68 Academic Coordinator jobs in the United States
Academic Coordinator - Undergraduate Architecture
19133 Philadelphia, Pennsylvania
University of Pennsylvania
Posted 5 days ago
Job Viewed
Job Description
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Academic Coordinator - Undergraduate Architecture
Job Profile Title
Academic Coordinator
Job Description Summary
The Undergraduate Architecture Academic Coordinator supports the administration of the Architecture major and minors in the School of Arts and Sciences, working closely with the Undergraduate Chair to manage academic operations, student advising logistics, and program communications. Key responsibilities include coordinating registration and graduation processes, maintaining student records, organizing student-facing and recruitment events, supporting administrative and financial operations, facilitating career services partnerships, and supervising student workers. This role requires strong interpersonal, organizational, and communication skills to support a dynamic academic program and its students.
Job Description
Job Responsibilities
+ Academic Advising and Registrar Coordination: Serve as the liaison to the Registrar to support undergraduate students with advanced registration, registration, drop/add procedures, independent study requests, waiver requests, and other academic matters. Prepare course schedules each semester, including building and revising courses and degree programs through the Curriculum Manager system.
+ Student Records and Advising Support: Manage the declaration of majors and minors. Prepare graduation certificates of completion; coordinate the advising schedule. Maintain and update student course records to ensure accurate attribution toward degree requirements.
+ Student Engagement and Recruitment: Coordinate visits from prospective applicants and admitted students. Liaise with College Admissions to support recruitment efforts. Prepare and distribute materials for events. Reserve spaces and organize logistics for student-facing events, including Majors Fairs and other recruitment activities. Maintain student listservs. Coordinate student receptions. Liaise with Career Services partners to help connect students with relevant professional development resources.
+ Administrative and Event Logistics: Process department supply and catering orders; review faculty expense reimbursements. Oversee accommodations for departmental guests. Manage Purchasing Card transactions for course materials and supplies. Process payments for student awards, guest speakers, and critics.
+ Budget Oversight and Financial Compliance: Partner with the Weitzman Finance team to ensure compliance with University and School financial policies and best practices. Work closely with the Chair to review monthly department budget reports, monitor spending, and align expenditures with designated budget lines.
+ Supervision of Student Workers: Supervise student workers to support program operations and events.
+ Other Duties: Perform additional tasks and responsibilities as assigned.
Qualifications
Required
+ High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience.
+ Attention to detail, ability to multi-task, excellent organizational skills and effective communication skills.
+ Sound professional judgement and ability to exercise discretion in working with confidential and/or sensitive matters.
Preferred
+ Associate degree.
+ BEN Financials training in Inquiry, Requisitioner, and Journals.
+ Computer proficiency (Windows, Word, Excel); Student Record System and web skills.
+ Knowledge of University policies and procedures.
**Please provide a resume and cover letter in order to be considered for this role. Please upload documents in the "Resume/CV" section of the application prior to submitting.**
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Design
Pay Range
$21.15 - $27.50 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Academic Coordinator - Undergraduate Architecture
Job Profile Title
Academic Coordinator
Job Description Summary
The Undergraduate Architecture Academic Coordinator supports the administration of the Architecture major and minors in the School of Arts and Sciences, working closely with the Undergraduate Chair to manage academic operations, student advising logistics, and program communications. Key responsibilities include coordinating registration and graduation processes, maintaining student records, organizing student-facing and recruitment events, supporting administrative and financial operations, facilitating career services partnerships, and supervising student workers. This role requires strong interpersonal, organizational, and communication skills to support a dynamic academic program and its students.
Job Description
Job Responsibilities
+ Academic Advising and Registrar Coordination: Serve as the liaison to the Registrar to support undergraduate students with advanced registration, registration, drop/add procedures, independent study requests, waiver requests, and other academic matters. Prepare course schedules each semester, including building and revising courses and degree programs through the Curriculum Manager system.
+ Student Records and Advising Support: Manage the declaration of majors and minors. Prepare graduation certificates of completion; coordinate the advising schedule. Maintain and update student course records to ensure accurate attribution toward degree requirements.
+ Student Engagement and Recruitment: Coordinate visits from prospective applicants and admitted students. Liaise with College Admissions to support recruitment efforts. Prepare and distribute materials for events. Reserve spaces and organize logistics for student-facing events, including Majors Fairs and other recruitment activities. Maintain student listservs. Coordinate student receptions. Liaise with Career Services partners to help connect students with relevant professional development resources.
+ Administrative and Event Logistics: Process department supply and catering orders; review faculty expense reimbursements. Oversee accommodations for departmental guests. Manage Purchasing Card transactions for course materials and supplies. Process payments for student awards, guest speakers, and critics.
+ Budget Oversight and Financial Compliance: Partner with the Weitzman Finance team to ensure compliance with University and School financial policies and best practices. Work closely with the Chair to review monthly department budget reports, monitor spending, and align expenditures with designated budget lines.
+ Supervision of Student Workers: Supervise student workers to support program operations and events.
+ Other Duties: Perform additional tasks and responsibilities as assigned.
Qualifications
Required
+ High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience.
+ Attention to detail, ability to multi-task, excellent organizational skills and effective communication skills.
+ Sound professional judgement and ability to exercise discretion in working with confidential and/or sensitive matters.
Preferred
+ Associate degree.
+ BEN Financials training in Inquiry, Requisitioner, and Journals.
+ Computer proficiency (Windows, Word, Excel); Student Record System and web skills.
+ Knowledge of University policies and procedures.
**Please provide a resume and cover letter in order to be considered for this role. Please upload documents in the "Resume/CV" section of the application prior to submitting.**
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Design
Pay Range
$21.15 - $27.50 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.
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0
Academic Coordinator Part time
Ventura, California
Evolve Treatment Centers
Posted today
Job Viewed
Job Description
Job Description
Qualifications:
4 days a week 1pm-5pm(16 hours a week total)
$25/hr
For information on Evolve's privacy practices, see the Evolve California Personnel Privacy Notice located at -privacy-notice/.
Job Description
Evolve offers the best in therapy and recovery options for residential and outpatient treatment programs for teens. We help adolescents 12 to 17 years old struggling with mental health, substance abuse, or behavior issues. Evolve offers a one-of-a-kind experience that serves teens and their families from across the country from our California-based treatment centers. We focus on positivity, equipping teens for change, and growing the whole person in a setting that’s comfortable and feels like home.
We’re dedicated to clinical excellence, and we know that you’ll bring your unique contribution to healing families in profound ways. Our work here is special, it’s meaningful, and it’s bigger than all of us. That’s why it takes a true community, aligned in purpose, and committed to lifting each other up each day.
Job Summary: The Academic Coordinator serves as the dedicated point-person for all things academic for our clients and families during treatment. This role involves providing tutoring and supervision to clients during dedicated school time, coordinating with schools to ensure clients have schoolwork, linking families with academic resources, and supporting families through the IEP process. This position will work at one 6 bed residential program supporting 6 clients.
Essential Functions
- Ability to work as part of a multidisciplinary team to ensure that client’s academic needs are met alongside their mental health needs.
- Collaborate with clients and families to develop an individualized academic program including learning goals for each student during their time in RTC.
- Facilitates positive learning experiences for clients and provides 1:1 support with schoolwork
- Comfortable participating and collaborating in IEP meetings for clients, able to provide parents with assistance in advocating for their child in IEP meetings
- Collaborate with parents to get Release of Information forms completed for schools and provide school notes if needed
- Understanding of common accommodations schools are able to provide students with learning differences, ADHD, emotional disturbance
- Collaborates with school counselors/teachers to ensure client’s academic needs are met.
- Maintains safety of students through close observation and monitoring through “line of sight” supervision.
- Consults with Primary Therapist, Program Directors, Ed Consultants and parents providing recommendations and accommodations
- Provides weekly updates to parents on client’s academic progress
- Demonstrates an understanding of reading transcripts and academic credits, alternative school options including GED, virtual school options, community colleges, vocational schools
- May create and facilitate weekly study skills groups as needed
- Other duties as assigned
Qualifications:
- Bachelors Degree
- Experience tutoring middle or high school students preferred
- Customer service experience preferred
- Ability to stay calm in crisis situations, possess a passion for working with individuals struggling w/ mental health issues
- Must have excellent time management skills with strong attention to detail and strong written and verbal communication skills
- Highly proficient in navigating Microsoft Suite and internet based school platforms
- Must possess a valid California driver’s license and have a reliable means of transportation
- Must be able to pass a LiveScan background check and clear federal and state criminal background checks, and child abuse indexes
- Demonstrates knowledge of IEP and 504 plans preferred or willingness to learn
- Must be willing to interact with COVID-positive clients, as needed
4 days a week 1pm-5pm(16 hours a week total)
$25/hr
For information on Evolve's privacy practices, see the Evolve California Personnel Privacy Notice located at -privacy-notice/.
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1
Athletics Academic Coordinator - Event Staff
06720 Waterbury, Connecticut
Post University
Posted today
Job Viewed
Job Description
Job Description
The Athletics Academic Coordinator - Event Staff position assists the staff with all athletic events that occur within the Drubner Center Athletics Department. This position requires approximately 20 hours per week as well as approval from financial aid for Federal Work Study.
This is a year-round opportunity with an anticipated start date of September 1st, 2023.
Location: On-Campus
Pay Rate: $15.00 per hour
Job Responsibilities
- Assist with daily game and practice operations, including moving athletic game-day items and audio/video equipment.
- Assist with filming and operating sports information equipment.
Minimum Skills, Training, and Attributes
- Organization skills
- Brings positive energy & motivation to the department
- Customer service and communication skills
- Strong time management skills
How This Position Will Benefit You as a Student
Students will acquire organizational and supervisory skills while learning time and energy management along with the application and understanding of anatomy.
This opportunity is open to Post University students only.
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2
McNair Research Scholars Academic Coordinator
70873 Baton Rouge, Louisiana
Louisiana State University
Posted 21 days ago
Job Viewed
Job Description
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Job Posting Title:
McNair Research Scholars Academic Coordinator
Position Type:
Professional / Unclassified
Department:
LSUAM AA - Grad - SI - REMP - CIMM (Kristen S Williams (00064717))
Work Location:
William B. Hatcher Hall
Pay Grade:
Professional
Job Description:
The McNair Research Scholars Academic Coordinator supports the mission of the Ronald E. McNair Post-Baccalaureate Achievement Program by coordinating academic, research, and professional development activities for undergraduate students preparing for doctoral study. The coordinator plays a vital role in student support, advising, programming, and partnership building with faculty mentors and other campus resources. Provides administrative support to program director, including assistance with fiscal management, coordination of program activities, and preparation of reports, in order to support the efficient and effective delivery of student services and proper management of program finances.
Job Responsibilities:
Responsible for comprehensive administrative, programmatic, and operational support for the McNair Scholars Program, ensuring compliance with U.S. Department of Education TRIO regulations and institutional policies. Maintains accurate student records, monitors participant outcomes, and tracks the academic progress of current Scholars and over 400 prior-served alumni through the National Student Clearinghouse and direct outreach. Supports the preparation and submission of data for the Annual Performance Report (APR) and other federal grant reporting requirements. 25%
Assists the Project Director with all phases of student recruitment, including reviewing applications for completeness and eligibility, responding to applicant inquiries, coordinating and facilitating interviews, and organizing materials for the selection committee. Oversees the development and execution of a monthly schedule of seminars, workshops, and professional development events. Coordinates logistical planning and support for student workshops, research colloquia, graduate school visits, conferences, and social and cultural activities by reserving venues, arranging travel, ordering catering, managing supplies, and maintaining RSVPs and attendance records. 20%
Maintains frequent communication with Scholars and faculty mentors to support academic and research progress. Schedules and monitors student-mentor meetings and ensures documentation of service delivery, academic milestones, and research engagement. Processes monthly stipend awards and payroll for student interns, graduate assistants, student workers, tutors, and faculty, ensuring compliance with institutional and federal guidelines. Manages student timesheets and coordinates stipend disbursement in collaboration with the LSU Office of Student Financial Aid and Scholarships. 20%
Serves as a backup monitor for the program budget by documenting expenditures and submitting monthly financial reports. Acts as liaison to LSU Accounts Payable and the Travel Office, maintaining knowledge of relevant policies and procedures. Coordinates purchases and payments for goods and services by selecting appropriate processing channels, submitting documentation, and ensuring adherence to LSU financial regulations. 10%
Manages program travel activities for the director and students, including booking travel, processing reimbursements, and maintaining accurate financial records. Oversees a professional and welcoming office environment by addressing facility maintenance needs, managing key inventory, and serving as a first point of contact for visitors and inquiries. Supervises and trains one office student worker, one graduate assistant, and five tutors, while developing work schedules to maintain an efficient and professional student support team. 15%
Collaborates with campus departments, guest speakers, and faculty mentors to support program activities and communications. Ensures the timely collection and analysis of participant feedback and maintains detailed documentation of all program activities in compliance with federal and institutional standards. Other Duties as assigned. 10%
Minimum Qualifications:
Bachelor's degree
Preferred Qualifications:
Bachelor's degree
Specific Experience:
•Experience working in a college or university student services environment
•Familiarity with federally funded programs such as TRIO, or experience supporting grant-funded initiatives
•Demonstrated experience organizing student-focused workshops, seminars, or professional development events
Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description
Additional Requirements:
FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality
Additional Job Description:
Special Instructions:
Please provide cover letter, resume, (3) professional references and transcripts. Official transcripts are required prior to hire, if needed.
For questions or concerns regarding the status of your application or salary ranges, please contact Kristen Williams at
Posting Date:
July 16, 2025
Closing Date (Open Until Filled if No Date Specified):
November 13, 2025
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer.
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at or email For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Job Posting Title:
McNair Research Scholars Academic Coordinator
Position Type:
Professional / Unclassified
Department:
LSUAM AA - Grad - SI - REMP - CIMM (Kristen S Williams (00064717))
Work Location:
William B. Hatcher Hall
Pay Grade:
Professional
Job Description:
The McNair Research Scholars Academic Coordinator supports the mission of the Ronald E. McNair Post-Baccalaureate Achievement Program by coordinating academic, research, and professional development activities for undergraduate students preparing for doctoral study. The coordinator plays a vital role in student support, advising, programming, and partnership building with faculty mentors and other campus resources. Provides administrative support to program director, including assistance with fiscal management, coordination of program activities, and preparation of reports, in order to support the efficient and effective delivery of student services and proper management of program finances.
Job Responsibilities:
Responsible for comprehensive administrative, programmatic, and operational support for the McNair Scholars Program, ensuring compliance with U.S. Department of Education TRIO regulations and institutional policies. Maintains accurate student records, monitors participant outcomes, and tracks the academic progress of current Scholars and over 400 prior-served alumni through the National Student Clearinghouse and direct outreach. Supports the preparation and submission of data for the Annual Performance Report (APR) and other federal grant reporting requirements. 25%
Assists the Project Director with all phases of student recruitment, including reviewing applications for completeness and eligibility, responding to applicant inquiries, coordinating and facilitating interviews, and organizing materials for the selection committee. Oversees the development and execution of a monthly schedule of seminars, workshops, and professional development events. Coordinates logistical planning and support for student workshops, research colloquia, graduate school visits, conferences, and social and cultural activities by reserving venues, arranging travel, ordering catering, managing supplies, and maintaining RSVPs and attendance records. 20%
Maintains frequent communication with Scholars and faculty mentors to support academic and research progress. Schedules and monitors student-mentor meetings and ensures documentation of service delivery, academic milestones, and research engagement. Processes monthly stipend awards and payroll for student interns, graduate assistants, student workers, tutors, and faculty, ensuring compliance with institutional and federal guidelines. Manages student timesheets and coordinates stipend disbursement in collaboration with the LSU Office of Student Financial Aid and Scholarships. 20%
Serves as a backup monitor for the program budget by documenting expenditures and submitting monthly financial reports. Acts as liaison to LSU Accounts Payable and the Travel Office, maintaining knowledge of relevant policies and procedures. Coordinates purchases and payments for goods and services by selecting appropriate processing channels, submitting documentation, and ensuring adherence to LSU financial regulations. 10%
Manages program travel activities for the director and students, including booking travel, processing reimbursements, and maintaining accurate financial records. Oversees a professional and welcoming office environment by addressing facility maintenance needs, managing key inventory, and serving as a first point of contact for visitors and inquiries. Supervises and trains one office student worker, one graduate assistant, and five tutors, while developing work schedules to maintain an efficient and professional student support team. 15%
Collaborates with campus departments, guest speakers, and faculty mentors to support program activities and communications. Ensures the timely collection and analysis of participant feedback and maintains detailed documentation of all program activities in compliance with federal and institutional standards. Other Duties as assigned. 10%
Minimum Qualifications:
Bachelor's degree
Preferred Qualifications:
Bachelor's degree
Specific Experience:
•Experience working in a college or university student services environment
•Familiarity with federally funded programs such as TRIO, or experience supporting grant-funded initiatives
•Demonstrated experience organizing student-focused workshops, seminars, or professional development events
Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description
Additional Requirements:
FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality
Additional Job Description:
Special Instructions:
Please provide cover letter, resume, (3) professional references and transcripts. Official transcripts are required prior to hire, if needed.
For questions or concerns regarding the status of your application or salary ranges, please contact Kristen Williams at
Posting Date:
July 16, 2025
Closing Date (Open Until Filled if No Date Specified):
November 13, 2025
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer.
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at or email For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
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3
Academic Operations Coordinator
13235 Syracuse, New York
Syracuse University
Posted today
Job Viewed
Job Description
The Academic Operations Coordinator plays a crucial role in enhancing operational efficiency and providing support across all Whitman academic programs (undergraduate and graduate, residential and online). This position is responsible for collecting, Operations Coordinator, Operations, Coordinator, Salesforce, Manufacturing, Education
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4
Academic Program Coordinator
Los Angeles, California
Homeboy Industries
Posted today
Job Viewed
Job Description
Job Description
Key Responsibilities:
Qualifications & Skills:
Job Description
Position Summary:
The Academic Program Coordinator – High School Specialist (APC) plays a key role in supporting students enrolled in High School and High School Equivalency pathways at Bruno and Art Academy. This position serves as a liaison between students, case managers, employment counselors, and PUSD partners to ensure students receive the academic support they need.
The APC is responsible for organizing and tracking student progress using CARE4, including managing cases, goals, progress notes, transcripts, diplomas, certificates, and other academic documentation. Additionally, the APC contributes to Homeboy Industries’ academic culture by facilitating workshops, planning events, and supporting program development.
Key Responsibilities:
- Maintain accurate and up-to-date student data in CARE4, including cases and academic goals
- Collaborate with case managers and employment counselors to monitor and support student progress
- Manage high-volume student requests, including transcripts, intake forms, assessments, progress letters, diplomas, certifications, and supplies
- Assist students with enrollment and academic goal setting, including support for new, current, and returning students
- Conduct bi-monthly check-ins to track student progress
- Provide one-on-one and classroom technical support, including facilitating “Navigating Computers for School” sessions
- Foster a positive academic culture through student engagement, event planning, and workshops such as “Pathways to College”
- Maintain and strengthen partnerships with Twilight Adult School staff
- Perform other duties as assigned
Qualifications & Skills:
- Experience working with individuals from diverse backgrounds and varying educational levels
- Strong desire to grow professionally and learn new technical and interpersonal skills
- Mission-driven with a strong work ethic, problem-solving mindset, and ability to take initiative
- Detail-oriented with excellent communication, organizational, and writing skills
- High School Diploma required
- Valid Driver’s License
- Proficiency in Microsoft Outlook, Word, Excel, FileMaker Pro, Zoom, and other standard computer applications
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5
Academic Coordinator - Heinz College - Public Policy & Management Program
15222 Pittsburgh, Pennsylvania
Carnegie Mellon University
Posted 9 days ago
Job Viewed
Job Description
The Heinz College of Information Systems and Public Policy-home to the School of Public Policy and Management and the School of Information Systems and Management-offers a distinctive academic experience at the intersection of data, technology, and policy. We prepare students to lead transformative change through rigorous analysis, technological expertise, and strategic leadership.
We are currently seeking a highly organized, detail-oriented Academic Coordinator to support our Associate Dean, Program Directors, and Program Manager. This position plays a vital role in ensuring the smooth operation of five academic programs and is ideal for someone who thrives in a dynamic, collaborative environment.
**Your core responsibilities will include:**
**Administrative Support**
+ Serve as the first point of contact for in-person visitors and manage front desk responsibilities during peak periods.
+ Handle general administrative tasks such as responding to emails, answering phones, ordering supplies, data entry, and document management.
+ Manage calendars and schedule complex meetings, including faculty and program committees, interviews, and events.
+ Coordinate logistics for adjunct instructor interviews, including communications and scheduling.
+ Arrange travel and handle reimbursements for the Associate Dean, Program Directors, and visiting instructors.
+ Support hiring and onboarding processes for student workers and research assistants.
+ Assist with course material preparation and learning management system uploads.
+ Support student recruitment logistics including updating print materials, registering for recruitment events, and coordinating travel.
**Financial & Academic Record Management**
+ Process financial transactions such as reimbursements, payments, and purchases in accordance with budget guidelines.
+ Reconcile expenses and ensure timely processing of financial obligations in Oracle and university systems.
+ Maintain accurate academic records, particularly related to student capstone projects.
+ Generate financial reports and flag discrepancies or areas of concern.
**Event Planning & Coordination**
+ Organize department events including speaker series, alumni gatherings, and student treks.
+ Coordinate event logistics such as scheduling, speaker travel, reservations, catering, and promotional materials.
+ Serve as the main point of contact during events, ensuring smooth execution and resolving any on-site issues.
+ Prepare and distribute event communications, including email announcements and registration materials.
**Professional Communication**
+ Communicate effectively and professionally with internal stakeholders and external partners, including speakers, vendors, and adjunct instructors.
+ Ensure all communications reflect Heinz College's commitment to cultural responsiveness and excellence.
Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
**You should demonstrate:**
+ Strong organization, planning, problem-solving, and reasoning skills.
+ Strong, culturally responsive, verbal, and written communication and interpersonal skills.
**Qualifications:**
+ Associate degree required; a combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
+ At least one year of administrative support experience.
+ At least one year of event planning and execution experience is ideal but not required.
**Requirements:**
+ Completion of a successful background check.
**Additional Information:**
+ **Sponsorship:** Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
+ **Work Posture:** This position is operating on an on-campus/in-office presence 5 days a week for at least six months. This position may then consider a hybrid work schedule, with an on-campus/in-office presence 3 days a week.
**Joining the CMU team opens the door to an array of exceptional benefits.**
**Benefits eligible ( employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance ( **as well as a generous retirement savings program ( with employer contributions. Unlock your potential with tuition benefits ( , take well-deserved breaks with ample paid time off ( and observed holidays ( , and rest easy with life and accidental death and disability insurance.**
**Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team ( to help navigate childcare needs, fitness center access ( **,** **and much more!**
**For a comprehensive overview of the benefits available, explore our Benefits page ( **.**
**At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.**
**Are you interested in an exciting opportunity with an exceptional organization! Apply today!**
**Location**
Pittsburgh, PA
**Job Function**
Academic Program Support and Coordination
**Position Type**
Staff - Regular
**Full Time/Part time**
Full time
**Pay Basis**
Hourly
**More Information:**
+ Please visit **"Why Carnegie Mellon ( "** to learn more about becoming part of an institution inspiring innovations that change the world.
+ Click here ( to view a listing of employee benefits
+ **Carnegie Mellon University is an Equal Opportunity** **Employer/Disability/Veteran** .
+ Statement of Assurance ( in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts ( through your candidate profile.
**If your heart is in your work, come work with us.** Carnegie Mellon University isn't just one of the world's most renowned educational institutions - it's also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you'll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you'll connect and collaborate with dedicated, passionate colleagues - and you'll have the satisfaction of delivering work that truly matters.
We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you'll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.
The future is awaiting your expertise and intellect. Come join the architects of what's next. Apply now.
Learn more about Student Employment ( .
Please see Faculty Careers. ( technical assistance, email HR Services ( ) or call .
If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services ( ) or call .
Prospective Employee Disclosures (
We are currently seeking a highly organized, detail-oriented Academic Coordinator to support our Associate Dean, Program Directors, and Program Manager. This position plays a vital role in ensuring the smooth operation of five academic programs and is ideal for someone who thrives in a dynamic, collaborative environment.
**Your core responsibilities will include:**
**Administrative Support**
+ Serve as the first point of contact for in-person visitors and manage front desk responsibilities during peak periods.
+ Handle general administrative tasks such as responding to emails, answering phones, ordering supplies, data entry, and document management.
+ Manage calendars and schedule complex meetings, including faculty and program committees, interviews, and events.
+ Coordinate logistics for adjunct instructor interviews, including communications and scheduling.
+ Arrange travel and handle reimbursements for the Associate Dean, Program Directors, and visiting instructors.
+ Support hiring and onboarding processes for student workers and research assistants.
+ Assist with course material preparation and learning management system uploads.
+ Support student recruitment logistics including updating print materials, registering for recruitment events, and coordinating travel.
**Financial & Academic Record Management**
+ Process financial transactions such as reimbursements, payments, and purchases in accordance with budget guidelines.
+ Reconcile expenses and ensure timely processing of financial obligations in Oracle and university systems.
+ Maintain accurate academic records, particularly related to student capstone projects.
+ Generate financial reports and flag discrepancies or areas of concern.
**Event Planning & Coordination**
+ Organize department events including speaker series, alumni gatherings, and student treks.
+ Coordinate event logistics such as scheduling, speaker travel, reservations, catering, and promotional materials.
+ Serve as the main point of contact during events, ensuring smooth execution and resolving any on-site issues.
+ Prepare and distribute event communications, including email announcements and registration materials.
**Professional Communication**
+ Communicate effectively and professionally with internal stakeholders and external partners, including speakers, vendors, and adjunct instructors.
+ Ensure all communications reflect Heinz College's commitment to cultural responsiveness and excellence.
Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
**You should demonstrate:**
+ Strong organization, planning, problem-solving, and reasoning skills.
+ Strong, culturally responsive, verbal, and written communication and interpersonal skills.
**Qualifications:**
+ Associate degree required; a combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
+ At least one year of administrative support experience.
+ At least one year of event planning and execution experience is ideal but not required.
**Requirements:**
+ Completion of a successful background check.
**Additional Information:**
+ **Sponsorship:** Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
+ **Work Posture:** This position is operating on an on-campus/in-office presence 5 days a week for at least six months. This position may then consider a hybrid work schedule, with an on-campus/in-office presence 3 days a week.
**Joining the CMU team opens the door to an array of exceptional benefits.**
**Benefits eligible ( employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance ( **as well as a generous retirement savings program ( with employer contributions. Unlock your potential with tuition benefits ( , take well-deserved breaks with ample paid time off ( and observed holidays ( , and rest easy with life and accidental death and disability insurance.**
**Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team ( to help navigate childcare needs, fitness center access ( **,** **and much more!**
**For a comprehensive overview of the benefits available, explore our Benefits page ( **.**
**At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.**
**Are you interested in an exciting opportunity with an exceptional organization! Apply today!**
**Location**
Pittsburgh, PA
**Job Function**
Academic Program Support and Coordination
**Position Type**
Staff - Regular
**Full Time/Part time**
Full time
**Pay Basis**
Hourly
**More Information:**
+ Please visit **"Why Carnegie Mellon ( "** to learn more about becoming part of an institution inspiring innovations that change the world.
+ Click here ( to view a listing of employee benefits
+ **Carnegie Mellon University is an Equal Opportunity** **Employer/Disability/Veteran** .
+ Statement of Assurance ( in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts ( through your candidate profile.
**If your heart is in your work, come work with us.** Carnegie Mellon University isn't just one of the world's most renowned educational institutions - it's also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you'll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you'll connect and collaborate with dedicated, passionate colleagues - and you'll have the satisfaction of delivering work that truly matters.
We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you'll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.
The future is awaiting your expertise and intellect. Come join the architects of what's next. Apply now.
Learn more about Student Employment ( .
Please see Faculty Careers. ( technical assistance, email HR Services ( ) or call .
If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services ( ) or call .
Prospective Employee Disclosures (
View Now
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6
Clinical Coordinator- OTA (Academic Fieldwork Coordinator)
32318 Crawfordville, Florida
Keiser University
Posted 20 days ago
Job Viewed
Job Description
The Clinical Coordinator position plans, coordinates, facilitates, administers, and monitors, activities on behalf of the academic program and in coordination with academic and clinical faculty. These activities ensure the quality of our students learning experience during clinical education. Clinical Coordinators accomplish this through:
- Assists with the development and assessment of the clinical education component of the curriculum with the Program Director.
- Coordination and implementation of the clinical education component of the curriculum including site placements, site visits, and evaluation.
- Responsible for facilitating students' clinical education.
- Responsible for ensuring clinical education program compliance.
- Minimum of a bachelor's degree (A.S. degree in OTA is preferred). A bachelor's degree can by in any field.
- At least 2 years of clinical practice experience as an occupational therapist or occupational therapy assistant (2018 ACOTE Standards).
- Current, unrestricted Florida licensed occupational therapist or occupational therapy assistant.
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7
Clinical Coordinator- MSOT (Academic Fieldwork Coordinator)
33222 Miami, Florida
Keiser University
Posted 20 days ago
Job Viewed
Job Description
The Clinical Coordinator position plans, coordinates, facilitates, administers, and monitors, activities on behalf of the academic program and in coordination with academic and clinical faculty. These activities ensure the quality of our students learning experience during clinical education. Clinical Coordinators accomplish this through:
- Assists with the development and assessment of the clinical education component of the curriculum with the Program Director
- Coordination and implementation of the clinical education component of the curriculum including site placements, site visits, and evaluation
- Responsible for facilitating students' clinical education
- Responsible for ensuring clinical education program compliance
- Ensuring that the fieldwork experience reflects the sequence and scope of content in the curriculum design
- Be an occupational therapist who is licensed or otherwise regulated according to regulations in the state(s) or jurisdiction(s) in which the program is located (2023 ACOTE Standards).
- Hold a minimum of a master's degree or PhD awarded by an institution that is accredited by a USDE-recognized institutional accrediting agency (2023 ACOTE Standards).
- Have at least 2 years of documented experience in the field of occupational therapy, which must include clinical practice experience as an occupational therapist and professional experience as a fieldwork educator or documentation of training in the roles and responsibilities of a fieldwork educator (2023 ACOTE Standards).
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8
Associate Director (Academic Coordinator I) - Institute of International Studies
94709 Berkeley, California
University of California Berkeley
Posted 9 days ago
Job Viewed
Job Description
Position overview
Position title: Associate Director
Salary range: The UC academic salary scales set the minimum pay determined by step at appointment. See the following table(s) for the current salary scale(s) for this position: . The current full-time base salary range for this position is $64,228 - $122,272. "Off-scale" salaries, which yield compensation that is higher than the published systemwide salary at the designated rank and step, are offered when necessary to meet competitive conditions.
Percent time: 100%
Anticipated start: October 1, 2025
Position duration: One year with the possibility of renewal based on funding and performance
Application Window
Open date: August 14, 2025
Next review date: Thursday, Aug 28, 2025 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.
Final date: Monday, Sep 15, 2025 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.
Position description
The Institute of International Studies (IIS) is a multidisciplinary organized research unit (ORU). It is characterized by the analysis of connective and systemic dynamics in global politics and economics. International or global studies is distinct from area studies, which tends to focus on understanding individual countries, societies, or regions. IIS's mission includes supporting faculty-driven research initiatives, strengthening the intellectual community across international affairs on campus, deepen connections to the national labs and other UCs round nontechnical security issues, host events with contemporary relevance that help the campus community make sense of foreign policy and global affairs, and expand research opportunities for affiliated students, faculty, and other researchers.
Position Description:
In consultation with the Director, the Associate Director develops and implements programs to advance the IIS mission engaging faculty, international scholars, students and external stakeholders in pursuit of this mission. The Associate Director initiates and manages research programs, fellowship programs, and collaborations with partners inside and outside of the university. The Associate Director also leads daily operations and administration of the unit, formally supervises all unit staff, and manages long-term planning to ensure programmatic success. To achieve this, the Associate Director communicates with potential collaborators, manages existing program resources, identifies new resources, and implements program activities. The Associate Director advises the Director in setting program priorities, in policy and decision making, and in collaborating with other units on and off campus.
Responsibilities Include:
Qualifications
Basic qualifications (required at time of application)
Preferred qualifications
Application Requirements
Document requirements
Reference requirements
Help contact:
About UC Berkeley
UC Berkeley is committed to diversity, equity, inclusion, and belonging in our public mission of research, teaching, and service, consistent with UC Regents Policy 4400 and University of California Academic Personnel policy ( APM 210 1-d ). These values are embedded in our Principles of Community , which reflect our passion for critical inquiry, debate, discovery and innovation, and our deep commitment to contributing to a better world. Every member of the UC Berkeley community has a role in sustaining a safe, caring and humane environment in which these values can thrive.
The University of California, Berkeley is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
For more information, please refer to the University of California's Affirmative Action and Nondiscrimination in Employment Policy and the University of California's Anti-Discrimination Policy .
In searches when letters of reference are required all letters will be treated as confidential per University of California policy and California state law. Please refer potential referees, including when letters are provided via a third party (i.e., dossier service or career center), to the UC Berkeley statement of confidentiality prior to submitting their letter.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.
Job location
Berkeley, CA
Position title: Associate Director
Salary range: The UC academic salary scales set the minimum pay determined by step at appointment. See the following table(s) for the current salary scale(s) for this position: . The current full-time base salary range for this position is $64,228 - $122,272. "Off-scale" salaries, which yield compensation that is higher than the published systemwide salary at the designated rank and step, are offered when necessary to meet competitive conditions.
Percent time: 100%
Anticipated start: October 1, 2025
Position duration: One year with the possibility of renewal based on funding and performance
Application Window
Open date: August 14, 2025
Next review date: Thursday, Aug 28, 2025 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.
Final date: Monday, Sep 15, 2025 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.
Position description
The Institute of International Studies (IIS) is a multidisciplinary organized research unit (ORU). It is characterized by the analysis of connective and systemic dynamics in global politics and economics. International or global studies is distinct from area studies, which tends to focus on understanding individual countries, societies, or regions. IIS's mission includes supporting faculty-driven research initiatives, strengthening the intellectual community across international affairs on campus, deepen connections to the national labs and other UCs round nontechnical security issues, host events with contemporary relevance that help the campus community make sense of foreign policy and global affairs, and expand research opportunities for affiliated students, faculty, and other researchers.
Position Description:
In consultation with the Director, the Associate Director develops and implements programs to advance the IIS mission engaging faculty, international scholars, students and external stakeholders in pursuit of this mission. The Associate Director initiates and manages research programs, fellowship programs, and collaborations with partners inside and outside of the university. The Associate Director also leads daily operations and administration of the unit, formally supervises all unit staff, and manages long-term planning to ensure programmatic success. To achieve this, the Associate Director communicates with potential collaborators, manages existing program resources, identifies new resources, and implements program activities. The Associate Director advises the Director in setting program priorities, in policy and decision making, and in collaborating with other units on and off campus.
Responsibilities Include:
- Raise funds from governmental agencies, individuals, or private sources.
- Coordinates activities for the unit and has the capacity and substantive expertise to recognize promising opportunities for research or otherwise in line with the mission of the unit and develop specific priorities in coordination with the Directors, the Board, and the IIS faculty affiliates, all in line with the goal of expanding research and learning opportunities for faculty and students on campus.
- Responsible for the success of all institute activities.
- The constituencies served by the unit are on campus and primarily include faculty affiliates, undergraduate students, and affiliated graduate students.
- Long term planning and implementation in coordination with the Director(s).
- To the extent that new funding sources are identified, may play a role in developing new programs or expanding existing ones.
Qualifications
Basic qualifications (required at time of application)
- Advanced degree or equivalent international degree
Preferred qualifications
- Ph.D., or equivalent degree preferred, in a field relevant to international studies;
- Strong record in program management;
- Strong grant writing and fund-raising skills;
- Strong written and oral communication skills;
- Strong interpersonal, communication skills;
- Strong administrative skills and organizational skills;
- Ability to self-motivate and work independently, seeking guidance appropriately;
- Experience in coordinating and monitoring programs, particularly programs involving outreach activities and student and researcher engagement;
- Ability to work effectively with staff, faculty, visiting scholars, graduate and undergraduate students, and foreign affairs professionals in a collaborative manner;
- Demonstrated capacity to operate effectively within a complex university environment;
- Existing knowledge or aptitude to learn all University systems including internal software and compliance systems.
Application Requirements
Document requirements
- Curriculum Vitae - Your most recently updated C.V.
- Cover Letter
- Writing Sample #1 - Past example of grant proposals, grant reporting, internal policy documents, or newsletters
- Writing Sample #2 - Past example of grant proposals, grant reporting, internal policy documents, or newsletters
(Optional) - Service Statement - Please discuss specific prior and proposed academic, professional and/or public service activities. This can include, for example, participating in professional or scientific associations, serving on committees that advance department, campus or discipline goals, and conducting outreach activities that can remove barriers and increase participation of academics in your field.
(Optional)
Reference requirements
- 3-5 required (contact information only)
Help contact:
About UC Berkeley
UC Berkeley is committed to diversity, equity, inclusion, and belonging in our public mission of research, teaching, and service, consistent with UC Regents Policy 4400 and University of California Academic Personnel policy ( APM 210 1-d ). These values are embedded in our Principles of Community , which reflect our passion for critical inquiry, debate, discovery and innovation, and our deep commitment to contributing to a better world. Every member of the UC Berkeley community has a role in sustaining a safe, caring and humane environment in which these values can thrive.
The University of California, Berkeley is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
For more information, please refer to the University of California's Affirmative Action and Nondiscrimination in Employment Policy and the University of California's Anti-Discrimination Policy .
In searches when letters of reference are required all letters will be treated as confidential per University of California policy and California state law. Please refer potential referees, including when letters are provided via a third party (i.e., dossier service or career center), to the UC Berkeley statement of confidentiality prior to submitting their letter.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.
- "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment or discrimination, as defined by the employer.
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- APM - 035: Affirmative Action and Nondiscrimination in Employment
Job location
Berkeley, CA
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9