55 Office Manager jobs in New York
Office Manager
Posted 11 days ago
Job Viewed
Job Description
+ Administrative Support
+ Answer phones, respond to emails, and manage customer inquiries professionally.
+ Maintain organized records of customer accounts, service schedules, and work orders.
+ Handle data entry, filing, and document management.
+ Scheduling & Coordination
+ Schedule service appointments and route technicians efficiently.
+ Communicate schedule changes to field staff and customers.
+ Ensure all jobs are logged and completed on time.
+ Customer Service
+ Act as the first point of contact for clients and ensure a high level of customer satisfaction.
+ Address and resolve customer concerns or escalate them as needed.
+ Billing & Payments
+ Create and send invoices to clients.
+ Process payments and follow up on overdue accounts.
+ Work with bookkeeping software (e.g., QuickBooks) to maintain financial records.
+ Inventory & Supplies
+ Track office and field supplies, reorder as necessary.
+ Maintain communication with vendors and suppliers.
**Pay Details:** $25.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
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+ San Francisco Fair Chance Ordinance
Bookkeeper/Office manager
Posted 27 days ago
Job Viewed
Job Description
Role Description
This is a full-time on-site role located in Township of Wyckoff, NJ for a Bookkeeper. The Bookkeeper/office manager will be responsible for managing financial statements, bookkeeping, handling accounting software, finance-related tasks, and journal entries (accounting), answering phones, and accounts receivable and payable on a day-to-day basis.
Qualifications
- Financial Statements and Bookkeeping skills
- Experience with Accounting Software
- Knowledge of Finance principles
- Ability to handle Journal Entries (Accounting)
- Strong attention to detail and organizational skills
- Bachelor's degree in Accounting, Finance, or related field
- Knowledge of construction programs like Procore helpful.
Entry level
Employment typeFull-time
Job functionAdministrative
#J-18808-LjbffrBookkeeper/Office Manager
Posted 8 days ago
Job Viewed
Job Description
We are seeking a skilled and organized Bookkeeper/Office Manager to oversee financial bookkeeping and ensure smooth office operations for a client of ours based in Brooklyn. This is a dual-role position that requires a detail-oriented, proactive individual who can handle accounting responsibilities while managing administrative tasks effectively.
Key Responsibilities:
Bookkeeping:
+ Maintain and process financial records, including accounts payable, accounts receivable, payroll, and tax filings.
+ Reconcile bank and credit card statements on a regular basis.
+ Prepare financial reports and assist with budgeting and forecasting activities.
+ Ensure compliance with financial regulations and standards.
+ Manage invoicing processes and follow up on outstanding payments to maintain cash flow integrity.
Office Management:
+ Oversee office operations, ensuring smooth day-to-day activities such as scheduling, supplies inventory management, and vendor coordination.
+ Act as the point of contact for employee queries, office protocols, and administrative support.
+ Implement and maintain organizational systems to improve office efficiency.
+ Coordinate with external partners, including IT support, HR specialists, facilities managers, and vendors, as needed.
+ Aid in onboarding procedures and maintain personnel files.
Requirements
Qualifications:
+ Three Years Proven experience as a Bookkeeper, Office Manager, or similar role.
+ Strong knowledge of bookkeeping principles, accounting procedures, and office management practices.
+ Proficient in QuickBooks, Microsoft Office Suite, and other relevant productivity tools.
+ Excellent communication and organizational skills.
+ Ability to multitask and manage competing priorities effectively.
+ Strong analytical mindset and attention to detail.
+ Associate's degree or higher in Accounting, Business Administration, or a related field.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Dental Office Manager
Posted 12 days ago
Job Viewed
Job Description
**Job Type:** Full-Time
**Salary:** $58,000 - $63,000 year + monthly and quarterly incentive earnings **
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference:**
As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Hire, develop, manage and retain the office staff
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
+ Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
+ Additional tasks as required
**Preferred Qualifications**
+ Minimum of one year of managing a team of direct reports
+ High school diploma or equivalent; college degree is preferred
+ A people centric leader who motivates and inspires others
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_**Limitations apply, please see recruiter for details_
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
Construction Field Office Manager
Posted 3 days ago
Job Viewed
Job Description
Job DescriptionJob Description The Project Job Site Office Manager is responsible for jobsite accounting including payroll, accounts payable, maintaining office and kitchen office supplies, subcontract administration and general office duties. The Job Site Office Manager will assist the Project Manager, Superintendent, and Project Engineer as required by the needs of the project. Scope of responsibilities may be expanded or contracted based on size and schedule of assigned project. DUTIES AND RESPONSIBILITIES: PAYROLL: Responsible for processing new hire documentation for all craft employees. Review of current union rates on site. Collect, enter, review, and post craft time card data Enter timecards on a daily basis Track receipt of timecards to ensure daily entry and report any issues Maintain file of timecards Maintain union stamp inventory and distribute stamps weekly as required. Copy and file (in weekly payroll file) all union stamps prior to distribution Compile certified payroll Certified payrolls should be run weekly (signed off by project manager and filed) Certified payrolls should be distributed monthly to DOL and/or owner per contract Review checks when received before handing to employees. Accounts Payable Purchasing Process receipt of materials against Purchase Order in Procore (permanent materials) Maintain invoice files at site Review and resolve any outstanding issues / invoices per vendor statements expeditiously Track and prepare monthly accrual for job supplies, permanent materials and equipment. Review, code and send to Main Office all jobsite expense reports. Accounts Receivable Track billings to owners Track back charges to different companies /subs/ vendors etc. Maintain copies of supporting documentation for billing, i.e. timesheets, invoices, correspondence, etc. Prepare and forward invoice and backup to Project Controller for processing. Equipment Obtain current list of equipment on site from engineers. Subcontract Administration Maintain subcontract file at jobsite Should include lien releases, insurance, copy of checks, etc. Work with division office on maintaining current insurance certificates Subcontract requisitions Track, report, and properly file MBE/WBE requirements and provide to owner, engineer, or other parties where applicable. Job Cost Comfort with and understanding of job cost code structure Maintain office at job site Maintain, organize, inventory and order as needed office (including kitchen) supplies. Coordinates parking and building entry for job site employees, subcontractors and visitors. Coordinates and organizes office furniture moves. Oversee correspondence and log using Procore or contract manager Monitor mail flow for job site. Maintain an inventory of and ensure office equipment is in good operating order. JOB SKILLS: Must have excellent communication skills including courteous phone and receptionist skills, exceptional writing, spelling and grammar skills. Confidence in discussing detail with cross-functional and multi-level teams. Must be dependable, consistent, diligent and conscientious. Able to work well with others, receive direction, multi task and work independently. Must have strong team skills. Excellent customer service attitude. COMPUTER EQUIPMENT AND SOFTWARE: Intermediate skill level with MS Word and Excel Intermediate skill level with office machinery and equipment, i.e. multi-function machines, facsimile machines, copiers, scanners, and telephone system. Experience with automated project costing and accounting systems. Procore, HeavyJob experience a plus. Requirements Previous New York/New Jersey area construction experience a huge plus Prior HUD Section 3 reporting experience is desired Previous union exposure/experience a plus Seeking someone who is reliable, pays attention to detail, has an internal drive for success, ability to prioritize workload, well organized, and willingness to provide support to all levels of employees. Salary: $55,000 - $60,000 based on experience Benefits Excellent health and welfare benefits, tuition reimbursement, student loan forgiveness program, 401(k), vacation, sick, life insurance, short-term and long-term insurance, 10 paid holidays, and many other offerings. #J-18808-Ljbffr
Office Manager/FC Bookkeeper
Posted 13 days ago
Job Viewed
Job Description
70,000 - 90,000
Benefits
+ 401k
+ paid time off
+ Medical
Are you a detail-oriented with a solid accounting foundation, a proactive mindset, and a knack for multitasking? We're seeking an Office Manager/Bookkeeper to handle AP/AR, manage payroll for 150 employees, and oversee key HR tasks like accident reports and workers' compensation claims. This position requires a hands-on "do-er" who can seamlessly juggle responsibilities while earning the trust and confidence of leadership. If you have the skills, integrity, and a personality to thrive in a collaborative, high-trust environment, we'd love to hear from you!
Requirements
The ideal candidate will have distribution experience.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Assistant Dental Office Manager
Posted 13 days ago
Job Viewed
Job Description
**Job Type:** Full-time
**Salary:** $22 - $25/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference**
As a **Supervisor,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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HVAC Office Manager (Brooklyn)
Posted today
Job Viewed
Job Description
Prior experience in HVAC, construction, or a related field
Basic understanding of plans and submittals
Strong organizational and multitasking skills
Excellent communication skills
Comfortable interacting with field crews and vendors
Tech-savvy with Google Workspace (Docs, Sheets, Drive)
Reliable, self-motivated, and trustworthy with financial information
Firmwide Chief Data Office - Control Manager
Posted 2 days ago
Job Viewed
Job Description
As a Control Manager in the Chief Data & Analytics Office, you will oversee the establishment and management of standardized processes, including risk assessment and control evaluation. Collaborating closely with Control Management and Business teams, you'll conduct various assessments to identify and mitigate risks effectively. Leveraging your expertise in the CORE platform, you'll ensure alignment with Data Risk Management Standards and Policies, and contribute to the development of control management frameworks. Additionally, you'll foster a community of practice for Data-related Control Managers across LOB/CFs, facilitating knowledge sharing and alignment with industry best practices. Your leadership and dedication will inspire confidence among staff and stakeholders, contributing to the overall success of our firm.
**Job responsibilities**
+ Establish and manage a set of Firm-wide Common Processes and associated risks and controls in CORE. Perform annual control evaluation (design and implementation) and issue management as appropriate.
+ Complete relevant assessments in partnership with Control Management and Business teams as needed (Qualitative Operational Risk Assessments (QORA), Compliance and Operational Risk Summaries (CORS), Regulatory Topic assessment, Compliance Risk Assessments (CRA), etc.)
+ Ensure key controls described in relevant Data Risk Management Standards and Policies are reflected in CORE content, and where appropriate, across LOB/CFs, leveraging strong knowledge of the CORE platform
+ Develop relevant control management framework document(s) in partnership with business and control partners
+ Support mapping and gap assessment of current state controls with industry frameworks, or regulatory requirements, to facilitate gap remediation as appropriate
+ Support community of practice for Data related Control Managers across LOB/CFs, related to changes to standards, practices and common controls, and calibration
+ Review reporting and key metrics to proactively identify emerging risks or themes; partner with the business partners to enhance metrics being gathered to monitor standards-adherence as well as emerging risk detection
+ Support Firmwide Chief Data Office control management priorities as necessary, including reviewing materials/responses to regulatory queries and meetings
+ Partner with Line of Defense Partners (Legal, Compliance, Op Risk, and Audit) to understand their priorities and engage them as appropriate to manage the control environment, while ensuring successful Compliance/Op Risk tests and Audits, and Regulatory exams as applicable
+ Lead by example, with exemplary personal and professional attributes. Inspire confidence in staff as well as key business and control partners.
**Required qualifications, capabilities and skills**
+ Bachelor's degree or equivalent experience required
+ 7+ years of financial services experience in controls, audit, risk management, data management, or compliance
+ Ability to exercise sound judgement in assessing risk, prioritizing work, engaging senior leaders, and managing through change
+ Experience leading across organizational boundaries to analyze, design, and deliver best practices
+ Demonstrate confident leadership and sound judgment to influence a strong culture and risk management, including senior management presentations/exchanges
+ Strong understanding of the three lines of defense in banking institutions: Compliance, Conduct, and Operational Risk Frameworks
+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to develop compelling and meaningful executive presentations that will highlight opportunities/recommendation for improvement
+ Self-motivated. Work autonomously to effect change: flexible, adaptable to shifting priorities; manages competing priorities to achieve the most effective result and able to work in a fast-paced, results oriented environment. Ability to manage ambiguity, and make subjective and informed decisions, influence stakeholders and justify decision making
+ Problem solving/analytical skills: solid critical thinking, attention to detail and analytical skills; able to synthesize large amounts of data and formulate appropriate conclusions
**Preferred qualifications, capabilities, and skills**
+ Business knowledge: ability to understand the business / knowledge of regulation surrounding business
+ Communication/presentation: excellent written and verbal communication skills with an ability to articulate & explain business issues and controls.
+ Building coalitions and influencing with an E2E mindset: strong interpersonal skills, collaboration and relationship building skills. Ability to engage and influence business leaders in a meaningful and actionable manner
+ Process analysis/design acumen: ability to understand a process E2E and associated risk to inform effective and sustainable control design and implementation
+ Understanding root cause/identifying control breaks
+ Domain knowledge related to Data risk management and governance, and Banking regulations
**Candidates must be able to physically work in our offices full-time (5 days). The specific details and timing will be determined and communicated by direct management.**
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment/work visa at this time (including but not limited to H1B, H4 - EAD, OPT, TN, or L visas).
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Jersey City,NJ $118,750.00 - $190,000.00 / year
Manager, Office Operations & Experience
Posted today
Job Viewed
Job Description
Maiden Home is growing a team of forward-thinking individuals who possess unique strengths and perspectives, an innate ability to inspire their colleagues, and an eagerness to reimagine the world of luxury furnishings.
As our Manager of Office Operations & Experience , you will be responsible for running the operations of our Tribeca office and cultivating a great experience for our team that works here every day. This role reports directly to the SVP of People & Performance and will play a significant role in developing processes that make our employee experience great. By creating processes and driving operational excellence, you will ensure our team members have the tools and time they need to drive results for the business. Our ideal candidate will be a pro at running an office in a high quality manner, build strong relationships with all levels of an organization, and have experience interfacing with IT and tech infrastructure at a scaling business.
This is a unique opportunity to join a brand that is primed for its next stage of growth–with a proven competitive advantage in its ability to attract, motivate and retain top talent across a range of disciplines. At Maiden Home, you’ll find a workspace that encourages innovation, creative expression, and teamwork, and your experience will be shaped by your performance, contributions, and drive.
This role is located at our New York headquarters, located in the TriBeCa design district.
Responsibilities
- Maintain high quality operations of the office on a daily basis, ensuring our environment is aligned with Maiden Home standards, including but not limited to:
- Office setup and appearance, cleaning, mail & packaging distribution, vendor management, etc.
- Collaborate with internal teams on various product and storage needs while up-keeping office cleanliness.
- Over time, provide solutions for storage needs as the business grows.
- Efficiently respond to facilities/maintenance issues with the building as scenarios arise.
- Create a great employee experience for the team in the office every day, including but not limited to:
- Ordering and maintaining supplies, snacks; troubleshooting tech and IT, facilitating on-boarding and off-boarding processes, greeting visitors & candidates, etc.
- Establish and run an office operations budget that accomplishments the items above.
- Work with SVP of People on IT and Tech solutions for the growing company, acting as the IT liaison that enables the team to perform at a high standard.
- Assist the SVP of People in the planning and execution of various team activities and events.
- Over time, identify and propose other ideas that will make the Maiden Home office experience great.
Qualifications
- 5+ years of experience being effective in office operations, facilities, and/or workplace experience, showing professional progression over time.
- Keen eye for the employee experience – and a perspective on what makes an office environment productive and great.
- Ability to multi-task and prioritize effectively based on impact.
- Exposure to working with senior leaders successfully.
- Experience managing multiple vendors effectively.
- Baseline tech troubleshooting skills and instincts.
- Experience onboarding and/or working with an IT partner is a plus.
- Influential skills and leans into being direct in a tactful manner.
- Desire to learn and grow in a high accountability environment.
- Ability to take feedback and apply it quickly.
- Builds strong relationships with all levels of employees.