257 Admin Specialist jobs in the United States

Working Title: Operations Administrative Specialist

Job Class: Office and Administrative Specialist, Senior

Agency: Cannabis Management Office

• Job ID : 89345

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/06/2025

• Closing Date : 10/13/2025

• Hiring Agency/Seniority Unit : Cannabis Management Office / Cannabis Mgt Off - AFSCME

• Division/Unit : Cannabis Management Office-OCM / COO Staff

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.23 - $0.09 / hourly; 46,416 - 62,827 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : COO Staff

• FLSA Status : Non-exempt

• Designated in Connect 700 Program for Applicants with Disabilities ( : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office of Cannabis Management (OCM) is currently seeking two (2) Operations Administrative Specialists to provide administrative support for the Chief Operating Officer (COO) and other division directors that report to the COO.

This position is located in St. Paul and may telework from home two days per week and is expected to be in the office three days per week.

A successful incumbent in this position will be able to:

• Manage calendars, prepare communications, schedule meetings, develop agendas

• Independently respond to requests for program information and screen and route calls to other staff members

• Prepare charts, graphs, slides, and fiscal or budgetary reports

• Maintain the administrative area of data practices and retention for OCM

• Prepare and track purchase orders, process expense and travel approval requests, and solve problems related to purchasing

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Knowledge of:

• Accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports

• Communications sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable

• Skill in:

• Database management sufficient to maintain electronic or paper files for efficient organization and retrieval of information

• Using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data

• Word processing to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

• Ability to:

• Accurately input, verify, and edit electronic data sufficient to identify errors, discrepancies, and check for completeness

• Develop, modify, and evaluate/improve administrative and program procedures sufficient to maintain a successful data retention area

Preferred Qualifications

• Two (2) years of administrative support experience as an administrative assistant or office manager

• Familiarity with Minnesota State policies, procedures, rules, and regulations

• Knowledge or experience with State accounting procedures: budget request processes, expense reimbursement, budget transfer, purchasing requests, etc.

• The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment

• Ability to provide training to others on program policies, procedures, and standards or administrative materials

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

• SEMA4 records check (applies to current and former state employees only)

• Employment reference check

• Conflict of interest review

• Criminal background check

The Office of Cannabis Management will not sponsor applicants for work visas. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.

**Working Title: Operations Administrative Specialist**
**Job Class: Office and Administrative Specialist, Senior**
**Agency: Cannabis Management Office**
+ **Job ID** : 89345
+ **Location** : St. Paul
+ **Telework Eligible** : Yes
+ **Full/Part Time** : Full-Time
+ **Regular/Temporary** : Unlimited
+ **Who May Apply** : Open to all qualified job seekers
+ **Date Posted** : 10/06/2025
+ **Closing Date** : 10/13/2025
+ **Hiring Agency/Seniority Unit** : Cannabis Management Office / Cannabis Mgt Off - AFSCME
+ **Division/Unit** : Cannabis Management Office-OCM / COO Staff
+ **Work Shift/Work Hours** : Day Shift
+ **Days of Work** : Monday - Friday
+ **Travel Required** : No
+ **Salary Range:** $22.23 - $0.09 / hourly; 46,416 - 62,827 / annually
+ **Classified Status** : Classified
+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME
+ **Work Area** : COO Staff
+ **FLSA Status** : Non-exempt
+ Designated in Connect 700 Program for Applicants with Disabilities ( : Yes
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Office of Cannabis Management (OCM) is currently seeking two (2) Operations Administrative Specialists to provide administrative support for the Chief Operating Officer (COO) and other division directors that report to the COO.
This position is located in St. Paul and may telework from home two days per week and is expected to be in the office three days per week.
A successful incumbent in this position will be able to:
+ Manage calendars, prepare communications, schedule meetings, develop agendas
+ Independently respond to requests for program information and screen and route calls to other staff members
+ Prepare charts, graphs, slides, and fiscal or budgetary reports
+ Maintain the administrative area of data practices and retention for OCM
+ Prepare and track purchase orders, process expense and travel approval requests, and solve problems related to purchasing
**Minimum Qualifications**
_To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held._
+ Knowledge of:
+ Accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports
+ Communications sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable
+ Skill in:
+ Database management sufficient to maintain electronic or paper files for efficient organization and retrieval of information
+ Using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data
+ Word processing to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
+ Ability to:
+ Accurately input, verify, and edit electronic data sufficient to identify errors, discrepancies, and check for completeness
+ Develop, modify, and evaluate/improve administrative and program procedures sufficient to maintain a successful data retention area
**Preferred Qualifications**
+ Two (2) years of administrative support experience as an administrative assistant or office manager
+ Familiarity with Minnesota State policies, procedures, rules, and regulations
+ Knowledge or experience with State accounting procedures: budget request processes, expense reimbursement, budget transfer, purchasing requests, etc.
+ The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment
+ Ability to provide training to others on program policies, procedures, and standards or administrative materials
**Additional Requirements**
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
+ SEMA4 records check (applies to current and former state employees only)
+ Employment reference check
+ Conflict of interest review
+ Criminal background check
The Office of Cannabis Management will not sponsor applicants for work visas. All applicants must be legally authorized to work in the United States.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.

Description
Answer and return all new patient incoming calls in a professional manner.
Appropriately manage multiple incoming calls.
Enter all referral patients
Send new patient welcome email and required paperwork.
Collect patient's insurance information prior to their scheduled appointment.
Triage calls from the work que.
Providing instructions to patients to ensure that they are prepared for examinations and procedures. Confirming patient appointments.
Resolve scheduling conflicts as they occur
Skills
Epic, Patient service, customer service
Required Skills & Qualifications
Multitasking to balance responsibilities between visitor needs and office availability
Time management skills keeping pace with daily tasks and working out of the ques
Excellent communication and people skills
Experience in scheduling and tracking patient information/appointments and maintaining supplies
Pay and Benefits
The pay range for this position is $33.00 - $33.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Newark,CA.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
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The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Marina del Rey Marriott, 4100 Admiralty Way, Marina Del Rey, California, United States, 90292VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**Pay Range:** $32.40-$32.40 per hour
**POSITION SUMMARY**
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
These are material job duties of this position. Your background may have a direct, adverse, and negative bearing on the duties and responsibilities of this position potentially resulting in the withdrawal of a conditional offer of employment.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

**Additional Information** Executive Office
**Job Number**
**Job Category** Administrative
**Location** Oakland Marriott City Center, 1001 Broadway, Oakland, California, United States, 94607VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
The pay range for this position is $32.67 to $32.67 per hour and offers health care benefits, flexible spending accounts, 401(k) plan, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.