associates Degree or High School Diploma/GED plus 2 years of related experience. Graduate of a Medical Assistant Program if performing clinical duties. Certified Medical Assistant required if performing Medical Assistant duties
+ 5+ years of administrative experience, preferably in a health care/practice environment
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
**Responsibilities**
1. Clerical, reception and telephone support for practice. Take detailed clinical phone messages for clinical team.
2. May schedule and coordinate appointments for patients within practice and with outside specialties.
3. Acquires insurance authorizations for procedures and tests ordered by physician.
4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.
5. Maintains logging system as required for tracking test results.
6. May be responsible for check in and registration.
7. Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).
8. Prepares patient charts, reviewing for appropriate and needed records.
9. May create pre-admissions and obtain necessary consent forms for scheduling purposes.
10. Retrieves physician correspondence from dictation service and edit where necessary.
11. May schedule surgeries/procedures or work in conjunction with Surgical Coordinator team to verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.
12. Prepares physicians mail correspondence and may retrieve mail from mail room.
13. Helps direct patient flow during practice hours and may room patients.
14. Discuss payment arrangements with patients prior to office procedures/visits, in coordination with the surgery finance authorization team.
15. May order supplies, review stock of supplies, or put away supplies.
16. Collect patients copayment/account balance, as well as needed insurance referrals.
17. May process specimens for in office procedures, completing necessary requisitions with MD approval, and ensuring specimen is sent to appropriate department for review.
18. Assist with credentialing as needed.
19. May compile documents for surgical billing packages (i.e. surgical encounter forms, insurance information, consents, etc.)
20. Maintains, adjusts and confirms patient office schedule.
21. May participate in revenue cycle processes.
22. May perform medical scribe functions.
23. Payment posting and record keeping.
24. May open and close physician schedules, and work to build template or make changes as needed.
25. May perform various screenings and confirmation calls in advance of clinic session.
26. Assist supervisor/manager with staff schedules and coverage.
27. If qualified, may be responsible for Medical Assistant duties, such as performing venipuncture and/or EKGs, accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting specimens and point of care testing, preparing for exam, etc. May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.
28. Performs other duties as assigned
**About Us**
**Strength through Unity and Inclusion**
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
**About the Mount Sinai Health System:**
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
**Equal Opportunity Employer**
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
**Compensation Statement**
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $28.187 - $ Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

**Job Description**
The Medical Office Specialist offers clinical and medical office support to physicians and surgeons. Assists in patient care and administrative duties necessary to deliver quality patient care. Performs various duties as a member of the health team in the treatment and care of patient and their families and also assists with tasks to support the unit. Participates and supports the health team in the direct patient care under the supervision of an RN/LPN or MD.
**Qualifications**
+ High School Diploma/GED. Certification as a Medical Assistant from an approved school or two years of experience working as a medical assistant. Licensed/Credentialed as a Phlebotomist or EKG technician preferred.
+ Two years of experience working as a medical assistant One year of experience in EPIC Scheduling and Registration, with Article 28 experience preferred Bilingual English/Spanish preferred
+ Name: Basic Life Support (BLS) (1 Year) Issuing Agency: AHA or Red Cross
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), BDK - Obstetrics And Gynecology Administration - WST, Mount Sinai West
**Responsibilities**
1. Monitors patient flow in waiting room and resolves patient flow issues related to
registration and post-visit processing.
2. Provides set-up of examination room and instruments in accordance with proper
techniques established by hospital and infection control policies.
3. Takes and monitors vital signs.
4. Performs phlebotomy, point of care testing, and other procedures as indicated by
physician order, including but not limited to electrocardiogram, and assists with
procedures as necessary.
5. Sets up oxygen and suction.
6. Inventories, orders or re-stocks medical supplies; monitors expiration dates on all
medications and medical supplies disposing appropriately as per institution policy.
7. Maintains logging system as required for refrigeration of medications, point of care
testing, sterilization process, or others as needed.
8. Performs routine maintenance/cleaning of equipment and instruments; Notifies
appropriate personnel regarding any malfunction in equipment.
9. Maintains a safe, secure, and healthy work environment by following standards and
procedures; complies with legal regulations.
10. Complies with established personal protective equipment requirements necessary for
protection against exposure to blood and other potentially infections body fluids,
chemical disinfectants, radiation and other hazardous substances.
11. Acts rapidly and calmly during emergencies, initiates CPR and provides the necessary
items called for by the team.
12. Transports patients and equipment as needed.
13. Performs any and all duties involving direct patient care as assigned by the RN/LPN
within the framework of the New York State Nurse Practice Act and MSHS Policy and
Procedures.
14. Documents in medical record / electronic medical record as required by hospital policy.
15. Greets and registers patients, prepares and processes appropriate forms, directs patients to
appropriate areas and arranges transportation needs.
16. Screens incoming calls, takes and responds to messages, as well as responds to inquiries
regarding department procedures, services and programs.
17. Schedules appointments and completes pre-registration via telephone including insurance
verification and full patient demographics collection over the telephone or in person
using computerized system(s) with accountability for the integrity of the data, including
all patient demographics and insurance information.
18. Fulfills clerical responsibilities as assigned using the electronic medical record (EMR)
system or manually as necessary, to include: sending and receiving patient medical
records; obtaining lab/x-ray reports, discharge summaries, referral information, etc.
19. Performs routine cash collections at time of service.
20. Completes forms and requisitions as needed, managing charts to ensure information is
completed and filed appropriately. Assists in the creation and maintenance of medical
charts.
21. Retrieves lab, pathology and diagnostic testing, and operative reports and data from
computer systems.
22. Checks, verifies and updates insurance information utilizing internal and electronic
sources.
23. Obtains and documents managed care referrals, required pre-certifications and
authorizations as necessary.
24. Supports surgical or procedure scheduling as needed, in conjunction with Surgical
Coordinator or other similar role(s) verifying times with patients; preparing charts, pre-admissions and consent forms.
25. Maintains a working knowledge of New York State third party payer eligibility
requirements for professional and hospital billing.
26. Utilizes and understands basic medical terminology; able to complete visit encounter
forms and enters ICD10-CM and CPT information into computerized systems as
appropriate.
27. Assists in training, orientation and education of entry level and/or float staff.
**About Us**
**Strength through Unity and Inclusion**
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
**About the Mount Sinai Health System:**
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
**Equal Opportunity Employer**
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
**Compensation Statement**
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $ - $ Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.