84 Office Managers jobs in New York
Office Administration Part-time Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Supervisor of Office Administration (New York)
Posted 10 days ago
Job Viewed
Job Description
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. It is an exciting time to join our New York office, which was named for the 5th time as a Best Place to Work in New York City, according to Crain's New York Business.
This opportunity oversees the management and coordination of the New York Administrative Team which supports a broad range of administrative functions for an office of 400+ people across multiple New York locations. Serves as primary management liaison for staff regarding administration issues. Manages office workload and coverage, and manages performance of direct reports.
**What You'll Do:**
+ Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishes information and responds to routine correspondence when necessary. Coordinates the receipt, distribution and delivery of mail both to and from the office.
+ Coordinates local policy and procedures with the appropriate corporate and/or divisional functions to ensure full and complete procedures are in place covering assigned areas. Recommends changes in process or procedure to management.
+ Prepares reports, gathering and summarizing a variety of data from multiple sources. Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
+ Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. Supports Accounts Payable functions by accurately coding and processing invoices. May provide supervision and direction to A/P staff.
+ Tracks and coordinates the acquisition and distribution of materials, supplies and equipment. Maintains inventory of furniture and equipment. Working with Corporate Procurement and facilities, assists with office moves. Coordinates with facilities on any building maintenance issues. May track mileage and ensure maintenance of vehicle fleet.
+ Organizes and coordinates events for the office.
+ Delivers new hire orientation when needed.
+ Performs other duties as assigned.
**What You'll Need:**
+ High School Diploma/GED or equivalent
+ 8 years related experience
**What You'll Bring:**
**Organized, detail-oriented leader who exhibits servant leadership, who leads the New York office Administrative Team to deliver the following** **:**
+ **Champion of Office Experience** . Ensure visitors and staff are met with a warm greeting and an experience that is consistent with the HNTB brand. Ensure the reception area is manned full-time for a safe working environment. Champions a neat, orderly space. Works with staff to keep spaces professional, inviting, and clean. Allocates space for physical storage. Maintains intranet SharePoint site which includes office procedures, new updates, and other content set by various New York office stakeholders.
+ **Strategic Results Focus** . Sets expectations and ensures accountability. Is proactive and acts with empowerment to make decisions and drive results. Knows when to escalate Works with Office Operations Manager to determine priorities, set expectations and timelines.
+ **People.** Supervises and manages a team of Administrative professionals. Provides meaningful coaching and career development opportunities for the team. Recruits, develops, and retains talent.
+ **Office Management** . Maintains office organization chart, ensuring it is updated weekly and accurate. Ensures consistent, adequate stock of supplies on each floor / each location, including coffee and beverages. Maintains seat assignments in Tactic app and works with visitors to self-serve and find a seat location.
+ **Locations.** Supports multiple New York office locations including midtown Manhattan (Empire State Building), Albany, and White Plains (future). Supervisor is expected to be full-time with a primary location in the Empire State Building and spend time in other New York offices as needs require.
+ **Renovation.** We are about to embark on a multiple-year renovation of the midtown office, and are in the process of opening a White Plains office. This position will directly be responsible for organizing move logistics, taking feedback on the design, and working with the design professionals, contractors, and HNTB Real Estate group, and managing all communications with office staff for a seamless transition throughout the life of the projects.
+ **Strategic Focus** . Develops and maintains plan to support multiple New York office stakeholders, including maintaining a full-time team presence in the midtown Manhattan (Empire State Building) and White Plains (future) offices.
+ **Building Liaison** . Primary liaison for building management. Ensures compliance with building and lease requirements. Organizes and schedules repair work and improvement projects. Obtains bids and works with Operations Manager for execution.
+ **Scheduling/Logistics** . Schedules internal rooms and addresses meeting conflicts. Orders and organizes catering orders. Organizes off-site meetings and yearly Holiday employee-recognition celebration.
+ **Compliance / Safety.** Ensures compliance with legal office requirements such as labor posters, fire/life safety, secure shredding, archiving, first aid, mother's room support, and other items as assigned. Maintains stock of Personal Protective Equipment (PPE) for staff.
+ **Vehicles** . Organizes and maintains small fleet of vehicles (approx. 10 vehicles) to maintain mileage logs by employee and maintenance logs.
+ **Contracting / Finance support** . Submits and files annual insurance project certification renewals to clients. Tracks subconsultant certificates of insurance for required projects. Provides notary services and facilitates contract signature/execution by Power of Attorney. Reviews office-related rent and other expense invoices. Processes all checks received. Supports staff in using DocuSign and internal workflow approval system.
+ **Executive Administrative support** . Provides scheduling support, expense report processing, calendar management, and travel arrangements.
+ **Onboarding / New Hire support** . Facilitates new hiring process including greeting, and welcome announcements, and working with supervisor/IT to identify and assign a seat location. Provides new hire onboarding session and works with new hires for I9 verification using E-verify.
+ **Access / Security.** Maintains ID badges for office staff. Maintains visitor registration management system. Coordinates vendor timing and access including freight elevator reservations. Ensures compliance to project-specific security requirements including managing secure filing, and maintaining database of non-disclosure agreements / training certificates.
+ **Timecard** . Serves as timecard administrator for office. Ensures compliance with timekeeping policy.
+ **Continuous Improvement** . Maintains the workload of Administration Team to balance efficiency and engagement for each team member. Works with the Office Management Team to recommend and implement improvements that drive better results and engagement for the office.
+ **Customer Focus** . In addition to supervising and organizing Administrative Team, operates from a perspective of servant leadership while supporting the multiple stakeholders in the New York office. Supports other initiatives and tracking as required.
**What We Prefer:**
+ Ability and judgment to maintain confidentiality
+ Planning, time management and organizational skills
+ Ability to balance multiple tasks and changing priorities
+ Attention to detail
+ Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity)
+ Proficiency in Microsoft Word, Excel, and SharePoint
**Additional Information**
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
#DG #Administration
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Locations:
New York, NY
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The approximate pay range for New York is $34.91 - $65.45. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
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_NOTICE TO THIRD-PARTY AGENCIES:_
_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._
**Job Type:** Regular
**Full/Part Time:** Full time
**Job Category:** Administration Group
**ReqID:** R-25992
Office Administration Assistant Work from Home
Posted today
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentOffice Administration Assistant - Work from Home
Posted 4 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentOffice Administration Support EntryLevel PartTime or FullTime
Posted 3 days ago
Job Viewed
Job Description
Office Administration Support – Entry-Level (Part-Time or Full-Time)
About the Job Position
This flexible, remote position is open to individuals living in or near Buffalo, New York. There is no requirement to report to a physical office. All tasks are completed off-site. The role is well-suited to those looking for basic, entry-level administrative work. Typical duties include data organisation, compiling product feedback, updating simple records, handling routine email communication, and supporting general office functions. You'll have the ability to set your own schedule while contributing to ongoing consumer research efforts.
Who We Are
Top Level Promotions is a project-based consulting group that partners with consumer brands to collect reliable public feedback. Through straightforward administrative assignments, we help companies improve their services, products, and user experiences. As we expand operations in the Buffalo area, we are looking for reliable, detail-oriented individuals who are comfortable with independent task completion and entry-level responsibilities.
Industries We Support:
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General Administrative Support
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Environmental Research and Energy Awareness
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Delivery and Transportation Logistics
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E-commerce and Digital Shopping
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Apparel, Accessories, and Footwear
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Food, Grocery, and Beverage Products
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Vehicle Services and Automotive Supplies
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Software and Communication Platforms
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Customer Relations and Online Assistance
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Education Tools and Academic Services
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Broadcast, Social, and Streaming Media
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Health Services and Wellness Programs
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Manufacturing and Production Lines
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Pet Goods and Care Items
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Recreation and Outdoor Equipment
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Travel and Lodging Services
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Toys, Games, and Hobby Supplies
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Consumer Behavior and Trend Analysis
Buffalo-Based Projects
Some projects may reflect Buffalo's strengths in healthcare, education, manufacturing, and logistics. As a city known for its revitalization, strong community ties, and regional influence across Western New York, Buffalo provides valuable consumer perspectives that shape smarter business decisions.
Qualifications
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Stable internet access
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Desktop or laptop with webcam and microphone
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A quiet, distraction-free environment for work
Key Skills
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Basic writing and communication abilities
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Independent work habits and good time management
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Comfort with digital forms and basic spreadsheets
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High attention to accuracy and detail
Benefits
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Select part-time or full-time hours that work for you
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Remote — perform tasks from a location that suits you
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Contribute feedback on everyday products and services
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No experience needed — guidance and task examples provided
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Eligible for ongoing project work if reliable and consistent
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No office commute needed
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You choose where you work
Compensation
Pay ranges from $18.50 to $36.00 USD per hour, based on task type, length, and complexity.
Experience
No previous experience required. All assignments include simple instructions and step-by-step guidance.
How to Apply
If you live in Buffalo and are seeking flexible, remote work with entry-level responsibilities, please submit your application online to get started.
Office Administration Support - Entry-Level (Part-Time or Full-Time)
Posted 3 days ago
Job Viewed
Job Description
About the Job Position
This flexible, remote position is open to individuals living in or near Buffalo, New York. There is no requirement to report to a physical office. All tasks are completed off-site. The role is well-suited to those looking for basic, entry-level administrative work. Typical duties include data organisation, compiling product feedback, updating simple records, handling routine email communication, and supporting general office functions. You'll have the ability to set your own schedule while contributing to ongoing consumer research efforts.
Who We Are
Top Level Promotions is a project-based consulting group that partners with consumer brands to collect reliable public feedback. Through straightforward administrative assignments, we help companies improve their services, products, and user experiences. As we expand operations in the Buffalo area, we are looking for reliable, detail-oriented individuals who are comfortable with independent task completion and entry-level responsibilities.
Industries We Support:
- General Administrative Support
- Environmental Research and Energy Awareness
- Delivery and Transportation Logistics
- E-commerce and Digital Shopping
- Apparel, Accessories, and Footwear
- Food, Grocery, and Beverage Products
- Vehicle Services and Automotive Supplies
- Software and Communication Platforms
- Customer Relations and Online Assistance
- Education Tools and Academic Services
- Broadcast, Social, and Streaming Media
- Health Services and Wellness Programs
- Manufacturing and Production Lines
- Pet Goods and Care Items
- Recreation and Outdoor Equipment
- Travel and Lodging Services
- Toys, Games, and Hobby Supplies
- Consumer Behavior and Trend Analysis
Some projects may reflect Buffalo's strengths in healthcare, education, manufacturing, and logistics. As a city known for its revitalization, strong community ties, and regional influence across Western New York, Buffalo provides valuable consumer perspectives that shape smarter business decisions.
Qualifications
- Stable internet access
- Desktop or laptop with webcam and microphone
- A quiet, distraction-free environment for work
- Basic writing and communication abilities
- Independent work habits and good time management
- Comfort with digital forms and basic spreadsheets
- High attention to accuracy and detail
- Select part-time or full-time hours that work for you
- Remote - perform tasks from a location that suits you
- Contribute feedback on everyday products and services
- No experience needed - guidance and task examples provided
- Eligible for ongoing project work if reliable and consistent
- No office commute needed
- You choose where you work
Compensation
Pay ranges from $18.50 to $36.00 USD per hour, based on task type, length, and complexity.
Experience
No previous experience required. All assignments include simple instructions and step-by-step guidance.
How to Apply
If you live in Buffalo and are seeking flexible, remote work with entry-level responsibilities, please submit your application online to get started.
Office Administration Support - Entry-Level (Part-Time or Full-Time)
Posted 10 days ago
Job Viewed
Job Description
About the Job Position
This flexible opportunity is open to individuals based in or near New York, New York. Remote options are available, and all work is performed off-site. This entry-level position involves handling basic administrative support such as data organization, gathering consumer feedback, managing email responses, light record keeping, and contributing as an office assistant. The role is well-suited for those beginning their careers and looking to gain hands-on experience with structured, easy-to-follow tasks.
Who We Are
Top Level Promotions is a digital consulting agency that collaborates with national and global brands to collect real-world consumer input. Our project-based approach allows individuals to complete simple assignments that help companies improve their services and products. As we expand in New York, we're looking for a reliable administrator who is detail-focused, self-directed, and capable of completing tasks using basic computer tools.
Industries We Support:
- Administrative and Office Services
- Renewable Energy and Environmental Projects
- Logistics and Transportation
- Online Retail and E-commerce
- Apparel and Fashion
- Food and Beverage
- Automotive and Mobility Services
- Technology and Digital Products
- Customer Experience and Support
- Education and e-Learning
- Media, Arts, and Publishing
- Healthcare and Personal Wellness
- Manufacturing and Supply Chain
- Pet and Animal Care
- Recreation and Outdoor Goods
- Travel, Tourism, and Hospitality
- Toys, Games, and Youth Products
- Consumer Feedback and Market Insight
Some assignments may reflect New York's unique industries such as finance, fashion, media, and tech. As one of the world's most economically and culturally influential cities, New York offers unmatched diversity, energy, and consumer insight. From downtown business districts to borough neighborhoods, the city's population brings valuable perspectives that help shape national trends. Your participation will contribute to studies that impact how major brands tailor experiences for urban consumers.
Qualifications
- Reliable high-speed internet
- Laptop or desktop computer with webcam and microphone
- Quiet and organized space for task completion
- Strong written communication
- Self-motivated time management
- Ability to navigate online tools and spreadsheets
- High attention to accuracy and detail
- Choose part-time or full-time hours
- Remote options available - work from wherever you're most productive
- Share feedback on everyday goods and services
- No experience required - clear guidance included
- Continued project access for consistent contributors
- No office commute needed
- You choose where you work
Compensation
Pay ranges from $18.50 to $36.00 USD per hour depending on assignment complexity and duration.
Experience
No prior experience is needed. Each assignment includes step-by-step instructions to ensure accurate and confident task completion.
How to Apply
If you're located in New York and interested in flexible, entry-level work with remote options, we encourage you to apply online to get started.
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Financial Audit Lead - Chief Audit Office - Finance & Administration
Posted 4 days ago
Job Viewed
Job Description
Financial Audit Lead - Chief Audit Office - Finance & Administration Get AI-powered advice on this job and more exclusive features. Bloomberg provided pay range This range is provided by Bloomberg. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $190,000.00/yr - $40,000.00/yr Location New York Business Area Accounting and Finance Ref # 10043583 Description & Requirements The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen. What's the role? Internal Audit‘s mission is to provide independent and objective assurance to add value and improve operations. We serve as one of Bloomberg’s critical lines of defence to protect our value and enable growth for a fast-paced technology company. Internal Audit partners with teams and leadership to mature Bloomberg’s control environment, focusing on risk-based and practical recommendations. Internal Audit continuously evolves the audit model adapting to leading practices, innovation and an agile working model. In this role, you will work closely with the Lead Auditors covering Bloomberg’s global business, products, and services, with a primary focus on evaluating internal controls over financial reporting (ICFR). You will lead and execute audits aligned with financial control frameworks, driving assurance over the integrity and reliability of financial data and processes. Responsibilities will include managing audit teams, effectively executing the end-to-end audit lifecycle, and delivering impactful insights. This will involve partnering with audit team members and cross-functional teams to evaluate internal controls over financial reporting and influence change. Internal Audit uses a co-sourcing model, augmenting the skills and experience available internally with the global expertise and resources from a Big 4 firm. We'll Trust You To Evaluate process-level and entity-level controls impacting financial reporting, ensuring alignment with frameworks such as COSO and PCAOB standards. Review and oversee all aspects of the audit, including work done by the Big4 team assigned to the audit Execute audits using a combination of traditional and data-driven techniques to identify risks and areas for improvement Provide recommendations on the design and operating effectiveness of controls that mitigate the highest risks of our organization Deliver data-driven assurance audit reports to leadership summarizing findings, root causes, and practical recommendations to enhance internal controls and operational effectiveness Partner with senior management and key stakeholders to monitor and influence timely remediation efforts, and provide guidance on risk management Collaborate with management to interpret the significance of findings, and make practical recommendations, clearly articulating the value of the audit program Manage audit programs based on an aligned assurance model, partnering with other assurance providers to reduce assurance fatigue and increase coverage. Contribute to the evolution of the internal audit methodology, with a focus on ICFR efficiency and audit quality. Stay informed on evolving regulations and industry best practices related to financial control and reporting risk. Provide guidance and support audit staff, promoting a culture of continuous improvement You'll Need To Have Professional qualification required, e.g., CPA, CA, CIA, CISA 6+ years of audit experience, with a strong preference for backgrounds in financial controls, SOX testing, or financial statement audits. Experience working in a Big 4 accounting firm or internal audit function at a large global technology or financial services organization. Strong written and verbal communication skills (e.g., persuasion, influence, conflict resolution) with the ability to effectively communicate with individuals with diverse backgrounds Strong knowledge of internal controls, internal controls framework and risk standards (e.g. COSO, ISO, NIST etc.) Demonstrated professional judgment, critical thinking, and problem-solving skills Experience in applying modernized auditing techniques, with demonstrated analytical kills Ability to work effectively both independently and as part of a team, managing multiple priorities and meeting deadlines Ability to adapt standard best practices for internal audit considering our dynamic culture and environment A passion for learning and enthusiasm and self-motivation for our fast-paced, dynamic environment We'd Love To See Deep experience with SOX compliance programs, including design, execution, and remediation oversight. Experience in performing assurance related work over software development, SaaS solutions, cloud, and data processes Direct experience developing and executing large scale financial control programs Working knowledge of the 2nd line of defence functions (e.g. compliance, risk management). Salary Range = 19000 - 24000 USD Annually + Benefits + Bonus The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Accounting/Auditing and Finance Referrals increase your chances of interviewing at Bloomberg by 2x Brooklyn, NY $105,000 - 137,000 2 weeks ago New York, NY 82,000 - 92,700 2 weeks ago New York City Metropolitan Area 95,000 - 115,000 3 weeks ago New York, NY 60,000 - 65,000 2 weeks ago New York, NY 77,112 - 126,684 4 weeks ago Internal Auditor - Technology - Chief Audit Office New York, NY 130,000 - 180,000 2 weeks ago Audit Manager/ Senior Auditor, Operational Audit - AVP/ VP New York, NY 100,000 - 170,000 4 days ago New York, NY 75,000 - 120,000 1 week ago New York City Metropolitan Area 65,000 - 100,000 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
Tax Accounting Analyst - Chief Accounting Office - Finance & Administration
Posted 10 days ago
Job Viewed
Job Description
Location
New York
Business Area
Accounting and Finance
Ref #
10043436
**Description & Requirements**
The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.
**What's the role?**
The Chief Accounting Office is seeking a detailed-oriented analyst to join the Tax Accounting team. its team in the Chief Accounting Office. This position will be responsible for supporting month-end financial close activities, including the preparation of accounting records and reconciliations. The successful candidate will also analyze financial results and contribute to the identification and implementation of process improvements to enhance the team's operational effectiveness.
**We'll trust you to:**
+ Perform monthly recordkeeping for US and Canada indirect tax accounting journal entries including but not limited to accruals and payments related to Sales & Use, Personal Property, and Canadian GST/HST/PST/QST
+ Complete monthly account reconciliations for direct and indirect tax accounts along with preparation of journal entries to correct account balances (i.e. account reclasses)
+ Analyze monthly operating results for indirect tax to facilitate presentation to management
+ Maintain a strong internal control framework including documentation and testing
+ Leverage technology to drive process improvements; creating a streamlined, organized, and simple operational workflow
+ Prepare and submit quarterly and annual income tax accounting entries as needed
**You'll need to have:**
+ Bachelor's degree in Accounting, Finance, or a related field
+ 3+ years of experience in tax accounting or related field
+ Detail-oriented with a high level of accuracy
+ Proficiency in using Alteryx for data analysis and automation tasks
+ An ability to identify and implement improvements and efficiencies in tax processes using technology
+ Strong interpersonal skills; ability to build a rapport with internal stakeholders
+ An ability to work independently and as part of a team
**We'd love to see:**
+ CPA preferred, but not a must
+ Big 4 experience a plus
+ A commitment to continuous learning and professional development
Salary Range = 8000 - 115000 USD Annually + Benefits + Bonus
The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.
Bloomberg is a disability inclusive employer. Please let us know if you require any reasonable adjustments to be made for the recruitment process. If you would prefer to discuss this confidentially, please email
Financial Audit Lead - Chief Audit Office - Finance & Administration
Posted 10 days ago
Job Viewed
Job Description
Location
New York
Business Area
Accounting and Finance
Ref #
10043583
**Description & Requirements**
The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.
**What's the role?**
Internal Audit's mission is to provide independent and objective assurance to add value and improve operations. We serve as one of Bloomberg's critical lines of defence to protect our value and enable growth for a fast-paced technology company. Internal Audit partners with teams and leadership to mature Bloomberg's control environment, focusing on risk-based and practical recommendations. Internal Audit continuously evolves the audit model adapting to leading practices, innovation and an agile working model.
In this role, you will work closely with the Lead Auditors covering Bloomberg's global business, products, and services, with a primary focus on evaluating internal controls over financial reporting (ICFR). You will lead and execute audits aligned with financial control frameworks, driving assurance over the integrity and reliability of financial data and processes. Responsibilities will include managing audit teams, effectively executing the end-to-end audit lifecycle, and delivering impactful insights. This will involve partnering with audit team members and cross-functional teams to evaluate internal controls over financial reporting and influence change.
Internal Audit uses a co-sourcing model, augmenting the skills and experience available internally with the global expertise and resources from a Big 4 firm.
**We'll trust you to:**
+ Evaluate process-level and entity-level controls impacting financial reporting, ensuring alignment with frameworks such as COSO and PCAOB standards.
+ Review and oversee all aspects of the audit, including work done by the Big4 team assigned to the audit
+ Execute audits using a combination of traditional and data-driven techniques to identify risks and areas for improvement
+ Provide recommendations on the design and operating effectiveness of controls that mitigate the highest risks of our organization
+ Deliver data-driven assurance audit reports to leadership summarizing findings, root causes, and practical recommendations to enhance internal controls and operational effectiveness
+ Partner with senior management and key stakeholders to monitor and influence timely remediation efforts, and provide guidance on risk management
+ Collaborate with management to interpret the significance of findings, and make practical recommendations, clearly articulating the value of the audit program
+ Manage audit programs based on an aligned assurance model, partnering with other assurance providers to reduce assurance fatigue and increase coverage.
+ Contribute to the evolution of the internal audit methodology, with a focus on ICFR efficiency and audit quality.
+ Stay informed on evolving regulations and industry best practices related to financial control and reporting risk.
+ Provide guidance and support audit staff, promoting a culture of continuous improvement
**You'll need to have:**
+ Professional qualification required, e.g., CPA, CA, CIA, CISA
+ 6+ years of audit experience, with a strong preference for backgrounds in financial controls, SOX testing, or financial statement audits.
+ Experience working in a Big 4 accounting firm or internal audit function at a large global technology or financial services organization.
+ Strong written and verbal communication skills (e.g., persuasion, influence, conflict resolution) with the ability to effectively communicate with individuals with diverse backgrounds
+ Strong knowledge of internal controls, internal controls framework and risk standards (e.g. COSO, ISO, NIST etc.)
+ Demonstrated professional judgment, critical thinking, and problem-solving skills
+ Experience in applying modernized auditing techniques, with demonstrated analytical kills
+ Ability to work effectively both independently and as part of a team, managing multiple priorities and meeting deadlines
+ Ability to adapt standard best practices for internal audit considering our dynamic culture and environment
+ A passion for learning and enthusiasm and self-motivation for our fast-paced, dynamic environment
**We'd love to see:**
+ Deep experience with SOX compliance programs, including design, execution, and remediation oversight.
+ Experience in performing assurance related work over software development, SaaS solutions, cloud, and data processes
+ Direct experience developing and executing large scale financial control programs
+ Working knowledge of the 2nd line of defence functions (e.g. compliance, risk management).
Salary Range = 19000 - 24000 USD Annually + Benefits + Bonus
The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.
Bloomberg is a disability inclusive employer. Please let us know if you require any reasonable adjustments to be made for the recruitment process. If you would prefer to discuss this confidentially, please email