84 Administration jobs in Biddeford
Administration Generalist
Posted 1 day ago
Job Viewed
Job Description
Join our growing team today! Securitas is an industry leading provider of security services, serving 100+ clients in the Northern New England territory (ME, MA, NH, & VT). We are excited to add a NEW position to our South Portland, ME branch to support our HR & Operations teams. This position will serve key functions as outlined below, but will also have the autonomy to develop/evolve based on the skills and interests of the individual, and business need. This is a great position for recent graduates looking to gain experience in HR and/or business, and get a "foot in the door" at a global company that is ever-growing and stable. This position will support senior leadership and work with several stakeholders.
**JOB SUMMARY:**
Performs a variety of responsible administrative functions that may include human resources, office management, accounts payable and/or accounts receivable, vendor relationships, employee recognition, etc.
Distinguishing Characteristics: Primary job function is performing general administrative support of a responsible nature.
**SCHEDULE** : Monday thru Friday (8:30 am - 4:30 pm)
**ESSENTIAL FUNCTIONS:**
- The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
- All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
- Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
- In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
- All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
1. Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.
2. Schedules meetings and conferences and assists with travel reservations.
3. Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.
4. Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
5. Supports Senior HR Manager with administrative functions/data entry. May assist Recruiters with uniform ordering and administration, new hire orientation, file printing, etc.
6. Additional administrative tasks as needed
**MINIMUM QUALIFICATIONS AT ENTRY:** Additional qualifications may be specified and receive preference, depending upon the nature of the position.
**MINIMUM HIRING STANDARDS:**
- Must be at least 18 years of age.
- Must have a reliable means of communication (i.e., pager or phone).
- Must have a reliable means of transportation (public or private).
- Must have the legal right to work in the United States.
- Must have the ability to speak, read, and write English.
- Must have a High School Diploma or GED.
- Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
Education/Experience: High School Diploma or G.E.D. and 2 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
Competencies (as demonstrated through experience, training, and/or testing):
- Thorough understanding of standard office procedures and practices.
- Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
- Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
- Ability to use personal computers and office productivity software.
- Ability to write original correspondence.
- Excellent planning, organizing, and project coordination skills.
- Ability to communicate clearly and concisely.
- Ability to interact effectively at all levels and across diverse cultures.
- Ability to be an effective team member and handle projects responsibly.
- Courteous and professional telephone manner, with accuracy in taking messages.
- Strong customer and results orientation.
**WORKING CONDITIONS** (Physical/Mental Demands): With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
- Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
- Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
- Required ability to handle multiple tasks concurrently.
- Computer usage which may include prolonged periods of data entry.
- Handling and being exposed to sensitive and confidential information.
- Regular talking and hearing.
- Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
- Close vision, distance vision, and ability to adjust focus.
"Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic."
#NorthernNE
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
Benefits include:
+ Retirement plan
+ Employer-provided medical and dental coverage
+ Company-paid life insurance
+ Voluntary life and disability insurance
+ Employee assistance plan
+ Securitas Saves discount program
+ Paid holidays
+ Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
Customer Administration Specialist
Posted 6 days ago
Job Viewed
Job Description
Job Posting End Date: October 09
When you join the team at Unum, you become part of an organization committed to helping you thrive.
Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life’s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
-
Award-winning culture
-
Inclusion and diversity as a priority
-
Performance Based Incentive Plans
-
Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
-
Generous PTO (including paid time to volunteer!)
-
Up to 9.5% 401(k) employer contribution
-
Mental health support
-
Career advancement opportunities
-
Student loan repayment options
-
Tuition reimbursement
-
Flexible work environments
*All the benefits listed above are subject to the terms of their individual Plans .
And that’s just the beginning…
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you’re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
General Summary:
This is an experienced level position that performs moderately complex activities generally focused on enrolling new customers, processing changes to existing coverage and billing premium at the certificate holder level. This position works individually and in teams under general supervision. Individuals are seasoned employees who rely on experience, judgment, and creativity to plan and accomplish goals.
Principal Duties and Responsibilities
-
Screens forms and codes enrollment information into appropriate systems; completes enrollment fulfillment activities as needed.
-
Processes Evidence of Insurability forms and submits them to Medical Underwriting; processes final underwriting decisions.
-
Codes and processes member-level coverage changes.
-
Performs basic billing functions, including generating an initial bill, setting up automatic payment plans, and implementing mode changes.
-
Ports insureds who elect to continue coverage.
-
Completes assigned reports and other accountabilities timely and accurately; meets established productivity metrics and response times.
-
Partners with functional team and business areas; clearly communicates within the team and with business partners.
-
Accepts responsibility for outcomes of his/her own efforts.
-
Demonstrates a strong working knowledge of Unum’s GLTC products, services, technology and business processes including, his/her specific functional area, its issues and the technical skills required to support it.
-
May partner with business management to help identify and proactively provide solutions that deliver business value.
-
May mentor and oversee work of less experienced staff; may act as a mentor/teacher to raise the level of expertise within his/her team.
-
May perform other duties as assigned.
Job Specifications
-
Four year degree preferred plus 1-3 years relevant business experience.
-
Strong attention to detail and focus on accuracy.
-
Strong time management skills; demonstrated ability to successfully multi-task in a fast-paced environment; effectively and independently prioritizes work.
-
Solid knowledge of general banking, accounting and billing/collection business practices; deep technical knowledge of premium and payment concepts
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Strong customer service focus.
-
Actively seeks opportunities to recommend changes to improve workflow or operating costs.
-
Ability to commit quickly and positively to change.
-
Able to participate in one or more projects while maintaining regular workload, including mentoring less experienced staff.
-
Highly motivated individual with demonstrated ability to take independent actions to solve problems/issues with limited involvement from manager.
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Solid communication skills related to job (oral and written) and influencing/negotiation.
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Proficient Word and Excel skills.
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Proficient in mainframe systems and standard policy administration tools (e.g. PayDed/Mapper, FTU, iServices, Slice, GPC tool).
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Represents Unum’s ethical and professional standards at all times.
#LI-JH1
~IN1
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$36,000.00-$62,400.00
Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
Unum
Customer Administration Specialist
Posted 1 day ago
Job Viewed
Job Description
When you join the team at Unum, you become part of an organization committed to helping you thrive.
Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
+ Award-winning culture
+ Inclusion and diversity as a priority
+ Performance Based Incentive Plans
+ Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
+ Generous PTO (including paid time to volunteer!)
+ Up to 9.5% 401(k) employer contribution
+ Mental health support
+ Career advancement opportunities
+ Student loan repayment options
+ Tuition reimbursement
+ Flexible work environments
**_*All the benefits listed above are subject to the terms of their individual Plans_** **.**
And that's just the beginning.
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
**General Summary:**
This is an experienced level position that performs moderately complex activities generally focused on enrolling new customers, processing changes to existing coverage and billing premium at the certificate holder level. This position works individually and in teams under general supervision. Individuals are seasoned employees who rely on experience, judgment, and creativity to plan and accomplish goals.
**Principal Duties and Responsibilities**
+ Screens forms and codes enrollment information into appropriate systems; completes enrollment fulfillment activities as needed.
+ Processes Evidence of Insurability forms and submits them to Medical Underwriting; processes final underwriting decisions.
+ Codes and processes member-level coverage changes.
+ Performs basic billing functions, including generating an initial bill, setting up automatic payment plans, and implementing mode changes.
+ Ports insureds who elect to continue coverage.
+ Completes assigned reports and other accountabilities timely and accurately; meets established productivity metrics and response times.
+ Partners with functional team and business areas; clearly communicates within the team and with business partners.
+ Accepts responsibility for outcomes of his/her own efforts.
+ Demonstrates a strong working knowledge of Unum's GLTC products, services, technology and business processes including, his/her specific functional area, its issues and the technical skills required to support it.
+ May partner with business management to help identify and proactively provide solutions that deliver business value.
+ May mentor and oversee work of less experienced staff; may act as a mentor/teacher to raise the level of expertise within his/her team.
+ May perform other duties as assigned.
**Job Specifications**
+ Four year degree preferred plus 1-3 years relevant business experience.
+ Strong attention to detail and focus on accuracy.
+ Strong time management skills; demonstrated ability to successfully multi-task in a fast-paced environment; effectively and independently prioritizes work.
+ Solid knowledge of general banking, accounting and billing/collection business practices; deep technical knowledge of premium and payment concepts
+ Strong customer service focus.
+ Actively seeks opportunities to recommend changes to improve workflow or operating costs.
+ Ability to commit quickly and positively to change.
+ Able to participate in one or more projects while maintaining regular workload, including mentoring less experienced staff.
+ Highly motivated individual with demonstrated ability to take independent actions to solve problems/issues with limited involvement from manager.
+ Solid communication skills related to job (oral and written) and influencing/negotiation.
+ Proficient Word and Excel skills.
+ Proficient in mainframe systems and standard policy administration tools (e.g. PayDed/Mapper, FTU, iServices, Slice, GPC tool).
+ Represents Unum's ethical and professional standards at all times.
#LI-JH1
~IN1
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$36,000.00-$62,400.00
Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
Unum
Office Administration Assistant Work from Home
Posted 22 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentOffice Manager
Posted today
Job Viewed
Job Description
Office Manager to $100K - Great Opportunity!
Our client, a thriving consulting group, is seeking an experienced Office Manager to oversee the non-clinical operations of outpatient facilities! This individual ensures consistent implementation of best business practices across both locations while navigating the unique environment of healthcare settings. The ideal candidate has 5+ years of medical office experience with a supervisory background.
Position Details:
- Location: Portland, ME
- Work Model: In Office
- Degree: Preferred
- Responsibilities include supervising patient scheduling, registration, billing operations, and revenue cycle management, coordinating day-to-day operations; developing and implementing standardized policies and procedures; managing staff recruitment, training, and performance evaluations; overseeing regulator compliance including HIPPA, OSHA, and federal regulations; managing administrative logistics for meetings and certifications; and ensuring exceptional patient satisfaction.
- The ideal candidate possess extensive medical office experience with multi-location oversight; strong knowledge of billing processes and insurance regulations; human resource experience in hiring and supervision; proficiency with healthcare software systems; exceptional communication and presentation skills; and the ability to interact professionally with diverse stakeholders from patients to physicians to regulatory agencies.
Join this established healthcare practice offering competitive compensation, comprehensive benefits, and the opportunity to make a meaningful impact on patient care operations!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Business Office Manager
Posted 1 day ago
Job Viewed
Job Description
At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.
Responsibilities
Healthcare is evolving. Patients and their families expect more from healthcare centers and team members - they expect a well-evaluated, personalized quality of service that meets them where they are. They expect skilled practitioners and experts that push the boundaries of ordinary service to excellence in care. This is a new era of skilled nursing and long term care - one that empowers and nurtures, leads with compassion, and leaves a lasting impression.
At Genesis, we know that we can only accomplish this if we have passionate healthcare providers and skilled experts in our centers, close to the patients themselves, and connected to their outcomes. Join our diverse team of passionate healthcare providers working to create vitality for life.
● Are you experienced in driving Revenue Cycle Management (RCM) performance at the center level, with a focus on measurable outcomes?
● Can you lead and improve all aspects of the revenue cycle-from pre-admission through discharge-to maximize timely and accurate revenue collection?
● Do you thrive in a collaborative environment, working closely with Market leaders and support teams to achieve positive accounts receivable (AR) outcomes?
● Are you confident in identifying training needs and communicating them effectively to ensure continuous performance improvement across your team?
● Do you consistently demonstrate a strong understanding of your responsibilities and ensure tasks are executed with attention to detail and timeliness?
● Are you comfortable working cross-functionally with departments like Admissions, Clinical Reimbursement, and Social Services to maintain accurate and compliant patient account management?
Does this sound like you? If so, apply to join our team as a Business Office Manager and take the lead in driving financial excellence at the center level! This is more than a back-office role - it's a key leadership position where your skills in revenue cycle management, people development, and process execution will directly support our mission of delivering exceptional care.
What You'll Do:
As a Business Office Manager, you'll oversee the full spectrum of revenue cycle management functions - from pre-admission to discharge. Your focus will be on optimizing collections, ensuring compliance, and leading a high-performing business office team that may include Assistant Business Office Managers, Bookkeepers, and Receptionists.
You will:
● Lead day-to-day revenue operations including census management, billing, collections, adjustments, and Medicaid tracking.
● Collaborate across departments including Admissions, Clinical Reimbursement, and Social Services to ensure accurate and timely patient account management.
● Act as a financial liaison during the resident journey - from conducting financial interviews during admission to assisting with discharge obligations.
● Support compliance with state, federal, and corporate guidelines - including cash handling procedures and segregation of duties.
● Use your expertise in revenue cycle performance metrics (bad debt, cash collections %, AR aging, and DSO) to identify challenges and develop sustainable, action-oriented solutions.
● Partner with Market RCM leaders to align with broader business office initiatives and access tools and support as needed.
Qualifications
● A high school diploma or equivalent is required
● A degree or post-secondary education or additional coursework in accounting or finance is preferred.
● At least five years of experience in billing and collections is required - experience in billing and collections in a long-term care setting is preferred.
● A strong understanding of RCM systems, processes, and performance metrics.
● A collaborative mindset with the ability to lead and develop a business office team.
● Confidence and professionalism in working with residents, families, and center leaders.
Benefits
*Variable compensation plans
*Tuition, Travel, and Wireless Service Discounts
*Employee Assistance Program to support mental health
*Employee Foundation to financially assist through unforeseen hardships
*Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off
*Nursing Tuition Assistance Program
We also offer several voluntary insurances such as:
*Pet Insurance
*Term and Whole Life Insurance
*Short-term Disability
*Hospital Indemnity
*Personal Accident
*Critical Illness
*Cancer Coverage
Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.
Posted Salary Range
USD $50,000.00 - USD $60,000.00 /Yr.
Genesis HealthCare, Inc. and all affiliated entities (collectively "Genesis") has a strong commitment to diversity that is fully supported and practiced by our officers and leadership team. Genesis provides equal employment opportunities to all employees and applicants for employment without regard to actual or perceived race, color, religion, gender, gender expression, gender identity, sex, sexual orientation, HIV status, national origin, age, disability, marital status, pregnancy, ancestry, citizenship, genetic information, amnesty, military status or status as protected veterans, or any other legally protected characteristic. Genesis is an Affirmative Action and Equal Opportunity Employer and our goal is to foster an inclusive and accessible workplace free from discrimination and harassment where everyone has equal opportunities to succeed.
Office Manager (Portland)
Posted 1 day ago
Job Viewed
Job Description
Office Manager to $100K - Great Opportunity!
Our client, a thriving consulting group, is seeking an experienced Office Manager to oversee the non-clinical operations of outpatient facilities! This individual ensures consistent implementation of best business practices across both locations while navigating the unique environment of healthcare settings. The ideal candidate has 5+ years of medical office experience with a supervisory background.
Position Details:
- Location: Portland, ME
- Work Model: In Office
- Degree: Preferred
- Responsibilities include supervising patient scheduling, registration, billing operations, and revenue cycle management, coordinating day-to-day operations; developing and implementing standardized policies and procedures; managing staff recruitment, training, and performance evaluations; overseeing regulator compliance including HIPPA, OSHA, and federal regulations; managing administrative logistics for meetings and certifications; and ensuring exceptional patient satisfaction.
- The ideal candidate possess extensive medical office experience with multi-location oversight; strong knowledge of billing processes and insurance regulations; human resource experience in hiring and supervision; proficiency with healthcare software systems; exceptional communication and presentation skills; and the ability to interact professionally with diverse stakeholders from patients to physicians to regulatory agencies.
Join this established healthcare practice offering competitive compensation, comprehensive benefits, and the opportunity to make a meaningful impact on patient care operations!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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Data Entry Pharmacy Technician (Overnight Shift)
Posted today
Job Viewed
Job Description
FT Pharmacy Technician III - Advanced Certified
At Ahold Delhaize USA, we embrace and celebrate diversity. We provide an equal opportunity workplace committed to hiring, training, compensating, and promoting persons based on their talents and abilities and without regard to race, religion, color, national origin, gender, sexual orientation, age, family status, veteran status, disability status, or any other applicable characteristics protected by law.
Assistant Dental Office Manager
Posted 1 day ago
Job Viewed
Job Description
**Job Type:** Full-time
**Salary:** $22 - $25/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference**
As a **Supervisor,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
Additional Job Description
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
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Office Manager-Executive Assistant
Posted 4 days ago
Job Viewed
Job Description
Combined Insurance, A Chubb company, is seeking a Manager of Office Operations and Executive Support . to join our fast-paced, high energy, growing company. We are proud of our tradition of success in the insurance industry of nearly 100 years. Come join our team of hard-working, talented professionals!
We are seeking a highly organized, proactive, and resourceful individual to serve as the Manager of Office Operations and Executive Support . This dynamic role combines high-level administrative support for the executive team with the management of day-to-day office operations and philanthropic initiatives. The ideal candidate will be detail-oriented, possess exceptional communication skills, and demonstrate a strong ability to multitask and take ownership of their responsibilities. This position is critical to ensuring the smooth operation of the office, supporting the executive team, and fostering the company's connection to the community through philanthropic efforts.
Executive Support:
- Provide comprehensive administrative support to the executive team, including calendar management, travel and expense management, meeting coordination, and correspondence.
- Prepare reports, presentations, and other documents as needed.
- Act as a liaison between the executive team and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
Office Operations Management:
- Oversee the daily operations of the physical office, ensuring a clean, organized, and functional workspace.
- Manage office budgets, including tracking expenses, processing invoices, and ensuring cost-effective solutions.
- Coordinate office events, including team meetings, celebrations, and other gatherings.
- Manage office access and security, including key distribution and visitor protocols.
- Maintain office supplies inventory and ensure timely replenishment.
- Serve as the point of contact for building management, vendors, and service providers.
- Serve as a member of the Employee Engagement Committee to exchange ideas, plan, and organize activities that bring employees together. This includes supporting the Business Roundtables, providing community service opportunities, and providing health & wellness offerings.
- Assist with onboarding new employees, including setting up workstations and providing office orientation.
- Identify opportunities to improve office processes and implement solutions.
Philanthropic Support and Community Engagement:
- Serve as the primary point of contact for community organizations, nonprofits, and charitable partners.
- Coordinate all monetary and in-kind donations, ensuring proper documentation and tracking.
- Work with the executive team to allocate funds for charitable contributions within the approved budget.
- Ensure all philanthropic activities comply with legal and regulatory requirements.
- Maintain detailed records of donations, partnerships, and community initiatives for transparency and accountability.
- Monitor and track all office-related expenses, including supplies, utilities, maintenance, and vendor services.
- Review, approve, and process invoices for office-related expenses.
- Assist in creating and managing the office budget, including forecasting future expenses and identifying cost-saving opportunities.
- Manage the budget for all philanthropic efforts, including tracking expenses and ensuring compliance with financial guidelines.
- Provide regular reports to the executive team on office and philanthropic spending.
- Approve routine office expenses within the financial authority granted by the executive team and escalate larger expenses for approval.
Qualifications:
- Proven experience as an Executive Assistant, Office Manager, or similar role.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with budget management tools.
- Ability to work independently and collaboratively in a fast-paced environment.
- High level of professionalism, discretion, and attention to detail.
- Experience coordinating events, managing vendor relationships, and handling philanthropic initiatives is a plus.
ABOUT US
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.