110 Administration jobs in Butner

Our client is seeking a highly motivated and organized Director of Operations Administration to oversee and enhance administrative functions within their dynamic organization, located in Durham, North Carolina, US . This senior leadership role is responsible for streamlining operational processes, managing administrative teams, and ensuring the efficient day-to-day running of the business support functions. The ideal candidate will possess exceptional leadership skills, a keen eye for detail, and a proven ability to implement process improvements that drive efficiency and productivity.

Responsibilities:

• Develop, implement, and manage comprehensive administrative strategies and policies to support operational goals.
• Lead, train, and mentor a team of administrative professionals, fostering a high-performance culture.
• Oversee departmental budgets, including forecasting, monitoring expenditures, and identifying cost-saving opportunities.
• Manage vendor relationships, negotiate contracts, and ensure the timely procurement of supplies and services.
• Implement and refine operational processes related to office management, facilities, IT support coordination, and employee onboarding.
• Ensure compliance with company policies, safety regulations, and relevant legal requirements.
• Coordinate and manage internal and external audits related to administrative functions.
• Oversee the organization and execution of company events, meetings, and travel arrangements.
• Serve as a key point of contact for interdepartmental communication and issue resolution.
• Continuously evaluate and recommend improvements to administrative systems and procedures to enhance efficiency and effectiveness.
• Manage the efficient flow of information and documentation across various departments.
• Ensure the smooth operation of office facilities and equipment.

Qualifications:

• Bachelor's degree in Business Administration, Management, Operations, or a related field. Master's degree preferred.
• 7+ years of progressive experience in operations management, administrative leadership, or a related field.
• Proven experience in leading and managing teams of administrative staff.
• Strong understanding of operational best practices and process improvement methodologies (e.g., Lean, Six Sigma).
• Excellent financial acumen, with experience in budgeting, forecasting, and cost control.
• Proficiency in office management software and productivity tools (e.g., Microsoft Office Suite, Google Workspace).
• Exceptional organizational, time management, and multitasking abilities.
• Strong negotiation and vendor management skills.
• Outstanding communication, interpersonal, and problem-solving skills.
• Ability to work strategically and operationally, with a hands-on approach when necessary.
• Experience in managing facilities and ensuring workplace safety is a plus.

This is a vital role for ensuring the smooth and effective operation of our client's business.

Our client is seeking a seasoned and highly organized Director of Operations Administration to join their expanding team in Durham, North Carolina, US . This crucial role will be responsible for overseeing and optimizing the administrative functions that support our diverse operational departments. You will play a key role in ensuring seamless workflow, efficient resource allocation, and the implementation of best practices across all administrative processes.

Key responsibilities include developing, implementing, and enforcing administrative policies and procedures to enhance operational efficiency. You will manage and mentor a team of administrative professionals, fostering a collaborative and high-performance environment. This role involves overseeing budgeting, procurement, vendor management, and facility operations to ensure cost-effectiveness and operational continuity. You will be responsible for streamlining communication channels between operational teams and administrative support, ensuring timely and accurate information flow. Furthermore, you will lead projects focused on process improvement, technology adoption (e.g., ERP systems, CRM tools), and the implementation of new administrative strategies to support business growth. Performance monitoring, KPI tracking, and reporting on administrative efficiency and effectiveness will be integral to your role. You will also ensure compliance with relevant regulations and company policies.

The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field. A minimum of 8 years of experience in operations administration, office management, or a similar leadership role is required, preferably within a fast-paced corporate environment. Proven experience in managing administrative teams, developing operational procedures, and implementing process improvements is essential. Strong leadership, organizational, and project management skills are paramount. Excellent communication and interpersonal abilities are needed to effectively collaborate with all levels of the organization. Proficiency in relevant software, including Microsoft Office Suite and experience with enterprise resource planning (ERP) or customer relationship management (CRM) systems, is expected. Experience with budget management and vendor negotiations is a plus. This is an excellent opportunity for a dedicated professional to make a significant impact on the operational efficiency of a dynamic company located in Durham, North Carolina, US .

**Description**
Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.
Summary:
Serves as primary assistant to a Chief Officer, Vice President, or Associate Vice President. Coordinates and anticipates needs related to schedules and activities and provides administrative support to fulfill perceived needs.
**The ideal candidate for this role will have experience assisting C-Suite leaders, have extensive experience organizing multiple calendars, be flexible, and team-oriented.**
Responsibilities:
1. Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
2. Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
3. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
4. Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
5. May occasionally assist VPs with directors' budget.
6. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.
**Other Information**
Other information:
**Education Requirements:**
● High School diploma or GED
**Licensure/Certification Requirements:**
● No licensure or certification required.
**Professional Experience Requirements:**
● Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
**Knowledge/Skills/and Abilities Requirements:**
● Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning
**Job Details**
Legal Employer: NCHEALTH
Entity: UNC Physicians Network
Organization Unit: UNCPN Administration Staff
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $24.73 - $35.56 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Day Job
Location of Job: US:NC:Morrisville
Exempt From Overtime: Exempt: No
This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.
Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email if you need a reasonable accommodation to search and/or to apply for a career opportunity.
Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Job Summary**
The Network Systems Administrator 4 is a key member of the NetApp Engineering Network Administration team that is responsible for providing 24x7 operational support for NetApp Engineering Data Centers and R&D labs. Your specific responsibilities include:
**Job Requirements**
+ Proactively monitor and maintain a global, highly dynamic, engineering network.
+ Resolving break/fix, RMA, issues promptly.
+ Process improvement and documentation as needed
+ Collaborating with Senior Systems Administrators and Architects to review the entire environment and execute initiatives aimed at reducing failures and defects, while improving overall performance.
+ Communicating effectively with internal customers, peers, and managers regarding network systems administration issues
+ Performing off-hour change controls.
+ Mentoring less experienced Systems Administrators
+ Utilizing scripting languages to automate tasks and gather data.
+ Continuous learner
**Qualifications**
+ Minimum of 8+ years experience required in the below
+ Extensive experience in datacenter networking, including the implementation and support of large-scale environments
+ Deep understanding of Layer 2 protocols, including:
+ Spanning Tree Protocol (STP)
+ Virtual Port Channel (vPC) or equivalent multi-chassis link aggregatio
+ Hands-on experience with multiple switch vendors (e.g., Cisco, Arista, Cumulus)
+ Experience with VXLAN and overlay network technologies
+ Excellent oral and written communication skills, including documentation.
+ Ability to work collaboratively within a team of Network Systems Administrators to meet deadlines, as well as independently.
+ Strong knowledge of routing protocols, especially BGP and OSPF, including troubleshooting and optimization
+ Familiarity with network security devices and concepts, including proxies and firewalls (configuration, troubleshooting, and integration)
+ Excellent teamwork and communication skills, with the ability to collaborate effectively with cross-functional teams and mentor junior staff
+ Demonstrated project management abilities, including planning, documentation, and execution of network projects
+ Willingness to participate in and respond to critical incidents as needed (off hours)
+ Strong troubleshooting skills in complex, high-availability network environments, with a proven ability to diagnose and resolve issues quickly and effectively
+ Capability to manage multiple complex tasks concurrently, often with tight deadline
+ Demonstrated ability to perform well in a dynamic environment.
Preferred/Bonus Skills:
+ Experience with Fiber Channel and SAN technologies in enterprise datacenter environments
+ Relevant certifications (e.g., CCNP/CCIE, Arista ACE, etc.).
+ Experience with cloud networking (AWS, Azure, GCP) is a plus.
Compensation:
The target salary range for this position is 130,050 - 193,600 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off (PTO), various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU's), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.

At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.
**Equal Opportunity Employer:**
NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.
**Why NetApp?**
We are all about helping customers turn challenges into business opportunity. It starts with bringing new thinking to age-old problems, like how to use data most effectively to run better - but also to innovate. We tailor our approach to the customer's unique needs with a combination of fresh thinking and proven approaches.
We enable a healthy work-life balance. Our volunteer time off program is best in class, offering employees 40 hours of paid time per year to volunteer with their favorite organizations. We provide comprehensive medical, dental, wellness, and vision plans for you and your family.
We offer educational assistance, legal services, and access to discounts. Finally, we provide financial savings programs to help you plan for your future.
If you want to help us build knowledge and solve big problems, let's talk.

Our client, a vibrant and progressive organization located in Durham, North Carolina, US , is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their administrative functions. This role is crucial for maintaining a productive and welcoming work environment. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen eye for detail. You will be responsible for a wide range of administrative tasks, supporting staff, managing office supplies, and ensuring the office runs seamlessly.

Responsibilities:

• Oversee the day-to-day operations of the office, ensuring a well-maintained and functional workspace.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate and manage vendor relationships, including cleaning services, maintenance, and IT support.
• Handle incoming and outgoing correspondence, including mail, email, and phone calls.
• Greet visitors and direct them appropriately, providing a professional first impression.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office filing systems, both physical and digital.
• Assist with the onboarding process for new employees, including preparing workspaces and necessary documentation.
• Implement and maintain office policies and procedures.
• Manage the company's calendar and ensure important deadlines are met.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Organize and coordinate company events and social gatherings.
• Ensure the office environment is clean, organized, and presentable at all times.
• Provide administrative support to various departments as needed.
• Manage the company's switchboard and direct calls efficiently.
• Assist with IT support coordination and troubleshooting basic technical issues.
• Order catering for meetings and manage office kitchen supplies.
• Maintain confidentiality of sensitive information.
• Contribute to a positive and collaborative team atmosphere.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in office administration or a similar role.
• Proven organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and the ability to interact professionally with staff and visitors.
• Experience with office equipment, such as printers, copiers, and phone systems.
• Ability to work independently and as part of a team.
• Detail-oriented with a proactive approach to problem-solving.
• Familiarity with basic bookkeeping principles is a plus.
• Experience managing vendor relationships.
• Ability to maintain confidentiality and discretion.
• Adaptability to changing priorities and a willingness to take on new tasks.

This role involves a hybrid work model, requiring a balance of remote flexibility and on-site presence at our Durham, North Carolina, US office.

Our client, a well-established legal practice in the Research Triangle Park area, is seeking an organized and proactive Office Manager to oversee daily operations and ensure a smooth and efficient work environment. This critical role supports a team of dedicated legal professionals and administrative staff. The Office Manager will be responsible for a wide range of duties, from managing office supplies and vendor relations to coordinating meetings and supporting HR functions. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively. A background in legal administration or a similar fast-paced professional setting is highly advantageous. This is an excellent opportunity for a seasoned administrative professional to make a significant impact.

Key Responsibilities:

• Oversee the day-to-day operations of the office, ensuring a clean, organized, and functional workspace.
• Manage inventory of office supplies, equipment, and furniture, placing orders as needed and maintaining optimal stock levels.
• Serve as the primary point of contact for building management, maintenance, and other external vendors, coordinating services and ensuring timely resolution of issues.
• Develop and implement office policies and procedures to enhance efficiency and productivity.
• Coordinate meeting room bookings, catering, and other logistical arrangements for internal and external meetings.
• Assist with the onboarding process for new employees, including workstation setup and orientation to office protocols.
• Manage incoming and outgoing mail and deliveries, ensuring accuracy and prompt distribution.
• Maintain office filing systems, both physical and digital, ensuring information is organized and easily accessible.
• Support HR-related administrative tasks, such as maintaining employee records and assisting with benefits administration.
• Manage company travel arrangements for staff, including booking flights, hotels, and transportation.
• Oversee the reception area and manage front-desk operations to ensure a welcoming environment.
• Handle inquiries from clients, visitors, and employees in a professional and courteous manner.
• Assist with the preparation of reports and presentations as required by management.
• Ensure adherence to safety and security protocols within the office premises.
• Contribute to a positive and collaborative office culture.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience in office management, administrative support, or a similar role.
• Proven experience in a professional services environment, such as law firms, accounting firms, or consulting groups, is a strong plus.
• Exceptional organizational and time management skills with a strong ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients, staff, and vendors.
• Proactive problem-solver with a detail-oriented approach.
• Ability to work independently with minimal supervision.
• Experience with QuickBooks or other bookkeeping software is an asset.
• Discretion and confidentiality in handling sensitive information.

This hybrid role is situated in Durham, North Carolina , offering flexibility and convenience.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Dental Office** **Manager** , which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full - Time
**Salary:** $55000 - $6000 /year + monthly and quarterly incentive earnings **
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference:**
As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Hire, develop, manage and retain the office staff
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
+ Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
+ Additional tasks as required
**Preferred Qualifications**
+ Minimum of one year of managing a team of direct reports
+ High school diploma or equivalent; college degree is preferred
+ A people centric leader who motivates and inspires others
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_**Limitations apply, please see recruiter for details_
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity

Grow your career with Brookdale! Our Business Office Managers have opportunities for advancement by exploring a new career in positions such as Director of Financial Services, Human Resources Managers and Executive Directors.

Make Lives Better Including Your Own.

If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply.

To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

• Leader primarily responsible for the business office operations of the community.
• Responsible for attracting, engaging, developing and retaining the community associates necessary to provide high quality care and personalized services to our residents, while minimizing the use of premium labor (in conjunction with HR department in a CCRC).
• Supports Executive Director in driving profitable growth and complying with operational processes and regulatory requirements.
• Ensures effective communication with associates, residents, families, vendors and other visitors to the community.
• Ensures that residents are properly billed for services provided and leads the timely collection of receivables.
• Responsible for overseeing payroll process to ensure that associates are paid correctly.
• Ensures that vendor invoices for goods or services to the community are billed appropriately and are processed for payment on a timely basis. Supports an inclusive community culture.
• Associates degree (A. A.) or equivalent from two-year college or technical school required; or additional years of experience can be substituted for the education requirement on a year-for-year basis. Minimum of three years related experience and/or training. Previous managerial and office setting experience preferred.

May also directly supervise another department.

Brookdale is an equal opportunity employer and a drug-free workplace.

**JOB PURPOSE:**
Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility.
**KEY RESPONSIBILITIES:**
1. Answers phones and greets guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours.
2. Accepts initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate.
3. Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times.
4. Processes all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy.
5. Assists Administrator and department leaders with tracking partner performance evaluations.
6. Receives and distributes mail to appropriate personnel and residents within 24 hours of receipt.
7. Ensures proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas.
8. Assists Administrator and/or Life Enrichment Coordinator with seasonal decorating and events.
9. Maintains office calendar of move-in/move-outs, staff vacations, events, etc. for reference.
10. Accepts and receives monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards.
11. Enters deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records.
12. Updates the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information.
13. Generates monthly resident billings; review for accuracy.
14. Monitors and collects past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy.
15. Maintains resident, employee and other business files.
16. Manages time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse.
17. Reviews payroll data and coordinates with Staff Accountant for final submission.
18. Prepares time cards for facility staff and calculate regular and overtime hours worked for each pay period.
19. Enters new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner.
20. Codes Accounts Payable invoices, submits to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly.
21. Communicates with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.
22. Follows up with vendors for missing invoices as necessary
**MINIMUM EDUCATION REQUIRED:**
Associate of Arts degree or diploma from a technical school, with courses in related subjects
**MINIMUM EXPERIENCE REQUIRED:**
Minimum of six (6) months experience in a payroll, insurance and/or clerical position
**ADDITIONAL QUALIFICATIONS: (Preferred qualifications)**
Two (2) years' experience in payroll, insurance and/or clerical position. Type at least 50 words per minute.
**Family Makes Us Stronger.** Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.
We are eager to connect with you! **_Apply Now_** to get started at PruittHealth!
_As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status._