37 Aaa jobs in Lake Mary

Our client is looking for a proactive and organized Administrative Assistant to support their team in Orlando, Florida, US . This role is essential for maintaining smooth day-to-day operations and providing comprehensive administrative support to management and staff. You will be responsible for a wide range of tasks, including managing calendars, scheduling appointments and meetings, preparing reports and presentations, handling correspondence, and maintaining organized filing systems. Excellent communication and interpersonal skills are vital, as you will be interacting with clients, vendors, and internal staff. The ideal candidate possesses strong organizational abilities, keen attention to detail, and proficiency in office software suites like Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with CRM systems and general office equipment is also important. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and meeting deadlines in a fast-paced environment. This position offers a hybrid work arrangement, providing a balance between working from the office and remotely. Our client values a team-oriented approach and offers opportunities for professional development and growth within the administrative field. If you are a motivated individual looking to contribute to a dynamic workplace, we encourage you to apply.

Our client, a forward-thinking organization, is looking for a highly organized and proactive Administrative Assistant to join their fully remote team. This role is essential in providing comprehensive administrative support to executives and teams, ensuring the smooth and efficient operation of daily activities. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence and reports, and handling general office duties. This position requires excellent communication skills, a meticulous attention to detail, and the ability to manage multiple tasks simultaneously in a remote setting. The ideal candidate is proficient in office software, possesses strong organizational abilities, and maintains a high level of professionalism and discretion. We are seeking someone who is self-motivated, capable of working independently, and committed to providing exceptional support. A Bachelor's degree or Associate's degree in Business Administration or a related field, coupled with at least 3 years of administrative experience, is required. Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Assist with the preparation of meeting materials and minutes.
• Conduct research and compile data for various projects.
• Manage office supplies and equipment inventory.
• Provide support for special projects as needed.
• Ensure efficient workflow and timely completion of administrative tasks.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field.
• 3+ years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to multitask and prioritize effectively in a remote environment.
• Professional demeanor and strong interpersonal skills.
• Proactive attitude and ability to work independently.

This is an excellent opportunity for a dedicated administrative professional to contribute to our client's success from the comfort of their home office.

**Description:**
You will be the Senior Administrative Assistant for Lockheed Martin Missiles and Fire Control (MFC) in Orlando.
**What You Will Be Doing**
We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations.
As the Senior Administrative Assistant, you will be responsible for:
- Manage calendars and coordinate meetings in Outlook
- Make travel arrangements and submit expense reports in Concur
- Prepare and edit documents, reports, and presentations as needed
- Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors
- Assist with event planning, including coordinating logistics, arranging catering and accommodations, and sending invitations
- Manage office supplies, including ordering and maintaining inventory
- Develop and implement effective filing systems, both physical and digital, to ensure easy access and retrieval of information
- Provide exceptional customer service to internal and external stakeholders
- Perform other administrative tasks as needed to support the Production Operations Directors
**Why Join Us**
We're looking for a collaborative and forward-thinking Senior Administrative Assistant to join our team. As a highly organized and detail-oriented individual, you will have the opportunity to make a significant impact on our production operations and contribute to the success of our team. If you're a self-motivated and skilled administrative professional who is passionate about providing exceptional customer service, we encourage you to apply. This role offers a unique opportunity to work with a dynamic team and develop your skills in a fast-paced and supportive environment.
**Further Information About This Opportunity:**
This position is in Orlando. Discover more about our Orlando, Florida location.
**Basic Qualifications:**
- Experience providing administrative support to senior executives
- Strong communication, organizational, and technical skills
- Experience with document management and creating status reports
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Familiarity with calendar management and meeting support activities
- Familiarity with making travel arrangement and expense reporting
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
- Excellent attention to detail and ability to maintain confidentiality
- Strong interpersonal skills and ability to work effectively with internal and external stakeholders
- Must be willing to work overtime as needed
**Desired Skills:**
- Experience working in a production or operations environment
- Knowledge of event planning and coordination principles
- Experience with digital document management through SharePoint, shared drives, MS Teams and Channels
- Experience setting up and running VTC meetings including solving technical challenges quickly
- Ability to solve problems under pressure
- Experience in Concur (Travel/Expense reporting)
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** MISSILES AND FIRE CONTROL
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in their Orlando, Florida, US office. This pivotal role requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a self-starter, capable of anticipating needs and executing tasks with minimal supervision. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements (domestic and international), preparing reports and presentations, coordinating company events, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for managing office supplies, processing expense reports, and ensuring the smooth operation of the administrative functions. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. We are looking for someone who can adapt quickly to changing demands and contribute positively to our collaborative work culture. This role offers a blend of in-office and remote work, providing flexibility while ensuring essential on-site presence for key meetings and collaborative sessions. The successful candidate will possess strong problem-solving abilities and a commitment to delivering high-quality results. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Experience with project management software is a plus. If you are a motivated administrative professional seeking a challenging and rewarding opportunity, we encourage you to apply.

Our client, a reputable organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida, US . This role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules with efficiency. You will be instrumental in ensuring the smooth day-to-day operations of the executive office, managing correspondence, preparing reports, coordinating meetings, and handling travel arrangements. This position requires a professional demeanor and the ability to interact effectively with internal staff, external clients, and stakeholders at all levels.

Key responsibilities include managing calendars, scheduling appointments, and coordinating meetings, both internal and external, often involving multiple participants and complex logistics. You will prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards. This includes managing confidential information with the utmost discretion. The role also involves making complex domestic and international travel arrangements, preparing itineraries, and processing expense reports. You will be responsible for maintaining filing systems, managing office supplies, and assisting with special projects as needed. Excellent communication skills, both written and verbal, are crucial for liaising with a wide range of individuals.

Required qualifications include a High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred. A minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level administrative support role is mandatory. Proven experience supporting C-level executives is highly desirable. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously, are critical. Excellent interpersonal skills, a positive attitude, and a proactive approach to problem-solving are necessary. Familiarity with event planning and basic bookkeeping is a plus. This is an excellent opportunity for a dedicated administrative professional to provide crucial support at the executive level.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in their Orlando, Florida, US office. This role is crucial for ensuring the smooth and efficient operation of the executive team.

Key Responsibilities:

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements, both domestic and international.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company branding.
• Coordinate and manage logistics for meetings, including room booking, catering, and A/V setup.
• Handle incoming and outgoing communications, including screening calls, managing emails, and directing inquiries appropriately.
• Organize and maintain physical and digital filing systems for easy retrieval of information.
• Assist with special projects and initiatives as assigned by senior management.
• Prepare expense reports and manage departmental budgets.
• Act as a gatekeeper and liaison between executives, employees, and external stakeholders.
• Maintain strict confidentiality regarding sensitive company information.
• Anticipate needs and proactively address potential issues to ensure executive efficiency.
• Onboard new team members, assisting with workspace setup and initial introductions.
• Manage office supplies and inventory for the executive suite.
• Conduct research and gather data for various reports and presentations.
• Provide general administrative support to the wider team as needed.
• Assist in the planning and execution of company events and off-sites.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Strong problem-solving abilities and a proactive approach.
• Ability to work independently and as part of a team.
• Experience with travel booking and expense management systems.
• A Bachelor's degree in Business Administration or a related field is preferred.
• Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.

This hybrid role requires the successful candidate to be present in the Orlando, Florida, US office for a significant portion of the week to foster team collaboration and facilitate in-person executive support, with the flexibility to work remotely on designated days. Join a dynamic team where your contributions are valued and impactful.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida, US . This role demands exceptional attention to detail, superior communication skills, and the ability to anticipate needs and manage multiple priorities with discretion and efficiency. The ideal candidate will be a master of organization and possess a professional demeanor, acting as a key liaison between executives and internal/external stakeholders.

Primary Responsibilities:

• Managing complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinating and preparing materials for meetings, including agendas, presentations, and reports.
• Acting as a primary point of contact for internal and external communications, screening calls, and responding to inquiries professionally.
• Making comprehensive domestic and international travel arrangements, including flights, accommodations, and ground transportation, often managing last-minute changes.
• Preparing and editing correspondence, communications, presentations, and other documents.
• Managing and organizing digital and physical filing systems, ensuring confidentiality and easy retrieval of information.
• Processing expense reports and managing departmental budgets.
• Assisting with special projects and event planning as needed.
• Greeting visitors and directing them appropriately.
• Maintaining a high level of professionalism and discretion in handling sensitive and confidential information.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and sound judgment in handling confidential information.
• Experience with calendar management tools and virtual meeting platforms.
• A positive attitude and a proactive, can-do approach.

This is an excellent opportunity to be an integral part of a forward-thinking organization and contribute to the smooth operation of its executive functions.

Our client is seeking a polished and highly organized Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida . This pivotal role requires exceptional discretion, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating domestic and international travel arrangements, preparing confidential correspondence, and organizing executive meetings and events. This position demands impeccable attention to detail, strong communication skills, and a professional demeanor.

Key responsibilities include:

• Managing and coordinating complex travel itineraries, including flights, accommodations, and ground transportation, often with short notice.
• Scheduling and arranging meetings, conferences, and appointments for executives, ensuring all logistical details are handled seamlessly.
• Preparing, proofreading, and editing high-level correspondence, reports, and presentations with accuracy and attention to detail.
• Handling incoming and outgoing communications, including screening calls and managing correspondence with discretion.
• Coordinating and managing special projects as assigned by executives, ensuring timely completion.
• Maintaining confidential files and records with utmost security and organization.
• Liaising with internal departments and external stakeholders to gather information and facilitate executive operations.
• Managing expense reporting and processing invoices for executive-related expenditures.
• Anticipating the needs of executives and proactively addressing potential issues.
• Acting as a gatekeeper and first point of contact for executives, representing them professionally.

Qualifications include a Bachelor's degree in Business Administration or a related field, or equivalent professional experience. A minimum of 5 years of experience supporting C-level executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools is essential. Exceptional organizational skills, time management abilities, and the capacity to multitask effectively are critical. The ability to work independently, exercise sound judgment, and maintain a high level of confidentiality is paramount. Strong written and verbal communication skills are a must.

Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida, US . This role is pivotal in ensuring the smooth and efficient operation of the executive office, requiring meticulous attention to detail, excellent communication skills, and the ability to anticipate needs and manage multiple priorities. You will be the primary point of contact for internal and external stakeholders interacting with the executive team.

Key responsibilities include managing complex calendars, scheduling meetings, coordinating travel arrangements (domestic and international), and preparing travel itineraries. You will also be responsible for drafting correspondence, preparing reports and presentations, screening calls and emails, and managing confidential information with discretion. This position requires strong organizational skills, proficiency in office software suites, and the ability to multitask effectively in a fast-paced environment. You will also assist with event planning and project coordination as needed.

The ideal candidate will possess an Associate's or Bachelor's degree in Business Administration or a related field, with a minimum of 5 years of experience supporting C-level executives. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools is essential. Strong written and verbal communication skills, impeccable organizational abilities, and a high degree of professionalism are required. The ability to work independently, exercise sound judgment, and maintain confidentiality is paramount. This role offers a competitive salary, benefits, and the opportunity to work closely with a dynamic leadership team in a rewarding professional environment.

• Manage executive calendars and schedules.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas and take minutes.
• Draft professional correspondence and reports.
• Screen phone calls and manage email correspondence.
• Organize and maintain filing systems.
• Assist with event planning and logistics.
• Handle confidential information with discretion.