50,645 Office Assistant jobs in the United States

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. For you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing the filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

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Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

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Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

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Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

An office assistant is responsible for various clerical and administrative tasks, including answering phone calls, managing correspondence, organizing files, and maintaining office supplies. They also assist with scheduling meetings and supporting staff to ensure smooth daily operations.

• Handle incoming and outgoing correspondence (emails, mail, calls)
• Maintain filing systems (physical and digital)
• Assist in preparing documents, reports, and presentations
• Schedule meetings and appointments

• Photocopying, scanning, and printing documents
• Managing office supplies and inventory
• Data entry and database updates
• Organizing and maintaining office records

• Greet and assist visitors or clients
• Coordinate with vendors or service providers
• Support other staff with daily office operations
• Ensure cleanliness and order in the work area

• Operate office equipment (printers, fax machines, computers)
• Use Microsoft Office or similar software (Word, Excel, Outlook)
• Maintain communication logs or update notice boards

• Assist with travel arrangements and itineraries
• Help in preparing expense reports
• Support with HR functions like onboarding new staff

• High school diploma or GED (minimum requirement)
• 1–2 years of clerical, administrative, or customer service experience preferred
• Entry-level positions may offer on-the-job training

• Strong communication skills (verbal and written)
• Organizational skills and attention to detail
• Basic computer literacy , including:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Google Workspace (Docs, Sheets, Calendar)
• Time management and ability to multitask
• Professional demeanor and customer service orientation

• Office-based or remote (depending on company setup).
• May involve prolonged periods of sitting and typing.
• Repetitive tasks requiring focus and attention to detail.

Location:  On-site Monday–Friday | Night & Weekend Availability Required (Remote)
Level:  Experienced (Not an entry-level role)

Position Overview:

We’re seeking a proactive, highly skilled Office Assistant to support both our Executive Leadership team across professional and personal responsibilities. This role requires exceptional organizational skills, sound judgment, and the ability to manage a diverse range of tasks in a fast-paced, dynamic environment.

Key Responsibilities:

• Manage Executive Leadership calendars, including business meetings, personal appointments, and family obligations
• Coordinate travel logistics—flights, accommodations, itineraries for business trips
• Prepare meeting materials, agendas, and follow-ups for internal and external engagements
• Handle all forms of communication (email, phone, mail), ensuring timely and professional responses at all times
• Maintain a consistent on-site presence during business hours, with flexibility for after-hours and weekend needs
• Support the Restaurant Leaders and Corporate Office in managing business projects from start to finish
• Track timelines, deliverables, and ensure follow-through on key initiatives
• Provide logistical and administrative support for ad hoc projects as needed
• Support the Operations Team in managing business projects from start to finish
• Track timelines, deliverables, and ensure follow-through on key initiatives
• Provide logistical and administrative support for ad hoc projects as needed
• Handle all matters with absolute confidentiality and professionalism

Requirements:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
• 5+ years of experience as an office assistant or in a similar role, preferably in the hospitality or restaurant industry.
• Exceptional organizational and multitasking skills, with keen attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive and positive attitude, with the ability to anticipate the needs of the business.

The Office Assistant to ownership of Nonna Mercato will play an integral part in coordinating the day-to-day activities. We are looking for someone who is highly detail-oriented and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and people-first. The ideal individual will be strategic and tactical, can exercise good judgment in various situations, have strong written and verbal communication, have administrative and organizational skills, and maintain a realistic balance among multiple priorities.

We expect that 80% of this person’s time will be spent on work with ownership, with ~20% dedicated to personal tasks during the work day.

Responsibilities:

Office Assistant to Ownership:  

• Placing email orders as needed for catering and custom cake orders etc. 
• Provide high-level administrative support to ownership, ensuring seamless day-to-day operations across both business and personal matters.
• Act on behalf of ownership to hold team members accountable, follow up on deliverables, and provide oversight and support to ensure alignment with company expectations and priorities.
• Maintaining a log used to track projects, their status and proactively keeping leadership team informed
• Must be comfortable taking calls and communicating with internal and external stakeholders on ownership’s behalf, representing the company with professionalism and clarity.
• Manage complex calendars for ownership, including scheduling and logistics for all meetings and appointments—both personal and business—prioritizing commitments and resolving conflicts proactively.
• Send the following calendar communications:
• End-of-day text  with the next day’s schedule
• Text reminders to ownership 15 minutes prior to any scheduled meetings
• Invitations for any hosted meetings on ownership's behalf
• Develop and manage a private shared calendar for ownership that includes all meeting details: addresses, dial-ins, transportation, parking, contacts, point people, duration, and drive times.
• Coordinate all travel arrangements, including flights, accommodations, and itineraries, following standard operating procedures tailored to each individual and trip.
• Can include personal, family and company travel arrangements
  
  
• Prepare and edit correspondence, presentations, reports, and other documents with a focus on accuracy, clarity, and professionalism. 
• Handle confidential and sensitive information with discretion and sound judgment.
• Track and manage important documents for ownership, assist with paperwork, and ensure timely execution of signatures.
• Maintain systems for organizing and accessing critical internal documents, presentations, and reports. Ensure documentation is kept up to date and easily accessible.
• Attend all calls and meetings involving ownership, take detailed notes, circulate appropriate information to the greater team, and track action items to ensure follow-through and accountability.
• Prepare briefs, agendas, and key background information for meetings, ensuring ownership is aligned on objectives and expected outcomes.
• Build and maintain strong relationships with key stakeholders in ownership’s internal and external networks.
• Prioritize competing obligations and independently carry out projects to completion under tight deadlines.
• Promote and uphold company culture through clear communication, consistency, and cross-team collaboration, acting as a liaison 
• Be available after hours on an ad hoc basis for time-sensitive or urgent matters

Office & IT Oversight (4422 HQ):

• Serve as Office Manager, overseeing day-to-day office organization and operations.
• Redistribute internal office responsibilities monthly to ensure a collaborative and efficient environment.
• Oversee IT needs across the organization, including purchasing, setup, documentation, and coordination with vendors.
• Coordinate G-Suite structure and organization:
• Create and deactivate email accounts
• Ensure correct logos in signatures
• Maintain internal document organization
• Manage a master library of keys and platforms, including intake from HR upon employee offboarding and onboarding.
• Collaborate with owner to discuss and guide company decisions, as needed. 
• Delegate and oversee tasks to the Brand & Marketing Coordinator, including meeting prep, calendar maintenance, follow-ups, and document organization; provide guidance and mentorship to support their professional development

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl and taste or smell. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

Other:

• This is an on-site role.
• 5 days a week
• Must have reliable transportation

What We Are Looking For

• 3+ years experience 
• Ability to deliver high-quality work under tight deadlines.
• An easygoing, approachable, and calm personality who doesn’t take themselves too seriously.
• Excellent verbal and written communication skills.
• Great instincts in anticipating the needs of the executives are often supported without much guidance.
• A resourceful self-starter who can multitask in a fast-paced environment.
• Confidence in managing both professional and personal responsibilities.
• Passion for the company’s mission and a team player willing to jump in wherever needed

• Administrative Support:


• Assist the Property Manager in maintaining files, reports, and resident records in an organized and confidential manner.
• Manage incoming phone calls, emails, and mail, directing inquiries to the appropriate department or staff member.
• Schedule appointments and coordinate meetings as necessary for property management.
• Assist in the preparation and distribution of notices, newsletters, and other communications for residents.
• Perform data entry, including updating tenant information and processing work orders.
• Customer Service:
• Serve as the first point of contact for residents, guests, and vendors by welcoming and assisting them in a friendly and professional manner.
• Address general inquiries from residents and visitors, ensuring a high standard of customer service is always maintained.
• Assist with resident requests, providing appropriate resources or escalating issues to the Property Manager.
• Office Management:
• Maintain the cleanliness and organization of the office, ensuring supplies are stocked and equipment is functioning properly.
• Prepare reports, forms, and other documents as directed by the Property Manager.
• Assist with organizing community events or resident activities, including managing event logistics.
• Manage filing systems, both physical and digital, ensuring all documentation is properly labeled and stored.
• Compliance & Reporting:
• Assist with processing rental applications, certifications, and recertifications, ensuring documentation meets HUD and RHF policies.
• Help track tenant lease agreements and other related documentation, ensuring deadlines and compliance requirements are met.
• Prepare and submit routine property reports to the Property Manager and RHF headquarters as needed.
• Other Duties:
• Provide general clerical support for special projects or additional tasks assigned by the Property Manager.
• Assist in the coordination of maintenance requests and follow up on the status of work orders.
• Perform any other duties that support the efficient functioning of Marymount Manor.

• Education & Experience:


• High School diploma or equivalent required; some college or administrative coursework preferred.
• Minimum of 2 years of experience in an administrative role, preferably in property management, senior living, or affordable housing.

• Skills & Abilities:
• Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, RealPage) is a plus.
• Ability to maintain a high level of confidentiality and professionalism in all interactions.
• Strong customer service orientation with the ability to interact with seniors and residents from diverse backgrounds.

• Ability to sit, stand, and walk for extended periods of time.
• Ability to lift or move office supplies and equipment up to 25 pounds.
• Occasional local travel may be required for errands or community-related tasks.

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

• Perform administrative tasks such as creating mailing labels, fulfilling office supply requests, and coordinating simple maintenance requests with building management.
• Oversee the reception area for employees, candidates, and visitors.
• Manage office supply inventory, including stationery, snacks, and coffee.
• Assist with desk relocations.
• Handle incoming and outgoing mail and deliveries.
• Support the organization of in-office meetings and planning sessions.
• Plan and execute small in-office celebrations to foster a positive work environment.
• Identify opportunities for process improvements and better office management.
• Cultivate trust and encourage teamwork within the organization.

• Experience in office administration or a related role (1-3 years preferred).
• Excellent customer service skills for interacting with employees, candidates, and visitors.
• Strong organizational and multitasking skills to handle various administrative tasks effectively.
• Ability to manage office supply inventory and fulfill requests efficiently.
• Proficiency in using G-Suite applications.
• Excellent verbal and written communication skills.
• Strong attention to detail and a proactive approach to problem-solving.
• Ability to plan and execute small events or celebrations in the office.
• Experience in coordinating meetings and managing logistics.
• Ability to work collaboratively and foster a positive team environment
• Ability to use a small ladder and navigate around our 50,000+ sq.ft office
• Capable of handling physical tasks, including the ability to lift and carry items up to 40 lbs.

• Perform general office duties, such as answering and directing phone calls, managing emails, and greeting visitors.
• Assist with scheduling and coordinating meetings, appointments, and events.
• Prepare, organize, and distribute documents, reports, and presentations.
• Maintain and update filing systems, both electronic and physical.

• Order and manage office supplies, maintaining inventory levels and placing orders as needed.
• Ensure office equipment is functioning properly and arrange repairs or maintenance when necessary.
• Assist in keeping the office environment clean, organized, and welcoming.

• Act as a point of contact for internal and external inquiries, providing information or directing queries to appropriate personnel.
• Draft, proofread, and edit communications, such as emails, letters, and memos.

• Support various departments with special projects and routine tasks as required.
• Coordinate travel arrangements and accommodation for team members when necessary.
• Assist in onboarding new employees, including preparation of materials and orientation scheduling.

• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel,
• Outlook, PowerPoint).
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Dependable, with a positive attitude and strong work ethic.

• Sedentary Work: This role primarily involves sitting at a desk for extended periods must be able to perform tasks while seated for prolonged periods, with occasional standing and walking.
• Manual Dexterity: Frequent use of hands and fingers is required for tasks involving typing, handling paperwork, and operating standard office equipment like a computer, phone, and printer.
• Visual Requirements: The role requires good visual acuity to review detailed documents and use a computer monitor for extended periods. Vision abilities should include close vision, distance vision, and the ability to adjust focus.
• Communication: Must be able to communicate effectively, both verbally and in writing, which involves regular use of the phone, video calls, and in-person discussions.
• Mobility: Occasional lifting of lightweight objects, typically less than 15 pounds, such as binders, credentialing files, and office supplies. Minimal travel may be required, depending on organizational needs.