23 Administration jobs in Ballwin

**Job Title**
Portfolio Administration Coordinator
**Job Description Summary**
Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.
**Job Description**
**Essential functions and responsibilities**
+ Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
+ Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
+ Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
+ Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
+ Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
+ Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
+ Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
+ Request and process certificates of insurance as required by the lease document
+ Review Estoppels and Subordination Non-Disturbance Agreements (SNDA's) against the lease terms
+ Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
+ Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
+ Establish task priorities and create schedules for portfolio objectives.
+ Able to manage multiple projects/priorities in a fast-paced environment
+ Stay up to date on the latest industry standards and trends
**Key Competencies**
Customer Service Skills Communication Proficiency (oral and written) Organization Skills Analytical Skills Technical Proficiency Research Skills Detail Oriented Interpersonal Skills Sense of Urgency
**education**
+ High School diploma or GED required
+ Bachelor's Degree preferred in any field; business, finance/real estate, accounting ideal
**additional eligibility qualifications**
+ Ability to understand, interpret, and abstract complex real estate lease terminology
+ Working knowledge of financial terms
+ Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1- ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

**Job Title**
Director, Portfolio Administration
**Job Description Summary**
Position operates as a part of the North American Portfolio Administration Leadership team.
Responsible to serve as point of contact for the client ensuring the highest level of customer service and to ensure Portfolio Lease Administration are sold, executed, and performed to the highest industry standards.
**Job Description**
+ Maintain track record of value creation and contribute to profitable/cost effective operations
+ Ensure financial performance of designated account(s) within the Portfolio Lease Administration Service Line
+ Develop and recommend department operations policy; provide strategic leadership within the department
+ Assist with the development of proposals and presentations for prospective projects
+ Coordinate and/or prepare reports, annual budgets, or needed financial documents
+ Deliver budgeted financial targets and other standards set forth in approved business plans for the combined businesses/accounts within the region
+ Provide strategic and tactical decisions of the business unit, including the identification of product line expansion/diversification opportunities and playing a key role in marketing for new business
+ Develop and cultivate customer relationships for long-term business opportunities
+ Manage a group if direct reports between 3-10 people.
+ Performs other related duties as required or requested.
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1- ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

**Job Title**
Senior Portfolio Administration Coordinator
**Job Description Summary**
Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.
**Job Description**
+ Review, abstract, and/or perform quality control data audits of documents including updating and
maintaining all lease information and data in our technology information systems, as required
- Ensure proper document management measures are followed for all leased, owned and other
associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
- Review client invoices in conjunction with lease requirements and collect proper supporting back-up
documentation from landlords/billing authorities and confirm all calculations are correct
- Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate
Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease
documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
- Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are
processed in a timely manner
- Oversee and manage the subtenant process including the recording and collection of monthly rent
and the pass-through of invoices and year-end reconciliations
- Communicate frequently with internal and external partners. Notify client of critical dates, real estate
policies and procedures, and assist with general inquiries
- Request and process certificates of insurance as required by the lease document
- Review Estoppels and Subordination Non-Disturbance Agreements (SNDA's) against the lease
terms
- Regularly exercises good judgment and logic in responding to leased and owned property inquiries
from the client and/or landlords
- Ensure that productive landlord and subtenant relationships are maintained in accordance with the
lease and sublease agreements
- Establish task priorities and create schedules for portfolio objectives
- Able to manage multiple projects/priorities in a fast-paced environment
- Assist managers with timely and accurate financial and critical date reports for client presentment,
identify and record savings, identify exceptions, investigate causes of exceptions, and recommend
solutions
- Assist or oversee special projects as requested by the client or leadership
- Partner with the manager and transition team to get new accounts established quickly and smoothly
Assist manager or oversee the creation and continuous updates to process playbooks
- Provide guidance and direction to other Portfolio Coordinators on various tasks and projects
- Train new associates
- Continuously seek business expansion opportunities with existing clients and develop those
opportunities
- Stay up to date on the latest industry standards and trends
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1- ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

Lease Administration Senior Analyst
Job ID
225887
Posted
23-Jun-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Property Management
Location(s)
Columbus - Ohio - United States of America, Dallas - Texas - United States of America, Des Moines - Iowa - United States of America, Houston - Texas - United States of America, Indianapolis - Indiana - United States of America, Kansas City - Missouri - United States of America, Louisville - Kentucky - United States of America, Omaha - Nebraska - United States of America, Saint Louis - Missouri - United States of America
**About the Role:**
As a CBRE Lease Administration Senior Analyst, you will be responsible for conducting reconciliations for large clients to ensure operating expenses follow lease terms.
This job is a part of the Lease Administration functional area which focuses on providing real estate portfolio administration, database management, accounts payable and receivable, and audit services.
**What You'll Do:**
+ Compare and evaluate operating expense and tax reconciliation statements received. Verify the expenses charged to clients following lease clauses.
+ Perform full-scope advanced audits for lease administration clients. Request additional information and recommend action for additional audit and recovery.
+ Prepare complex reports of findings and ensure accurate credits and appropriate charges are made and recorded.
+ Prepare CAM reconciliations for accuracy and adherence to business control standards and guidelines.
+ Review high-value contracts to properly identify fees. This includes sharing audit savings, travel reimbursements, etc.
+ Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
+ Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
+ Impact the quality of own work and the work of others on the team.
+ Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
+ Explain complex information to others in straightforward situations.
+ Heavy administrative and accounting skills are a plus.
**What You'll Need:**
_To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required._
_Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions._
+ Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
+ Understanding of existing procedures and standards to solve slightly complex problems.
+ Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
+ In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
**Why CBRE?**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
**Our Values in Hiring**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
**Disclaimers**
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

**Job Title**
Portfolio Administration (PA) America's Talent Coordinator
**Job Description Summary**
Position Summary: The PA America's Talent Coordinator plays a critical role in supporting talent acquisition, resource deployment, and training operations within the Global Portfolio Administration service line. This position partners closely with senior leadership, Client Relationship Managers (CRMs), Account Managers, Operations, and Human Resources to ensure optimal workforce planning and execution across a dynamic set of client accounts in the commercial real estate sector. The role is instrumental in maintaining operational continuity, enhancing employee onboarding, and aligning staffing strategies with client and business objectives.
**Job Description**
Core Responsibilities
Talent Acquisition & Workforce Planning
- Manage end-to-end lifecycle for staffing PA client account-based roles within the Americas region, ensuring alignment with organizational structure, compensation bands, and budgetary constraints.
- Collaborate with Talent Acquisition, PA Regional Directors and CRMs to identify and fulfill staffing needs, including interim coverage solutions to mitigate service disruption.
- Maintain and update the PA Staffing Tracker and lead weekly workforce planning calls to review open roles, pipeline status, and resource allocations.
- Ensure data integrity across Workday, Smartsheet, and other HRIS platforms, including updates to supervisory organizations and allocation records.
- Collaborate and communicate with staffing counterparts in offshore operations hubs to ensure that allocations for clients in the global operating model have the correct allocation split between the regional teams (upon initial staffing of new accounts or reallocation of tasks between regional teams).
Recruitment, Onboarding & Training Support
- Coordinate recruitment organization, including job requisitions, candidate screening, and interview scheduling in partnership with HR and hiring managers.
- Monitor new hire milestones and escalate to manager and/or regional leadership when delays are anticipated in onboarding dates.
- Collaborate with and provide visibility to the Training team on new hire pipeline as well as internal promotions (to PA Manager roles), to ensure appropriate training is provided to PA team members.
- Facilitate onboarding processes by initiating IT and asset provisioning, system access, and training schedules to ensure a seamless transition for new hires.
- Support the delivery of PA-specific training programs and maintain training content on SharePoint; monitor engagement metrics and provide usage reporting via dashboards.
- Provide new hires with a general overview of role responsibilities, that will be further detailed by the PA Managers once the new hire is allocated to an account
Resource Allocation & Reporting
- Develop and maintain tools to track talent supply and demand, including real-time dashboards and allocation matrices. Enhance existing tools and trackers to expand on available analytics and include efficiencies due to extended vacancies in roles, capabilities and experience levels or current employees, etc. Facilitate regular distribution of reports to senior PA leaders.
- Ensure accurate tracking of FTE and fractional allocations across client accounts, maintaining 100% utilization visibility.
- Lead recurring resource planning meetings with key stakeholders to align staffing forecasts with client deliverables and business development initiatives.
Stakeholder Engagement & Communication
- Serve as a liaison between PA leadership, HR, and offshore Operations Hubs (e.g., Manila, Budapest) to coordinate staffing actions and ensure alignment with global delivery models.
- Maintain confidentiality regarding staffing decisions and compensation data; ensure sensitive information is not shared or distributed.
- Manage internal communications using platforms like Concep and maintain accurate distribution lists for PA communications.
Inclusive Impact Strategy
- Champion inclusive hiring practices and support the firm's Inclusive Impact Strategy by promoting diverse candidate pipelines and equitable career development opportunities.
Qualifications
- Bachelor's degree in Human Resources preferred, or Business Administration, or related field.
- 2--3 years of experience in talent management, recruitment, or workforce planning, preferably within the commercial real estate or professional services sector.
- Proficiency in Microsoft Office Suite, Power BI, SharePoint, and Smartsheet.
- Strong understanding of HR systems (e.g., Workday) and employment regulations.
- Excellent interpersonal, communication, and stakeholder management skills.
Key Competencies
- Strategic Workforce Planning - Ability to align staffing strategies with business and client needs.
- Operational Agility - Adaptable to shifting priorities in a fast-paced, client-driven environment.
- Stakeholder Collaboration - Builds strong relationships across business units and geographies.
- Analytical Thinking - Leverages data to drive decisions and optimize resource deployment.
- Professional Presence - Communicates with clarity, discretion, and influence at all levels.
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1- ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

Job Description

Every Connection. Every Support. Everything We Have!

A true leader strives to inspire-and at Cedars-Sinai, that?s exactly what our Nurse Managers do. They?ve got a strong combination of clinical skills, management abilities, and integrity, and they devote every ounce of their hearts to all that they do here. This culture of passion and dedication pulses through Cedars-Sinai, and it?s one of the many reasons we?ve earned a five-time Magnet designation. So if you?re passionate about leading an excellent team at a world-class, 852-bed teaching and research facility, we invite you to bring your skills to Cedars-Sinai. Come discover for yourself why U.S. News & World Report has named us one of America?s Best Hospitals!

Are you ready to make a difference?

The Associate Director reports to the Executive Director and is responsible for the daily planning, organizing, directing, and controlling of the daily operations and clinical practice of the Neurosurgery Clinics.

Responsibilities

• Function as a leader and an expert professional practitioner and assumes responsibility and accountability for the expert application of the nursing process and the delivery of patient care.
• You will demonstrate professional skills and abilities, applies their knowledge base and outstanding leadership and educational skills to advise and lead all aspects of the clinical performance of others, demonstrates motivation and creativity, and serves as a motivator for effective change within Nursing at the department and institutional levels.
• You will ensure nursing staff perform within their scope of responsibility and duties, and ensures accountability at the facility, department, and position levels, including knowledge of required clinical/technical skills.
• You will support quality improvements and the clinical care delivery processes; staffing, scheduling, and retention of staff; safety and quality management, and participation on Unit Practice Council and TCAB.
• You will be responsible for all administrative processes applicable to Neurology and Neurology Clinics.
• You will assume fiscal responsibility through preparation of unit budgets, serves as liaison with medical staff and other personnel, ensures the maximum growth and development of each employee, supports research, participates in planning, both long and short term and advocates patient advocacy.
• You will guide staff in meeting customer?s needs and being consistent with the Medical Center's philosophy, mission, vision and strategic plan and The Plan for Provision of Patient Care, The Performance Improvement Plan and Professional Organization Standards.

Qualifications

Educational Requirements:

• BSN Degree preferred
• Master's Degree preferred

License/Certification/Registration Requirements:

• BLS and ACLS from American Heart Assoc.
• CA RN License
• Specialty Certification or within one year of hire for external hires

Experience:

• Minimum5 years proven experience with 2 years in management.
• Minimum 4 years managing clinical department (s)
• Minimum 3 years experience leading all aspects of department (s) service lines in a healthcare setting
• Neurosciences experience strong preferred
• Strong leadership experience in Clinic setting preferred.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

Req ID : 10656
Working Title : Associate Director Neurosciences Administration - 8 Hour Days
Department : Neurosciences Administration
Business Entity : Cedars-Sinai Medical Center
Job Category : Clinical Operations
Job Specialty : Clinical Operations
Overtime Status : EXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $72.91 - $131.24
#J-18808-Ljbffr

Classification:
Exempt

We are Alsco Uniforms. We’ve been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It’s our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.     

Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We’re seeking driven professionals with ambition to grow within our company. We’d love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.  

Join our team and build your career with Alsco Uniforms!

Job Summary:
The Office Manager is responsible to the General Manager in making certain that all functions of the front office are performed in a productive, proactive, and professional manner. All office personnel report to the Office Manager.

Our full-time employees enjoy:

• Medical, Dental, Vision, FSA/HSA   
• Life Insurance, Disability Insurance
• Vacation, Sick Time, Holidays
• Choice of Global Cash Card or Direct Deposit
• Career Advancement
• Learning & Development Opportunities
• Inclusive and Diverse Team Environment

Benefits may vary for positions covered by a collective bargaining agreement.

Essential Functions:
-  Organize and supervise all branch office staff and functions, having overall responsibility of the office.
-  Ensure backup personnel are in place to perform office functions as needed.
-  Perform tasks such as reconciliations, auditing, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting.
-  Calculate commissions, process payroll, oversee HR functions and compliance with federal and state law.
-  Financial analysis, forecasting and Month-end closing steps.

Additional Functions:
-  Daily computer backups, hardware setups, routine computer maintenance (with assistance from IT department).
-  Maintain and rotate, according to Company purging guidelines, boxed and stored company documentation (i.e., payroll records, employee records, banking records, COD records, sales tax records, etc.)

Qualifications:
-  Excellent verbal and written communication skills in English, ability to comprehend and follow direction, as well as strong time management skills.
-  Three years minimum broad office experience. (Preferably in the capacity of full charge bookkeeper or similar role).
-  Prior supervisory experience is preferred, but not required.
-  Have a valid driver’s license and maintain a driving record free of chargeable accidents, speeding, safety or other violations.
-  Solid understanding of accounting functions and principles. (Obtained through formal training, education or on the job training.)
-  Good working knowledge of office equipment, including skills in operating and troubleshooting computers, ten key calculator, reprographic equipment, and other office equipment.

Education:
-  Associates degree in business or similar experience.

Typical Physical Activity:
-  Standing, walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 15 lbs., occasional moving or lifting office equipment of up to 50 pounds, driving, filing, stooping, fine dexterity, operating office equipment.

Typical Environmental Conditions:
-  Primary job requirements will be performed indoors, in a typical office environment (i.e., desks, file cabinets, office equipment).
-  Separate computer room (computer servers are kept in a locked cabinet within a temperature controlled environment).

Travel Requirements:
-  Occasionally, driving to Post Office, office supply stores, remote service locations. May be required to attend annual or bi-annual Office Manager’s meetings.

For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.

Alsco Uniforms is an Equal Employment Opportunity Employer.

Candidates are considered for employment with Alsco Uniforms without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran), or other classification protected by applicable federal, state, or local law.

Revised: 09/10/2021

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Office & Administration

Position: Bookkeeper / Office Manager

In this role, you will handle the fundamental aspects of the company's financial record keeping, oversees building management, help with maintenance needs, supply management and other office duties as deemed by the president.

Key Responsibilities

• Maintain and manage the company's financial records and data entry.
• Assist with budget preparations and oversee HR duties.
• Handle accounts payable/receivable and reconcile bank statements.
• Manage payroll, employee benefits, and onboarding paperwork.
• Prepare purchase orders and review invoices.
• Compile reports to provide insights on company accounts.
• Assist with inventory counts and building compliance.
• Plan and facilitate company activities to enhance team bonding.

Knowledge and Skills Requirements

• College degree in finance or 8 years of relevant experience.
• Proficient in QuickBooks and knowledgeable in double-entry bookkeeping.
• Strong numerical abilities and effective communication skills.
• Ability to maintain discretion and handle confidential information.
• Patience and composure when interacting with various personalities.

Working Conditions

• Work a 40-hour week, with flexibility for special occasions.
• Small business environment with a strong focus on teamwork.
• Lift up to 50 lbs. and greet guests in the front office.
• Reports directly to the president.

Compensation and Benefits

• Annual salary of $60-70k.
• 401k with 3% matching and employee health insurance.
• Two weeks of vacation plus a paid week after Christmas.
• Opportunity to share in an employee-owned company.

Paralegal / Office Manager
Parental Justice Program

Job Summary:
Legal Services of Eastern Missouri, Inc. (LSEM), a nonprofit law firm providing free, quality civil legal services to clients living with low income and limited opportunity, seeks a full-time Paralegal/Office Manager for its Parental Justice Program located in our Clayton, MO office. The goal of the Program is to provide legal advocacy for survivors of domestic violence and safeguard against unjust removal of children from their custody and advocate for family reunification by providing high-quality legal representation to parents with cases in St. Louis County.

Responsibilities:
Paralegal:
Under the direction and supervision of the Parental Justice Program Managing Attorney:
• Perform legal research, construct timelines, draft pleadings and correspondence, and assist in investigations and trial preparation.
• Prepare subpoenas and be knowledgeable with Service of Process; Prepare document requests, file legal documents with the court
• Prepare exhibits and points for hearings.
• Interview clients and witnesses, develop questions for depositions and witness testimony.
• Review and organize case files, read and file agency and therapy reports, police reports, and other documents associated with the cases.
• Appear at Court.
• Monitor client cases to ensure that client needs are met by other parties to proceedings.
• Communicate with attorneys, staff members and other parties concerning client cases.
• Serve as a source of client information, support and advocacy, including communicating with clients concerning Juvenile Court and child protection agency procedures
• When necessary, provide clients with community resources specific to their needs.
• Maintain current knowledge of professional ethics and of the procedural and substantive law that apply to Juvenile Court cases to carry out the legal assistant functions.

Office Manager:
• Organize, schedule, and calendar court appearances and meetings. Create Outlook Calendar invites and Zoom meetings.
• Facilitate connectivity between court hearings and meetings among multiple platforms like Zoom, WebEx and Microsoft Teams.
• Maintain LSEM manuals
• Maintain office equipment, supplies, records, files and databases
• Work with court staff to get keys, parking, signs, and maintenance needs addressed.
• Maintain client files in compliance with LSEM regulations, utilizing LegalServer case management software
• Make travel arrangements
• Update client handouts.
• Follow up on research requests and assignments with legal interns
• Perform intake procedures and schedule meetings with clients.
• Open and Close cases.
• Answer the phone for the office, return calls, provide referrals to callers, correspond with Court personnel.
• Work in a fast-paced office.

Qualifications:
• Strong administrative skills are required
• 3 Years Paralegal experience is required, Litigation experience is a plus
• Experience with St. Louis County Children's Division strongly preferred
• Ability to relate well and work with elderly, disabled, and low-income clients
• Ability to collaborate with diverse community stakeholders
• Strong communication skills, work ethic, and teamwork
• Strong organizational skills, attention to detail
• Competent in Microsoft Office, particularly Word and Excel
• Familiarity or aptitude with case management software preferred
• Open to creative and innovative ways of fulfilling the legal aid mission

Who we are:
LSEM advances justice through legal representation, education, and supportive services. We partner with the community to improve lives, promote fairness and create opportunities for those in need. Since 1956, LSEM has provided high-quality civil legal assistance and equal access to justice for low-income people in 21 counties in Missouri. We accomplish our mission through systemic advocacy/impact litigation and individual casework in a wide range of substantive civil areas which are in our priorities, e.g., family law for victims of domestic violence, prevention of homelessness/loss of housing, health, public benefits, consumer, education, disability, community economic development, and immigration. As part of our community education/outreach efforts, LSEM works with over 150 agencies and participates in over 35 task forces/coalitions. LSEM also has a vibrant Volunteer Lawyers Program.

How to Apply:
Upload your resume and cover letter through our online application. Applications without a cover letter will not be considered.

Salary & Benefits Information:
The salary range for this position is $43,400-$65,200. Specific salary within the range will be determined by years of experience. Excellent benefits including medical, dental and vision insurance, a generous time off policy (starting at 4 weeks per year), 12 weeks paid parental leave, 403(b) and 401(a) retirement plans, long-term disability and life insurance, employee assistance plan, and flexible spending account.

Submission Deadline: Applications will be considered until the position is filled.

At Legal Services of Eastern Missouri, we value diversity, equity, inclusion, and mutual respect. We encourage people of color, women, LGBTQ+, people of all abilities, and those who have been historically disadvantaged to apply. Our goal is to be a diverse workforce that represents our community and to be an inclusive environment for all employees.

Equal access to Legal Services of Eastern Missouri's office is available. Those applicants requiring accommodation to the interview/application process should contact Human Resources at the e-mail Legal Services of Eastern Missouri is an equal opportunity employer.