3,724,192 Jobs in the United States

Data Entry Specialist Job Responsibilities:

Data Input and Management:

Accurately enter large volumes of data into databases, spreadsheets, or software systems.

Ensure the correct formatting of data, following company or client guidelines.

Update, clean, and maintain data on an ongoing basis, ensuring that the records are up to date.

Data Verification and Validation:

Cross-check entered data for accuracy by reviewing and comparing it with source documents.

Identify and correct data entry errors or discrepancies.

Ensure data consistency across different systems and platforms.

Database Maintenance:

Organize and store digital files in a manner that makes retrieval easy and efficient.

Regularly back up data to prevent loss and maintain records securely.

Manage data access and permissions according to internal policies.

Data Cleaning:

Identify incomplete, inaccurate, or redundant data and resolve issues by following company protocols.

Assist with data cleansing projects, including merging duplicates, standardizing formats, and filling in missing information.

Data Reporting:

Generate routine and ad-hoc reports from databases, including summaries, charts, or graphs, based on the entered data.

Share insights or issues with supervisors or department leads, ensuring timely updates.

File and Record Management:

Organize, label, and file physical and digital documents for easy access.

Maintain the integrity and confidentiality of records, ensuring compliance with data protection regulations.

Collaboration:

Work closely with other departments (e.g., finance, HR, or marketing) to ensure data is entered accurately and on time.

Collaborate with team members to meet project deadlines and resolve any data-related issues.

Quality Assurance:

Conduct audits on data entry work to ensure accuracy and completeness.

Suggest improvements to data entry processes to increase efficiency and reduce errors.

Data Entry Specialist Skills:

Typing Speed and Accuracy:

Fast Typing Speed: Ability to type efficiently (e.g., 50+ WPM) with high accuracy.

Attention to Detail: Ensure data is entered without errors, even under pressure.

Computer Proficiency:

Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook, etc.) and other office software.

Familiarity with data entry software or CRM tools (Salesforce, HubSpot, etc.).

Database management tools knowledge (Access, SQL, etc.) is a plus.

Data Organization and Filing:

Ability to categorize, organize, and maintain large datasets effectively.

Proficiency in file management systems and digital storage systems.

Attention to Detail:

Ensuring that all data entered is accurate and formatted correctly, avoiding errors.

Consistently checking work for inconsistencies or mistakes.

Problem-Solving:

Identifying and fixing issues in data, such as missing information, duplication, or errors.

Ability to troubleshoot and resolve data discrepancies.

Time Management:

Ability to work efficiently in order to meet deadlines for data entry tasks.

Handling multiple projects or datasets simultaneously without sacrificing quality.

Communication Skills:

Effectively communicate with team members, managers, and departments when clarifying data or reporting issues.

Good written and verbal communication for providing updates and reports.

Confidentiality and Data Security:

Understanding the importance of keeping data confidential and following data protection regulations (e.g., GDPR).

Handling sensitive information with care and ensuring its secure storage and sharing.

Work Experience Requirements:

Previous Data Entry Experience:

Prior experience in data entry or clerical roles is highly preferred, even if at a junior level.

Experience working with databases, spreadsheets, or data management software is beneficial.

Industry-Specific Experience (Optional):

Some roles may require knowledge of specific industries or systems (e.g., healthcare, finance, marketing, e-commerce).

For example, medical data entry specialists may need experience with healthcare-related software or understanding HIPAA regulations.

Typing Skills:

Employers often look for candidates with a typing speed of at least 40–50 words per minute (WPM), with a high accuracy rate (usually 98% or higher).

Technical Skills (Optional but Advantageous):

Familiarity with specific data entry software (e.g., Alteryx, Tableau, or industry-specific software) can be beneficial.

Experience in working with cloud-based tools (e.g., Google Sheets, Dropbox, etc.) or enterprise software is also useful.

Education Requirements:

High School Diploma or Equivalent:

The minimum education requirement for most data entry specialist positions is a high school diploma or GED.

Some employers may require a basic proficiency test in typing or computer skills.

Associate’s or Bachelor’s Degree (Optional):

While not typically required, an Associate’s or Bachelor’s degree in fields such as business administration, information technology, or data management can be advantageous.

Degrees in specialized fields (e.g., finance, healthcare) might be preferred for industry-specific roles.

Certifications (Optional but Beneficial):

Data Entry Certification: Some professional organizations or online platforms offer certifications in data entry, typing, or database management.

Microsoft Office Specialist (MOS): This certification can be helpful, especially for advanced Excel users.

Certified Data Management Professional (CDMP): A more advanced certification for those seeking to move into data management roles.

Additional Desired Attributes:

Flexibility: Ability to adapt to various data entry tasks and types of data.

Self-Motivation: Often working independently with minimal supervision.

Fast Learner: Willingness to learn new systems or software tools quickly as required by the company.

Job Title: Administrative Assistant

Location: [Rochester Hills, Michigan, United States]

Salary: [$26.00 - $27.00]

Department: Administrative Department

We are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.

• Welcome and greet clients and office guests
• Support office staff and executives with clerical tasks
• Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Help prepare presentation materials
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary
• Ensure office is kept clean and organized at all times

• High school diploma or GED certificate
• 1+ years of experience as an administrative assistant a plus
• Fast, proficient, and accurate typist
• Proficient with Microsoft Suite and common office equipment
• Excellent customer service and communication skills
• Self-starter who works well independently
• Professional demeanor

1. Customer Interaction:
   • Respond to customer inquiries via phone, email, chat, or in person.
   • Handle complaints and concerns, offering solutions and escalating when necessary.
   • Process orders, forms, applications, and requests.
   • Provide detailed product or service information to customers.
2. Issue Resolution:
   • Troubleshoot problems with products or services and offer solutions.
   • Resolve customer conflicts and offer compensation when appropriate.
   • Ensure customer satisfaction through follow-ups and proactive communication.
3. Documentation:
   • Record customer interactions and transactions in databases or CRM software.
   • Document issues, complaints, and resolutions for future reference.
4. Sales and Upselling:
   • Promote additional services or products to customers.
   • Upsell or cross-sell based on customer needs.
5. Feedback Collection:
   • Gather customer feedback to identify trends and improve products or services.
   • Provide reports or insights based on customer feedback to management.
6. Collaboration:
   • Collaborate with other teams (sales, marketing, technical support) to resolve customer issues.
   • Communicate customer insights and concerns to relevant departments.
7. Follow-ups:
   • Ensure timely follow-up with customers to ensure resolution.
   • Check in on recurring issues or offer ongoing assistance as needed.

1. Communication Skills:
   • Clear, concise, and professional verbal and written communication.
   • Active listening to understand customer issues and provide effective solutions.
2. Problem-Solving:
   • Critical thinking to assess problems and find creative solutions.
   • Ability to stay calm under pressure and handle stressful situations.
3. Empathy:
   • Understanding and responding to customers’ emotions and frustrations.
   • Maintaining patience and a positive demeanor with difficult customers.
4. Time Management:
   • Prioritize tasks and handle multiple customer interactions efficiently.
   • Meet deadlines while maintaining quality service.
5. Attention to Detail:
   • Accurate data entry and record-keeping.
   • Ensuring no detail is missed when resolving customer issues.
6. Technical Proficiency:
   • Familiarity with CRM software, chat systems, or helpdesk tools.
   • Basic knowledge of office software like Word, Excel, etc.
7. Multitasking:
   • Handle simultaneous customer queries without compromising service quality.
8. Conflict Resolution:
   • Ability to de-escalate difficult situations and provide amicable solutions.

1. Previous Customer Service Experience:
   • Experience in a customer-facing role, such as retail, hospitality, or call center.
   • Handling customer inquiries and complaints in a professional setting.
2. Industry-Specific Experience:
   • Experience in specific industries (e.g., e-commerce, healthcare, banking, or tech) may be required for specialized roles.
3. Sales Experience:
   • Experience in sales, upselling, or cross-selling is beneficial for roles that include sales elements.
4. Problem-Solving Experience:
   • Demonstrable experience in managing or resolving complex customer issues.

1. High School Diploma or Equivalent:
   • Generally the minimum requirement for entry-level customer service roles.
2. Associate’s or Bachelor’s Degree:
   • For more advanced or specialized customer service positions (e.g., customer service manager, team lead, or roles requiring product knowledge).
3. Certifications:
   • Some roles may require or benefit from certifications in customer service, communication, or CRM tools (e.g., Certified Customer Service Professional).
4. Training:
   • On-the-job training is typically provided, especially for specific products or services.
   • Customer service certifications and soft skills development courses can enhance qualifications.

• Flexibility: Willingness to work various shifts, including nights or weekends.
• Cultural Sensitivity: Ability to deal with customers from diverse backgrounds.
• Positive Attitude: A friendly, professional demeanor that represents the company well.

1. Office Administration:
   • Manage day-to-day operations of the office, including maintaining office supplies, equipment, and organizing the workspace.
   • Coordinate office activities, such as meetings, appointments, travel arrangements, and events.
   • Handle scheduling for executives or teams, ensuring appointments are well-organized.
2. Document Management:
   • Organize, file, and maintain documents (physical and digital) including contracts, reports, and internal communications.
   • Draft, proofread, and edit correspondence, presentations, and reports.
   • Maintain and update records, databases, and filing systems to ensure easy access and compliance with company policies.
3. Data Entry and Reporting:
   • Input and update data into company systems (CRM, ERP, or other specialized software).
   • Generate regular reports for management regarding office performance, project progress, or financial data.
   • Assist with the preparation of spreadsheets, graphs, and charts for reporting purposes.
4. Communication:
   • Serve as the first point of contact for internal and external inquiries, often handling email, phone, or in-person communication.
   • Draft professional communication, including emails, memos, and notices.
   • Liaise with vendors, clients, and contractors, handling contracts, service agreements, or procurement tasks as necessary.
5. Project Assistance:
   • Provide administrative support for project management, including tracking timelines, deadlines, and deliverables.
   • Assist in project documentation, including minutes from meetings, task lists, and progress tracking.
   • Coordinate with various departments or teams to ensure project goals are met on time.
6. Financial Administration:
   • Process invoices, purchase orders, and other financial documentation.
   • Assist with budget tracking and maintaining expense records for various departments or projects.
   • Reconcile invoices and ensure compliance with company accounting policies.
7. Event Coordination:
   • Organize and coordinate company events, conferences, or meetings.
   • Manage logistical details such as booking venues, arranging catering, and preparing materials.
8. Office Maintenance:
   • Ensure that the office environment is clean, organized, and functional.
   • Oversee relationships with external vendors and service providers (e.g., cleaning services, office supplies).
9. Human Resources Support:
   • Assist in employee onboarding and offboarding, including managing paperwork, scheduling orientation, and maintaining employee files.
   • Support HR in scheduling interviews or training sessions.

1. Organization & Time Management:
   • Ability to prioritize tasks and manage multiple responsibilities simultaneously.
   • Strong attention to detail, ensuring nothing is overlooked and deadlines are met.
2. Communication Skills:
   • Clear, concise, and professional verbal and written communication.
   • Ability to interact with people at all levels, both internally and externally.
3. Technical Proficiency:
   • Expertise in office software (Microsoft Office Suite, Google Workspace, etc.).
   • Familiarity with databases, CRM systems, and project management software (e.g., Asana, Trello).
   • Knowledge of basic accounting and financial software (QuickBooks, Excel).
4. Problem-Solving:
   • Ability to troubleshoot and resolve office-related issues quickly and efficiently.
   • Proactive in identifying potential challenges and finding solutions.
5. Attention to Detail:
   • Ensuring accuracy in data entry, document management, and scheduling.
   • Proofreading documents and communications for spelling, grammar, and formatting errors.
6. Confidentiality & Discretion:
   • Handling sensitive company and employee information with professionalism and care.
   • Maintaining privacy in dealing with proprietary data or personnel issues.
7. Customer Service Orientation:
   • Interacting with external stakeholders and clients in a professional and courteous manner.
   • Providing top-notch service to colleagues and vendors.
8. Adaptability:
   • Ability to adjust to changing priorities and work demands.
   • Being flexible in handling unexpected tasks or changes in deadlines.

1. Previous Administrative Experience:
   • Proven experience in administrative roles, such as office assistant, executive assistant, or office coordinator.
   • Experience in managing office supplies, vendor relations, and office maintenance.
2. Experience with Office Software & Tools:
   • Demonstrated experience using productivity tools like Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and project management tools (Trello, Asana).
   • Experience with customer relationship management (CRM) software and/or enterprise resource planning (ERP) systems is beneficial.
3. Project Management Experience (Preferred):
   • Experience supporting project teams by managing schedules, communication, and documentation.
   • Some familiarity with project management methodologies or software can be an advantage.
4. Industry-Specific Experience (Preferred):
   • Depending on the company’s industry, prior experience in that sector (e.g., healthcare, finance, technology) may be required.

1. High School Diploma or Equivalent:
   • Most administrative specialist positions require at least a high school diploma or GED.
2. Associate’s or Bachelor’s Degree (Preferred):
   • A degree in business administration, office management, or a related field is often preferred, especially for more senior positions.
3. Certifications (Optional but Beneficial):
   • Administrative certifications such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) may enhance qualifications.
   • Project Management Certifications (e.g., PMP, CAPM) for roles that involve more project-based responsibilities.

• Professionalism: Strong work ethic and commitment to confidentiality and quality.
• Proactivity: Anticipating office needs and addressing them before they become issues.
• Team-Oriented: Ability to work effectively as part of a team, providing support to colleagues as needed.
• Multitasking: Comfort with managing multiple projects or responsibilities at once.

We are looking for a detail-oriented and reliable Payroll Processor to manage and execute payroll operations accurately and on time. The ideal candidate will ensure compliance with federal, state, and local tax regulations while maintaining strict confidentiality. You’ll be a key part of the HR or finance team, helping ensure our employees are paid correctly and promptly.

• Process employee payroll on a weekly, biweekly, or monthly basis
• Review timesheets for accuracy and completeness
• Calculate wages, overtime, bonuses, and deductions
• Maintain payroll records and ensure proper documentation
• Handle changes in employee status, including new hires, terminations, and pay rate adjustments
• Ensure compliance with local, state, and federal payroll laws and regulations
• Prepare and distribute payroll reports and summaries as needed
• Respond to payroll-related inquiries from employees and resolve issues promptly
• Coordinate with HR and accounting teams to ensure data consistency and accuracy
• Assist with year-end processes, including W-2s, tax filings, and audits
• Stay up to date with changes in labor laws and payroll regulations

• Proven experience as a payroll processor, payroll clerk, or similar role
• Solid understanding of payroll principles, tax regulations, and labor laws
• High level of accuracy and attention to detail
• Excellent organizational and time-management skills
• Ability to handle sensitive and confidential information
• Proficiency in payroll software (e.g., ADP, Paychex, Gusto, QuickBooks Payroll) and Microsoft Excel
• Strong communication skills (written and verbal)
• High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred)

• Experience with multi-state payroll processing
• Knowledge of benefits administration and HRIS systems
• Familiarity with union payroll or garnishment processing

Job Title: Virtual Assistant

Location: [Rochester Hills, Michigan, United States]

Salary: [$26.00 - $27.00]

Department: Administrative

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, you will organize and update files, answer calls and emails, and assist in creating presentations and sales materials. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.

• Answer and direct phone calls; organize correspondence and answer emails
• Prepare and organize databases and reports
• Manage social media accounts and replies
• Handle confidential employer and client information
• Take notes or transcribe meetings
• Schedule meetings and arrange employer's calendar; schedule meeting spaces and conference rooms
• Arrange payments for vendors, travel, and sales expenses
• Create purchase orders and track and manage payments
• Present excellent customer-service skills to customers and clients
• Manage filing systems, update records, and organize documentation
• Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations

• High school diploma or equivalent; Associate or Bachelor's degree preferred
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience with Google Docs, cloud services, and other technology tools
• Knowledgeable in technology to communicate via computer, smartphone, or text
• Highly organized and able to multitask and work well with fast-paced directions and instructions
• Able to manage time effectively and efficiently
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Strong customer service and presentation skills
• Able to work nights, weekends, extended hours, and holidays as needed
• Two years' previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred

We are seeking a highly organized and detail-oriented Administrative / Virtual Assistant to support our team with a wide range of administrative and clerical tasks. The ideal candidate is proactive, tech-savvy, and capable of handling multiple priorities in a remote work environment. This role is essential in ensuring the smooth day-to-day operations of the business.

• Provide general administrative and clerical support
• Manage calendars, schedule meetings, and coordinate appointments
• Handle email correspondence and respond on behalf of the manager/team
• Organize and maintain digital files and documentation
• Prepare reports, presentations, and spreadsheets as needed
• Assist with data entry, database management, and CRM updates
• Conduct online research and compile information
• Assist with travel arrangements and itinerary planning
• Process invoices, track expenses, and assist with basic bookkeeping
• Support project coordination and communication between team members
• Monitor deadlines, follow up on action items, and ensure timely execution

• Proven experience as an administrative assistant, virtual assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in tools such as Microsoft Office, Google Workspace, Zoom, Slack, Trello, or Asana
• Familiarity with CRM systems and cloud-based file management (e.g., Dropbox, Google Drive)
• High level of discretion and confidentiality
• Ability to work independently and manage tasks with minimal supervision

At Cross Miller we are dedicated to helping people build their next dream home, place of business, or property extension. We are searching for a general contractor to help us deliver on these aspirations with high-quality construction work. The general contractor will source and supply their own subcontracting staff and materials to ensure consistently successful construction. They will oversee daily operations of their building projects, manage vendors, and update all relevant parties on project timelines. In doing so, the general contractor will help [ Cross Miller ] grow and evolve our business.

Objectives of this role
* Develop contracted construction projects in collaboration with building staff
* Keep clients updated on the status of their contracted projects
* Communicate new requests and updated preferences to building staff
* Maintain [ Cross Miller ]’s reputation as an excellent source for high-quality building projects to expand our client base
* Help [ Cross Miller ] expand the potential to develop exciting new building projects by sourcing new contracting talent
* Assist [ Cross Miller ] with staying current on new and emerging building codes and specifications

Responsibilities
* Source and purchase any supplies necessary to complete a building project
* Oversee all on-site construction processes
* Hire and onboard new subcontracting staff, and manage existing staff
* Perform construction services alongside subcontracting staff as necessary
* Adhere to the established budget by adjusting costly construction processes
* Serve as a key point of contact between the client and construction staff
Skills and qualifications
* Intuitive time-management skills
* Extensive experience performing building services
* Expert knowledge of sound construction processes
* Excellent problem-solving techniques
* Ability to perform multiple tasks under high degree of pressure
* Clear, confident communication abilities
Preferred qualifications
* Significant management and leadership experience
* Extensive network of connections for sourcing subcontractors and materials
* Comprehensive knowledge of power tools and other construction equipment
* Keen understanding of mathematics and physics
* Strong familiarity with computers, email clients, and project management software
* Consistent availability of transportation to commute to and from construction sites

Job Title: Remote Virtual Assistant
Company: Sprinklr
Location: Remote (Work from Home)
Job Type: Full-Time / Part-Time

• Comprehensive health insurance (medical, dental, vision)
• Paid time off (vacation, sick leave)
• Paid holidays
• 401(k) with company match
• Flexible working hours and remote work support
• Professional development and training opportunities
• Inclusive and collaborative work culture
• Career advancement in a global SaaS environment

Sprinklr is the world’s leading Customer Experience Management (CXM) platform, trusted by the world’s biggest brands to unify customer experiences across channels, teams, and markets. We help organizations connect with their customers in meaningful ways—and that starts with having a well-organized, efficient, and proactive internal team.

We are seeking a Remote Virtual Assistant to provide high-level administrative support to our team across departments. This role is ideal for a tech-savvy, detail-oriented individual who thrives in a fast-paced remote environment and is passionate about enabling operational excellence.

• Manage calendars, schedule appointments, and coordinate meetings across multiple time zones
• Organize digital files, internal documentation, and assist with administrative processes
• Handle inbox management, communications, and follow-ups on behalf of executives or team leads
• Assist with data entry, internal reporting, and preparation of presentations

• Track project milestones and deadlines
• Assist in organizing and maintaining internal project management tools (e.g., Asana, Trello, or similar)
• Support planning, logistics, and follow-ups related to virtual events, team meetings, or internal initiatives

• Coordinate with clients and partners on scheduling, meeting prep, and task follow-up
• Maintain professional, timely responses to inquiries and requests on behalf of team members

• Support content drafting and light editing for internal communications, newsletters, or social channels
• Assist in scheduling posts and monitoring engagement on platforms like LinkedIn and Twitter
• Research marketing trends or provide logistical support to marketing initiatives

• Maintain digital inventory and ordering of office supplies or tools (if applicable)
• Perform other administrative duties to ensure smooth day-to-day operations

• Minimum 1–2 years of experience as a Virtual Assistant, Executive Assistant, or in an administrative support role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism
• Proficiency with Google Workspace and Microsoft Office Suite
• Comfortable using remote collaboration tools (Zoom, Slack, Notion, Asana, etc.)
• Ability to prioritize tasks and manage multiple requests with minimal supervision

• Prior experience in a SaaS, tech, or digital marketing environment
• Familiarity with CRM software such as Salesforce, HubSpot, or similar
• Experience supporting remote or globally distributed teams
• Basic skills in Canva, Adobe tools, or light design work are a plus
• Social media management experience is a bonus