14 Office Based jobs in Louisville

ESFM
+ We have an opening for a full time **OFFICE SUPPORT** position.
+ **Location** : Clermont, KY 40110 _Note: online applications accepted_ _only_ _._
+ **Schedule** : Full time schedule. Monday - Friday, 8:00 am - 5:00 pm. More details upon interview.
+ **Requirement** : Great customer service and heavy lifting required. Must be tech-savvy and have attention to detail required.
+ **Pay Range** : $17.50 per hour to $18.00 per hour
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** ** ** **.**
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil&Gas and Manufacturing markets.
ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health&Safety, Facilities Maintenance&Engineering, Sustainability, Janitorial&Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.
In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).
**Job Summary**
**Summary:**
Accurately and promptly processes all Mail and Distribution Services items with highest level of customer service.
**Essential Duties and Responsibilities:**
+ Receives, sorts, delivers, picks up and processes courier items, interoffice mail, magazines and all classes of United States Postal Services (USPS) mail.
+ Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment.
+ Tracks courier and accountable items (FedEx, UPS, Certified Mail, etc.).
+ Properly package, mark, label&Process of all Non-Hazardous and Hazardous materials by using courier specific software (FedEx, UPS, DHL, etc.).
+ Researches and routes unidentified and generic mail.
+ Coordinates, stages, and transports bulk mail items.
+ Receives, logs, delivers and tracks messenger items.
+ Follows all processes established in the client standard operating procedures (SOP's).
+ Monitors packages for hazardous and suspicious materials.
+ Follows established customer inquiry processes and responds to customer needs and requests.
+ Maintains accurate records of customer inquiries and fulfillment of requests.
+ Performs other duties as assigned.
**Qualifications:**
+ High School diploma or equivalent.
+ Relevant prior customer service experience.
+ Preferred current Dangerous Goods shipping certificate (49 CFR&IATA).
+ Preferred working knowledge of Domestic and International shipping of Dangerous&Non-Dangerous Goods including country specific guidelines.
+ Preferred experience using shipping software required by common shipping carriers (UPS, DHL, FedEx. Etc.)
**Associates at ESFM are offered many fantastic benefits.**
**Full-time and part-time positions offer** the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
**Full-time positions also offer** the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
**About Compass Group: Achieving leadership in the foodservice and facility management industry**
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
ESFM maintains a drug-free workplace.
ESFM

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department

Description
We are currently seeking a proactive and organized Administrative Assistant to support daily operations in a dynamic office environment. This contract-to-hire opportunity is ideal for someone who enjoys multitasking, thrives in a fast-paced setting, and is passionate about providing excellent administrative support.
Responsibilities:
+ Manage incoming calls, emails, and correspondence
+ Schedule meetings, appointments, and maintain calendars
+ Prepare reports, presentations, and other documents
+ Maintain filing systems and office organization
+ Assist with onboarding and other HR-related tasks
+ Order office supplies and coordinate facility needs
+ Support team members and leadership with various administrative duties
Requirements
+ High school diploma or equivalent; associate degree or higher preferred
+ 1+ years of administrative or office support experience
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
+ Strong communication and interpersonal skills
+ Excellent time management and organizational abilities
+ Ability to handle confidential information with discretion
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Become a part of our caring community and help us put health first**
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Senior Administrative Assistant performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
This position will provide administrative support to multiple executive Leaders, including Vice Presidents.
**Key Responsibilities** :
+ Communicates via phone, email, and in person to internal and external stakeholders, partners, providers, corporate and community leaders
+ Coordinate, maintain and manages multiple senior level leader calendars across various time zones (scheduling appointments, making travel arrangements, etc.)
+ Uses sound judgment to prioritize meetings
+ Organizes and manages all details related to arranging business meetings (onsite/offsite logistics, working with other affected areas' designees, catering, remote access, communication, etc.)
+ Assists leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials
+ Maintains strict confidentiality
**Use your skills to make an impact**
**Required Qualifications** :
+ 3+ years of experience supporting senior level executives in a large and complex organization
+ Strong proficiency in Microsoft Office applications including Word, PowerPoint, Outlook and Teams
+ Ability to manage many details related to calendaring/scheduling, follow-up requests, travel-related planning, etc.
+ Excellent verbal and written communication skills
+ Ability to work independently and effectively in a fast-paced environment, think on your feet, remain calm under pressure, and anticipate needs in advance
+ Strong attention to detail and organizational skills with the ability to balance multiple initiatives and prioritize workload
+ Ability to maintain strict confidentiality
**Preferred Qualifications**
+ Associate or bachelor's degree
+ Proficient with Microsoft Excel and Access
**Additional Information**
+ **Workstyle:** _Hybrid Home / Office_ - Humana's Waterside Building, located in Louisville, KY
+ **Workdays:** Monday - Friday, business hours. Ability to work in the office 2-5 days a week depending on needs of the Vice Presidents; the majority of the work will be from home, but will use Humana office space occasionally for collaboration and other face-to-face needs
**Work-At-Home Requirements**
To ensure Home or Hybrid Home/Office associates' ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office associates must meet the following criteria:
+ At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
+ Satellite, cellular and microwave connection can be used only if approved by leadership
+ Associates who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense
+ Humana will provide Home or Hybrid Home/Office associates with telephone equipment appropriate to meet the business requirements for their position/job
+ Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information
**Scheduled Weekly Hours**
40
**Pay Range**
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
$53,100 - $72,500 per year
**Description of Benefits**
Humana, Inc. and its affiliated subsidiaries (collectively, "Humana") offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
**About Us**
Humana Inc. (NYSE: HUM) is committed to putting health first - for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health - delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.

**Equal Opportunity Employer**
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
Humana complies with all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or religion. We also provide free language interpreter services. See our

**Become a part of our caring community and help us put health first**
Humana's Marketing organization is seeking an experienced Executive Administrative Assistant to join the team as an Administrative Assistant 3 in Louisville, KY who will support approximately 5-8 senior leaders. This role has a hybrid remote workstyle which may require you to work approximately 2 days a week in the office depending on business needs.
As the Administrative Assistant 3, you will transcribe, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, processing expenses and presentations) using Microsoft Office (Excel, Word, PowerPoint and Outlook). You will coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available and manage the appointments and schedules of applicable staff. Additionally, you may distribute incoming mail, prepare outgoing mail, file, maintain office supplies or other inventory.
**Key Role Functions**
+ Communicate via phone, digitally and in person to internal and external stakeholders, partners, providers, and corporate and community leaders
+ Manage and maintain calendars/schedules using sound judgment to prioritize meetings
+ Organize and manage all details related to arranging business meetings (onsite/offsite logistics, work with other affected areas' designees, catering, remote access, communication, etc.)
+ Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials
+ Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.)
+ Maintain office files, records, and filing systems as appropriate
+ Determine proper course of action for incoming requests, calls and correspondence, direct to appropriate person or operational area
+ Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise
+ Handle executive floor's audio/visual needs (if onsite)
To be successful in this role, you must have the ability to perform at a high-intensity pace, juggling multiple projects with a positive attitude while producing a quality work product and maintaining strict confidentiality. You must have a solid comfort level in an executive corporate environment and can work independently and effectively in a fast-paced environment, think on your feet, remain calm under pressure, and anticipate needs in advance. Having strong organization skills with the ability to balance multiple initiatives under short timelines and prioritize workload are also critical to success in this role.
**Use your skills to make an impact**
**Required Qualifications**
+ **Located within 50 miles of Louisville, KY**
+ **3+ years of experience supporting multiple senior level executives in a large and complex organization**
+ **Experience managing many details for executive leaders related to** **calendaring/scheduling,** **follow-up requests, travel-related planning, processing and managing expenses etc. simultaneously with low rate of error**
+ Strong proficiency in Microsoft Office including Word, PowerPoint, Excel and Outlook
+ Strong attention to detail with excellent verbal and written communication skills
+ Ability to build strong working relationships with people both internally and externally
+ Ability to always retain confidentiality
**Preferred Qualifications**
+ Associate's or Bachelor's Degree
+ Experience with internet research and proof-reading/editing
+ Experience using various visual collaboration platforms (i.e., Lucid, Loop, etc.)
**Additional Information**
To ensure Home or Hybrid Home/Office employees' ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:
+ At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
+ Satellite, cellular and microwave connection can be used only if approved by leadership
+ Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.
+ Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.
+ Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information
Humana offers a variety of benefits to promote the best health and well-being of our employees and their families. We design competitive and flexible packages to give our employees a sense of financial security-both today and in the future, including:
+ Health benefits effective day 1
+ Paid time off, holidays, volunteer time and jury duty pay
+ Recognition pay
+ 401(k) retirement savings plan with employer match
+ Tuition assistance
+ Scholarships for eligible dependents
+ Parental and caregiver leave
+ Employee charity matching program
+ Network Resource Groups (NRGs)
+ Career development opportunities
**Our Hiring Process**
As part of our hiring process for this opportunity, we may contact you via text message and email to gather more information using a software platform called HireVue. HireVue Text, Scheduling and Video technologies allow you to interact with us at the time and location most convenient for you.
If you are selected to move forward from your application prescreen, you may receive correspondence inviting you to participate in a pre-recorded Voice, Text Messaging and/or Video interview. Your recorded interview will be reviewed and you will subsequently be informed if you will be moving forward to next round of interviews.
If you have additional questions regarding this role posting and are an Internal Candidate, please send them to the Ask A Recruiter persona by visiting go/Buzz and searching Ask A Recruiter! Please be sure to provide the requisition number so we may be able to research your request quicker.
Humana values personal identity protection. Please be aware that applicants may be asked to provide their Social Security Number, if it is not already on file. When required, an email will be sent from with instructions on how to add the information into your official application on Humana's secure website.
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
**Scheduled Weekly Hours**
40
**Pay Range**
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
$53,100 - $72,500 per year
**Description of Benefits**
Humana, Inc. and its affiliated subsidiaries (collectively, "Humana") offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
**About us**
Humana Inc. (NYSE: HUM) is committed to putting health first - for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health - delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.

**Equal Opportunity Employer**
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
Humana complies with all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or religion. We also provide free language interpreter services. See our

Our client is seeking for Warehouse Clerks in Louisville, KY. It is a combination of warehouse and administrative duties. You will be perfoming administrative duties in a warehouse environment.
**Job Title:** Administrative Assistant
**Location:** Louisville, KY
**Pay Range:** $16.43 per hour. Weekly pay.
**Shift:**
**3rd: 10pm to 4am Monday to Friday - PART TIME**
**3rd shift: 12am-4:30am Monday to Friday - PART TIME**
**Key Job Duties:**
+ Meeting and Travel Coordination: Organizing meetings, travel arrangements, lodging, and events.
+ Document and Report Management: Composing, producing, maintaining documents, and analyzing data for reports.
+ Budget and Filing Management: Assisting with departmental budgets, processing expense reports, and maintaining filing systems.
+ Communication: Answering calls, managing calendars, screening inquiries, and responding to walk-in visitors.
+ Administrative Support: Handling supplies, repairs, and monitoring inventory. Problem-solving routine inquiries and supporting department policies and procedures.
**Job Requirements:**
+ Education: High School diploma or equivalent preferred.
+ Experience: Minimum of 1-2 years of administrative support experience.
+ Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), internet search, standard report generation, and strong communication skills.
+ Other Skills: Strong problem-solving, time management, attention to detail, and the ability to work independently and handle confidential information.
**Additional Information:**
+ Screenings: Background check and fingerprinting required. Drug testing is not required.
+ Work in a warehouse environment.
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Our client is seeking for Warehouse Clerks in Louisville, KY. It is a combination of warehouse and administrative/Data entry duties.
**Job Title:** Warehouse Clerk
**Location:** Louisville, KY
**Pay Range:** $16.43 per hour. Weekly pay.
**Shift:**
**Shift: 12am to 4am Monday to Friday**
**Shift: 10pm to 4:30am Monday to Friday**
**Key Job Duties:**
+ Meeting and Travel Coordination: Organizing meetings, travel arrangements, lodging, and events.
+ Document and Report Management: Composing, producing, maintaining documents, and analyzing data for reports.
+ Budget and Filing Management: Assisting with departmental budgets, processing expense reports, and maintaining filing systems.
+ Communication: Answering calls, managing calendars, screening inquiries, and responding to walk-in visitors.
+ Administrative Support: Handling supplies, repairs, and monitoring inventory. Problem-solving routine inquiries and supporting department policies and procedures.
**Job Requirements:**
+ Education: High School diploma or equivalent preferred.
+ You will be standing during the shift and performing physical tasks. You will be working in the warehouse environment in the weather elements. It is not a sit down administrative role. It is not in the office.
+ **Environment: Warehouse setting.**
+ Experience: Warehouse experience, Data Entry experience
+ Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), internet search, standard report generation, and strong communication skills.
+ Other Skills: Strong problem-solving, time management, attention to detail, and the ability to work independently and handle confidential information.
**What's in it for me?**
+ 3% Match for 401K
+ Temp to hire
+ Weekly pay
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

**Description**
**About Us:**
Midwest Sprinkler Corporation is located in Louisville, KY and became a division of S.A. Comunale Co., Inc., an EMCOR Company in May 2025. S.A. Comunale has been an industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 80 employees, including 60 skilled tradesmen, Midwest Sprinkler Corporation can work in virtually every market sector and facility type.
**Job Title: Administrative Assistant - Inspections**
The primary function of this role is to provide administrative support to the Louisville Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.
**Essential Duties / Responsibilities:**
Other duties may be assigned.
+ Take incoming service/inspections calls and distribute to Service/Inspections Coordinator/Manager.
+ Responsible for billings and accruals for Inspections and Service.
+ Verification of incoming billing, i.e.; time and material sheets checked for accuracy in dates, materials and time(s) posted against accurate project.
+ Assist in the distribution of inspections and service work to subcontractors.
+ Assist in AHJ reportings, as required.
+ Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
+ Assist Inspections/Service Coordinator with scheduling manpower for the inspectors, inspector trainees and Service personnel.
+ Attend bi-weekly inspection/service meetings and take notes.
+ Run errands as needed.
+ Assist Inspections/Service Coordinator with the maintenance of licensing and certifications for assigned personnel for the Inspections/Service Department.
+ Assist Branch Manager in any issues or corrections needed by the Corporate Branch for the Service/Inspections Department.
+ Assist with customer requests for Service/Inspections Department.
+ Update daily/weekly/monthly task calendar for Inspections/Service Department.
+ Submit and code Credit card receipts and statements for the Service/Inspections Department.
+ Assist in processing of contracts/subcontracts and new fire alarm/extinguishers/monitoring contracts for the Inspections/Service Department.
+ Future integration of fire alarm and fire extinguishers to require reporting/orders, etc.
+ Review daily Service/Inspection accounts and assist Inspections/Service Coordinator with account updates as needed, i.e.; Address/Payment/Credit Information, etc.
**Qualifications:**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
**Education / Work Experience:**
+ High School Diploma or GED is required.
+ 3+ years of administrative experience is required.
+ Previous construction industry experience is a plus.
+ Strong experience in Microsoft Excel is required.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.**
**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
**Qualifications**
**Education**
**Required**
+ High School or better
**Preferred**
+ Associates or better
**Experience**
**Required**
+ 3 years: Prior administrative assistant / office experience.
+ Strong intermediate skills in Microsoft Excel.
**Preferred**
+ Strong Microsoft Excel skills.
+ Previous construction industry experience.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Description**
**About Us:**
Midwest Sprinkler Corporation is located in Louisville, KY and became a division of S.A. Comunale Co., Inc., an EMCOR Company in May 2025. S.A. Comunale has been an industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 80 employees, including 60 skilled tradesmen, Midwest Sprinkler Corporation can work in virtually every market sector and facility type.
**Job Title: Administrative Assistant - Accounting**
The primary function of this role is to provide administrative support to the Branch Manager and Controller. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager, Controller and Office Manager.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.
**Essential Duties / Responsibilities:**
Other duties may be assigned.
+ Back to Office Manager for Contract / Monthly AIA Billing.
+ Monitor all Change Orders and communicate with Sr. Design Layout Technician in doing so.
+ Complete payment lien waivers that are emailed to receive payment.
+ Complete process of new job account set up.
+ Oversee job list maintenance and review open jobs weekly to ensure prompt billing.
+ Add new contracts to the monthly billing schedule.
+ Request COI for new contracts and stored materials as needed for billing.
+ Monitor the completion of new hire training & safety videos.
+ Keep safety subcontractor up to date.
+ Oversee and complete vehicle and job site insurance claims.
+ Complete worker's compensation claims.
+ Complete all required pre-qualifications forms for contractor's prequalification's and keep current as needed.
+ Vendor compliance - GRMS, Building Connect, Exostar, etc.
+ Assist the Office Manager as needed with certified payroll forms and industry advancement forms, including request for payments.
**Qualifications:**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
**Education / Work Experience:**
+ High school diploma or GED is required.
+ 3+ years of administrative experience is required.
+ Experience working with an accounting team is required.
+ Previous experience in the construction industry is a plus.
+ Ability to efficiently find, access, and complete online research tasks is required.
+ Strong experience in Microsoft Excel is required.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.**
**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
**Qualifications**
**Education**
**Required**
+ High School or better
**Preferred**
+ Associates or better
**Experience**
**Required**
+ Experience working with an accounting team.
+ 3 years: Prior administrative assistant / office experience.
+ Strong intermediate skills in Microsoft Excel.
**Preferred**
+ Previous construction industry experience.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.