7,901 Accounting Office Assistant jobs in the United States

We are seeking a dedicated Human Resources Coordinator to support the daily operations of our HR department. This critical role will involve assisting the HR Manager with various human resource functions such as full cycle recruitment, benefits, record maintenance, HRIS, employee relations, training, and payroll. Strong attention to detail, organizational skills, and exceptional customer service skills are required.

Responsibilities

Coordinate the full cycle recruiting process, including managing job postings, scheduling phone screens, interviews, and new hire orientation.

Manage company training files, including new hire and ongoing training, collaborating with department managers to ensure on-the-job training is completed and documented, and updating training programs as necessary.

Update the Training Matrix for HSE & Document Control.

Manage front desk operations and assist customers and visitors.

Provide excellent customer service to employees with HR-related questions and concerns to foster a positive workplace.

Assist employees and guests with building access badges.

Coordinate employee appreciation and engagement programs/events.

Create customer invoices daily, verify pricing and quantities, and promptly address any discrepancies.

Support the Accounting Department with billing.

Process customer credit card orders and credit memos related to customer invoices as needed.

Perform ad hoc tasks as required.

Maintain a positive working environment.

Promote a safe working environment.

Essential Skills

2-4 years of experience in an HR-related role or an Associate's degree with an emphasis in HR and 1 year of related experience.

Proficiency with Microsoft Office software applications including Excel, Outlook, PowerPoint, Word, SharePoint.

Experience working with an HRIS is highly preferred.

Demonstrated ability to communicate well with all levels of employees, customers, and visitors.

Ability to maintain the highest level of confidentiality and ethical behavior.

Current knowledge of federal and state laws and regulations.

Additional Skills & Qualifications

Bilingual Spanish desired but not required.

Positive attitude with strong interpersonal and communication skills, both written and verbal.

Work Environment

The role operates on a Monday to Friday schedule, from 8:00 AM to 5:00 PM, with a 1-hour lunch break. The position is within the Human Resources/Finance department and reports to the HR Manager. The work environment promotes a positive and safe atmosphere where collaboration and customer service are prioritized.

Job Type & Location

This is a Contract position based out of Carlsbad, California.

Pay and Benefits

The pay range for this position is $22.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad, CA.

Application Deadline

This position is anticipated to close on Aug 28, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

We are seeking a dedicated Human Resources Coordinator to support the daily operations of our HR department. This critical role will involve assisting the HR Manager with various human resource functions such as full cycle recruitment, benefits, record maintenance, HRIS, employee relations, training, and payroll. Strong attention to detail, organizational skills, and exceptional customer service skills are required.

• Coordinate the full cycle recruiting process, including managing job postings, scheduling phone screens, interviews, and new hire orientation.
• Manage company training files, including new hire and ongoing training, collaborating with department managers to ensure on-the-job training is completed and documented, and updating training programs as necessary.
• Update the Training Matrix for HSE & Document Control.
• Manage front desk operations and assist customers and visitors.
• Provide excellent customer service to employees with HR-related questions and concerns to foster a positive workplace.
• Assist employees and guests with building access badges.
• Coordinate employee appreciation and engagement programs/events.
• Create customer invoices daily, verify pricing and quantities, and promptly address any discrepancies.
• Support the Accounting Department with billing.
• Process customer credit card orders and credit memos related to customer invoices as needed.
• Perform ad hoc tasks as required.
• Maintain a positive working environment.
• Promote a safe working environment.

• 2-4 years of experience in an HR-related role or an Associate's degree with an emphasis in HR and 1 year of related experience.
• Proficiency with Microsoft Office software applications including Excel, Outlook, PowerPoint, Word, SharePoint.
• Experience working with an HRIS is highly preferred.
• Demonstrated ability to communicate well with all levels of employees, customers, and visitors.
• Ability to maintain the highest level of confidentiality and ethical behavior.
• Current knowledge of federal and state laws and regulations.

• Bilingual Spanish desired but not required.
• Positive attitude with strong interpersonal and communication skills, both written and verbal.

The role operates on a Monday to Friday schedule, from 8:00 AM to 5:00 PM, with a 1-hour lunch break. The position is within the Human Resources/Finance department and reports to the HR Manager. The work environment promotes a positive and safe atmosphere where collaboration and customer service are prioritized.

This is a Contract position based out of Carlsbad, California.

The pay range for this position is $22.00 - $29.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Carlsbad,CA.

This position is anticipated to close on Aug 28, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

• Competitive pay at $15-20/hr
• Health insurance- Company contributes a portion to cost
• Dental, Vision, Assurity, and LifeLock insurance options available
• Paid Life Insurance
• 401(k) with company matching
• Paid Time-Off
• Family owned and operated
• Positive work environment

• Assist with payroll and maintaining employee records, including vacation accruals
• Maintain high dealership customer satisfaction standards
• Review schedules, accounts, and work-in-process daily for accuracy
• Process accounts receivable/payable, reconcile vendor statements, schedules, and cash reports
• Ensure a proactive accounts payable system to optimize cash flow and compliance with invoice standards
• Prepare and submit tax reports, deposits, and returns timely
• File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records
• Manage daily and aged cancellations, communicating with banks and finance teams on inquiries
• Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP
• Assist in automating systems, establishing controls, and maintaining monthly standard entries
• Support factory programs (e.g., incentives and rebates) to ensure prompt payments
• Maintain ethical practices, professional standards, and secure record-keeping systems
• Build strong relationships with factory personnel and upper management, ensuring open communication
• Control departmental expenses and support audits or special projects as needed
• Assist the Office Manager with any further duties as required

• Accounting Degree preferred
• High School Diploma or equivalent required
• Good verbal and written communication skills
• Highly motivated, organized, reliable and detail-oriented
• Can-do attitude with ability to work independently within a team environment
• Previous Dealership experience desirable

Our client is a custom homebuilder and this role is a great match for organized and self-driven professionals. We encourage you to apply immediately! This Office Administrator opportunity will be located in the Upper Kirby area and will be a direct hire position paying $60k-$70k. Your responsibilities in this role include:

1. Answer phones and be the gatekeeper for President of the company.
2. Handle all incoming/outgoing mail
3. Greet and assist with visiting contractors
4. Pay personal finances for the owner
5. Data entry of various projects
6. Office errands
7. Supervise monthly accounting and run necessary reports.
8. Prepare subcontractor 1099's, and any other IRS year-end requirement (can train)
9. Provide cash flow projections report, as needed (spreadsheet already set up)
10. Accomplished in credit card management and reconciliation
11. Uphold a general ledger
12. Other distinguished projects when necessary
13. Maintain Accounts Payable
14. Prepare monthly reconciliations, financial statements and all supporting documents
15. Familiar with Accounts Receivable
16. Ability to handle multiple projects within strict deadlines
17. Outstanding analytical, quantitative and social skills
18. Experience working in a dynamic and changing company environment a plus
19. Significant administrative and accounting experience, including MS Office and Quickbooks online
20. Excellent verbal and written communication skills, bilingual Spanish a HUGE plus.
21. Detailed and have the ability work independently
22. Bookkeeping Functions experience preferred
23. Demonstrated knowledge of Construction Accounting (nice but not necessary)
24. Experience with cash management
25. Top notch analytical, organizational, and vendor management skills
26. Strong organizational skills and attention to detail are a must
27. Handle Insurance Audits (business and personal)

HOUGW34

Pecheles Automotive is currently seeking an experienced Office/Accounting Assistant to join our growing Greenville Team.

Our ideal candidate will have at least one year of automotive dealership office experience and the ability to work Monday-Friday, 8:30AM- 5:30PM. This individual will also be responsible for reception duties on a regular, recurring basis. We are looking for a friendly, kind and, energetic individual who enjoys working in a fast-paced environment with strong multi-tasking, communication, and organizational skills. A commitment to attendance and punctuality is an essential function of this position.

ABOUT US

In 1965, the Pecheles family opened Pecheles Automotive's doors with a passion for quality cars and quality customer service. Knowing that every car shopper's journey is unique, the first-generation Pecheles team set out to build a dealership that provided the most professional service and staff in East North Carolina. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Pecheles Automotive is critical to its success. Our promise is to keep delivering the same award-winning service and value that our community has come to expect from our dealership through the years.

What We Offer

• Medical, Dental, and Vision Insurance
• 401K Plan (Early Enrollment Available)
• Paid time off and vacation (Earn 3 days Paid Vacation at 6 months!)
• Growth opportunities
• Family owned and operated
• Long term job security
• Discounts on products and services

• Answer telephones and greet customers.
• Oversees outgoing mail.
• Scans documents into digital format.
• Oversees the processing of all dealership state paperwork and submits on time.
• Processes all payoffs and obtaining all dealer titles.
• Processes all registration for new and pre-owned vehicles.
• Processes all license plate issuing and transfers.
• Maintain titles and MSO's for new and used inventory.
• Prepare title work for sold vehicles and submit to DMV.
• Enter used vehicle purchases into inventory.
• Supports the Senior Office Coordinator and provides coverage as needed.

• Previous Automotive Dealership experience.
• Ability to provide quality customer service.
• Willingness to take initiative.
• Excellent verbal and written communication skills.
• Computer literacy.
• Ability to perform job responsibilities and meet deadlines.
• Professional appearance
• Ability to work independently and as part of a team.
• Being proactive in your job responsibilities, career, business growth and daily development.

Company Overview : Overdrive Interactive is a dynamic digital marketing agency located in Metro Boston. As a growing, Private Equity-backed agency, we are known for our exceptional culture and commitment to fostering professional growth. Our team is passionate, innovative, and dedicated to delivering outstanding results for our clients.

Position Overview : We are seeking a diligent and motivated Accounting Assistant / Office Clerk to join our team. This position offers ample opportunities for growth within a supportive and collaborative environment.

Key Responsibilities :

• Monthly Billing : Own the monthly billing process, communicate with Account Executives regarding client invoicing, and resolve any billing issues promptly.
• Audit Assistance : Support the accounting department with year-end audits, including our financial audit and SOC II audit.
• Ad Hoc Accounting Tasks : Perform additional accounting tasks as needed.
• Office Management : Manage office duties such as filing, purchasing supplies, answering phone calls, and handling other tasks as they arise.

Qualifications :

Why Overdrive Interactive? Join Overdrive Interactive and become part of a vibrant and growing agency where you can make a significant impact. Enjoy a positive workplace culture that values innovation, collaboration, and professional development.

If you are ready to take your career to the next level and thrive in a fast-paced, exciting environment, we encourage you to apply!

• Monthly Billing: Own the monthly billing process, communicate with Account Executives regarding client invoicing, and resolve any billing issues promptly.
• Audit Assistance: Support the accounting department with year-end audits, including our financial audit and SOC II audit.
• Ad Hoc Accounting Tasks: Perform additional accounting tasks as needed.
• Office Management: Manage office duties such as filing, purchasing supplies, answering phone calls, and handling other tasks as they arise.

• Experience: 1-5 years of related experience. Accounting experience is not mandatory but is a plus.
• Skills: Strong organizational and communication skills, ability to multitask, and proficiency in Microsoft Office Suite.
• Attributes: A proactive attitude, attention to detail, and a team-oriented mindset.