2,777 Accounts Payable Supervisor jobs in the United States

Job Description

Accounts Payable Supervisor/Manager (hybrid schedule)

Responsible for all phases day-to-day Account Payable operations and management.

Essential Duties & Responsibilities

• Manage and process full cycle of accounts payable using accounting software and other tools and programs.
• Manage, processes and audit all incoming invoices or bills, including credit card bill and other from various different sources; with their packing slip/receiving document and purchase order, 3-way matching, and code them to the correct GL account. Ensuring the accuracy of the entire process as it relates to vendor payment, purchase orders, receiving and payment of invoices
• Responsible to make sure vendor reconciliations are completed monthly
• Manage weekly payments or other payments. Including submitting weekly payment list and or payments to director of finance/CFO for approval with all necessary backups for review and payment approval. Timely and ensure effective, efficient and accurate processing
• Making sure purchase orders, prices, discount terms and other changes are correct
• Managing check payments, wire, ACH, Direct debit, ETF, RTP, other as necessary
• Ensuring all bills are paid in timely and accurate manner while adhering to departmental procedures
• Responsible for all accounts payable-related reporting
• Work with purchasing, warehouse and Operations or any other department on any discrepancies in amounts received or amounts billed on vendor invoices.
• Manage and maintaining AP record and files, including permanent files and electronic version of the documents
• Perform monthly close duties and ensure meets month-end close timelines
• Work with staff/senior accountant, Finance manager and accounting manager to reconcile any differences between AP and GL and all other reconciliations as needed
• Manage 1099 process, ensures all requirement are completed within required filling deadlines
• Manage vendor database, including setup and verifying new vendors and maintain wide lanes of communication with vendor to handle any of their concerns.
• Maintains internal control, ensure company policies and procedures are adhered to as they pertain to accounts payable. Assessment of control risk and recommendation of improvement to mitigate risk.
• Provide cross training to AP team and other accounting team members
• Provide timely and consistent communication and insight into all departments
• Ensure compliance with company policies, as well as local, state, and federal regulations
• Key member of the accounting team in supporting financial audits
• Identify and execute improvements in Accounts Payable tools, reporting and processes
• Performing accounting duties such as account maintenance and other duties as assigned
• Demonstrate good judgment and escalate practical matters to management with an understanding of the job responsibilities and knowledge of how it impacts others and the business operations.

Competencies / Education

• Excellent verbal and written communication abilities across all level of an organization
• Strong leadership and management skills and achieving results
• Adheres to a strong commitment to higher quality and performance
• Excellent communication and interaction skills both written and verbal
• Attention to detail skills
• Bachelor's degree preferred and may substitute for 7 years of work experience in account payable
• Proficient with Microsoft Excel and word

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Job Description

About K1 Speed

K1 Speed is the largest indoor electric kart racing brand in the world. The company's 100 kart racing centers span 30 states and 10 countries. K1 Speed pioneered electric indoor kart racing in America and brings the thrill and excitement of indoor karting to a large audience. The company targets arrive-and-drive customers, private parties, and corporate events. In addition to electric karting, K1 Speed centers offer food and beverage options through its onsite Paddock Lounge concept, racing simulators, arcade games, race gear, racing leagues, and championship events.

Accounts Payable Supervisor

The Accounts Payable (AP) Supervisor plays a crucial role in overseeing the day-to-day operations of the AP team, ensuring timely and accurate processing of invoices, vendor management, and expense handling. This role leads and supports AP Clerks, recommending and implementing policies, procedures, and internal controls to streamline operations and enhance accuracy. The AP Supervisor will collaborate with other departments and outside centers, respond to inquiries, support audits, and assist upper management in shaping and enforcing company policies.

What You’ll Do:

· Oversee processing of AP transactions for multiple locations

· Enter vendor bills and code to appropriate accounts, cost center, and location for assigned locations

· Supervise the timeliness and accuracy of invoice transactions/payments

· Work with vendors to resolve any issues

· Process weekly AP check runs and route to correct individuals for final approval

· Lead team and projects to support department goals and initiatives

· Delegate tasks and responsibilities, determine deadlines, and prioritize work to meet changing demands and volumes

· Mentor, develop/train, and evaluate the performance of direct reports, and coordinate regular scheduled performance feedback meetings

· Coordinate work-load and work-flow of Accounts Payable team

· Develop and maintain documentation for accounts payable tasks, desk manuals, and training materials

· Ensure that procedures are followed and internal controls are maintained within all AP processes

· Assist with AP duties as necessary and help with invoice entry

· Complete month-end reports for A/P in a timely manner

· Manage month-end A/P close and file 1099’s for vendors

What we’re looking for:

· Minimum of 5 years of progressive accounting experience required

· 2 years Supervisory experience preferred

· Bachelor’s Degree in Accounting or equivalent combination of education and experience preferred

· Netsuite experience a plus

· Onsite full time (required)

· Proficiency with Excel

· Strong leadership and team motivation skills

· Demonstrates willingness and ability to be a self-starter taking the initiative to solve problems

· Ability to work in a fast paced environment and work both independently or in a group

· Strong time management, organizational and communication skills, both written and oral

· Ability to multi-task and work in fast-paced, demanding environment

Salary Range: $78,000 - $88,000 (annualized)

Work location: On-site Irvine, CA

Benefits

· Medical, Dental, and Vision

· Life & Disability Insurance

· 401K

· Paid Time Off (PTO)

· Paid Holidays

· Employee and family race discount

Job Description

Who We Are
Vertex Service Partners is a company focused on acquiring and growing residential home improvement services companies in the United States, with a focus on residential roofing & other exterior services. Vertex is backed by Alpine Investors, a top-decile private equity fund with a long history of successful investments in similar industries. Vertex is an investment out of Alpine’s 9th fund, which has ~$4.5 billion of committed capital. This is an opportunity to be on the ground floor of a company with the explicit mandate to grow to be a multi-billion-dollar company within the next five years, with the goal to grow the right way – through a relentless focus on employee and customer experience.

Location
This role will be Hybrid and report at our Charlotte HQ - 6525 Carnegie Blvd, Charlotte, NC 28217

About the Role

We are seeking an Accounts Payable Supervisor to take ownership of our AP function and oversee daily processing across multiple entities. This is a hands-on role where you will be the primary point of accountability for AP, with the long-term opportunity to expand your scope and lead additional AP responsibilities. You will work closely with both our corporate and Partner company teams, ensuring accuracy, timeliness, and compliance in all payables processes.

Key Responsibilities

• Manage the full cycle of accounts payable for corporate and partner companies, ensuring accuracy, timeliness, and compliance.
• Oversee AP workflows within Sage Intacct and JP Morgan Bank, ensuring seamless execution.
• Lead most corporate AP processing for Vertex while overseeing Partner AP volumes and processing.
• Act as the primary contact for vendors, maintaining compliance, protecting company interests, and managing costs.
• Process and review high-volume transactions across multiple entities.
• Manage payment runs and payment cycles.
• Match purchase orders and enter data into CRM (ServiceTitan), with the ability to adjust POs as needed.
• Track and report AP activity, providing reports and insights to leadership.
• Monitor and manage the AP inbox, responding to requests in a timely manner.
• Prepare payments for approval and manage weekly payment cycles.
• Review and approve high-volume transactions across multiple subsidiaries.
• Work with and assist in directing an offshore AP team of three, ensuring accuracy in processing.
• Follow established payment policies and controls to prevent fraudulent or unauthorized transactions, ensuring vigilance against phishing and payment scams.

Qualifications & Experience

• 5+ years of accounts payable experience, preferably with experience in a lead or supervisor role.
• Strong working knowledge of Sage Intacct (preferred) and JP Morgan banking tools.
• Proven ability to manage high-volume AP in a multi-entity environment.
• Strong backbone for vendor management—confident in enforcing process and payment terms.
• Proficiency in Excel (pivot tables, VLOOKUPs).
• Excellent organizational and communication skills.
• Ability to train others and manage processes remotely.

Why Join Us?

• Be a part of a rapidly growing, well-funded organization.
• Opportunity to build and shape the AP function in a dynamic environment.
• Competitive compensation and benefits package.

Compensation and Benefits
Vertex intends to offer the selected candidate a competitive base salary (negotiable $70-75k target). The actual offer will be based on experience and qualifications.

Benefits include:

• Health Insurance (medical, dental, vision)
• Retirement Plan: 401(k) with Company match
• Company sponsored Term Life and AD&D coverage
• Paid Parental Leave

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.Education and Experience
Associates Degree in Accounting, Business Administration, Finance or other related field from a two-year college or technical school required. Bachelor's Degree is preferred. Minimum one to three years related experience required. Previous supervisory experience preferred; or equivalent combination of education and experience.

Certifications, Licenses, and Other Special Requirements
None

Management/Decision Making
Uses limited independent judgment to make decisions based on precedents and established guidelines. Solves problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.

Knowledge and Skills
Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Has working knowledge of the organization.

Physical Demands and Working Conditions

• Standing
• Requires interaction with co-workers, residents or vendors
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Stoop, kneel, crouch, or crawl
• Talk or hear
• Ability to lift: Up to 25 pounds
• Requires Travel: Occasionally
• Vision

Brookdale is an equal opportunity employer and a drug-free workplace.Oversees the day-to-day management of the Accounts Payable function and department personnel. Ensures the accurate and timely processing of all payments.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.