5,672 Accounting Office Assistant jobs in the United States

Rees Mack Sales and Service
is seeking a reliable and detail-oriented
Accounting and Office Assistant
to join our team. This position consists of accounting, administrative, and customer service responsibilities.
The applicant should be comfortable with accounting tasks and eager to support day to day administrative operations. Other duties include answering telephone calls and
assisting customers.
To apply, stop in at 1709 Hwy 20, Lawton, IA, or apply on line at
recblid 3gexehjol78s4i5gzqs9bh1qcuifk6

Job Description

Career Opportunity: Accounting Assistant & Office Administrator with Allied Technical Services in Cincinnati, OH Do you have a strong attention to detail? Are you a roll-up-your-sleeves, "can do" type of person? Do you like to take ownership of your work? If so, we want to speak with you about our position.

As the Full-Time Accounting Assistant & Office Administrator with Allied Technical Services, you will be responsible for administrative functions including accounts payable / receivable functions, answering phones, sorting mail, managing calendars, etc. You will interact regularly with employees at all levels of the organization as well as customers and vendors.

Additional responsibilities include:

• Managing calls/voicemails and directing them to the right person.
• Bank and credit card account reconciliations.
• Process weekly check run including ACH and Virtual card payments.
• Distribute Invoices for processing.
• Enter daily deposits-checks/ACH-Bank and ERP systems.
• Process customer credit card payments.
• Request customer credit applications and credit references.
• General office management including mail, filing, and miscellaneous paperwork.

You must have strong initiative and motivation to take ownership of all the core responsibilities of the position. You will also need to be an excellent multi-tasker with outstanding attention to detail. Other requirements for this position include:

• High School Degree or equivalent required.
• Strong skills in Excel.
• Experience with ADP a plus.
• Excellent problem-solving skills.
• Ability for problem-solving, particularly while multi-tasking.
• Experience with Prevailing Wage is strongly preferred.
• Experience working in the construction industry is preferred.

Allied Technical Services , Inc., are pumping equipment specialists with extensive experience in the specification, installation, start-up, troubleshooting, predictive and preventive maintenance and repair of industrial and municipal pumping and process equipment. We are currently seeking Field Service Technicians for our Pump Rental Branch located in Cincinnati, OH.

Allied Pump Rentals provides portable temporary pump and pipe system bypassing equipment used for transport of water and wastewater during construction and maintenance of sewer and water conveyance and treatment infrastructure.

We are a successful privately owned family business offering a challenging and rewarding career path for individuals interested in a great cultural work environment. We offer excellent base salary and a competitive benefits package.

To learn more about Allied Technical Services and the products and services that we provide, take a moment to review our website and LinkedIn page:

-technical-services-inc/

Don't miss out! Come join a growing company with a competitive salary, incentive programs, and a great team culture. If you have the required experience and qualifications, please apply online today!

Employer is EOE/M/F/D/V. Please no third-party candidates or phone calls.

Part-Time (2–3 Days/Week) | Potential for Full-Time

Yield Industries has built a strong reputation over the past 20+ years for delivering quality workmanship across specialized construction sectors. Our portfolio ranges from intricate residential developments to large-scale civil, land, and marine projects throughout New England.

We are looking for a motivated Office Assistant to join our team. This role is ideal for someone who is organized, detail-oriented, and eager to learn while supporting the daily operations of a fast-paced construction company.

Responsibilities

• Assist with preparing and submitting State CHRO project paperwork (training provided).
• Maintain company fleet records, including vehicle registrations and DOT filings.
• Support payroll, accounts receivable, and accounts payable functions.
• Perform general office duties such as filing, data entry, scheduling, and document management.
• Provide administrative support to management and project teams as needed.

Qualifications

• Previous office experience required (construction industry experience a plus).
• Proficiency in QuickBooks Online preferred.
• Familiarity with payroll, A/R, and A/P processes.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Willingness to learn new tasks and adapt to changing priorities.

What We Offer

• Flexible schedule (2–3 days per week, with opportunity for full-time for the right candidate).
• Hands-on training in industry-specific processes.
• Opportunity to grow with a well-established and respected construction company.

PMI Management is seeking a professional and detail-oriented Administrative Assistant to support our growing property management operations across the United States. We are a Miami-based firm focused on simplifying rentals, providing exceptional tenant service, and maintaining high standards of communication and organization.

As an Administrative Assistant, you will play an essential role in managing our daily business operations. Your duties will include handling correspondence, maintaining organized records, assisting with property listings, coordinating with tenants, and supporting the management team with reporting and scheduling.

Key Responsibilities:

• Respond promptly to tenant and client inquiries
• Organize and maintain digital filing systems for property records
• Assist with scheduling, reporting, and email communications
• Support the management team in coordinating property listings and documentation
• Ensure accurate data entry and information management across departments

Requirements:

• Excellent written and verbal communication skills
• Strong attention to detail and time management abilities
• Basic computer literacy (Google Workspace, Word, Excel, or similar)
• Previous administrative experience preferred but not required
• Reliable internet connection and ability to work independently

Compensation & Schedule:

• $45 per hour
• 3 hours per day, 7 days per week
• Fully remote position with flexible working hours

Join a company that values reliability, communication, and professional growth. PMI Management offers a supportive remote work environment and opportunities for long-term advancement within the property management industry.

1. Job Summary:
Provide efficient administrative and clerical support to ensure the smooth operation of daily business activities within the organization.

2. Key Responsibilities:
• Manage and organize office files, documents, and records.
• Schedule appointments, meetings, and travel arrangements.
• Handle incoming calls, emails, and correspondence.
• Prepare reports, memos, and presentations.
• Maintain office supplies and equipment inventory.
• Support HR and finance teams with data entry and recordkeeping.
• Coordinate communication between departments and external partners.

3. Skills and Qualifications:
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving mindset.
• Ability to work independently and as part of a team.

4. Education and Experience:
• High school diploma or equivalent (Associate’s or Bachelor’s preferred).
• Previous experience in an administrative or office support role is a plus.

5. Work Environment:
• Office-based setting with occasional virtual or hybrid work.
• Interaction with all levels of management and staff.

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Position Title: Administrative Assistant

Overview: The Administrative Assistant provides essential support to ensure smooth office operations. This role involves managing administrative tasks, coordinating schedules, and assisting teams to enhance productivity and efficiency.

Key Responsibilities: Office Support Answer phones, respond to emails, and handle correspondence. Schedule Management Arrange meetings, appointments, and travel for staff. Document Preparation Create, edit, and organize reports, presentations, and memos. Data Entry Input and maintain accurate records in databases and spreadsheets. File Management Organize and maintain physical and digital filing systems. Meeting Support Prepare agendas, take minutes, and distribute meeting materials. Customer Interaction Greet visitors and provide professional assistance. Supply Coordination Monitor and order office supplies to ensure availability.

Qualifications: High school diploma or equivalent, associate’s or bachelor’s degree in business administration preferred. Experience in administrative or clerical roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and basic office equipment. Ability to prioritize tasks and work in fast-paced environments.

Salary: Competitive based on experience, benefits include health insurance, paid leave, and professional development opportunities.