12 Administration jobs in Decatur
Construction Contract Administration (CCA) Project Manager - TS Clearance
Posted 2 days ago
Job Viewed
Job Description
At Jacobs, we challenge what is currently accepted so we can shape innovative and lasting solutions for tomorrow. If you're interested in a long and rewarding career working with the industry's best and most innovative solution leaders, then Jacobs is where you belong. In the Federal Buildings & Infrastructure group, we are comprised of planners, architects, engineers, project managers, as well as endless specialty services to support our clients and projects.
We're seeking a Construction Contract Administration Project Manager to be based in Huntsville, Al (Redstone Arsenal), responsible for administering construction documentation, and a variety of management roles in specific project, business, and/or technical functions. As a member of our CCA team, you will lead Construction Administration project consisting of multi-discipline teams of engineers and architects from client bid support through construction to beneficial occupancy and project closeout. The successful candidate will lead this project on-site (project field presence) as required by project and client needs.
The candidate will lead this construction contract administration project by effective, skilled project management techniques to advise the Government of construction support solutions, leveraging project success by delivering cost-effective and value-added decisions to the flow of information, delivering costs, and to the business. You'll play an integral role in forming long-term client relationships, engaging team members, and collaborating with talented resources throughout Jacobs.
Design your career with a company that inspires and empowers you to deliver your best work so you and your teams can evolve, grow, and succeed.
Responsibilities include:
- Responsible and accountable for assigned projects with the ability to work on multiple projects or tasks simultaneously and interact with others on various platforms.
- Demonstrate a strong understanding of construction related activities (i.e., schedules, document control, sequencing of work), have knowledge of building systems and/or architectural and engineering systems as well as communication skills to work with a variety of differing project representatives and personalities.
- Ability to review, comprehend, and interpret construction drawings, Division 01 specifications, General and Supplemental Conditions, agreements, technical specifications, contract documents, etc. in conjunction with the Design Team.
- Manage the flow of construction-related documents, including input and recording data in a web-based Construction Information System (CIS).
- Organize and maintain project specific CCA procedures manuals, project filing systems, and the document control system within the CIS system and corporate network drive.
- Coordinate and lead project related team meetings and discussions.
- Implement CCA processes in the analysis and review of requests for information (RFIs).
- Process actionable and information only submittals (i.e., shop drawings, product data, samples) for review and other aspects of the project as defined by contract language.
- Implement and maintain logs for recording project documentation.
- Track required deadlines set forth by the contract requirements and send reminder communications to the reviewing parties.
- Understand relationships, roles, and responsibilities of the project team related to subcontracts and subcontractors.
- Coordinate Base access and security requirements.
- When requested, support the Jacobs Design Project Manager with the development of CCA Services (i.e., Post Award Design Services (PADS) and Post Construction Award Services (PCAS)), proposal fees, and scope definition in preparation to lead these services later during construction.
- Successfully manage/support multiple construction projects simultaneously within Construction Contract Administration budgets and in accordance with the contracted scope.
- Serve as the primary point of contact with the client Construction Manager and Contracting Officer.
- Build and maintain favorable working relationships as the primary contact with Clients' Design Manager, the Construction Manager, End-User group(s), and General Contractor team members during construction phase activities.
- Facilitate the creation of communication plans, ensuring that appropriate information is exchanged among key stakeholders during construction.
- Monitor and manage financial project metrics, schedules, and staffing needs for the project in Construction Administration services.
- Provide guidance on construction contract administration policies and procedures.
- Confer with project team to discuss and resolve project issues.
- Review, coordinate, and address project related correspondence by the client, design team and/or contractor as applicable to the project requirements set forth by the scope of work (SOW)/Contract.
- Ensure that bid addenda, Government accepted alternates, and negotiation items are incorporated and documented into the project SOW.
- Work closely with the A-E project team ensuring the implementation of design intent of the final approved contract documents during construction.
- Provide the Client and Construction Manager feedback on interpretations of contract documents.
- Review Contractor's claims to determine their validity, support in the potential change orders (PCO process), and review schedules and/or pay applications/invoices as required by the contracted SOW.
- Review Contractor's compliance to closeout procedures and submittals including warranty documentation, maintenance, and operation.
- Assist/develop the Substantial Completion List of Correction Items list (i.e., punch list) completion observation with determination list of potential deficiencies per field reviews in conjunction with the design team representatives.
- Attend the General Contractors weekly or bi-weekly Quality Assurance construction progress meetings with the Client and other participants via virtual and/or on-site attendance.
At Jacobs, we're partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integration Delivery (GID) teammates. By joining Jacobs, you'll commit t support and engaging with these teams, as we work to build a company like no other.
Here's What You'll Need:
- Bachelor's degree in Construction Management, Architecture or Engineering preferred, but a minimum of ten (10) years of demonstrated construction contract administration experience will suffice in absence of B.S./B.A. degree.
- Certification as a Construction Contract Administrator (CCCA) from the Construction Specifications Institute (CSI), preferred.
- A strong multi-discipline technical background and understanding of construction process document control, including but not limited to RFIs, Submittals, Potential Change Orders, and Schedules.
- In depth understanding of Contract Document drawings and Unified Facilities Guide Specifications (UFGS).
- Knowledge and working sense of Construction Information Systems (CIS), Microsoft Office Suite, Adobe, and Bluebeam.
- Previous experience working with federal projects for DoD clients, Federal Civilian, and various Defense Contractors such as U.S. Army Corps of Engineers (USACE), the Naval Facilities Engineering Systems Command (NAVFAC), and the Air Force Civil Engineer Center (AFCEC), preferred.
- Experience as a client facing Construction Administration Manager leading multiple disciplines.
- Must be United States Citizenship.
- A registered PE or RA is preferable (per the attached SOW). but a very experienced non-registered senior CA person would be acceptable.
- Work will require a TS clearance.
- Project duration is minimum of 2yrs to max of 3.5 yrs
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
Work From Home (Remote) Data Entry Position
Posted 2 days ago
Job Viewed
Job Description
Join Our Part-Time Research Studies Today!
Are you eager to earn extra income from the comfort of your home? We are looking for motivated individuals to participate in paid research studies including focus groups, clinical trials, online surveys, secret shopping, and product reviews. If you enjoy sharing your opinion and making an impact, this opportunity is for you.
Why Choose Us?
You have the flexibility to work either from home or in-person, with the option to choose what suits you best. This is an excellent chance to balance your personal life while contributing to important research, all while getting paid.
What You Can Earn:
- **Up to $250/hr** for single-session studies.
- **Up to $3,000** for multi-session studies.
- Multiple payment options including PayPal, direct checks, and virtual gift cards.
- Additional opportunities to earn bonuses and rewards.
What You'll Be Doing:
- Participate in focus groups, clinical trials, or online studies by following simple, clear instructions.
- Engage in research focus groups, providing valuable insights.
- Review and complete written studies, offering honest feedback.
- Test products and services, sharing your thoughts and experiences.
What We Need From You:
- A working camera on your smartphone or a webcam on your computer is recommended.
- Reliable internet connection for seamless participation.
- Enthusiasm to fully engage in one or more topics of interest.
- Ability to follow written and oral instructions accurately.
- Must be at least 16 years old.
- Basic English proficiency in both writing and speaking.
- Access to a computer, phone, or tablet with internet for certain tasks.
- A quiet, distraction-free workspace.
- Self-motivation to work independently and efficiently.
- Willingness to learn and develop skills for remote work success.
What You'll Enjoy:
- Participate in online and in-person discussions without any commute if working remotely.
- No minimum hours—work part-time on your schedule.
- Receive free product samples from our partners and sponsors in exchange for your feedback.
- Be the first to test and experience products before they hit the market.
- Flexibility to work from home and create your ideal work-life balance.
Who Should Apply?
Whether you're looking for part-time, short-term work or simply want to earn extra cash, this role is open to everyone. No previous experience is necessary, and we welcome applicants from all backgrounds.
Apply now and secure your spot in our next research study while positions are still available!
Work From Home (Remote) Data Entry Position
Posted 2 days ago
Job Viewed
Job Description
Join Our Part-Time Research Studies Today!
Are you eager to earn extra income from the comfort of your home? We are looking for motivated individuals to participate in paid research studies including focus groups, clinical trials, online surveys, secret shopping, and product reviews. If you enjoy sharing your opinion and making an impact, this opportunity is for you.
Why Choose Us?
You have the flexibility to work either from home or in-person, with the option to choose what suits you best. This is an excellent chance to balance your personal life while contributing to important research, all while getting paid.
What You Can Earn:
- **Up to $250/hr** for single-session studies.
- **Up to $3,000** for multi-session studies.
- Multiple payment options including PayPal, direct checks, and virtual gift cards.
- Additional opportunities to earn bonuses and rewards.
What You'll Be Doing:
- Participate in focus groups, clinical trials, or online studies by following simple, clear instructions.
- Engage in research focus groups, providing valuable insights.
- Review and complete written studies, offering honest feedback.
- Test products and services, sharing your thoughts and experiences.
What We Need From You:
- A working camera on your smartphone or a webcam on your computer is recommended.
- Reliable internet connection for seamless participation.
- Enthusiasm to fully engage in one or more topics of interest.
- Ability to follow written and oral instructions accurately.
- Must be at least 16 years old.
- Basic English proficiency in both writing and speaking.
- Access to a computer, phone, or tablet with internet for certain tasks.
- A quiet, distraction-free workspace.
- Self-motivation to work independently and efficiently.
- Willingness to learn and develop skills for remote work success.
What You'll Enjoy:
- Participate in online and in-person discussions without any commute if working remotely.
- No minimum hours—work part-time on your schedule.
- Receive free product samples from our partners and sponsors in exchange for your feedback.
- Be the first to test and experience products before they hit the market.
- Flexibility to work from home and create your ideal work-life balance.
Who Should Apply?
Whether you're looking for part-time, short-term work or simply want to earn extra cash, this role is open to everyone. No previous experience is necessary, and we welcome applicants from all backgrounds.
Apply now and secure your spot in our next research study while positions are still available!
Remote Out of Office Position / Data Entry
Posted 2 days ago
Job Viewed
Job Description
Hiring: Part-time Research Study Personnel (Pay up to $790/wk.)
Due to demand, we are now accepting applications for personnel to participate in our local in-person and nationwide remote research studies.
Description
This gig is perfect for those looking for temporary, remote, part-time work. The hours are flexible and no previous experience is needed. Participants will
have the option to choose particular studies based on their ability to participate either online, in person or over the telephone.
Participants are needed on a wide range of topics such as:
- Health Issues (Research for cures and new medications to treat ailments)
- Consumer Products (Your experience with consumer products)
- Shopping (Shopping experiences)
- Internet Usage (How you use the internet)
- Vehicles (recreational vehicles and automobiles)
- Employment (Various types of jobs or career fields)
- Food & Beverages (the consumption of various foods and beverages)
- Entertainment (About TV, movies or video games)
- Social Media (the use of different social media platforms)
- Financial (Banking and investing)
- Retirement (Planning what, when and how)
- Gender (studies based on your gender)
- Housing (Renters or Homeowners)
Compensation:
- Up to $50+ (Per 1hr. Focus Group Study Session)
- Up to 3000+ (Multi-Session Studies)
Benefits:
- Flexibility to take part in discussions online or in-person.
- No commute needed if you choose to work from home.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
You get to review and use new products or services before they are launched to the public.
Qualifications:
- Speak and/or read English
- Must be 18yrs old or older
- Must have either a phone, computer or tablet with internet connection
Experience:
No prior study experience is required
Education:
Varies by study (GED or High School Diploma recommended but not necessary)
Application Steps
Follow the steps below to get started.
STEP 1: Apply
We accept all applications that meet the minimum requirements
STEP 2: Complete
Complete the optional steps for your best chance of acceptance to a paid study.
STEP 3: Verify
Some steps require an email verification in order to complete the study approval process.
STEP 4: Be Patient
Some studies require manual review to be sure you meet specific criteria before acceptance.
STEP 5: Earn
Upon successful completion of the research study your compensation will be issued via a Check, Paypal, Visa gift card or other form of compensation.
Remote Out of Office Position / Data Entry
Posted 2 days ago
Job Viewed
Job Description
Hiring: Part-time Research Study Personnel (Pay up to $790/wk.)
Due to demand, we are now accepting applications for personnel to participate in our local in-person and nationwide remote research studies.
Description
This gig is perfect for those looking for temporary, remote, part-time work. The hours are flexible and no previous experience is needed. Participants will
have the option to choose particular studies based on their ability to participate either online, in person or over the telephone.
Participants are needed on a wide range of topics such as:
- Health Issues (Research for cures and new medications to treat ailments)
- Consumer Products (Your experience with consumer products)
- Shopping (Shopping experiences)
- Internet Usage (How you use the internet)
- Vehicles (recreational vehicles and automobiles)
- Employment (Various types of jobs or career fields)
- Food & Beverages (the consumption of various foods and beverages)
- Entertainment (About TV, movies or video games)
- Social Media (the use of different social media platforms)
- Financial (Banking and investing)
- Retirement (Planning what, when and how)
- Gender (studies based on your gender)
- Housing (Renters or Homeowners)
Compensation:
- Up to $50+ (Per 1hr. Focus Group Study Session)
- Up to 3000+ (Multi-Session Studies)
Benefits:
- Flexibility to take part in discussions online or in-person.
- No commute needed if you choose to work from home.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
You get to review and use new products or services before they are launched to the public.
Qualifications:
- Speak and/or read English
- Must be 18yrs old or older
- Must have either a phone, computer or tablet with internet connection
Experience:
No prior study experience is required
Education:
Varies by study (GED or High School Diploma recommended but not necessary)
Application Steps
Follow the steps below to get started.
STEP 1: Apply
We accept all applications that meet the minimum requirements
STEP 2: Complete
Complete the optional steps for your best chance of acceptance to a paid study.
STEP 3: Verify
Some steps require an email verification in order to complete the study approval process.
STEP 4: Be Patient
Some studies require manual review to be sure you meet specific criteria before acceptance.
STEP 5: Earn
Upon successful completion of the research study your compensation will be issued via a Check, Paypal, Visa gift card or other form of compensation.
Remote Out of Office Position / Data Entry
Posted 2 days ago
Job Viewed
Job Description
Hiring: Part-time Research Study Personnel (Pay up to $790/wk.)
Due to demand, we are now accepting applications for personnel to participate in our local in-person and nationwide remote research studies.
Description
This gig is perfect for those looking for temporary, remote, part-time work. The hours are flexible and no previous experience is needed. Participants will
have the option to choose particular studies based on their ability to participate either online, in person or over the telephone.
Participants are needed on a wide range of topics such as:
- Health Issues (Research for cures and new medications to treat ailments)
- Consumer Products (Your experience with consumer products)
- Shopping (Shopping experiences)
- Internet Usage (How you use the internet)
- Vehicles (recreational vehicles and automobiles)
- Employment (Various types of jobs or career fields)
- Food & Beverages (the consumption of various foods and beverages)
- Entertainment (About TV, movies or video games)
- Social Media (the use of different social media platforms)
- Financial (Banking and investing)
- Retirement (Planning what, when and how)
- Gender (studies based on your gender)
- Housing (Renters or Homeowners)
Compensation:
- Up to $50+ (Per 1hr. Focus Group Study Session)
- Up to 3000+ (Multi-Session Studies)
Benefits:
- Flexibility to take part in discussions online or in-person.
- No commute needed if you choose to work from home.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
You get to review and use new products or services before they are launched to the public.
Qualifications:
- Speak and/or read English
- Must be 18yrs old or older
- Must have either a phone, computer or tablet with internet connection
Experience:
No prior study experience is required
Education:
Varies by study (GED or High School Diploma recommended but not necessary)
Application Steps
Follow the steps below to get started.
STEP 1: Apply
We accept all applications that meet the minimum requirements
STEP 2: Complete
Complete the optional steps for your best chance of acceptance to a paid study.
STEP 3: Verify
Some steps require an email verification in order to complete the study approval process.
STEP 4: Be Patient
Some studies require manual review to be sure you meet specific criteria before acceptance.
STEP 5: Earn
Upon successful completion of the research study your compensation will be issued via a Check, Paypal, Visa gift card or other form of compensation.
Remote Out of Office Position / Data Entry
Posted 2 days ago
Job Viewed
Job Description
Hiring: Part-time Research Study Personnel (Pay up to $790/wk.)
Due to demand, we are now accepting applications for personnel to participate in our local in-person and nationwide remote research studies.
Description
This gig is perfect for those looking for temporary, remote, part-time work. The hours are flexible and no previous experience is needed. Participants will
have the option to choose particular studies based on their ability to participate either online, in person or over the telephone.
Participants are needed on a wide range of topics such as:
- Health Issues (Research for cures and new medications to treat ailments)
- Consumer Products (Your experience with consumer products)
- Shopping (Shopping experiences)
- Internet Usage (How you use the internet)
- Vehicles (recreational vehicles and automobiles)
- Employment (Various types of jobs or career fields)
- Food & Beverages (the consumption of various foods and beverages)
- Entertainment (About TV, movies or video games)
- Social Media (the use of different social media platforms)
- Financial (Banking and investing)
- Retirement (Planning what, when and how)
- Gender (studies based on your gender)
- Housing (Renters or Homeowners)
Compensation:
- Up to $50+ (Per 1hr. Focus Group Study Session)
- Up to 3000+ (Multi-Session Studies)
Benefits:
- Flexibility to take part in discussions online or in-person.
- No commute needed if you choose to work from home.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
You get to review and use new products or services before they are launched to the public.
Qualifications:
- Speak and/or read English
- Must be 18yrs old or older
- Must have either a phone, computer or tablet with internet connection
Experience:
No prior study experience is required
Education:
Varies by study (GED or High School Diploma recommended but not necessary)
Application Steps
Follow the steps below to get started.
STEP 1: Apply
We accept all applications that meet the minimum requirements
STEP 2: Complete
Complete the optional steps for your best chance of acceptance to a paid study.
STEP 3: Verify
Some steps require an email verification in order to complete the study approval process.
STEP 4: Be Patient
Some studies require manual review to be sure you meet specific criteria before acceptance.
STEP 5: Earn
Upon successful completion of the research study your compensation will be issued via a Check, Paypal, Visa gift card or other form of compensation.
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Assistant Front Office Manager
Posted 2 days ago
Job Viewed
Job Description
Huntsville Embassy Suites
800 Monroe Street
Huntsville, AL 35801
Full time
Compensation Range : $20.00-$23.60 Hourly
_Compensation is determined based on a variety of factors, including experience, skills, qualifications, and the specific location of the role. Actual pay may differ depending on these factors._
**What's in it for you?**
The **Atrium SPIRIT** is a belief in the power of **_Service_** _,_ **_Perseverance_** _,_ **_Inclusion_** _,_ **_Respect_** _,_ **_Innovation_** , and **_Teamwork_** to create an environment where everyone thrives. We go above and beyond to deliver exceptional guest experiences, work together to overcome challenges, and are passionate about positively impacting those around us.
+ **Career Growth & Learning** - 40% of our management hires are internal promotions!
+ **Invest in Your Future** - 401(k) plan with company match.
+ **Comprehensive Health Coverag** **e** - Medical, dental, and vision insurance options.
+ **Paid Time Off & Vacation** - Enjoy exclusive Atrium Traveler and brand discount programs to explore new destinations
+ **Perks That Fit Your Life** - Enjoy DailyPay, wellness programs, tuition reimbursement, and exclusive discounts on your favorite brands and services.
+ **Purpose & Impact** - Make a difference through Atrium's community service and volunteer programs.
**Job Description**
**What You Will Do**
+ Lead the front desk team to deliver a warm, seamless guest experience that builds loyalty and satisfaction.
+ Respond to guest needs with professionalism and empathy, ensuring timely resolution and follow-through.
+ Support financial goals by managing inventory, controlling costs, and optimizing schedules.
+ Oversee daily front desk operations, ensuring tasks are completed across all shifts.
+ Step in for the Front Office Manager when needed and assist with Night Audit, Shuttle, or Concierge roles.
+ Promote a safe, welcoming environment by following all safety and security procedures.
**What We Are Looking For**
+ Customer service experience is essential because creating memorable guest moments is what we do best.
+ Hospitality background is a plus-it helps you understand the rhythm and flow of hotel life.
+ High school diploma or equivalent provides the foundation for your leadership journey.
+ A valid driver's license is needed since you may occasionally assist with guest transportation.
+ Comfort with technology is important to manage guest information and team coordination.
+ Physical ability to lift 50 lbs and stay active ensures you're ready to support the team hands-on.
**Atrium Leadership**
+ Accountable Achievers: take ownership and deliver results with pride and consistency.
+ Agile Thinkers: adapt quickly and solve problems with creativity and calm.
+ Talent Curators: grow people, not just teams, through coaching and support.
+ Transparent Leaders: communicate clearly and lead with integrity and trust.
+ We lead with SPIRIT: Service, Perseverance, Inclusion, Respect, Innovation, and Teamwork.
**Why Atrium:**
Here it from Maria: For anyone considering a career with Atrium, I highly recommend it. The company is big on internal promotions, and there are always opportunities to grow, whether it happens right away or down the road.
___
Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
Notice of candidate Privacy Rights: Hospitality is now one of the largest hotel management companies in the United States and we're still growing. As a result of our growth, we are always looking for great talent to join our organization. As owners and managers, we are responsible for the positive experiences of our guests and associates, and we strive to bring to life a culture that promotes the five simple values that drive our business:
**Service**
We deliver the best guest experience possible. We are a home away from home for our guests, and we are charged with making them feel safe and welcome.
**Perseverance**
We will be better today than we were yesterday.
**Inclusion**
We are committed to the equitable treatment of all associates as well as equal access to opportunities and resources for all, at every level of the organization.
**Respect**
We treat others the way we would like to be treated.
**Innovation**
We strive to develop, share and implement new thoughts, ideas and methods that improve our company, our operations and the guest and associate experience.
**Teamwork**
Our associates are our family, and we provide them the resources and support needed to produce the best work environment possible.
In addition to our core values, we believe that being a responsible community partner is a defining characteristic of the Atrium Hospitality culture, including supporting a range of civic and community activities. We pride ourselves on four impactful pillars that support our associates, our communities and our future: Wellness, Embracing those with Disabilities, Sustainability, and Education. When a candidate makes the decision to join Atrium Hospitality, they are entrusting the very engaged and invested leaders of this great organization to support, encourage, coach, develop and inspire excellence in them. This leadership responsibility is a critical one, accepted with the pride and gravity it deserves. We recognize that when we do this well, we reap the rewards of a productive and engaged team; it is key to the success of Atrium Hospitality. The voices and opinions of our associates truly matter. We encourage, welcome, expect and act upon their input to help us make decisions that are in the best interest of our teams and the continued growth and sustainability of the organization.
**Come grow with us!**
Administrative Assistant Sr
Posted today
Job Viewed
Job Description
In this dynamic role you will coordinate with other administrative assistants for coverage of shared responsibilities and projects and you may be asked to flex time to support executives as needed.
Some of your primary responsibilities in this role will include:
Administrative support
- Calendar management and maintenance
- Account for commitments made by the manager during meetings and plan for staff implementation
- Arrange for staff members to represent the PM at conferences and meetings
- Evaluate manager's schedule and establishes appointment priorities to include rescheduling or refusing appointments or invitations
- Ensure that requests for action or information are relayed to the appropriate staff members as needed
- Maintain and oversee administrative files and business continuity files
- Answer and screen phone calls and respond to emails
- Maintain PM files including telephone lists, address lists, correspondence, calendars, etc.
- Prepare documents and presentations. Perform RSVPs, and coordinate appointments for executives
- Maintain daily awareness of location/contact numbers for members of assigned employees if offsite
- Coordinate and request graphics development, printing services and IT services
- Contribute to planning and execution of employee morale and engagement events and employee event communications
- Participate in planning community engagement / volunteer events
Visitor coordination and reception
- Help coordinate visits to the facility for people planning to visit assigned Executives, to include proficiency with Lockheed Martin visit management systems
- Ensure visitors are escorted to and from the Executive Area / meeting location
- Assist visitor with maps, directions, hotel accommodations, local amenities, and internal resources
- Provide visitors with local instructions and resource requirements
Executive conference room calendars and meeting coordination
- Ensure Executive Conference Rooms are equipped appropriately and properly arranged for all PM meetings
- Coordinate, prioritize, and maintain rooms to ensure availability for facility leadership
- Coordinate with meeting sponsors for meals/refreshments when required
- Complete (for approval) and submit expense reports and requests for payment for refreshments/meals
- Issue meeting notices using Microsoft Outlook
- Set up meetings, Teams Meetings, Conference Calls and VTCs in the appropriate locations and ensure they are connected prior to start time.
Executive travel
- Coordinate and arrange travel (in-country and overseas) using the LM travel system for reservations
- Submit approved expense reports upon completion of travel and file documentation
- Prepare receipt packages for reconciliation of Corporate credit card account statements (if requested)
- Some travel required
- Other duties as assigned
**Basic Qualifications:**
- Have a minimum of 3 years of administrative support or relevant experience
- Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, and SharePoint
- Experience working in a team environment, providing direct support to executive level management and other office personnel
- US Citizenship is required with the ability to obtain and maintain Secret clearance
**Desired Skills:**
- Active Secret Clearance
- Experience with Dept of Defense or Army customers
- Knowledge of military protocol and etiquette
- Creation of or familiarity with high-level executive processes
- Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels
- Must have demonstrated excellent attention to detail and quality of work
- Be proactive and willing to assist other executives in times of absences and personnel shortages
- Be a self-starter and recognize and take actions to run an efficient office
- Strong interpersonal and communication skills
- Ability to effectively adapt to emerging challenges and frequent changes
- Experience with International travel booking
**Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration.
**Clearance Level:** Secret
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 9x80 every other Friday off
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** SPACE
**Relocation Available:** No
**Career Area:** Program Management
**Type:** Full-Time
**Shift:** First
Receptionist / Administrative Assistant
Posted today
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Job Description
Job Description
About Us
IMI Industrial Services Group is a full service, total solutions, industrial contractor. Established in 1988 in Watkinsville, Georgia, IMI has over 30 years of success in the Industrial construction industry. We have three satellite offices in Augusta, Covington, and Winder, GA. IMI supports manufacturers throughout most of the Southeast and we are expanding rapidly; big enough to have all the necessary resources, but small enough to give genuinely helpful personalized attention to everyone who puts their trust in us.
Why IMI?
- Safety, Integrity, Quality, and Production will always be met at IMI.
- We have maintained steady growth and continually strive to advance.
- Founded on family values and principles.
- Focused on work/life balance.
- Rewards:
- Competitive salary packages
- Healthcare benefits
- PTO plans
- 401k with robust company match
- Employee Referral Program
Job Summary
IMI is seeking a full-time Administrative Assistant / Receptionist for our Watkinsville, GA office.
Essential Functions
The Administrative Assistant / Receptionist will provide administrative support to the Client Accounts Manager by maintaining the status of job files, preparing open jobs to be billed, and tracking receipt of delivery notes and purchase orders.
- Greeting and welcoming clients in the reception area. Must be able to work 7:00am - 3:30pm!
- Answer all incoming calls, route calls to appropriate person, and take any necessary messages.
- Issue Vendor purchase orders.
- Process all billing spreadsheets from Project Managers and make updates in job costing to reflect changes.
- Communicate with Project Managers and Customers regarding project status.
- Request Purchase Orders from Customers on Time & Material projects once all costs have been processed by Client Accounts Manager; maintain spreadsheet, follow up as needed.
- Build jobs and ensure accuracy of information and back-up documents before customer invoices are issued.
- Update Time & Material spreadsheet daily, ensure that sheets match the job costing database.
- Update job costing daily to include billable quote time, material, and equipment.
- Pull fuel reports from fleet management system weekly and enter all costs into job costing database.
- Enter vendor purchase order costs into job costing database daily; verify that all information is correct and invoices match purchase orders.
- Call vendors when invoices aren't received after 30 days.
- Scan and file in electronic filing system billed job and project closeout documents; merge all project documentation with customer payments and archive.
- Update weekly report to include description of work on all nonbillable labor.
- Compile documentation and training information for all new Project Managers and Foreman.
- Serve as back-up issuing job numbers and subcontracts.
Education and Experience
- Minimum of three years in administrative/office experience.
- Ability to complete all work in a timely manner.
- Detail oriented and able to prioritize tasks.
- Advanced skill level for operating Microsoft Office (Word, Excel, Adobe and Outlook) required.
- Able to accurately type and input data at a rate of 50+ WPM.
- Able to multitask and manage multiple tasks simultaneously.
Work Environment/Physical Demands
- Sitting for extended periods of time
- Manual dexterity needed for repetitive tasks and operating standard office equipment
- Lift and carry materials weighing up to 25 pounds
IMI Industrial Services Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
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