182 Administration jobs in Bethesda

Key Responsibilities:

Qualifications:

Why Join Us?

We are an equal-opportunity employer and welcome applications from all qualified individuals.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Peraton is seeking a Contracts Administrator in the Northern Virginia area to join our organization. The Contracts Administrator would be responsible for:

• Managing a portfolio of contracts of various contract types, complexities, and sizes, monitoring invoices/budgets against contracts and mitigating cost overruns
• Ensuring project compliance with government contracting requirements
• Supporting Project Managers by providing guidance on contractual requirements
• Managing the start-up and close-out process for all assigned projects
• Assisting with preparing cost proposals and narratives for projects
• Developing strong customer relationships, interacting frequently, and working as a team leader to resolve issues and streamline processes
• Analyzing, preparing, and negotiating contractual agreements such as Teaming, Non-Disclosure, Memorandum of Understandings/Memorandum of Agreements and other binding agreements as the business opportunity presents
• Supporting internal program teams, to include highly complex problem solving, and providing creative solutions
• Accomplishing Department and Division objectives by promoting sound business principles
• Strong interpersonal, written and oral communication skills necessary for working in a team environment

• Bachelors Degree in Business or related field plus a minimum of 8 years of related work experience (may be substituted for equivalent combination of education and relevant work experience).
• 12+ years of experience in lieu of degree.
• Experience working proposal responses to Request for Proposal (RFP), participating in RFP and proposal review meetings, contract pre-award meetings, conducting negotiations, and drafting/finalization of contract.
• Experience managing Government contracts and Subcontracts with other Government Contractors under FAR, DFAR, and other agency supplements.
• Experience preparing, maintaining, retrieving, and communicating records, reports, or documents that may be required to meet corporate and Contract Management requirements.
• Experience performing closeout of contracts, finalizing outstanding contract issues, issuing final modifications & invoices, and coordinating completion of contractor performance evaluations.
• Experience interfacing with all levels of the project team (includes representing and interfacing with all levels of internal and/or external management and corporate organization person's documents).
• Must possess a current Top Secret clearance.

• Experience in creating and maintaining Excel spreadsheets
• Proficient working within a Contract Lifecycle Management tool such as GovWin or UNISOM
• Self-starter and independent worker with good organizational and computer skills
• Deltek experience is a plus
• Knowledge of contract types and terms
• Understand and implement policies and procedures
• Excellent communication skills
• SCI eligibility a plus

Target Salary Range: $86,000 - $138,000. This represents the typical salary range for this position based on experience and other factors.

EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

POSITION SUMMARY:HIAS seeks a Grants Administration Manager, to be responsible for budget design and planning, tracking and monitoring of funding, including grants for the Latin America region.Note: Note, this is a temporary role for six (6) months and the salary range for this position is $75,000 - 85,000.00.This position can be based at our headquarters in Silver Spring, Maryland or our offices in New York, New York.ESSENTIAL FUNCTIONS: Manages reporting, compliance and recognition of grants for assigned portfolio. Uses accounting tools to prepare monthly grant budget-to-actual reports. Liaises with Programs and Development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested. Ensures that fiscal requirements for grants and contracts are identified, realized and monitored through regular monitoring meetings. In coordination with country offices, prepares monthly, quarterly and year-end financial reports for funders. Maintains a working knowledge of laws, regulations, policies and other requirements that affect grants management, in particular USAID, BHA and UNHCR grant requirements. Reviews coding of expenses against restricted grants to ensure adequate charging. Assists Director, Budget & Fiscal Compliance, LAC in the maintenance and analysis of staff allocations. Works with program managers to prepare spend plans and grant forecasts. Prepares and performs monthly budget-to-actual analysis and conducts monthly reviews with program managers; communicates results of reviews and analyses to finance leadership. Ensures timeliness and accuracy of proposal budgets. Writes budget narratives that describe the items in a budget to an external audience. QUALIFICATIONS & REQUIREMENTS: Undergraduate degree with a concentration in Finance, Accounting, International Affairs, International Business or a related field required. 5-8 years of relevant work experience required, with experience in analysis and interpretation of budgets and grants preferred. Defined interest in HIAS' work around the world and in the U.S. Excellent analytical skills and ability to problem-solve; the ability to communicate financial information to non-financial staff. Ability to effectively manage multiple priorities; must be detail-oriented. Excellent interpersonal, written and oral communication skills. Intermediate level or higher Microsoft Excel skills required. Experience working with an international nonprofit and refugees in developing countries or in emergency situations preferred, but not required. Intermediate level Spanish or higher preferred, but not required. Ability to travel to country offices preferred, but not required. Experience working with an ERP system like NetSuite preferred, but not required. HIRING PROCESS:We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here's a snapshot of our hiring process:Step 1: Submit your application!Step 2: Phone screen with a HIAS recruiter.Step 3: Video interview with the hiring manager.Step 4: Video interview with a panel of HIAS employees.Step 5: Online reference check with SkillSurvey.Step 6: Offer and background check with Shield Screening or ESR.Step 7: Start your professional journey with HIAS!Note: Some of our hiring processes may vary, and not all candidates will advance to each step.ABOUT US:Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people-a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.VISION:HIAS stands for a world in which refugees find welcome, safety and opportunity.MISSION:Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.VALUES:Welcome •Acogimiento •Hospitalité •? ? (Hachnasat Orchim)We Welcome the StrangerJustice •Justicia •Justice •? (Tzedek)We Pursue JusticeEmpathy •Empatía •Empathie •? (Chesed)We Approach our Clients with EmpathyPartnership •Compañerismo •Coopération •? (Chevruta)We Believe in Changing the World through PartnershipCourage •Coraje •Courage •? (Ometz)We Act with Courage to Build a Better WorldResilience •Resiliencia •Résilience •? (Ruach)We Adapt and Thrive, Continuously Demonstrating our ResilienceDIVERSITY:HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.SAFEGUARDING:HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS' Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Columbia Association, headquartered in Howard County, Maryland, is known for engaging our diverse community, cultivating a unique sense of place, and enhancing the quality of life in Columbia, Maryland, all thanks to the efforts of our remarkable team members. If you share in our passion for teamwork and our vision, we want you to fast-forward your career with us at Columbia Association.

Columbia Association is seeking a customer service-oriented, highly motivated team member to join our world-class team as Racquets Professional to promote the sport of tennis and pickleball, grow the game and ensure the satisfaction of our members and guests at our five prestigious clubs, encompassing 37 tennis courts and six pickleball courts located in Columbia, Maryland.

Operating year-round, Columbia Association offers its members, guests, and residents, fun programs and activities - including lessons, leagues, teams, junior programs, adult programs, socials, events and tournaments.
This is a part-time, year-round position in which the professional is an integral part of the team and will strive to fulfill the CA Brand Promise, Mission, Vision and Values. The professional must be willing to work evenings, weekends and holidays. The racquets professional ensures a successful, safe, clean, functional and customer service-focused environment for our members, guests and associates. They inspire members, guests and team members through movement, community and personal attention. They encourage active, social, and healthier lives.

Requirements include having a high school degree or GED, preferably a college degree, has an active USPTA/PTR/PPR certification and has a minimum of two years of coaching/teaching experience with juniors and adults.
The pay range for this position is $32.50 to $48.75/per hour. The actual pay rate offered will depend on the overall qualifications of the individual applicant for the position and the amount budgeted for the role. CA offers a positive, fun work environment and a generous benefits package. Part-time benefits include a free Fit & Play membership, Wellness benefits w/Perks and some paid leave. Full-time benefits include medical, dental, vision, life insurance, 401(k), a free Fit & Play membership, Wellness benefits w/perks and paid leave.

Columbia Association is an equal employment opportunity employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to the following legally protected characteristics: race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military/veteran status, or any other characteristic protected by local, state or federal law. EOE/ADA. We encourage applications from candidates who can contribute to the diversity of our organization. Over and above non-discrimination, CA's mission includes engaging our diverse community and meeting the evolving needs of a dynamic and inclusive community. That's why we welcome folks of diverse or marginalized backgrounds and abilities to apply to become part of the CA team.

The American Institute of Architects (AIA) AIA will provide you with the opportunity to advocate for the value of architecture and give architects and design professionals the resources they need to do their best work. The collective voice of architects is essential and our work drives positive change through the power of design. Each one of us at AIA is a leader committed to demonstrating our mission and values and designing a better future for our country and planet. Even in times of change, AIA's values remain constant: We stand for equity and human rights We stand for architecture that strengthens our communities We stand for a sustainable future We stand for protecting communities from the impacts of climate change We stand for economic opportunity We stand for investing in the future We speak up, and policymakers listen The American Institute of Architects, as part of the global community, is building a culture of equity, diversity, and inclusion within the profession of architecture to create a better built environment for all. Achieving this vision has a direct impact on the relevance of the profession of architecture and the world's prosperity, health, and future. Job Summary Reporting to the Senior Manager of Awards, the -Specialist of Operations Administration plays a vital role in ensuring the smooth and effective operation of AIA's national awards programs. This position provides critical administrative and logistical support to the Honors & Awards team, enabling the department to manage a growing number of submissions, maintain a high-quality applicant and juror experience, and uphold the prestige of AIA's recognition programs. Working under the direction of the Senior Manager, the Specialist of Operations Administration will handle day-to-day operations across multiple awards programs, support digital platform administration, and provide exceptional customer service to applicants, jurors, and internal stakeholders. Job Duties Award Operations Provide timely customer service for all inquiries regarding awards programs, including by phone, triage of the honors and awards inbox, and receipt of requests routed to other AIA staff. Reroute unique inquiries as needed and always provide timely, professional responses. Provide administrative support across award programs as needed. Provide administrative support to the Senior Manager regarding the management of awards, juries, and other member-led initiatives. Draft program correspondences, including webpage copy, applicant notices/reminder emails, juror notices/scoring emails, recipient notices/certificates, etc., as needed. Obtain, track, and maintain accurate records of application data, review data, recipient data, and program outcomes data. Take accurate, actionable notes or minutes at internal meetings, jury deliberation meetings, and member committee and/or task force meetings. Respond to applicant inquiries and troubleshoot submission platform issues. Maintain and update application guides, FAQs, and basic program documentation on AIA.org and in OpenWater. Track and respond to technical issues or questions related to the digital submission platform (OpenWater). Other duties as assigned. Marketing & communications Coordinate with Brand & Operations functions for marketing and communications efforts related to Awards. Update Awards web pages and assets including project profiles, calls for entry, FAQs, online submission materials, and announcements. Supporting the Senior Manager of Awards to update the digital submission platforms (OpenWater) for awards, as well as providing support for other programs. Correspond with award recipients to provide direction and coordination for the awards announcement and recognition, including digital asset production, award citations, events, logistics, set-up, equipment, and exhibit materials. Other Responsibilities Monitor and respond to inquiries from event-related email inboxes, including speaker, education, and general event accounts. Perform accurate and timely data entry into the CES Dashboard and eShow platform to support speaker and session management. Submit invoices and contracts for processing, ensuring documentation is complete and meets internal requirements. Assist in the preparation and updating of key conference documents such as staff packets, temporary staff packets, and other logistical materials. Support the events team with administrative and operational tasks leading up to and during the conference planning cycle. Ensure timely communication and coordination with internal teams, vendors, and external partners related to speaker and session logistics. General administrative duties as needed for cross departmental support Other duties as assigned Frequent contacts AIA Staff AIA Membership Jurors Award applicants and recipients Architecture firms/firm marketing departments Knowledge Community Leadership Groups Qualifications Administrative support experience, ideally in nonprofit, membership association, or customer service environments. Experience in architecture is not required. Familiarity with awards, fellowships, credentialing programs, or grants administration is a plus. Proficient customer service orientation with the ability to interact professionally with individuals at all levels, including colleagues, external partners, executives, and board members. Demonstrated ability to follow instructions, seek clarification when needed, and work effectively as part of a collaborative team in a fast-paced setting. Organized, with experience maintaining accurate records, managing digital and physical file systems, and using scheduling and meeting tools (e.g., Zoom, Microsoft Teams). Skilled at balancing multiple priorities simultaneously while maintaining accuracy and attention to detail. Proficient in Microsoft Office tools, including Word, Excel, PowerPoint, Outlook, Teams, and Calendar. Comfortable managing virtual meetings using Zoom or similar platforms. Supervisory Requirements: None What we offer We offer a comprehensive benefits package that reflects our company values and workplace culture, including: Medical and dental 401(k) Flexibility Paid time off Flexible spending accounts Income protection- (Life Insurance Coverage up to 2x salary) & disability plans at no cost. Tuition and membership reimbursements AIA employees have access to a variety of other programs, including: Employee Assistance Program (EAP) for employees and their family members Computer purchase program Fitness club discounts Prepaid legal services program Identity theft protection Travel Requirements N/A Work Location 100% Remote from the AIA Approved States: AR, CT, DE, GA, ID, IL, IA, KS, KY, ME, MI, MN, MT, NC, NH, NM, NY, OK, PA, SC, SD, TN, UT, VT, WI, WY States outside of DC, MD & VA that are not listed above are not eligible. All employees are required to attend the quarterly in-person all-staff meetings. Equal Opportunity Employer, including veterans and individuals with disabilities. #J-18808-Ljbffr

About Us
Capital Bank N.A. is headquartered in Maryland, and has been serving our communities since 1999. We stand as a publicly traded company (NASDAQ: CBNK) with over $3 billion in assets. We offer commercial and consumer banking services to clients in Maryland, DC, and Northern Virginia, alongside two nation-wide lending brands; Capital Bank Home Loans and OpenSky, a credit card division that offers and services credit cards across all states. Our personalized approach to banking, paired with cutting-edge technology solutions and a comprehensive suite of products and services, fuels our growth, and enables us to support our customers at every stage in their financial journey.

Come join a bank where our employees thrive and are engaged in meaningful work. For the last 5 out of 6 years, Capital Bank was named one of the "Best Banks to Work For" in the U.S. by American Banker.

Position Responsibilities

• Responsible for assisting with all Credit, Management, and Board Loan Committee credit packages to ensure that the meeting details including agenda, calendar, communications are accurate and timely.
• Will be required to attend credit meetings as needed to support note taking and minute preparation.
• Responsible for the timely collection, upload, authorized approval records, as well as ensuring approval requirements are reviewed with the credit managers prior to final signature.
• Manages all invoice monitoring and recordkeeping as well as vendor onboarding of outside counsel.
• Plays an active role in the onboarding of new credit and lending team members to ensure that all tools and resources are communicated effectively and to orient new staff with the policies and procedures related to the credit function.
• Works with outside vendors and professionals to remedy situations as needed.
• As needed, supports the updates and drafting of the procedures that provide systematic detailed instruction on the various responsibilities of the team.
• Stays informed about the legal and compliance requirements associated with the credit division as a whole. Coordinates policy updates/training schedules.
• As needed, works closely with the IT department to coordinate access to approved systems for outside auditors including the financial statement storage in Director and ABRIGO.

Minimum Education and Experience

• Bachelor's degree in relevant field or equivalent work experience.
• Previous and successful experience in an executive administration position in a Banking environment; branch, sales or customer facing roles.
• Knowledge of lending terminology and products.
• Prior experience with Core banking systems.
• Problem-solving skills and the ability to identify research and resolve issues that arise with customers.

Technical Knowledge and Skills

• Strong written and verbal communication skills.
• Strong organizational skills with ability to set priorities in a multi-task environment and meet deadlines.
• High level of professionalism and ability to work both independently and part of a team.
• Demonstrated proficiency with Microsoft Office.

Ability to travel within a defined market area

Working Arrangements

• This is a fully onsite role expected to work in office Monday through Friday.

Compensation:

• Base Salary Range: $9.03 - 43.55 hourly. Final determination of where you are at in the salary range is based on numerous factors such as relevant experience, skill set, education, and ability to meet qualifications within the job description.
• Additional Compensation: This role will include a yearly annual target bonus based on individual performance.

Why Join Us?

• Join a growing company with a culture that fosters an entrepreneurial spirit
• Comprehensive benefits package including Medical, Dental, Vision, Company Paid Life Insurance, Disability Insurance, and more!
• Company Contributions to your 401k - Regardless of your contribution
• Employee Perks: Paid Parental Leave, Employee Recognition Program, Leadership Program, Tuition Reimbursement Program, Employee Bank Checking Account, and much more!
• Generous Paid Time Off and Paid Holidays - Including Paid Charity Hours to support volunteer opportunities

Supporting Businesses. Helping People. Strengthening Communities.

Capital Bank, N.A. is an Affirmative Action and Equal Opportunity Employer

SmithGroup is an integrated design firm with a reputation for cultivating a top-ranked culture while pioneering award-winning innovative design solutions. We blend research, data and technology with ingenuity and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments. We are looking for passionate problem solvers who want to elevate design, push boundaries and create a more resilient future.

The Washington, DC office is looking for a Construction Administration Specialist to work remotely on the Social Security Administration (SSA) nation-wide contract. Preferably resides in Illinois, Indiana, Michigan, Minnesota, Ohio, North Dakota, South Dakota, or Wisconsin.

Working with us, you will:

• Provide construction administration support on projects in collaboration with project leadership
• Provide comprehensive reviews of contract documents (drawings and specifications). Documents will be reviewed for the following: adherence to the client's certified design intent drawing, any potential design/construction issues (coordination, constructability, & maintainability), adherence to the client's technical design guides, code compliance, and cost savings (value analysis) opportunities.
• Review cost proposals and change orders for fair market value and cost discrepancies.
• Attend pre-design and pre-construction meetings to provide clarifications of client's design intent documents or technical design guides.
• Through on-site observation, keep the client informed as to the progress and quality of the construction work, and determines that the work is being performed in a manner consistent with the contract documents
• Communicate with all project participants, internal staff, clients, contractors and jurisdictions in an effective and collaborative manner.
• Establish a schedule and perform periodic visits to the project sites to review the progress and quality of the work and its compliance with the contract documents and provide written site reports for the project team.
• Represent the firm in meetings during the construction phase and maintain an appropriate level of visibility with the client and contractor
• Review and respond to shop drawings and RFIs in coordination with appropriate stakeholders on the project
• Requires frequent travel to project jobsites, as required, dependent on project construction schedules.
• Attend monthly team meetings with clients and prepare monthly progress reports to the client about all projects.

An ideal candidate has:

• A bachelor's degree in an Engineering related Curriculum preferred
• Minimum 7 years of progressive professional experience leading small to medium-scale construction projects of varying types and complexity. Experience on government and tenant fit-out related construction projects is a plus.
• Excellent organizational and communication skills are essential
• The ability to work independently, managing time, priorities, and deadlines effectively
• The ability to travel frequently to project jobsites, as required by the project construction schedule
• Demonstrated effectiveness in working in a multi-disciplinary team setting, collaborating, mentoring and client satisfaction.
• Proficiency in the Microsoft Office Suite and Bluebeam.

At SmithGroup, we are committed to helping our staff thrive with great projects and time to unwind. We offer flexible scheduling, a hybrid work environment, 3 weeks of PTO within your first year of employment with the option of purchasing additional time off, 8 paid federal holidays, plus 15 extra Fridays off! Our benefits plan includes medical, dental, and vision coverage, wellbeing resources, paid parental leave, a flex spending account and voluntary insurance options. We invest in your future through our 401(k) program with employer matching, tuition reimbursement program, one-on-one career coaching and professional development opportunities. While we may ultimately pay more or less than a posted salary range, at the time of posting the anticipated salary range for this position is $95,000 to $110,000 annually and you are eligible for a performance-based bonus each year. To be considered for this role, please create a profile and apply!

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. If you require reasonable accommodation to complete this application, interview, or otherwise participate in the employee selection process, please direct your inquiries to