313 Office Coordinator jobs in New York

BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes.

BASIS Independent Manhattan Upper is seeking qualified candidates for a?Front Office Coordinator for immediate hire!

What We're Looking For

The Front Office Coordinator provides support services to the school's faculty and staff in order to meet the mission of BASIS Independent Schools. In this role, the Front Office Coordinator is primarily responsible for welcoming visitors, assisting parents and teachers and performing clerical tasks in the school office. The Front Office Coordinator position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth.

Your Primary Responsibilities

• Developing a positive school culture and providing high levels of customer service to faculty, staff, parents and visitors

• Greeting and directing all campus visitors

• Supports hospitality efforts for main entry

• Serving as main point of contact for information flow in and out of the building

• Performing office tasks related to student data collection, parent-school communication, student-office communication.

• Scheduling meetings between teachers and parents during assigned teacher/parent hours

• Providing administrative support to teachers

• Coordinating student late arrivals and early departures recording (sign in/sign out log) and reconciling these records with student attendance data

Position Qualifications

Minimum Qualifications: A High School diploma and valid fingerprint clearance. Must have strong customer service skills and ability to juggle multiple tasks and priorities.

Preferred Qualifications: Experience with children is preferred. Skills include proficiency in Microsoft Word. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, and will thrive in a fast-paced, achievement-oriented learning environment.

Benefits:

BASIS Independent Schools offers a comprehensive benefits package which includes:

• Competitive salary dependent on education and experience.

• Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.

• Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.

• Three PPO medical plans to choose from, as well as dental and vision insurance.

• An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.

• Student tuition remission for your children to attend our schools.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively Company) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.

**When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together.**
**Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 9th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.**
**COMMUNITY NAME**
Sunrise of Glen Cove
**Job ID**

**JOB OVERVIEW**
The Business Office Coordinator (BOC) is responsible for assisting the community with business administration, human resources, and system related business processes such as, Payroll and Human Resources Administration, Recruitment Administration and Process, Information Monitoring/Process and Systems, Financial Systems Close and Management, Business Processes-Key Controls, Technical/Professional Knowledge, and Quality Assurance.
**RESPONSIBILITIES & QUALIFICATIONS**
**Essential Duties**
As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:
**Payroll & Human Resources**
+ Create and maintain team member personnel information in appropriate systems; Human Resources Information System (HRIS), timekeeping system, Applicant Tracking System (ATS).
+ Ensure team members follow applicable federal, state, local laws/provincial labor/labour laws, and Sunrise timekeeping policies in recording/punching hours worked.
+ Process payroll and follow established business processes and "Do It Daily" processing activities and submit accurate bi-weekly payroll by established schedule.
+ Coordinate, maintain, and update team member benefits administration and is a resource to direct team members for answers and resolutions.
+ Complete payroll reconciliation per Sunrise internal business controls.
+ Process and manage unemployment and worker's compensation claims and update claim activity as necessary.
+ Clearly communicate and convey information and ideas through a variety of messages that engages the audience.
+ Champion the team member on-boarding and welcome orientation process, maintain personnel files and binders according to applicable federal, state, local laws and regulations/provincial labor/labour laws, and Sunrise policy.
+ Partner with leadership team by championing the overall recruitment process; process candidates in the ATS system and perform background screenings, license verifications, and other required screenings/verifications per applicable federal and state laws/provincial labor/labour laws and Sunrise policy.
+ Maintain training compliance and records and performance appraisal records and perform ongoing data entry into the Sunrise University portal.
**Information Monitoring, Process, and Systems**
+ Set up ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines, and reporting.
+ Perform business processes in the following technology systems:
+ Billing system.
+ Time keeping management system.
+ Recruitment Applicant Tracking System.
**Financial System Close and Management**
+ Understand and utilize financial data and tools to accurately reflect the business performance.
+ Follow monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met.
**Business Processes - Key Controls**
+ Ensure business controls are followed with company policy and completed for each business area.
+ Assist in providing audit materials and information as requested.
+ Meet business process deadlines consistently.
+ Execute business processes to ensure completeness and consistency in compliance to standard operating procedures (SOP).
+ Maintain and organize audit materials and information for audit review.
+ Complete and verify accuracy of payroll and census reconciliation and email to Regional Business Manager by deadline.
**Quality Assurance & Safety**
+ Focus on Resident Centered Care and quality.
+ Develop a thorough working knowledge of current and evolving federal, state/provincial laws and regulations/provincial labor/labour laws, and policies for business controls and compliance.
+ Review, read, notate, and initial Daily Log to document and learn about pertinent information.
+ Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety and promoting Risk Management programs and policies and adhering to safety rules and regulations.
+ Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout.
**Financial Management**
+ Assist in the presentation and value of Sunrise's products and services for our residents, families, team members, and targeted referral sources.
+ Assist the Executive Director (ED) in completing the annual community budget.
+ Understand and manage the department budget to include labor/labour and other expenses and its impact on the community's bottom line.
+ Assist with review of monthly financial statements.
+ Process and submit monthly expenses and budget data timely per Sunrise policies and internal business controls.
+ Coordinate with the community team to achieve maximum staff economies and cross training when applicable.
**Training, Leadership and Team Member Development**
+ Partner in the delivery and participation in Sunrise University Training and self-study programs during the required timeframe.
+ Develop a working knowledge of state regulation/provincial labor/labour laws and ensures compliance through supervising and coaching team members.
+ Achieve the Team Member Engagement goals and actively lead in the Engagement Improvement Planning sessions.
+ Assist with team member staffing and scheduling according to operational and budgetary guidelines.
+ Ensure daily review of timekeeping practices and payroll reports.
+ Coordinate the community performance appraisal process and reporting.
+ Hold team accountable and correct actions when necessary and document for record keeping.
+ Attend regular meetings; Stand Up, Cross Over, Department Head, Town Hall, Quality Improvement, and others as directed by the ED.
+ Keep abreast of professional developments in the field by reading and attending conferences and training sessions.
+ Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
+ Perform other duties as assigned.
**Core Competencies**
+ Competent in organizational and time management skills
+ Ability to handle multiple priorities
+ Ability to delegate assignments to the appropriate individuals based on their skills, roles, and interests
+ Possess written and verbal skills for effective communication and the ability to facilitate small group presentations
+ Demonstrates good judgment and problem solving and decision-making skills
**Experience and Qualifications**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.
+ Associate degree or bachelor's degree preferred or a minimum of two (2) years' experience in business finance/accounting AND two (2) years' experience in a human resource generalist role
+ Supervisory and management experience including hiring staff, coaching, and performance management of daily operations
+ Demonstrates excellence in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
+ As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance.
**ABOUT SUNRISE**
Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life.
We also offer benefits and other compensation that include:
+ Medical, Dental, Vision, Life, and Disability Plans
+ Retirement Savings Plans
+ Employee Assistant Program / Discount Program
+ Paid time off (PTO), sick time, and holiday pay
+ myFlexPay offered to get paid within hours of a shift
+ Tuition Reimbursement
+ In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses.The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.
+ Some benefits have eligibility requirements
**_Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®_**
**PRE-EMPLOYMENT REQUIREMENTS**
Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.
**COMPENSATION DISCLAIMER**
Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
**Location : Name** _Sunrise of Glen Cove_
**Type** _Full-Time_
**_Location : Address_** _39 Forest Avenue_
**_Location : City_** _Glen Cove_
**_Location : State/Province (Full Name)_** _New York_
**Salary Range** _USD $26.90 - USD $35.85 /Hr._
**Variable Compensation** _Bonus Eligible_
Sunrise Senior Living is an Equal Opportunity Employer.

Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp to Perm Office Manager to support their NY Office. Position is onsite Monday - Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises. The temp duration is 2-3 months before conversion.
Submit and follow up on maintenance requests and make recommendations for services, vendors, and other facility-related needs. br> Order, put away, and organize office supplies including snacks, beverages, and groceries for the office and kitchen.
Keep office common spaces clean and tidy and monitor general safety in the suite.
Order, set up, and clean up snacks and office-catered lunches.
Ensure that all office & kitchen machines are working and maintained and coordinate necessary cleaning and maintenance services.
Manage, organize, and track office-related purchases; approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment.
Maintain a welcoming environment for guests, offer water/coffee to visitors and candidates, and give tours of the office as needed.
Plan and execute offsite special events as needed (book hotels, restaurants, activities, and outings for large groups).
Coordinate office moves and new setups and seating arrangements in partnership with internal teams and manage office floor plan.
Keep a constant pulse on office morale and open communication with the Head of the Office.
May occasionally run miscellaneous errands in support of office activities or leadership requests.
Maintain spreadsheets, prepare correspondence, answer telephones, and perform research as needed.
Legal department for contract management and Accounts Payable for payment and budget management).
Coordinate appointments and Division meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.
3-5+ years of experience in a similar administrative support role.
~ Elevated level of proficiency in using Microsoft Office, especially Outlook, Word, Excel, and PowerPoint as well as internal messaging systems like Teams.
~ Experience planning and booking events.
~ Proficient in maintaining Outlook calendars, creating, and submitting expense reports, and purchasing catering, office supplies, and corporate gifts.
~ ability to work independently and prioritize multiple projects at once.
~ A keen sense of effective customer and client service and problem-solving orientation.
~ Flexible, friendly, and positive attitude.

75K-80K perm base, temp rate paid in line
~15 PTO days, 13 paid holidays, Medical, Dental, Vision, 401K match, All expenses paid trip in December - celebration event

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

**Job Description**
Coordinates the day to day clerical/secretarial operations in the assigned departments
**Qualifications**
High School Diploma
Administration in a medical setting
Non-Bargaining Unit, ABH - West 8th Primary Care - BIMG, Beth Israel Medical Group
**Responsibilities**
1. Collects patient and insurance information and documents on form
2. Obtains insurance verification, insurance certification and authorization with number of visits allowed
3. Prepares patient's record for therapists, keeping all information confidential
4. Enters patient confidential information into the spectra-soft computer system and eagle
5. Prepares confidential records and forms as per the department's policies and procedures
6. Deals discreetly with large amounts of sensitive, confidential information concerning hospital affairs, information in minutes, letters and other documents
7. Obtains medical records, reports, etc., for therapists
8. Coordinates/prepares daily sign in sheets/schedule, this includes verifying schedules
9. Assists with typing/ word processing projects in the event of secretarial/staffing shortages
10. Manages/maintains inventory of office supplies
11. Assists with the budget preparation
12. Assists with the sorting and distribution of mail and other documents
13. Collects appropriate cash, issues receipts and reconciles cash
14. Creates systems for department files, including the organization of patient chart files
15. Composes correspondence, memos, minutes, and reports of meetings
16. Oversees that all patients are called back within working day schedules follow ups and reconciles charge tickets
17. Coordinates the preparation of daily charge tickets/vouchers insuring the proper information is includes. This information includes the patients name, account/case number, hospital registration code, patient's diagnosis, insurance carrier, ICD9 codes, etc
18. Assists with and oversees that the batching /coding for each voucher is done daily and delivers them to their designated area. Reconciliation log kept
**About Us**
**Strength through Unity and Inclusion**
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
**About the Mount Sinai Health System:**
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
**Equal Opportunity Employer**
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
**Compensation Statement**
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $16.5 - $ Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.

SCHEDULE

Monday - Friday, 9:00AM - 5:00PM

SUMMARY

Family Service League is seeking a full-time Office and Field Coordinator for our Ombudsman program in Bay Shore. The Office and Field Coordinator will support program operations, scheduling, and facility visits. The Office and Field Coordinator will be responsible for high-volume data entry, monthly reports, answering phones, continuing education tracking, planning events, and conducting outreach in addition to visiting facilities as necessary for advocacy.

We offer a generous benefits package including the following:

• Health and Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Retirement Savings Plan with a 5% employer contribution
• Life and AD&D Insurance
• Generous PTO (paid time off)
• Up to 11 paid Holidays
• Paid Sick Leave
• Student Tuition Remission Program
• Employee Assistance Program (EAP)
• Company-paid Short-Term and Long-Term Disability
• May be eligible for Public Service Loan Forgiveness (PSLF)
• Employee Discounts and more!

RESPONSIBILITIES

• Provide program staff with support, including answering high-volume calls to the program from long-term care residents in nursing homes, assisted living, and adult home facilities, their families, and the general public
• Address resident concerns and relay when appropriate to Ombudsman volunteers and/or program staff
• Travel to various long-term care facilities to provide coverage and participate in resident councils
• Interact effectively with service provider agencies, advocacy organizations, and regulatory agencies
• Develop rapport with volunteers and follow up with the volunteers to request outstanding reports and other necessary documentation
• Enter data and staff reports into a program database on an ongoing basis and run monthly reports
• Assist with quarterly and annual audit preparation
• Check requisitions and track program spending on an Excel spreadsheet
• Maintain RSVP list for volunteers for various monthly events throughout the year, including trainings, in-services, discussion groups, holiday events, and special events
• Order office supplies and program supplies necessary for trainings and special events
• Handle external and internal mail, large volume mailings, faxes, and filing
• Attend Ombudsman Certification training and other necessary programmatic or agency trainings as required
• Assist Ombudsman volunteers on accurate program reporting
• Assist the Program Director and Volunteer Coordinator with additional projects
• Obtain NYS Ombudsman license/certification
• All other duties as assigned

QUALIFICATIONS

High School Diploma or equivalent required. Bachelor's Degree in human services, social work, or related field of study preferred.

NYS Ombudsman certification required - training provided and must be completed within six months of employment.

Minimum of 3 years of experience working with older adults and disabled individuals is required.

Understanding of aging, health care, and long-term care issues is preferred.

Computer proficiency, including Microsoft Office, is required.

Strong interpersonal skills and the ability to deal effectively with a diverse range of people is required.

Excellent organizational skills and ability to manage multiple tasks and meet deadlines are required.

Excellent verbal and written communication skills, as well as presentation skills, are required.

Valid and clean New York State Driver's License required.

Ability to work evenings and weekends as needed is required.

PHYSICAL REQUIREMENTS

Some light lifting required.