5,290 Office Assistant jobs in the United States

Job Summary:
The Administrative / Office Assistant provides essential clerical and organizational support to ensure smooth daily operations. This role involves managing office tasks, assisting with documentation, coordinating schedules, and maintaining effective communication between departments.

• Answer and direct phone calls, emails, and other correspondence.
• Maintain organized filing systems—both physical and digital.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Greet and assist visitors, clients, or staff in the office.
• Manage inventory of office supplies and place orders when necessary.
• Handle data entry, record-keeping, and database updates.
• Assist with basic bookkeeping tasks such as invoicing or expense tracking.
• Support team members with administrative projects and other duties as assigned.

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as an administrative assistant, office assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer applications.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.

In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

Description

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• Administer, implement, and interpret university and department policies and procedures on issues regarding admission, financial aid, housing, registrar services, visa services, student life, advising, career counseling and academic services. Identify, clarify, and resolve highly visible or complex issues with substantial significance and impact that may span multiple areas, using advanced technical and professional knowledge requiring independent judgment.

• Administer an area or program in student services, evaluate and recommend decisions on program eligibility. Review decisions recommended by other staff.
• Collaborate with others to help resolve program issues and concerns, interpret policies, and mediate complex and sensitive issues.
• Resolve multi-dimensional matters in response to students in crisis, at risk, or who have other program issues, counsel students and parents on sensitive and confidential issues.
• Provide guidance and counsel, oversee, and develop a wide range of programs and services, analyze effectiveness, and make recommendations for future programs.
• Reconcile complex issues; analyze diverse transactions from multiple sources.
• Summarize data from multiple sources, prepare management reports, and presentations.
• Identify and evaluate data needs, manage the implementation and development of technology.
• Develop and implement plans for outreach efforts, develop and maintain external community and university liaison represent the department and university at meetings and events.
• Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., in order to assist them in making appropriate choices and decisions.
• Apprise students of research, fellowship, and scholarship opportunities, make recommendations, and may award grants.
• Serve as a subject matter expert to other departments; represent the unit/department.
• Lead, create, and contribute to the development of business practices and organizational change to improve processes and workflow.
• May oversee, analyze, and assist in financial processes and the development of budgets.
• Serve as a key member of university-wide teams and projects.
• May train and supervise other staff, volunteers, and temporary workers.
• May represent University at public events, such as fairs, athletic events, and registrations, greet and serve as a resource on unit and general inquiries.
• Apply knowledge, expertise, and experience to resolve issues in a timely fashion, including those that are ambiguous and/or sensitive.
• Ability to promote diversity, multiculturalism, and inclusion in the execution of the role.
• Successfully combine hard (e.g., technical knowledge, critical and analytical thinking, problem solving) and soft skills (e.g., people skills, communication, such as active listening, interpersonal and intrapersonal relationships, teamwork, emotional intelligence, collaboration/conflict management) to meet position requirements.
• Demonstrates a wide range of people (or soft skills) to build and sustain respectful and collaborative relationships/networks, internal and external to R&DE.
• Demonstrates effective emotional intelligence, especially in situations with time constraints.
• Track trending issues raised by students and proactively prepare communications to address such issues before they escalate.

• Bachelor's degree and three years of relevant experience, or a combination of education and relevant experience.

• Strong communication skills to communicate information clearly and effectively to internal and external audiences, client groups, and management.
• Advanced analysis and problem-solving skills.
• Advanced computer skills, including experience with MS Office Suite.
• Advanced customer service skills.
• Relevant computer systems/technology experience.
• Understanding of financial transactions.
• Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.

• Admin assistant
• Administrative assistant
• Executive assistant
• Executive associate
• admin associate
• administrative associate
• Office Associate
• Office Admin
• Office Administration
• MS Office
• MS Excel
• Excel

• Recruiter
• Email
• Phone
• MEETUL CHOUDHARY

An office assistant handles support tasks of an organizational and clerical nature. Some of the functions they might perform include managing the filing system, handing communications, maintaining documents, and data entry.

You will help keep the office operating smoothly and provide support to other organization members. In many instances, individuals that start in entry-level administrative positions can work their way up to become successful and highly competent managers in mid-level administrative roles.

What You’ll Do:

• Greet customers with a smile (even through the phone!)
• Keep our front office friendly and organized
• Assist with simple administrative tasks
• Make sure everyone feels welcome and valued

What We’re Looking For:

• Availability in the evenings and occasional Saturdays
• A positive attitude and a love for helping people
• No auto expertise needed — just your great personality!
• A knack for multitasking and staying upbeat

Perks:

• Fun, laid-back work environment
• A team that feels more like friends

If you’re ready to join a local business that cares about its team and customers, send us your info today! We can’t wait to meet you!

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. For you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing the filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

⸻

Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

⸻

Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

⸻

Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

PeopleReady - PR-1468310 (Administrative Assistant / Receptionist) As an Office Assistant at PeopleReady, you'll: Answer phones and respond to emails; Schedule appointments and meetings; Maintain and organize files and records; Assist with data entry and other administrative tasks; Provide support to staff as needed.Hiring Immediately >>